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Charter Commission
July 14, 2011
Page 1
CORRECTED AND APPROVED
CITY OF LINO LAKES
CHARTER COMMISSION
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS EXCUSED
MEMBERS UNEXCUSED
STAFF MEMBERS PRESENT
OTHERS PRESENT:
July 14, 2011
6:40 P.M.
10:40 P.M.
Dahl, Lyden, Carlson, Drennen, Minar, Penn, Storberg,
Trehus, Turcotte, Aldentaler, Bretoi
Gunderson, Sutherland, Zastrow
Williams
Julie Bartell
CALL TO ORDER AND ROLL CALL
Chair Dahl called the meeting of the Lino Lakes Charter Commission to order at 6:40 pm.
SETTING OF THE AGENDA
Prior to the approval of the agenda Chair Dahl asked if Items A and B in New Business could be
moved ahead of the Minutes and Unfinished Business to accommodate the time of the City
Clerk, Julie Bartell. Commissioners agreed with this change.
Commissioner Lyden requested that item D Minute taking be added to the New Business section
of the agenda.
MOTION by Chair Dahl, seconded by Commissioner Lyden to have Commissioner Penn take the
minutes for the meeting. Motion carried unanimously.
OPEN MIKE Mr. Robert Benning indicated he had gone to the City of Lino Lakes website
looking for minutes from Charter Commission meetings. He inquired about missing minutes
from prior meetings and what could be done to get the minutes placed on the web site. Chair
Dahl indicated she has been in contact with the Secretary regarding a date by which the minutes
will be available for the web site and has not as yet had a response. Mr. Benning indicated he
would be satisfied with paper copies when they become available.
NEW BUSINESS
A. The City Clerk presented the Work Session staff report from the City Council on the
Charter Commission appointment process.
MOTION by Commissioner Bretoi, seconded by Commissioner Drennan to affirm the current
process for handling applications for appointment to the Charter Commission as outlined in State
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Charter Commission
July 14, 2011
Page 2
45 Statutes. Applications can be submitted directly to the Chief Judge, to the Chair of the
46 Commission or to City Hall. Motion carried unanimously.
47
48 Commissioner Minar arrived at 7:35.
49
50 Commissioners discussed the process for forwarding the applications to the Judge.
51
52 MOTION by Commissioner Bretoi, seconded by Commissioner Carlson that a letter signed by
53 both the City Clerk and the Commission Chair accompany the combined packet of applications,
54 noting in neutral language that these constitute all applications received.
55 Motion carries
56 Abstain: Commissioner Minar
57
58 B. Letter from City Council regarding election laws. This item concerns the request from City
59 Council that the Charter Commission consider supporting changes in Section 8.04 of the Charter
60 to bring the election calendar into alignment with the time needed for submissions of ballot
61 language to Anoka County. Changes are being driven by legislation adopted by Congress in
62 2009 to provide 45 days for absentee ballot voting.
63
64 MOTION by Commissioner Trehus, seconded by Commissioner Carlson that the Commission,
65 via communication through City Clerk Bartell, express interest in an amendment by ordinance;
66 however, the Commission wants to have the request reviewed by the Commission's attorney; and
67 that the Commission requests additional funding for the attorney's work as this falls within the
68 context of the frame and amend provisions of the Commission's work.
69 Motion carried unanimously.
70
71 APPROVAL OF MINUTES
72
73 MOTION by Commissioner Trehus, seconded by Commissioner Drennan, to approved the
74 minutes of April 14, 2011 Motion carried unanimously.
75
76 MOTION by Commissioner Trehus, seconded by Commissioner Bretoi to table the review of the
77 January 13, 2011 minutes.
78 Motion carried unanimously.
79
80 OLD BUSINESS
81
82 Item A. Charter Agreement with Karen Marty, expenses incurred. Chair Dahl reported that there
83 was no new information on this item.
84
85 Item B. Charter Amendments.
86 Due to the complexity of the issues involved and the need for full and complete discussion, a
87 special meeting was proposed.
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Charter Commission
July 14, 2011
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88 MOTION by Commissioner Trehus, seconded by by Commissioner Lyden that this item and the
89 minutes of January 13, 2011 be tabled for discussion at a special meeting to be held on August
90 4th, 2011.
91 Motion carried unanimously.
92
93 Item C Meeting Rules. Commissioner Penn, on behalf of the sub -committee of Commissioners
94 Carlson, Gunderson, Penn, and Trehus explained the background for the content in Article IV
95 meetings.
96 MOTION by Commissioner Drennen, seconded by Commissioner Lyden that Article IV as
97 written by the Sub committee be accepted and that it can be amended as required.
98 Motion carries unanimously.
99
100 Item D. Charter History for inclusion on website. Commissioners Storberg and Drennen each
101 spoke to their drafts and the rationale for the approach they took for constructing their
102 documents.
103 MOTION by Commissioner Drennen, seconded by Commissioner Storberg to table any version
104 of the charter history for inclusion on the web site.
105 Motion carried unanimously.
106
107 Item D. Minute taking at Commission meeting. Since the Secretary was excused and absent
108 from this meeting it was agreed to add this item to the special meeting on August 4th, 2011.
109
110 ADJOURN
111
112 MOTION by Commissioner Minar, seconded by Commissioner Bretoi, to adjourn the meeting at
113 10:40 p.m. Motion carried unanimously
114
115 Respectfully Submitted,
116
117 Margaret Penn
118 Charter Commission Member, Acting Secretary
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