HomeMy WebLinkAbout07-08-2010 MinutesCharter Commission
July 8, 2010
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DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS EXCUSED
MEMBERS UNEXCUSED
STAFF MEMBERS PRESENT
OTHERS PRESENT:
FINAL
CITY OF LINO LAKES
CHARTER COMMISSION
July 8, 2010
10:02 P.M.
10:45 P.M.
Dahl, Lyden, Gunderson, Carlson, Drennen, Minar
Penn, Storberg, Trehus, Turcotte, Williams
Aldentaler, Bretoi, Sutherland, Zastrow
None
None
Bob Bennett
CALL TO ORDER AND ROLL CALL
Chair Dahl reconvened the meeting of the Lino Lakes Charter Commission 10:02 pm on July 8,
2010.
OPEN MIKE
No one was present for open mike.
APPROVAL OF MINUTES
MOTION by Commissioner Minar, seconded by Commissioner Williams, to approve the
minutes for January 14, 2010 and June 3, 2010. Motion passes unanimously.
NEW BUSINESS
A. Possible 2"d joint meeting with City Council
Commissioner Turcotte stated he believes that forming a subcommittee with the council would
be reducing voting power of the Commission.
Chair Dahl stated she is not in favor of voting on a joint committee because there are three
commissioners absent from the meeting and it would not be fair to vote without their input.
Commissioner Drennen stated there is already a proposal from the Commission available to work
off for a subcommittee. Second, if 4 Commissioners are on a Subcommittee, they still would
need to bring back to the entirity of the Commission any work done in the Subcommittee.
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Charter Commission
July 8, 2010
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46 Commissioner Gunderson states the agenda item is for a possible 2nd joint meeting. She then
47 asked if the Commission would like to amend the agenda to discuss the formation of a joint
48 commission -council subcommittee and then discuss inviting the council back for a 2nd joint
49 meeting.
50
51 Chair Dahl suggested the agenda item be tabled to the October meeting due to the absence of the
52 commissioners.
53
54 MOTION by Commissioner Gunderson, seconded by Carlson, to table agenda item 3A, Possible
55 2nd Joint meeting with Council to the October meeting. Motion passes with Commissioner
56 Lyden abstaining.
57
58 MOTION by Commissioner Gunderson, seconded by Commissioner Minar, to add agenda item
59 3B to discuss forming a subcommittee with the City Council on addressing the issue of road
60 reconstruction.
61
62 Commissioner Penn is against the motion because of the absence of 3 Commissioners and of the
63 late hour of the meeting.
64
65 Commissioner Gunderson clarifies her motion is for discussion purposes only. The Commission
66 could then discuss adding the issue to the October meeting agenda or plan a special meeting
67 before October to discuss a subcommittee.
68
69 Commissioner Penn calls the question.
70
71 Motion fails with Commissioners Drennen, Turcotte, Minar, Gunderson voting yes.
72 Commissioners Storberg, Williams, Carlson, Penn, Dahl, Lyden, Trehus voting no.
73
74 MOTION by Commissioner Trehus, seconded by Penn, to discuss the request line item budget
75 and procedure to request additional funds above budget for the commission.
76
77 Commissioner Carlson states that the meeting agenda doesn't contain approval of the agenda.
78 Chair Dahl admits the omission due to the meeting with the council changed the format and will
79 note for future meetings.
80
81 Motion passes with Commissioners Storberg and Carlson voting no.
82
83 Commissioner Penn asks if a subcommittee is needed.
84
85 Commissioner Drennen states the commission would use past years budgets of the commission
86 and create line items of frame and amend, attorney fees, etc.
87
88 Commissioner Penn asked if we should do anything different than in the past. Commissioner
89 Drennen stated the past procedure was that the Commission made the budget request for the year
90 as one number and the Council gave the money to the commission. Now the Commission would
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Charter Commission
July 8, 2010
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91 need to forecast a budget with detailed line items for attorney fees, secretarial services, office
92 supplies, printing, advertisments, etc.
93
94 Commissioner Drennen also stated that we need to come up with a procedure for asking for
95 additional funds if needed in the throughout the year.
96
97 MOTION by Commissioner Lyden, seconded by Commissioner Gunderson, to form a
98 subcommittee to create the line item requests and procedure to request additional funds above
99 budget, chaired by Commissioner Drennen, to include Chair Dahl and Commissioners
100 Gunderson and Penn. Motion passes unanimously.
101
102 B. Housekeeping items
103
104 Chair Dahl states that in years past, a plaque would be made to thank an outgoing commissioners
105 for their service. Chair Dahl would like to clarify that plaques be giving to commissioners after
106 they complete at least 4 years of service. Commissioner Carlson agrees with Chair Dahl's
107 proposal.
108
109 Commissioner Storberg states she is impressed by the commissioners of their professional work
110 on the commission.
111
112 MOTION by Chair Dahl, seconded by Commissioner Penn, to change Article 1 of the bylaws to
113 change the name of the commission to state "Lino Lakes Charter Commission." Motion passes
114 with Commissioner Minar voting no.
115
116
117 ADJOURN
118 MOTION by Commissioner Storberg, seconded by Commissioner Minar, to adjourn the meeting
119 at 10:45pm. Motion carried unanimously.
120
121
122
123 Respectfully Submitted,
124
125 Kelly Gunderson
126 Secretary
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