HomeMy WebLinkAbout01-08-2009 Charter PacketLINO LAKES CHARTER COMMISSION
AGENDA
Thursday, January 8, 2009
1. Call to Order and Roll Call 6:30 PM
2. Pledge of Allegiance 6:31 PM
3. Approval of Agenda 6:33 PM
4. Open Mike 6:35 PM
5. Approval of Minutes: September 10, 2008 6:36 PM
Introduce new member:
Connie Sutherland (2 minute introduction) 6:37 PM
Election of Chair and Vice Chair Due to Resignation of Chair
Current Chair Caroline Dahl
6. Old Business
A. Communication Plan/Web Site/Public Awareness 6:50 PM
B. Statement of detailed expenses incurred up to December
2008, Charter Budget Balance and next year's (2009) budget
(AI Rolek)
7. New Business
A. Election Results on Charter Ballot Question 7:10 PM
B. City Council passed New Resolution 08-144 to change
voting on Five Year Plan to Spring of each year (letter from
Gordon Heitke, City Administrator) Included in your packet
C. Next meeting date Thursday, April 9, 2009
Adjournment
Caroline Dahl, Chair Kelly Gunderson, Secretary
7:45 PM
7:46 PM
171
519
6256 Hollow Lane
Lino Lakes, MN 55014
December 31, 2008
The Honorable Timothy Bloomquist
Chief Judge, Tenth Judicial District
Kanabec County Courthouse
18 North Vine Street
Mora, MN 55051
Dear Judge Bloomquist:
1 -rd 0 CIA
1 5200 �
As required by state law, please find the following partial annual report for the Lino Lakes
Charter Commission. This is a partial report covering January 1- September 4, 2008, during
which time I was the Chairperson:
2008 Lino Lakes Charter Commission Annual Report
Approved by the Charter Commission on January 8, 2009
' New officers of the Charter Commission were installed at the January 17, 2008 as per
Commission By-laws. They include Chair Cori Duffy, Vice -Chair Caroline Dahl. Secretary
Kelly Gunderson and Assistant Secretary Chris Lyden were installed at the April 17, 2008
meeting.
Paul Montain was removed from his position as Commissioner effective January 15, 2008 for
failing to perform the duties of his office. Bob Bening resigned as Commissioner effective
February 12, 2008. Kelly Gunderson and Chris Bretoi were appointed to complete the terms of
these outgoing Commissioners, both of whose terms expire December 31, 2009.
Meetings
Full meetings of the Charter Commission were held on January 11, April 17, July 17. Additional
special meetings were held on February 28, May 22, June 18, August 21, and September 10.
This report seeks to outline major activities and concerns of the Commission as discussed in
Charter meetings.
Minutes
The Commission is satisfied with the business hired by the City to record Charter meetings. In
an effort to save money, the Charter Commission Secretary recorded the minutes for the
special meetings held throughout the year.
Council/Commission
Communications between the Commission and the City Council remain strained. In December
2007, the Commission presented a charter amendment to the City Council aimed at addressing
the concerns of the city regarding road reconstruction procedures outlined in the charter. The
city council rejected the Commission amendment without attempting to compromise with the
Commission on the issues. On March 25, 2008, the council forwarded to the Commission, for its
review, an amendment to an earlier council -initiated charter amendment. The Charter
Commission rejected this amended amendment in July 2008.
Charter Amendments
.After the Charter -initiated charter amendment was rejected by the city council in March, and
the Charter Commission in July rejected the council -initiated charter amendment, a citizen -
initiated petition to amend the Charter was submitted to the Commission on August 12, 2008.
This petition resulted in an amendment question being placed on the November 4, 2008
election ballot. The citizens of Lino Lakes by a large margin, 6.529 NO votes to 3.658 YES
votes, or 64% to 36%, rejected the amendment.
Charter Expenditures
The Commission requested and received a budget increase of $5,000 for 2008 to cover any
ongoing legal expenses associated with proposed amendments.
Five Year Financial Plan
Under the Charter, the Five Year Plan requires annual updating. In 2007, the Commission
received its first update to the plan since 1996. The five-year financial plan for 2008-2012 was
adopted on January 28, 2008.
Respectfully Submitted,
/ t i
Cori M. Duffy
Former Chair, Lino Lakes Charter Commission
•
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Charter Commission
September 10, 2008
Page 1
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS EXCUSED
MEMBERS UNEXCUSED
STAFF MEMBERS PRESENT
OTHERS PRESENT:
DRAFT
CITY OF LINO LAKES
CHARTER COMMISSION
SPECIAL MEETING
September 10, 2008
6:37 P.M.
7:40 P.M.
Dahl, Gunderson, Storberg, Williams, Minar, Zastrow,
Drennen, Carlson, Aldentaler, Vacha, Lyden, Bretoi
(arrived at 6:39pm)
Trehus, Stockman Maher
None
None
Angela Drennen, Jeff Maki, Laura Carlson
CALL TO ORDER AND ROLL CALL
Acting Chair Dahl called the special meeting of the Lino Lakes Charter Commission to order at
6:37 p.m. on September 10, 2008.
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
Acting Chair Dahl added item 7C: Accepting Resignation of Cori Duffy.
MOTION by Commissioner Drennen, seconded by Commissioner Bretoi, to adopt the amended
agenda. Motion carried unanimously.
OPEN MIKE
No one was present for open mike
APPROVAL OF MINUTES
MOTION by Commissioner Minar, seconded by Commissioner Zastrow, to approve the minutes
of August 21, 2008. Motion carried with Commissioner Lyden abstained.
OLD BUSINESS
A. Communication Plan
Commissioner Drennen updated the commission on the charter website. He noted that the
website is being paid for by the members of the commission and not by city funds.
Commissioner Drennen stated that the website was mentioned in an article written by Deb
Barnes for the Hugo newspaper The Citizen.
Charter Commission
September 10, 2008
Page 2
44
45 Commissioner Storberg suggested that the commission look into creating lawn signs that state
46 the website address. Commissioner Carlson stated he will investigate costs of lawn signs.
47
48 Commissioner Lyden asked the commission about placing ads in local newspapers to direct
49 citizens to the website. Acting Chair Dahl asked Commissioner Lyden to look into ad costs.
50
51 The next meeting of the Communication Subcommittee would be decided after this evening's
52 Commission meeting.
53
54 B. 2008 Budget Update
55 Acting Chair Dahl reviewed the 2008 budget update. As of August 25, 2008, there were no
56 outstanding bills pending for payment.
57
58 NEW BUSINESS
59
60 A. Petition to repeal Chapter 8
61 Acting Chair Dahl informed the committee that the citizens petition to repeal Chapter 8 of the
62 charter was recertified on September 5, 2008 and that language to that point will be on the ballot
63 in November.
65 MOTION by Commissioner Bretoi, seconded by Commissioner Carlson, to have the Charter
66 Commission's attorney investigate that proper procedure was followed by city staff in certifying
67 the petition to repeal Chapter 8.
68
69 Motion carries with Commissioners Vacha and Storberg voting no.
70
71 B. Ballot Language
72 At the September 8th meeting, the City Council decided what language would be placed on the
73 ballot from the petition. Commissioner Gunderson noted that the Council crafted language
74 which includes notice to voters that Chapter 429 would replace the referendum process.
75
76 C. Resignation
77 Acting Chair Dahl presented a letter from Chair Cori Duffy resigning from the Commission
78 effective immediately.
79
80 MOTION by Commissioner Zastrow, seconded by Carlson, to accept the resignation of Chair
81 Cori Duffy. Motion carries unanimously.
82
83 Acting Chair Dahl stated that Cori Duffy worked extremely hard and did a good job for the
84 Commission, making many sacrifices with the time and effort she put into her duties as Chair.
85 All Commissioners present agreed.
'^ 86
87 The next meeting of the Charter Commission will be Thursday, October 9, 2008 at 6:30pm.
2
Charter Commission
September 10, 2008
Page 3
88
89 ADJOURN
90 MOTION by Commissioner Bretoi, seconded by Commissioner Minar, to adjourn the meeting at
91 7:40 p.m. Motion carried unanimously.
92
93
94 Respectfully Submitted,
95
96 Kelly Gunderson
97 Secretary
3
CITY OF LINO LAKES
ELECTION SUMMARY REPORT
November 4, 2008
1
Pr. #1
Pr. #2
Pr. #3
Pr. #4
Pr. #5
Pr. #6
Pr. #7
TOTAL
# of Reg. Persons at 7 a.m.
1139
1664
1525
2070
1047
1815
1870
11130
# of Persons Registering on
Election Day
199
339
198
261
181
209
206
1593
Total # of Reg. Voters
1338
2003
1723
2331
1228
2024
2076
12723
CITY QUESTION -AMENDMENT TO CITY CHARTER
Yes
302
455
409
899
341
562
690
3658
No
775
1096
904
1019
626
1051
1058
6529
Blank
81
189
138
117
108
131
100
864
Overvote
0
0
0
0
0
0
0
0
Voted In Person on Election Day
1079
1607
1343
1825
980
1527
1723
10084
Absentee
79
133
108
210
95
217
125
967
Total # Voters
1158
1740
1451
2035
1075
1744
1848
11051
Turn -out %
87%
87%
84%
87%
88%
86%
89%
average = 87%
1
We, the legally constituted Municipal Canvassing Board, certify that the returns were duly examined, approved and placed
on file in the Office of the City Clerk.
2
Date: 12/30/2008
Account# / Title
Time: 09:28:38
City of Lino Lakes
FM Reports - Period Expenditure Report
Calendar Period: 01/2008 To: 12/2008
Fiscal Period: 01/2008 To: 12/2008
Budget Thru: 12/2008
Original Net Budget
Operator: pms Page: 1
Expended PTD Expended YTD % Unexpended Bal
101-405-4200-000 GENERAL CHARTER OFFICE SUPPLI
SUPPLIES Total
101-405-4300-000 GENERAL CHARTER PROFESSIONAL
101-405-4300-999 GENERAL CHARTER PROFESSIONAL
Tr Date Type
Journal Receipt
0.00 0.00
0.00 0.00
0.00 0.00
5,000.00 5,000.00
Check#/Date Vendor
0.00 0.00
0.00 0.00
0.00
5,774.83
Description
0
0
0.00 0
5,774.83 115
Amount
02/11/08 INV -IN 6907
02/25/08 INV -M 6973
02/29/08 PST-je 7087
04/14/08 INV -IN 7070
05/27/08 INV -IN 7217
05/27/08 INV -IN 7217
08/21/08 INV -IN 7416
08/25/08 INV -IN 7400
10/27/08 INV -IN 7522
10/27/08 INV -M 7528
11/10/08 INV -IN 7546
11,4^4<o8 INV -IN 7546
101-405-4301-000 GENERAL
101-405-4322-000 GENERAL
101-405-4330-000 GENERAL
101-405-4340-000 GENERAL
Tr Date Type
82294 02/11/08
82317 02/12/08
1
82672 04/14/08
82998 05/27/08
83028 05/27/08
83765 08/21/08
83756 08/25/08
84273 10/27/08
84161 10/16/08
84410 11/10/08
84439 11/10/08
CHARTER MUNICIPAL ATT
CHARTER POSTAGE
CHARTER TRAVEL/TUI TIO
CHARTER ADVERTISING
TIMESAVER OFF-SITE SECRETARIAL
MARTY LAW FIRM, LLC
MARTY LAW FIRM, LLC
MARTY LAW FIRM, LLC
TIMESAVER OFF-SITE SECRETARIAL
MARTY LAW FIRM, LLC
TIMESAVER OFF-SITE SECRETARIAL
MARTY LAW FIRM, LLC
POLIGRAPHICS
MAILING SOLUTIONS
SUMMIT PRINTING
500.00
0.00
0.00
200.00
Journal Receipt Check#/Date Vendor
CHARTER MEETING
LEGAL SERVICES/CHARTER
Rev Marty Law Firm,ch8231
PROFESSIONAL SERVICES/CHA
PROFESSIONAL SERVICES/CHA
CHARTER COMMISSION 4-17
PROFESSIONAL SERVICES/CHA
CHARTER MEETING
PROFESSIONAL SERVICES
(50) 24*48 CORRUGATED TWO
MAILING SERVICES CHARTER
CHARTER COMMISSION MAILER
Detail Total:
500.00 0.00
0.00 0.00
0.00 0.00
200.00 91.80
Description
0.00 0
0.00 0
0.00 0
91.80 46
213.25
3,060.46
3,060.46-
846.31
274.48
243.50
181.25
213.25
1,078.63
628.35
1,535.71
560.10
5,774.83
Amount
03/10/08 INV -IN 6996
03/31/08 PST-je 7219
04/14/08 INV -IN 7070
05/27/08 INV -IN 7217
06/23/08 INV -IN 7276
08/25/08 INV -IN 7400
09/08/08 INV -IN 7424
10/13/08 INV -IN 7485
10/13/08 INV -IN 7485
11/10/08 INV -IN 7546
11/24/08 INV -IN 7586
12/31/08 PST-je 7670
12/31/08 PST-je 7670
12/31/08 PST-je 7670
12/31/08 PST-je 7670
82459 03/10/08
1
82693 04/14/08
83014 05/27/08
83218 06/23/08
83748 08/25/08
83833 09/08/08
84126 10/13/08
84126 10/13/08
84426 11/10/08
84523 11/24/08
1
2
3
4
10ymN5-4343-000 GENERAL CHARTER NEWSLETTER
PRESS PUBLICATIONS, INC.
PRESS
PRESS
PRESS
PRESS
PRESS
PRESS
PRESS
PRESS
PRESS
PUBLICATIONS,
PUBLICATIONS,
PUBLICATIONS,
PUBLICATIONS,
PUBLICATIONS,
PUBLICATIONS,
PUBLICATIONS,
PUBLICATIONS,
PUBLICATIONS,
INC.
INC.
INC.
INC.
INC.
INC.
INC.
INC.
INC.
0.00 0.00
ADV CITY COUNCIL WORK SES
Correct code for ch #8245
ADVERTISING/CHARTER COMMI
CHARTER COMMISSION
ADVERTISING CHARTER COMMI
SPECIAL WORK SESSION
ADVERTISING CHARTER
ADV MEETING
ADV MEETING
MEETING NOTICE
SPECIAL COUNCIL WORKSESSI
Correct Ch# 83748, 8/25/0
Correct Ch# 84126, 10/13/
Correct Ch# 84426, 11/10/
Correct Ch# 84523, 11/24/
Detail Total:
22.95
22.95-
38.25
22.95
15.30
22.95
15.30
22.95
22.95
17.21
22.95
22.95-
45.90-
17.21-
22.95-
91.80
0.00
0.00
0.00
774.83-
500.00
0.00
0.00
108.20
0.00 0.00 0 0.00
Date: 12/30/2008 Time: 09:28:39 City of Lino Lakes
FM Reports - Period Expenditure Report
Account# / Title
Operator: pms Page: 2
Calendar Period: 01/2008 To: 12/2008
Fiscal Period: 01/2008 To: 12/2008
Budget Thru: 12/2008
Original Net Budget Expended PTD Expended YTD % Unexpended Bal
101-405-4344-000 GENERAL CHARTER LEGAL PRINTIN
OTHER SERVICES & CHARGES Total
101-405-5000-000 GENERAL CHARTER CAPITAL OUTLA
CAPITAL OUTLAY Total
CHARTER Total
GENERAL Total
GRAND TOTAL
0.00 0.00 0.00 0.00 0 0.00
5,700.00 5,700.00 5,866.63 5,866.63 103 166.63-
0.00 0.00 0.00 0.00 0 0.00
0.00 0.00 0.00 0.00 0 0.00
5,700.00 5,700.00 5,866.63 5,866.63 103 166.63-
5,700.00 5,700.00
5,700.00 5,700.00
5,866.63 5,866.63 103
5,866.63 5,866.63 103
166.63-
166.63-
CITY OF LINO LAKES
CHARTER ADMINISTRATION (101-405) June
r.., Object Actual Actual Budget YTD Requested Adopted Increase/
Description Code 2006 2007 2008 2008 2009 2009 Decrease
SUPPLIES
OFFICE SUPPLIES 4200-000 0 0 0 0 0 0 ***
0 0 0 0 0 0 ***
OTHER SERVICES AND SUPPLIES
PROFESSIONAL SERVICES 4300-000 0 0 0 0 0 0 ***
PROF SERVICES - CHARTER COMM 4300-999 1,018 7,315 5,000 1,578 1,500 1,500 (70.00%)
MUNICIPAL ATTORNEY 4301-000 1,027 1,337 500 0 500 500 0.00%
POSTAGE 4322-000 0 0 0 0 0 0 ***
PRINTING & PUBLISHING 4340-000 36 159 200 77 200 200 0.00%
NEWSLETTER 4343-000 0 0 0 0 0 0 ***
LEGAL NOTICES 4344-000 0 0 0 0 0 0 ***
2,081 8,811 5,700 1,655 2,200 2,200 (61.40%)
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 0 0 0 0 0 ***
0 0 0 0 0 0 ***
2,081 8,811 5,700 1,655 2,200 2,200 (61.40%)
TOTAL CHARTER ADMINISTRATION
A-1 9
December 12, 2008
Caroline T. Dahl
Chair, Lino Lakes Charter Commission
1101 Holly Court
Lino Lakes, MN 55038
Dear Caroline:
Please be advised that the Lino Lakes City Council has established a revised timeline for
the annual completion of the Five -Year Financial Plan. The plans will now be completed
by the end of the first quarter of each year as set forth in Resolution No. 08-144,
enclosed. The primary reason for this change is to allow for more current information on
property values to be obtained from the county and afford the Council more time for
discussion of the plan following completion of the annual budgets.
Respectfully,
/
Gordon Heitke
City Administrator
Enc.
600 Town Center Parkway, Lino Lakes, Minnesota 55014-1182
Phone: 651-982-2400 • Fax: 651-982-2499
Council Member Stoltz introduced the following resolution and moved its
adoption:
CITY OF LINO LAKES
RESOLUTION NO. 08-144
RESOLUTION AMENDING RESOLUTION NO. 06-213 SETTING THE GENERAL
TIMELINE FOR THE ADOPTION OF THE FIVE-YEAR FINANCIAL PLAN
WHEREAS, the City Council adopted a timeline for the preparation, submission and
annual adoption of the five-year financial plan with Resolution No. 06-213,
and
WHEREAS,
WHEREAS,
WHEREAS,
such resolution states that the plan shall be adopted by the end of
December, and
information necessary to complete and adopt the plan within this
timeframe is often unavailable until after the first of the ensuing year, and
the City Council wishes to have all necessary information available prior to
adopting the annual update of the five-year financial plan.
NOW, THEREFORE, BE IT RESOLVED, by the Lino Lakes City Council that the
timeline for adopting the five-year financial plan is hereby amended as follows:
1) The five-year plan shall be adopted by the City Council following a public hearing,
along with any revisions arising therefrom, by the end of the first quarter each
year.
Adopted by the Lino Lakes City Council this 8th day of December 2008.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member Gallup and upon vote being taken thereon, the following voted in favor
thereof:
Stoltz, Gallup, Reinert, O'Donnell, Bergeson
The following voted against same:
none
Whereupon said resolution was declared duly passed and adopted.
Julia ne Bartell, Cit
1
DUSTIN
DEETS
October 24, 2008
Mr. Gordon Heitke
Lino Lakes City Hall
600 Town Center Parkway
Lino Lakes, MN 55014
Dear Gordon,
Please find my invoice enclosed for communications support work for the city of Lino Lakes.
This work was approved by the City Council in a brainstorming meeting on Monday, September 22, 2008.
The Council decided to have the brainstorming meeting at their September 2, 2008 regular Council
meeting.
During the brainstorming meeting, the Council approved a special -edition Lino Lakes News newsletter to
be mailed to all citizens' homes by October 23, 2008. The Council also approved a half -page
advertisement in both local newspapers—The Citizen, and The Quad Press. Finally, the Council
approved adapting the newsletter for posting onto the city's website.
All work was completed on-time and on -budget. If you have any further questions or concerns, Gordon,
please do not hesitate to call.
Thank you very much.
Chris Deets
Dustin Deets, LLC
612296.8786
Dustin Deets, LLC
5301 Halifax Avenue South
Edina, Minnesota 55424
DUSTIN
DEETS�
Bill To:
Gordon Heitke
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
Invoice �..-
Date
Invoice No.
10/23/08
CLL102408
Terms
Due on receipt
Description
Amount
Communications Support for City of Lino Lakes. Details enclosed.
L -t° /0 / — yo i — 1130 0
9,252.00
EIN 45-0556525
Total
$9,252.00
Dustin Deets Accounting for Communications Support for Uno Lakes
10/25/08 Chris Deets 8:29 AM
Date
Description
Hours
08.18.2008
Meeting to commence project from 3:30 p.m. until 5:30
p.m. in office.
2
08.25.2008
11:30 a.m.-2:30 p.m.—Meeting with Michael Grochula at
City Hall.
3
08.27.2008
Studying proposal on plane from Denver.
1
08.28.2008
Background and foundation for communication plan.
9:20AM - 12:58PM
3.62
08.28.2008
Conference call with Gordon.
0.5
08.29.2008
Prepping communications document for Sept 2 meeting.
7:07AM - 8:10AM
1.05
08.30.2008
Developing communication plan. 5:17AM - 7:20AM
2.05
08.31.2008
Prepping communications strategy and citizens awareness
plan. 8:54AM - 12:20PM 9:04PM - 9:31PM 9:39PM -
10:18PM
4.54
09.02.2008
Prepping for the Council meeting and the communications
plan. 8:26AM - 12:09PM 12:11PM - 12:11PM 2:30PM -
3:15PM
4.45
09.02.2008
Attending and presenting at Council meeting from 4:30
pm until 7:30 pm.
3
09.05.2008
Phone conference.
0.5
09.10.2008
Prepping for September 18 brainstorming meeting.
10:00PM- 11:08PM 11:O8PM- 11:09PM
1.14
09.11.2008
Phone conference with Gordon.
1
09.17.2008
1.44
Preparing brainstorming sheet for Monday the 22nd
brainstorming session. 1:32PM - 1:54PM 2:54PM -
3:58PM
09.17.2008
Drafting brainstorming preparation notes.
0.5
09.17.2008
Preparing for Thursday meeting.
1
09.21.2008
Prepare for Monday night brainstorming meeting.
10:47AM - 11:07AM
0.33
09.21.2008
Continued preparation for Monday night brainstorming
meeting. 10:39PM - 11:46PM
1.11
09.22.2008
Prepping for Monday night brainstorming meeting.
11:25AM - 12:08PM 1:11PM - 4:03PM
3.58
09.24.2008
Meeting with Mary and the EDAC group, as well as Steve
Bubul at City Hall.
2
09.24.2008
Working on laying the groundwork for the special edition
of the newsletter. 8:50PM - 10:53PM
2.04
09.25.2008
Working on special edition of Lino Lakes News, calling
Dave Roesser, 9:17AM - 10:26AM
1.14
09.26.2008
Phone conference with Charter Commission
representative as well as Gordon.
1.5
09.28.2008
Meeting at the Big 10 restaurant in Hopkins. 4:40PM -
4:40PM
1.5
09.28.2008
Architecture for newsletter communication. 5:03PM -
7:27PM
2.41
09.29.2008
Meeting with Dave Roesser and Steve Bubul.
2.5
09.30.2008
Prepping newsletter.
1
09.30.2008
Drafting content for newsletter. 9:12PM - 12:14AM
3.03
10.01.2008
Drafting EDAC letter/article and rest of content for
newsletter.
6
10.02.2008
Preparing newsletter content. 6:20PM - 11:29PM
5.15
10.03.2008
Prepping newsletter. 7:33AM - 10:34AM
3.02
10.03.2008
Prep work for Friday meeting.
2
10.06.2008
Preparing for Monday night meeting. 12:02PM - 1:02PM
1
10.06.2008
Driving to Lino Lakes, attending the city council meeting,
and then driving home.
4
10.09.2008
Final draft of special edition of city newsletter. 9:31AM -
11:41AM
2.18
10.12.2008
Proofing newsletter and messages to Gordon and Mary.
0.5
10.13.2008
Prepping newsletter. 9:08AM - 10:29AM
1.34
10.15.2008
Proofing and working on newsletter. _
1
10.16.2008
Drafting note to city coundl. 3:25PM - 3:54PM
0.49
10.19.2008
Drafting 1/2 -page ad copy.
1.5
10.20.2008
Update note to team.
0.5
10/25/08 Chris Deets 8:29 AM
CITY OF LINO LAKES
600 TOWN CENTER PARKWAY
LINO LAKES, MN 55014
Nystrom Publishing Co., Inc.
Making Lasting Impressions Since 1968
DESCRIPTION
Lino Lakes News, Special Edition
postage advance
Invoice
1 DATE INVOICE #
110/22/081 22668
DUE DATE
P.O. NUMBER
11/21/08
RATE AMOUNT
—I
2,013.38
1,431.88
QTY
6,600
6,574
Thank you for your business!
Subtotal
6.5% Tax
Total
9100 Cottonwood Lane North, Maple Grove, Minnesota 55369
phone: 763.425.7900 1 fax: 763.425.0898 1 web: www.nystrompublishing.com 1 email: sales@nystrompublishing.com
united States Postal Service
CONSOLIDATED POSTAGE STATEMENT -- Standard Mail
POST Office:
Note Mali Arrival Date %• Time
mailer
Entry Point: (1) SCF TWIN CITIES METRO HUE, MINNEAPOLIS. MN 55413-1778
Presort: ALL
Permit Holder's Name ; Telephone
and Address and 763-425-7900
Email Address, If Any
Nystrom Publishing
9100 Cottonwood Lane Norh
Maple Grove MN 55369
CAPS Cust.Ref.No.
Customer NO.
Name and Address of
Mailing Agent (If
other than permit
holder)
Nystrom Publishing
9100 Cottonwood Lane
Maple Grove MN 55369
Customer No.
I Telephone
763-425-7900
Norh
Name and Address of Individual or
Organization for Which Mailing is
Prepared (if other than permit
holder)
CITY OF LINO LAKES
600 TOWN CENTER PARKWAY
LINO LAKES, MN 55014
Customer No.
Mailing
Post Office of Mailing
• 1 MINNEAPOLIS MN 55413-1778
I Mailing Date
10/20/2008
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Permit No. 32324
I weight of a Single Piece
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19 -Sacks
0 -1' Ltr Trays
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Price at which Postaae Affixed (Check one)
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pcs. x S Postage Affixed I S
Net Postage Due (Subtract postage affixed from total postage) I S 1431.8820
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for permit imprint add additional payment to total postage. Total Adjusted Postage Affixed 15
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mailing does not contain Any matternprohibited by law or postal regulation. I understand that anyone who furnishes false or
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Postalsoft Desktop Mailer 7.84c
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Kennedy & Graven, Chartered
200 South Sixth Street
Suite 470
Minneapolis, MN 55402
(612)337-9300
Tax ID No. 41-1225694
August 14, 2008
Statement No. 85
City of Lino Lakes
Alan Rolek
600 Town Center Parkway
Lino Lakes, MN 55014
+ di 1`, 20084
LN140-00086 Charter Review
LN140-00087 General Financial
LN140-00099 Lakewood Apartments (Legacy
I declare, under penalty of law, that this
account, claim or demand is just and correct
and that no of i1 s be }aid.
Signature of CIaant
/6i- 40/ -
3Z7_ 0 -43cm-ra)
of Woods Edge) 507 z.3792.1-1/
AUG l 9 2008
1,641.66
250.00
110.00
Total Current Billing: 2,001.66
City of Lino Lakes
Alan Rolek
July 31, 2008
LN140-00086 Charter Review
Through July 31, 2008
Page: 1
Kennedy & Graven, Chartered
200 South Sixth Street
Suite 470
Minneapolis, MN 55402
For All Legal Services As Follows: Hours Amount
7/16/2008 SJB Phone call with Heitke regarding letter to charter council; 0.25 50.00
review/revise same
7/17/2008 MJM Statutory research on issue of "no" votes on charter 1.30 221.00
amendments
7/17/2008 SJR Phone call with Gordon Heitke regarding charter question; 0.10 19.50
office conference with M Manderschied regarding matter
7/18/2008 SJB Phone call with G. Heitke regarding various charter audit 1.00 200.00
questions; research petition requirements
7/18/2008 SJR Review M Manderschied message; review statutes; office 0.40 78.00
conference S Bubul; phone call with M Manderschied;
phone call with S Bubul regarding matter
7/21/2008 SJB Conference with M Manderschied regarding petition 0.60 120.00
requirrements; review memo
7/21/2008 MJM Research and drafting of memo on petition process 3.50 595.00
related to charter amendments for public information
project
7/21/2008 MTN Conference with S Bubul regarding: charter process, 0.50 105.00
statutory requirements for petition amendments.
7/22/2008 MJM Phone call with S Bubul regarding interpretation of M.S. 0.20 34.00
410.12, subd 2, discussing five electors and circulators of
a petition
7/25/2008 SJB Phone call with G Heitke regarding communication issues 0.30 60.00
for charter amendment, related matters
7/25/2008 MJM Phone call to Secretary of State's office regarding sample 0.30 51.00
petition; reviewing sample petition for public information
purposes
7/29/2008 SJB Review citizen's petition; phone call to/from G Heitke 0.25 50.00
regarding text of charter amendment
7/30/2008 SJB Review Secretary of State materials; phone message 0.25 50.00
from/to G. Heilk regarding 410.12, subd. 7 amendment
Total Services : $ 1,633.50
City of Lino Lakes
Alan Rolek
600 Town Center Parkway
Lino Lakes, MN 55014
IftiroutitrAtigiftt 31''2O0844
LN 140-00086 Charter Review
LN140-00087 General Financial
Kennedy & Graven, Chartered
200 South Sixth Street
Suite 470
Minneapolis, MN 55402
I declare, under penalty of law, that this
account, claim or demand is just : d correct
and that no_ — . •fit has been s
Signature of CI - ant
(612)337-9300
Tax ID No. 41-1225694
September 30, 2008
Statement No. 85837
/0/ — YrY —y" %c _' - 0
3,279.50
50.00
Total Current Billing: 3,329.50
City of Lino Lakes
Alan Rolek
August 31, 2008
LN140-00086 Charter Review
Through August 31, 2008
Page: 1
Kennedy & Graven, Chartered
200 South Sixth Street
Suite 470
Minneapolis, MN 55402
For All Legal Services As Follows: Hours Amount
8/12/2008 SJB Phone call with G. Heitke regarding petition timing; 1.25 250.00
reserach same; review petition sent by J. Bartell
8/12/2008 JBD Intraoffice conference with S Bubul regarding timliness of 0.40 86.00
petition.
8/13/2008 SJB Phone call with J. Bartell regarding petition questions 0.25 50.00
8/13/2008 CLL Intraoffice conference regarding charter petition process; 0.30 64.50
review emaiis
8/13/2008 MJM Reviewing charter petition received from citizens for 0.70 119.00
accuracy against Minnesota Rules and Statutes; follow up
conference with S Bubul on "qualified voters"
8/14/2008 SJB Phone call with J. Bartell regarding questions on petition 0.25 50.00
8/18/2008 CLL Phone call from J. Bartel regarding petition; review email; 1.85 397.75
office conferences and research regarding same; phone
calls to J. Bartel
8/18/2008 MJM Conference with C LeFevere on "registered voter" 1.00 170.00
concems raised by city clerk; phone call with clerk on
same
8/19/2008 CLL Intraoffice conference regarding follow-up research on 0.25 53.75
definition of registered voters
8/19/2008 MJM Reviewing Minnesota Rules and annotations for more 1.20 204.00
information on usage of registered voters and petitions
8/20/2008 CLL Review certification of clerk regarding petition; review 0.75 161.25
statute; intraoffice conference regarding same; phone call
to J. Bartel regarding same
8/20/2008 MJM Review of clerk's certification of petition, attorney general 0.60 102.00
opinion and statutes on time computation; conference
with clerk and C LeFevere on same
8/25/2008 SJB Email from J Bartell regarding supplemental filing; 1.60 320.00
research and respond to same
8/26/2008 SJB Email to Springsted regarding status of petition; emails 1.75 350.00
to/from J Bartell regarding status of petition; begin work on
ballot/resolution
8/28/2008 SJB Research 2 -question ballot draft same 2.75 550.00
City of Lino Lakes
Alan Rolek
August 31, 2008
Page: 2
Kennedy & Graven, Chartered
200 South Sixth Street
Suite 470
Minneapolis, MN 55402
8/29/2008 SJB Phone call with G Heitke regarding 2 -question; research 1.50 300.00
same; review/revise Clerk's Certificate regarding petition
Total Services : $ 3,228.25
For All Disbursements As Follows:
Photocopies 2.80
8/19/2008 Westlaw Research Charges 48.45
Total Disbursements: $ 51.25
Total Services and Disbursements:$ 3,279.50
Kennedy & Graven, Chartered
200 South Sixth Street
Suite 470
Minneapolis, MN 55402
City of Lino Lakes
Alan Rolek
600 Town Center Parkway
Lino Lakes, MN 55014
Through September 30, 2008
LN140-00036 NoI-Tec Systems TIF
laNIMMISMOMMIN
LN140-00087 General Financial
(612) 337-9300
Tax ID No. 41-1225694
2ctober 31, 2008
Statement No. 86378
/0I- 4/q_ 30•% tTvv
/6/ - yo(- recto -b
/ol-(f/ /130 -
1 declare, under penalty of law, that this
account, claim or demand is just and correct
and that no of it has bee s aid.
Signature of Claimant
19.50
6,353.23
584.00
Total Current Billing: 6,956.73
City of Lino Lakes
Alan Rolek
September 30, 2008
LN140-00086 Charter Review
Page: 2
Kennedy & Graven, Chartered
200 South Sixth Street
Suite 470
Minneapolis, MN 55402
For All Legal Services As Follows: Hours Amount
9/2/2008 SJB Review 2 -question voting; email from Bartell regarding 4.00 800.00
question on petition, phone call with Bartell regarding
same; attend work session
9/2/2008 CLL Intraoffice conference regarding form of ballot question 0.25 53.75
9/2/2008 MJM Research on affidavit of petitioners data 0.30 51.00
9/3/2008 SJB Conference with M Manderschied regarding response to 2.50 500.00
petition compliants; review memo, draft opinion regarding
complaint phone call with Heitke regarding ballot form;
draft revised ballot language
9/3/2008 MJM Email communication with city clerk regarding contact 2.60 442.00
information for petitioners to inquire about circulation of
petition with or without actual text of proposed
amendment research and drafting memo on same
9/4/2008 SJB Draft memo regarding ballot options; phone call with 6.00 1,200.00
Bartell regarding citation complaint finalize opinion
regarding same; phone call with Heitke regarding new
charter commission proposal; research draft response to
same
9/4/2008 MJM Reviewing draft opinion letter on matters raised by citizen 0.70 119.00
regarding received petition documents; checking citations
for authority on Westlaw; follow up on same matter with S
Bubul
9/5/2008 SJB Phone call with J. Bartell regarding ballot forums; phone 4.00 800.00
call with Bartell, Heitke regarding Marty letter, review
same; draft response to letter to Council; research
12 -week deadline matter
9/5/2008 CLL Review draft letter regarding proposed additional claim 0.10 21.50
amendment
9/5/2008 MJM Phone call with S Bubul regarding letter from Charter 0.10 17.00
Commission's counsel
9/6/2008 SJB Revise response to Marty letter, continue legal research 1.50 300.00
9/8/2008 SJB Phone call with Bartell, Heitke; finalize letter in response 5.00 1,000.00
to Marty letter, research voluntary ballot option; review
Trehus ballot language; travel to/attend council meeting
9/8/2008 CLL Review draft response to charter commission attomey's 0.70 150.50
City of Lino Lakes
Alan Rolek
September 30, 2008
Page: 3
Kennedy & Graven, Chartered
200 South Sixth Street
Suite 470
Minneapolis, MN 55402
letter, intraoffice conference regarding initiating second
question by council motion
9/8/2008 MJM Reviewing S Bubul letter in response to Ms Marty (Charter 0.30 51.00
Cmsm's counsel) letter
9/9/2008 SJB Prepare final ballot notice; email to Bartell 0.40 80.00
9/24/200F SJB Meet with C. Deets regarding charter for info material 2.00 400.00
9/25/2008 SJB Review ballot notice; conference with C. Deets regarding 0.25 50.00
further meeting
9/29/2008 SJB Meet with C. Deets regarding newsletter 1.50 300.00
Total Services : $ 6,335.75
For All Disbursements As Follows:
Photocopies 8.40
Postage 2.78
9/4/2008 Westlaw Research Charges 6.30
Total Disbursements: $ 17.48
Total Services and Disbursements:$ 6,353.23
The Citizen
( Your Neighborhood News & Report)
PO Box 393
Hugo MN 55038
651-426-6399
Bill To
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
Invoice
Date
Invoice #
10/30/2008
8433
Terms
Due on receipt
Description
Rate
Amount
Advertising for Half Page ( October 29th / Political Ad)
Please note: April and October have a third
issue, these are billed seperately. If you .
have questions please contact your sales rep
or call 651-426-6399.
V( /4f - Yo `130
840.00
840.00
We accept Visa and MasterCard, to pay by credit card please contact
Marilyn @ 651/426-4900
Total $840.00
10/30/08
199941
RO
Plan Return Portion With Pa
RETAIL RATE
10/30
QUAD
6X 10.50
63.00
1
11.47
903.26 976.50
c --
Statement of Account -Aging of Past Due Amounts
N/A N/A
.PRESS PUBLICATIONS
(851) 407-1200
N/A
N/A
Due date: 11/27/08
976.50
UNAPPLIED AMOUNTS ARE INCLUDED IN TOTAL AMOUNT DUE
Mr. Daniel Tesch
Director of Administration
City of Lino Lakes, MN
600 Town Center Parkway
Lino Lakes, MN 55014
Springsted
Springsted Incorporated
380 Jackson Street, Suite 300
Saint Paul, MN 55101-2887
Tel: 651-223-3000
Fax 651-223-3002
www.springsted.com
December 5, 2008
Project No: 000502.101
Invoice No: 1
For Professional Services from June 11, 2008 to October 6, 2008
Re: HR Audit (Final Billing)
Basic Fee: 8,150.00
Additional Fees
Misc HR Consulting 1-29-08 to 11-30-08
Total Additional Fees
1,553.75
1,553.75
1,553.75
Total this Invoice $9,703.75
I declare under penalty of law that this account is just and correct and that no part of it has been paid.
BY:
SPRINGS ED Incorporated
ONNIE C. MATS
N
Payment is due on receipt of this billing. After 30 days interest will be charged on any balance at a rate of
1% per month.
Public Sector Advisors
CITY COUNCIL WORK SESSION October 6, 2008
APPROVED
89 (considering the offer to the commission to participate in the newsletter) and the request
90 for funding for additional services.
91
92 COMPENSATION AUDIT REPORT
93
94 Ann Antonsen, Springsted, Incorporated, presented the consultant's completed Human
95 Resource Audit report. The audit provides a review of current compensation levels,
96 classification system, external and internal comparability, current performance evaluation
97 system, and the methodology used for the report. It asks the question of a pay
98 philosophy and how that is established (by comparison to whom). The pay for
99 performance would tie back to that pay philosophy so that isn't included in the report
100 specifically at this time. The report discusses the task and methodology used (looking at
101 information on jobs provided by the city). The pay philosophy, again, will be the key.
102 Information is provided on other metropolitan cities, by size of cities and by cluster as
103 established by the League using information besides size. The city needs to decide
104 "who" and "how" in looking at the pay philosophy question.
105
106 The report also reviewed job positions and descriptions and found that the city has done a
107 good job of keeping those up to date as jobs have changed. The city is required to
108 maintain a job evaluation system and does so utilizing the same point based system as the
109 state of Minnesota.
110
111 In looking at the compensation system for the audit, the marketplace (other comparable
112 cities) were reviewed and the city appears to be within close proximity of the survey
113 averages. An intemal analysis, comparing positions within the organization for equity, is
114 also included in the report.
115
116 The performance evaluation system was also reviewed. The current system used by the
117 city looks at essential jobs functions with a rating system attached. One thing that could
118 be upgraded is to expand the definitions included in the rating system. As well, the goal
119 setting system could be expanded so that goals are included by the employee and
120 supervisor. Additional performance factors could be added. Supervisor training on
121 conducting performance evaluations is another suggestion. The system used for
122 evaluation would be key in setting up any type of pay for performance element.
123
124 A council member asked if there is another way to consider compensation other than
125 comparables, and Ms. Antonsen suggested that the city determine its compensation
126 philosophy. However, if the system isn't comparable, it can result in frequent loss of
127 trained employees to other organizations with the associated costs, etc. of filling
128 positions.
129
130 TOWN CENTER UPDATE
131
132 Finance Director Rolek noted that the council has been discussing options on the
133 improvement bonds issued for the Town Center Project. As explained in the information �.
3
Severson, Sheldon, Dougherty & Molenda, P.A.
7300 West 147 Street, Suite 600
Apple Valley, MN 55124
FEIN: 41-1547156
Phone: 952-432-3136 / Fax: 952-432-3780
November 12, 2008
Billed through 11/12/2008
Invoice # 97714
Dan Tesch
Director of Administration
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
RE: Investigation - Open Meeting Law Violation
Client/Matter No.: 10555 28328
Detail of Professional Services
10/14/2008
10/15/2008
10/20/2008
""•40/22/2008
I.0/27/2008
10/29/2008
10/31/2008
11/06/2008
11/10/2008
11/10/2008
11/12/2008
AMM
MGD
MGD
MGD
MGD
MGD
MGD
MGD
AMM
MGD
MGD
Prepare Tennessen waming for Lino Lakes
Communications w/ Dan re: interviews
Travel to LL & conduct interview
T/c's Dan Tesch
Travel to LL & conduct interviews
Memo to Dan T. & receipt of Council Information
Commence draft of Findings
T/c's Dan & conduct further interview
Conference MGD re: report
Prepare Conclusions to Report
Finalize Investigative Report
Total professional services rendered:
Total Current Charges
Billing Summary
Total Professional Services
Less: Courtesy Discounts Applied
Net Current Charges
Total balance now due
Hours Rate
0.20 200.00
0.40 200.00
3.00 200.00
0.20 200.00
3.00 200.00
0.30 200.00
0.60 200.00
0.70 200.00
0.20 200.00
1.20 200.00
1.60 200.00
11.40
$280.00 CR
* Balance is due upon receipt of invoice *
* Past due balances will be subject to service charge *
* Questions regarding your invoice should be directed to the Business Office immediately *
Amount
40.00
80.00
600.00
40.00
600.00
60.00
120.00
140.00
40.00
240.00
320.00
$2,280.00
$2,280.00
Amount
$2,280.00
$2,000.00
$2,000.00
Severson, Sheldon, Dougherty & Molenda, P.A.
7300 West 147 Street, Suite 600
Apple Valley, MN 55124
FEIN: 41-1547156
Phone: 952-432-3136 / Fax: 952-432-3780
November 30, 2008
Billed through 11/30/2008
Invoice # 97911
Dan Tesch
Director of Administration
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
RE: Investigation - Open Meeting Law Violation
Client/Matter No.: 10555 28328
Detail of Professional Services Hours Rate Amount
11/21/2008 MGD Receipt & review Dan T. memo re: distribution 030 200.00 60.00
11/26/2008 MGD T/c Dan re: council meeting 0.20 200.00 40.00
Total professional services rendered: 0.50 $100.00
Total Current Charges
Billing Summary
Total Professional Services
Net Current Charges
Plus past due balance forward
Total balance now duebu ��
Accounts Receivable Aging
Under 31 Days 31- 60 Days
$2,000.00 $0.00
$100.00
Amount
$10 00
‘1,0/ $2,000.00
$2,100.00
61-90 Days 91-120 Days
$0.00 $0.00
Over 120 Days
$0.00
* Balance is due upon receipt of invoice *
* Past due balances will be subject to service charge *
* Questions regarding your invoice should be directed to the Business O fire imme
i,%- YO/-
NRY S. SEVERSON
.n4ES F. SHELDON
MICHAEL G. DOUGHERTY*
MICHAEL E. MOLENDA$
LOREN M SOLFEST *$
SHARON K. HILLS
ROBERT B. BAUER*
TERRENCE A MERRTTI$
ANNEITE M. MARGARIT
STEPHEN A. LING*
PI LA4,,cd iv/ wtkLy .
Dvi ufr(2-00i
SEVERSON, SHELDON,
DOUGHERTY & MOLENDA, P.A.
A PROFESSIONAL ASSOCIATION
ATTORNEYS AT LAW
SUITE 600
7300 WEST 147TH STREET
APPLE VALLEY MINNESOTA 55124-4517
(952) 432-3136
TELEFAX NUMBER (952) 432-3780
www.seversonsheklan.com
November 12, 2008
Dan Tesch
Director of Administration
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, Minnesota 55014
Re: Investigation
Our File No. 10555-28328
Dear Mr. Tesch:
GARY L HUUSKO#
CHRISTINE J. CASSELLIUS#
BRIAN J. WISDORF*
MICHAEL D KLE &. *
EMILY FOX WILLIAMS
MATTHEW J. SCHAAP
THOMAS R. DONELY
JESSICA L SANBORN
RYAN J. BIES
WIILJAM M TOPICA
ERIN. E. BOERSCHEL
Enclosed is the Investigation Report that was prepared in connection with our services.
Should you have any questions concerning the same, please be in contact with me. I have
also included a statement for our services. Thank you for allowing me to serve the interests
of the City.
Cordisily,
chael G.
GDrJlt
Enclosure
E-mail: doughertym@seversonsheldon.com
Direct (952) 953-8820
INDIVIDUAL ATTORNEYS ALSO LICENSED IN IOWA, WISCONSIN AND MISSOURI
#QUAL IRED NEUTRAL UNDER RULE 114 OF THE MINNESOTA GENERAL RULES OF PRACTICE
#REGLS"IERED PATENT ATTORNEY
*MSBA BOARD CERTIFIED REAL PROPERTY SPBCIALIST
LARRY S. SEVERSON
JAMES F. SHELDON
MICHAEL. G. DOUGHERTY*
MICHAEL E MOLF.NDA#
LOREN M. SOLFEST *#
SHARON K.HnIS
ROBERT B. BAUER*
TERRENCE A MERRIT *
ANNETTE M. MARGARIT
STEPHEN A LING*
SEVERSON, SHELDON,
DOUGHERTY & MOLENDA, P.A.
A PROFESSIONAL ASSOCIATION
ATTORNEYS AT LAW
SUITE 600
7300 WEST 147TH STREET
APPLE VALLE MINNESOTA 55124-4517
(952) 432-3136
TELEFAX NUMBER (952) 432-3780
www.seversonsheldon.com
INVESTIGATIVE REPORT
GARY L HUUSKO#
CHRISTINE J. CASSEU `
BRIAN J. WLSDL„'
MICHAEL D. KLEMM**
EMILY PDX WILLIAMS
MATTHEW J. SCHAAP
THOMAS R. DONELY
JESSICA L SANBORN
RYAN J. RIES
WILLIAM M. TOPKA
ERIN. E BOERSCHEL
ISSUE: DID MEMBERS OF THE LINO LAKES CITY COUNCIL VIOLATE
THE MINNESOTA OPEN MEETING LAW?
INTRODUCTION
STANDARD OF CONDUCT. Chapter 13 of the Minnesota Statutes ("Open Meeting Law")
requires that all meetings of the governing body of a city be open to the public subject to
limited exceptions. Before closing a meeting to the public (required of all exceptions), the
city council shall state on the record the specific ground permitting the meeting to be closed
and describe the subject to be discussed.
What is a meeting? The Minnesota Supreme Court has held that "meetings subject to the
requirements of the Open Meeting Law are those gatherings of a quorum or more members
of the governing body... at which members discuss, decide or receive information as a group
on issues relating to the official business of that governing body."
What is the purpose of the open meeting law? The open meeting law is designed to avoid
secret meetings, to allow the public to be informed about public officials' decision making
and to allow members of the public to present their views to the public officials.
EVIDENCE REVIEWED
I was given full access to any information that I deemed was necessary in order to reach my
findings. I conducted interviews with each of the members of the City Council, indicting
the Mayor, as well as pertinent staff members. I further obtained and reviewed documents
that I deemed relevant to making a determination.
FINDINGS
The evidence, together with the credibility of the testimony, reasonably supports the
following:
INDIVIDUAL ATTORNEYS ALSO LICENSED IN IOWA, WISCONSIN AND MISSOURI
#QUALIFIED NEUTRAL UNDER RULE 114 OF TEE MINNESOTA GENERAL RULES OF PRACTICE
#REGISTERED PATENT ATTORNEY
*MSBA BOARD CERTIFIED REAL PROPERTY SPECIALIST
Investigative Report
November 12, 2008
Page 2
1. A gathering of three Lino Lakes council members to discuss official business
of the city constitutes a meeting.
2. A meeting (work session) of the Lino Lakes City Council occurred on July
28, 2008 at 5:30 p.m. Notice of the meeting was properly made. All members of the
City Council and the Mayor were present.
3. At the work session, the Mayor distributed a letter dated July 18, 2008
addressed to the Mayor from Cori Duffy, Chair of the Lino Lakes Charter
Commission.
4. The activities of the Lino Lakes Charter Commission are a significant issue to
the Lino Lakes City Council.
5. A regular meeting of the Lino Lakes City Council occurred on July 28, 2008
commencing at 6:30 p.m. Notice of the meeting was properly made. All members of
the City Council and Mayor attended the meeting, which took place in the council
chambers.
6. At 7:15 p.m. on July 28, 2008, the council, upon motion made and seconded,
voted to adjourn the meeting.
7. Following the vote to adjourn, neither the council collectively nor
individually sought to remove anyone from the council chambers or otherwise
prevent anyone in attendance from observing the conduct within the council
chambers.
8. Following the vote to adjourn, two to four distinct conversations occurred
involving City Council members and/or City staff.
9. Within two to five minutes following the vote to adjourn, two of the five
Council members had left the Council chambers.
10. Within five to ten minutes following the vote to adjourn, a third Council
member left the Council chambers, leaving one Council member and the Mayor in
the Council chambers.
DETERMINATION
The Lino Lakes City Council held a regular meeting on July 28, 2008. Following the motion
to adjourn, several council members engaged in conversations, either with other council
members or with city staff. The Complainant, a member of the council, alleged that he heard
the words "charter" and "amendment" being used by a staff person. As one of the first
Investigative Report
November 12, 2008
Page 3
council members to exit the building, the Complainant alleged that he observed three council
members apparently engaged and listening to the remarks of one staff person. The
Complainant expressed concern that the discussion may in fact have continued following his
exiting the building. The Complainant has raised the issue of whether what he observed was
an illegal meeting, that is, a violation of the Open Meeting Law.
The answer to the issue starts with a determination of whether a meeting has occurred. There
is no doubt that the Lino Lakes City Council gathered as a quorum on July 28, 2008;
commencing as a regular meeting at 6:30. The meeting was duly noted, held in the council
chambers and open to the public. While the business being conducted ended with the vote
on the motion to adjourn, the meeting of the council continued until such time as there was
less than a quorum of the council members together. The meeting ended with the departure
of the third council member from the chambers, approximately ten minutes after the vote to
adjourn.
The mere fact that the meeting continued after the vote for adjournment does not
automatically constitute a violation of the Open Meeting Law. There is no statute addressing
a post adjournment gathering and there is no Minnesota case law or law from other
jurisdictions directly on point. The determination as to whether there was a violation on July
28th lies in the purpose behind the Open Meeting Law. As noted earlier, the primary purpose
is to prevent private meetings from occurring where the public cannot have access to or
observe the deliberations of the city council.
On July 28th, the continuation of the meeting for several minutes following the vote of
adjournment did not frustrate the principal purpose behind the Open Meeting Law. The
public was duly aware of the meeting that was to occur on the 28th beginning at 6:30. There
was no expression or expectation that the meeting would terminate at a given time. The
meeting was fully open to the public and no effort was made to either restrict or prohibit the
public from either attending or remaining in the council chambers following the vote for
adjournment In addition, the council members took no steps to hold private conversations
or as a quorum to remove themselves to a different location. Therefore, under the facts and
circumstances, I am of the opinion that there was no violation of the Open Meeting Law.
Because I have determined that no violation occurred, it is not necessary to opine whether
what the Complainant heard or saw actually occurred. The outcome remains the same
regardless of the truth of the Complainant's observation.
CAUTION
My opinion solely relates to the specific facts herein and should not be interpreted as support
for future activities which could lead to an Open Meeting Law violation. Continuation of
discussion in the council chambers following a motion to adjourn should not be condoned.
Each council member should be concerned as to the possibility of a violation as the penalty
is personal. Every effort should be made as a council member to depart from an existing
quorum so as to avoid a meeting from continuing, which in other circumstances may prove
Investigative Report
November 12, 2008
Page 4
to be a violation. Additionally, members of the council should be aware that simply
removing themselves from a quorum (without objecting to what is occurring) may not shield
them from liability.
Good faith or lack of harm is not a defense to an action for violation of the Open Meeting
Law. Moreover, the Minnesota Court of Appeals has held that attendance at a meeting is
also not required. In a recent case, the Court found a member to have violated the Open
Meeting Law, finding that a member was instrumental in arranging the meeting, was aware
of the meeting, and simply did not attend. The Court noted that the member did not indicate
that his non-attendance was out of concern that the meeting might violate the Open Meeting
Law. Under the Court's reasoning, had the facts supported an opinion that the Lino Lakes
Council conducted a meeting in violation of the Open Meeting Law by remaining in the
council chambers beyond the vote to adjourn, all five members could be subject to a penalty.
The two council members that left the chambers first are not excused or immune from
liability solely based on their removal from the council chambers, particularly if they had
knowledge that a meeting in violation of the Open Meeting Law was taking place. In fact,
neither of them asserted nor in any way declared that they were leaving in order to avoid an
Open Meeting Law violation.
I have concluded that under the present facts and circumstances a violation has not occurred;
however, my opinion should not be comfort to those who wish to continue the practice of
holding conversations in the council chambers following the motion to adjourn. Under
Robert's Rules of Order, an affirmative vote on a motion to adjourn terminates a meeting.
Having acted to terminate the business before the council, the members of the council should
appropriately leave as soon as practical and keep any private conversations in a non -quorum
forum.
Respee.ill -
chael
GDrlt
E-mail: do
Direct (952) 953-8820
eversonsheldon.com
APPLICABLE STATUTES AND CASE LAW
1. Morn. Stat. 13D.01
2. Minn. Stat 13D.04
3. Moberg v. ISD No. 281, 336 NW2d 510 (1983)
4. Thuma v. Kroschel, 506 NW2d 14 (Minn. App. 1993)
5. Brown v. Cannon Falls Township, 723 NW2d 31 (Minn. App. 2006)
Lino Lakes Charter Commission
600 Town Center Parkway
Lino Lakes, MN 55014
April 9, 2008
The Honorable Gary R. Schurrer
Chief Judge, Tenth Judicial District
Washington County Government Center
Stillwater, MN 55082-3802
Dear Judge Schurrer:
As required by state law, please find the following annual report for the Lino Lakes Charter
Commission:
2007 Lino Lakes Charter Commission Annual Report
Approved by the Charter Commission on January 17, 2008
New officers of the Charter Commission were installed at the April 12, 2007 meeting due to the
resignation of Chair Paulette Warren in January. They include Chair Cori Duffy, Vice Chair
Tom Vacha, and Secretary Caroline Dahl.
Meetings
Full meetings of the Charter Commission were held on January 11, April 12, July 19 and
October 11. Additional special meetings were held on April 30, June 14, July 19, August 23,
September 6, October 11, November 1, 15 & 29. A joint meeting with the city appointed
Charter Task Force was also held on May 1. This report seeks to outline major activities and
concerns of the Commission as discussed in Charter meetings.
Minutes
The Commission is satisfied with the business hired by the City to record Charter meetings.
The Commission requested the recording secretary to provide expanded summary minutes of
all meetings instead of full discussion format that had previously been provided.
Council/Commission
Communications between the Commission and the City Council continue to be strained. In
January the Commission invited the City Engineer and the Community Development Director
to the Charter meeting to discuss developing a process and plan for road reconstruction, with
potential to move toward an amendment. Said invitation was rejected.
In February the Council appointed a nine -member committee, the Citizen's Task Force, to
study Chapter VIII of the Charter as it relates to road reconstruction, and brought forth an
amendment. Members of the Charter Commission were notified of this development through
local newspaper articles and were invited to attend the May 1 meeting of the Task Force.
Charter Amendments
On July 11, the Council submitted an amendment to the Commission to change Chapter VIII of
the Charter, as proposed by the Citizen's Task Force. This amendment seeks to remove the
provision for an automatic referendum for road reconstruction projects paid for by assessments
and limits the rights of citizens to shape such projects. The Commission seriously reviewed the
Citizen's Task Force amendment, utilizing the initial 60 -day and additional 90 -day review
periods to secure legal counsel with charter experience to write a substitute amendment. The
Commission's substitute amendment also eliminates the automatic referendum provision on
road reconstruction projects and still includes provisions, including an option to petition for
referendum, to protect citizen's rights with such projects. The Commission presented its
amendment to the Council. on December 3, 2007, requesting that it be placed on the ballot in
2008.
Charter Expenditures
The Commission continues to closely monitor the expenses incurred by itself and the City.
Following the decision to hire outside legal counsel for amendment review, the Commission
requested and received an increase of $5,250 in funding for 2007 to cover legal expenses. The
Commission also requested and received a budget increase of $5,000 for 2008 to cover any
ongoing legal expenses associated with the proposed amendments.
Five Year Financial Plan
Under the Charter, the Five Year Plan requires annual updating. In 2007, the Commission
received its first update to the plan since 1996. The plan has been updated for 2008 and
upcoming public hearings have been scheduled for its review and implementation.
Respectfully Submitted,
Cori M. Duffy
Chair, Lino Lakes Charter Commission
Petition - Lino LAE._ )tizens for Safer Roads
Lname
Fname
Address
Valid
Invalid
Notes
1
AHN
ERIC
749 COUNTRY LAKES
Y
2
AHN
JULIE
749 COUNTRY LAKES
N
1
not registered voter
3
ALLEN
BILL
6656 HOKAH DR
Y
4
ANDERSON
CHRIS
780 COUNTRY LAKES DR
Y
5
ANDERSON
DAVID
155 GLENVIEW AVE
Y
6
ANDERSON
MICHELE
155 GLENVIEW AVE
Y
7
ANDREWS
DAVID
7613 PALOMINO LN
Y
8
ARMSTRONG
GREG
6677 SHERMAN LK RD
Y
9
ARMSTRONG
LAURIE
6677 SHERMAN LK RD
Y
10
ARMSTRONG
MARCIA
6489 HOKAH
Y
11
AUS
ERIK
6279 HOLLOW LN
Y
12
AUS
SUSAN
6279 HOLLOW LN
Y
13
AYDE
LEONARD
1030 EVERGREEN
Y
14
AYDE
MARY
1030 EVERGREEN
Y
15
BAHNEMAN
BRITTANY
6922 W SHADOW LK DR
Y
16
BEACH
JOHN
6312 DEERWOOD LN
Y
17
BEACH
JONATHAN
6312 DEERWOOD LN
N
1
*registered in Winona County
18
BECKMAN
BRAD
1047 MALLARD DR
N
1
*registered in St. Louis County
19
BERG
LORI
7737 CAROLE
Y
20
BERGESON
DIANE
6996 W SHADOW LK DR
Y
21
BERGESON
HEATHER
6996 W SHADOW LK DR
Y
22
BERTRAND
DAVE
142 EGRET LN
Y
23
BERTRAND
JULIA
142 EGRET LN
Y
24
BLANCK
MICHAEL
731 COUNTRY LAKES DR
Y
25
BRANDENBURGER
JOHN
6940 W SHADOW LK DR
Y
26
BRANDENBURGER
JANE
6940 W SHADOW LK DR
Y
27
BRANDENBURGER
LARRY
6940 W SHADOW LK DR
Y
28
BRANDENBURGER
MARK
6940 W SHADOW LK DR
Y
29
BRICKNER
JANICE
550 HAWTHORN
Y
30
BRICKNER
TOM
550 HAWTHORN
Y
31
BROBERG
CATHERINE
6632 PELICAN PL
Y
32
BROBERG
ERIK
6632 PELICAN PL
Y
33
BROUILLETTE
DAVID
6970 BLACK DUCK DR
N
1
not registered voter
34
BROUILLETTE
LOLITA
6970 BLACK DUCK DR
N
1
not registered voter
35
BROWN
BLAIR
6897 BLACK DUCK DR
Y
36
BROWN
GLORIA
835 LOIS LN
N
1
not registered voter
Petition - Lino Lakes Citizens for Safer Roads
Lname
Fname
Address
Valid
Invalid
Notes
37
BROWN
PETER
6897 BLACK DUCK DR
N
1
invalid due to date on affidavit of circulator
38
BROWN
RACHEL
6897 BLACK DUCK DR
N
1
invalid due to date on affidavit of circulator
39
BRUNN
BILL
6045 WARE RD
Y
40
BRUNN
CAROL
6045 WARE RD
Y
41
CALLIES
LISA
6993 BLACK DUCK DR
Y
42
CANNIFF
JAMEY
7033 W SHADOW LK DR
Y
43
CANNIFF
TINA
7033 W SHADOW LK DR
Y
44
CARLISLE
KELLIE
150 WHITE PINE RD
Y
45
CASANOVA
SUSAN
6323 DEERWOOD LN
Y
46
CEREPAK
BRUCE
6519 FAWN LN
Y
47
CEREPAK
MIKE
6519 FAWN LN
Y
48
CEREPAK
SHARON
6519 FAWN LN
Y
49
CHMICKEWSKI
MICHELLE
654 HICKORY PL
Y
50
CIRIACY
NORMA
1052 EVERGREEN
Y
51
COSSETTE
DEBRA
6390 FAWN LN
Y
52
COSSETTE
TERRY
6390 FAWN LN
Y
53
COYNE
SUE
6384 FAWN LN
Y
54
DEBRUZZI
DILLON
6450 KINGFISHER
Y
55
DEBRUZZI
MICHAEL
6450 KINGFISHER
Y
56
DEBRUZZI
SHANNA
6450 KINGFISHER
Y
57
DEDOMINES
ANNETTE
6323 RED MAPLE LN
Y
58
DISHNEAU
COLLEEN
7002 W SHADOW LK DR
Y
59
DISHNEAU
RONALD
7002 W SHADOW LK DR
Y
60
DOWNS
LAURIE
940 EVERGREEN
Y
61
DOWNS
PETER
940 EVERGREEN
Y
62
DUELLMAN
CONSTANCE
2162 CEDAR ST
Y
63
DUELLMAN
KENNETH
2162 CEDAR ST
Y
64
DUOOS
MIKE
922 LOIS LN
Y
65
EBBERS-FURMANEK
CHRISTY
6958 W SHADOW LK DR
Y
66
ECKERT
TERESA
6472 N TRAPPERS XING
Y
67
EMERSON
BRUCE
476 HAWTHORN RD
Y
68
ERICKSON
BENTON
6868 W SHADOW LK DR
Y
69
ERICKSON
KRISTINE
6868 W SHADOW LK DR
Y
70
ESLER
CHARLOTTE
1004 EVERGREEN
Y
71
ESLER
JAMES
1004 EVERGREEN
Y
72
EVENSON
BETH
843 LOIS LN
Y
Petition - Lino Lakk. t`tizens for Safer Roads
Lname
Fname
Address
Valid
Invalid
Notes
73
EVENSON
NEIL
843 LOIS LN
Y
74
FAIRBANKS
JENNIFER
768 COUNTRY LAKES
Y
75
FAIRBANKS
ROGER
768 COUNTRY LAKES
Y
76
FAIRBANKS
SHERI
768 COUNTRY LAKES
Y
77
FANCHER
ARLENE
6308 DEERWOOD
Y
78
FANCHER
DONALD
6308 DEERWOOD
Y
79
FOOTE-WITTE
JANE
6966 BLACK DUCK DR
Y
80
FORLITI
MARY
1390 KARTH RD
N
1
*registered in Ramsey County
81
FORLITI
PATRICK
1390 KARTH RD
Y
82
FOSSEY
BRIAN
6900 W SHADOW LK DR
Y
83
FOSSEY
HANNAH
6900 W SHADOW LK DR
N
1
**registration recorded after signature date
84
FOSSEY
JENNA
6900 W SHADOW LK DR
Y
85
FOSSEY
KIM
6900 W SHADOW LK DR
Y
86
FREDLUND
LORI
6991 BLACK DUCK DR
Y
87
FREDLUND
ROGER
6991 BLACK DUCK DR
Y
88
FURMANEK
JEFFREY
6958 W SHADOW LK DR
Y
89
GEEHAN
PATRICIA
7121 MOURNING DOVE
Y
90
GESTSON
RANDY
960 EVERGREEN
Y
91
GESTSON
SHARI
960 EVERGREEN
Y
92
GIFFORD
KURT
6873 BLACK DUCK DR
Y
93
GILBERTSON
ANNA
7758 CAROLE DR
Y
94
GOLDEN
JULIE
7625 PALOMINO
Y
95
GOROWSKY
DAN
998 LANTERN LN
Y
96
GOROWSKY
DEREK
6911 BLACK DUCK DR
Y
97
GOROWSKY
DONALD
6941 BLACK DUCK DR
Y
98
GOROWSKY
JOHN
6941 BLACK DUCK DR
Y
99
GOTWALD
GEORGE
6770 W SHADOW LK DR
Y
100
GOTWALD
LOGAN
6770 W SHADOW LK DR
Y
101
GOTWALD
MICHAEL
6770 W SHADOW LK DR
Y
102
GOTWALD
PAMELA
6770 W SHADOW LK DR
Y
103
GRAVES
BRIAN
906 LOIS LN
Y
104
GRAVES
KRISTINE
906 LOIS LN
Y
105
GRAY
JOHN
1120 HUDSON TRL
Y
106
GRAY
JULIE
1120 HUDSON TRL
Y
107
GREENE
WILLIAM
6693 E SHADOW LK DR
N
1
invalid due to date on affidavit of circulator
108
GROOMS
LAURA
6453 KINGFISHER CT
Y
Petition - Lino Lakes Citizens for Safer Roads
Lname
Fname
Address
Valid
Invalid
Notes
109
GROOMS
TONY
6453 KINGFISHER CT
Y
110
GUTZMAN
DEBRA
6919 BLACK DUCK DR
Y
111
HABLE
CHRIS
7147 WHIPPOORWILL
Y
112
HABLE
ERIN
7147 WHIPPOORWILL
Y
113
HANNIGAN-TOSNEY
BRENDA
998 LANTERN LN
Y
114
HANSON
STEVEN
1036 EVERGREEN
Y
115
HAPNA
L JAMES
742 BEAVER TL
N
1
not registered voter
116
HARMON
HEIDI
6901 W SHADOW LK DR
Y
117
HARMON
JASON
6901 W SHADOW LK DR
N
1
not registered voter
118
HARRELL
MICHAEL
1363 HUNTERS RIDGE
Y
119
HARVILLE
LAURA
726 COUNTRY LAKES
Y
120
HARVILLE
ROBERT
726 COUNTRY LAKES
Y
121
HAWLEY
BRENDA
7215 STAGE COACH
Y
122
HENDERSON
KRISTY
6987 W SHADOW LK DR
Y
123
HENDERSON
TIMOTHY
6987 W SHADOW LK DR
Y
124
HENRY
DAVE
202 WOODRIDGE LN
N
1
not registered voter
125
HENRY
JULEE
202 WOODRIDGE LN
N
1
not registered voter
126
HERON
JIM
1350 TIMBERWOLF TL
N
1
not registered voter
127
HERON
MARY
1350 TIMBERWOLF TL
Y
128
HESS
JENNIFER
553 HAWTHORN
Y
129
HESS
TODD
553 HAWTHORN
Y
130
HEYMER
JILL
743 COUNTRY LAKES
Y
131
HOLT
DOUGLAS
6373 DEERWOOD
Y
132
HOLT
MARI
6373 DEERWOOD
Y
133
HOVERMAN
BRIAN
646 LOIS LN
Y
134
HOVERMAN
SARAH
646 LOIS LN
Y
135
HOWELL
BARRY
724 FOX RD
Y
136
HOWELL
KELSEY
724 FOX RD
Y
137
HOWELL
SUSAN
724 FOX RD
Y
138
HUFFORD
DEBBY
6429 TOMAHAWK TL
Y
139
HUFFORD
JOE
6429 TOMAHAWK TL
Y
140
HULS
HARLAN
858 LOIS LN
Y
141
HULS
SHEILA
858 LOIS LN
Y
142
HUSU
COREY
1457 HAWK RIDGE
Y
143
HUSU
KAREN
1457 HAWK RIDGE
Y
144
HYDEN
DEB
6857 BLACK DUCK DR
Y
Petition - Lino Lake 6ltizens for Safer Roads
Lname
Fname
Address
Valid
Invalid
Notes
145
HYDEN
MICHAEL
6857 BLACK DUCK DR
Y
146
JACKSON
JEFF
6899 BLACK DUCK DR
Y
147
JACKSON
MARTA
6899 BLACK DUCK DR
Y
148
JECH
JAMES
6966 BLACK DUCK DR
N
1
*registered in Hennepin County
149
JOHNSON
BENJAMIN
6520 FAWN LN
Y
150
JOHNSON
DONALD
1043 CRYSTAL CT
Y
151
JOHNSON
STASIA
1043 CRYSTAL CT
Y
152
JOYER
ANDREW
874 LAKE DR
Y
153
JOYER
DOUGLAS
8174 LAKE DR
Y
154
JOYER
JEFFREY
874 LAKE DR
Y
155
JOYER
MARY JO
874 LAKE DR
Y
156
JOYER
MATTHEW
874 LAKE DR
Y
157
KIEGER
ALEXANDER
6844 W SHADOW LK DR
Y
158
KIEGER
LAURA
6844 W SHADOW LK DR
Y
159
KIEGER
WILLIAM
6844 W SHADOW LK DR
Y
160
KIRKLAND
BETH
760 FOX RD
Y
161
KIRKLAND
BILLY
760 FOX RD
Y
162
KIRKLAND
KEITH
760 FOX RD
Y
163
KLEHR
DAVE
1555 SHERMAN LK RD
Y
164
KLEHR
JENNIFER
1555 SHERMAN LK RD
Y
165
KNAPP
BARB
6996 BLACK DUCK DR
Y
166
KNAPP
JEFFREY
6996 BLACK DUCK DR
N
1
**registration recorded after signature date
167
KNAPP
STEVEN
6996 BLACK DUCK DR
Y
168
KNILANS
PATRICIA
6664 HOKAH DR
Y
169
KOCSIS
LASZLO
616 AQUA CIR
Y
170
KOLAK
BRIAN
6456 DEERWOOD
Y
171
KOLAK
RYAN
6456 DEERWOOD
Y
172
KOPPY
DOUG
6689 E SHADOW LK DR
Y
173
KORST
PHILIP
6725 E SHADOW LK DR
N
1
invalid due to date on affidavit of circulator
174
KORST
TERRY
6725 E SHADOW LK DR
N
1
invalid due to date on affidavit of circulator
175
KRAGNESS
KARI
6453 KINGFISHER CT
Y
176
KRANZ
KRISTI
6832 W SHADOW LK DR
Y
177
KRANZ
SCOTT
6832 W SHADOW LK DR
Y
178
KRAUSE
JOHN
6960 BLACK DUCK DR
Y
179
KREIGLER
LYNN
701 FOX RD
Y
180
KRIEGLER
JOANN
6257 W SHADOW LK DR
Y
Petition - Lino Lakes Citizens for Safer Roads
Lname
Fname
Address
Valid
Invalid
Notes
181
KRIEGLER
JOHN
6257 W SHADOW LK DR
Y
182
KRIEGLER
PAUL
701 FOX RD
Y
183
KRINKIE
BRUCE
6881 BLACK DUCK DR
Y
184
KRINKIE
JODI
6881 BLACK DUCK DR
Y
185
KROLAK
MARY JO
6932 BLACK DUCK DR
Y
186
KUCK
HOPE
546 LINDEN LN
Y
187
KUCK
KIM
546 LINDEN LN
Y
188
KUIK
RACHEL
6910 W SHADOW LK DR
Y
189
KUIK
ROBERTA
6910 W SHADOW LK DR
Y
190
KUIK
TIMOTHY
6910 W SHADOW LK DR
Y
191
KULSRUD
LEAH
6999 W SHADOW LK DR
Y
192
KULSRUD
DAVE
6999 W SHADOW LK DR
Y
193
KUSCHKE
JOAN
6566 HOKAH DR
Y
194
KUSTERMAN
SHARYN
744 COUNTRY LAKES
Y
195
KUSTERMAN
WILLIAM
744 COUNTRY LAKES
Y
196
LANDBERG
SONDRA
6349 PAINTED TURTLE
Y
197
LANDBERG
STEVEN
6349 PAINTED TURTLE
Y
198
LAPADAT
JOHN
130 WOODRIDGE LN
Y
199
LAPADAT
ROXANNE
130 WOODRIDGE LN
Y
200
LAURECH
BRUCE
1409 SHERMAN LK RD
Y
201
LAURECH
LINDA
1409 SHERMAN LK RD
Y
202
LIESCH
LAURA
809 COUNTRY LAKES DR
Y
203
LINDBERG
JULIE
6867 W SHADOW LK DR
Y
204
LINDBERG
PHILIP
6867 W SHADOW LK DR
Y
205
LOVICK
DAVID
6255 HOLLOW LN
Y
206
LOVICK
NANCY
6255 HOLLOW LN
Y
207
LUCZAK
JULIE
487 LONESOME PINE
N
1
not registered voter
208
LUCZAK
TONY
487 LONESOME PINE
Y
209
MAJEWSKI
DONNA
1039 EVERGREEN
Y
210
MAJEWSKI
THOMAS
1039 EVERGREEN
Y
211
MAJEWSKI
TYLER
1039 EVERGREEN
Y
212
MALLEY
ELAINE
6969 BLACK DUCK DR
Y
213
MALLEY
FRANK
6969 BLACK DUCK DR
Y
214
MARTIN
DON
707 FOX RD
Y
215
MARTIN
MARTHA
707 FOX RD
Y
216
MCCONNELL
KAREN
851 LOIS LN
Y
Petition - Lino Lakt. ) tizens for Safer Roads
Lname
Fname
Address
Valid
Invalid
Notes
217
MCCONNELL
STEVE
851 LOIS LN
Y
218
MCDERMOTT
ERIN
7026 W SHADOW LK DR
Y
219
MCDERMOTT
KAREN
7026 W SHADOW LK DR
Y
220
MCDERMOTT
PATRICK
7026 W SHADOW LK DR
Y
221
MCDONALD
STEVEN
7433 JEANNE DR
N
1
not registered voter
222
MCGEE
MARSHA
6697 E SHADOW LK DR
Y
223
MCGOUGH
JANET
153 PARKVIEW DR
Y
224
MCGOUGH
MIKE
153 PARKVIEW DR
Y
225
MCGREGOR
JODI
6979 BLACK DUCK DR
Y
226
MCGREGOR
PETER
6979 BLACK DUCK DR
N
1
not registered voter;***no date of birth given
227
MEIERHOFER
JOHN
6910 BLACK DUCK DR
Y
228
METZMAER
MIKE
6879 W SHADOW LK DR
Y
229
METZMAKER
LEEANN •
689 W SHADOW LK DR
Y
230
MEYER
DEBRA
6988 W SHADOW LK DR
Y
231
MEYER
JOSEPH
6988 W SHADOW LK DR
Y
232
MIKOLAI
RON
764 FOX RD
Y
233
MLINER
DAVID
787 BEAVER CIR
Y
234
MOHR
ALYSSA
7021 W SHADOW LK DR
Y
235
MOHR
AUSTIN
7021 W SHADOW LK DR
Y
236
MOHR
KATHLEEN
7021 W SHADOW LK DR
Y
237
MONTGOMERY
BRENDA
496 LOIS LN
Y
238
MULLINS
ALEX
6673 HOKAH DR
Y
239
MULLINS
MARGARET
6673 HOKAH DR
N
1
not registered voter
240
MULLINS
VIRGINIA
6673 HOKAH DR
Y
241
MURAWSKI
CURT
6843 W SHADOW LK DR
Y
242
MURAWSKI
JACKIE
6843 W SHADOW LK DR
Y
243
NELSON
DENISE
6345 CHEROKEE TL
Y
244
NELSON
ERYN
6946 W SHADOW LK DR
Y
245
NELSON
GARY
6946 W SHADOW LK DR
Y
246
NELSON
JOEL
6345 CHEROKEE TL
Y
247
NELSON
KELLYE
6946 W SHADOW LK DR
Y
248
NELSON
MICHAEL
980 EVERGREEN
Y
249
NELSON
ROBERT
6733 E SHADOW LK DR
N
1
invalid due to date on affidavit of circulator
250
NELSON
SALLY
6946 W SHADOW LK DR
Y
251
NELSON
SYLVIA
980 EVERGREEN
Y
252
NOREN
BERT
785 LOIS LN
Y
Petition - Lino Lakes Citizens for Safer Roads
Lname
Fname
Address
Valid
Invalid
Notes
253
NOREN
JEFF
785 LOIS LN
Y
254
NUGENT
CHRISTINE
6937 W SHADOW LK DR
N
1
not registered voter
255
NUENT
RANDY
6937 W SHADOW LK DR
Y
256
ODLAND
DEB
6962 BLACK DUCK DR
Y
257
ODLAND
KRISTINA
353 SIOUX LOOKOUT
Y
258
ODLAND
TOM
6269 BLACK DUCK DR
Y
259
ODLAND-THIELEN
RITA
353 SIOUX LOOKOUT
Y
260
OLLILA
BEN
6680 HOKAH DR
N
1
*registered in Nicollet County
261
OLLILA
BONNIE
6680 HOKAH DR
Y
262
OLLILA
DANIEL
6680 HOKAH DR
Y
263
OLSON
DAROLD
898 LOIS LN
Y
264
OLSON
GREG
6916 W SHADOW LK DR
Y
265
OLSON
KATHY
174 PARKVIEW DR
Y
_
266
OLSON
KIM
6916 W SHADOW LK DR
Y
267
OLSON
RYAN
6916 W SHADOW LK DR
N
1
*registered in Stearns County
268
OLSON
VICKIE
163 GLENVIEW AVE
Y
269
OREN
LAURA
6977 BLACK DUCK DR
N
_
1
***No date of birth given
270
ORNELL
ALLIE
1047 MALLARD DR
N
1
not registered voter
271
ORNELL
BEVERLY
1097 MALLARD LN
Y
272
ORNELL
JAMES
1047 MALLARD DR
Y
273
ORNELL
TIM
1047 MALLARD DR
Y
274
O'TOOLE
SHARON
7002 W SHADOW LK DR
Y
275
PARKINSON
JODY
1535 STONEYBROOK
Y
276
PARKINSON
JOHN
1535 STONEYBROOK
Y
277
PARTINGTON
BRET
484 HAWTHORN
Y
278
PARTINGTON
CHRISTY
484 HAWTHORN
Y
279
PAULSON
JOHN
6315 DEERWOOD LN
Y
280
PAULSON
MELISSA
6315 DEERWOOD LN
Y
281
PAULSON
SUSAN
6315 DEERWOOD LN
Y
•
282
PAVEK
JERRY
6657 HOKAH DR
N
1
not registered voter
283
PENN
MARGARET
7002 W SHADOW LK DR
Y
284
PEREZ
HENRY
1392 TIMBERWOLF TL
Y
285
PERRY
DANIEL
6982 W SHADOW LK DR
Y
286
PERRY
PAMELA
6982 W SHADOW LK DR
Y
287
PETERSON
CHRISTINE
1044 EVERGREEN
Y
288
PETERSON
MELISSA
647 RIVER BIRCH PL
Y
Petition - Lino Lake llzens for Safer Roads
Lname
Fname
Address
Valid
Invalid
Notes
289
PETERSON
TIM
358 SIOUS CT
Y
290
PINOLA
GAIL
1045 CRYSTAL CT
Y
291
PINOLA
JOHN
1045 CRYSTAL CT
Y
292
PITTMAN
GABE
985 EVERGREEN
N
1
not registered voter
293
PITTMAN
KATHY
985 EVERGREEN
N
1
not registered voter
294
PLOCHOCKI
GREGG
990 EVERGREEN
N
1
not registered voter
295
PLOCHOCKI
JAMIE
990 EVERGREEN
Y
296
POEHLING
JEROME
6790 W SHADOW LK DR
Y
_
297
POEHLING
MONA
6790 W SHADOW LK DR
Y
298
POTHEN
DAVID
1452 SHERMAN LK RD
Y
299
PUSKAS
CHARLES
6994 W SHADOW LK DR
Y
300
PUSKAS
SUSAN
6994 W SHADOW LK DR
Y
301
QUISBERG
JENNIFER
6925 W SHADOW LK DR
Y
302
RAFFERTY
MARK
750 COUNTRY LAKES
Y
303
RAFFERTY
SHERYL
750 COUNTRY LAKES
Y
304
REESE
KIM
7131 GREY SQUIRREL
Y
305
REESE
LARRY
7131 GREY SQUIRREL
Y
306
RIVARD
BLAKE
8194 LAKE DR
Y
307
RIVARD
KATHY
8194 LAKE DR
Y
308
ROBERTS
BRADLEY
1553 SHERMAN LK RD
Y
309
ROBERTS
ELIZABETH
1553 SHERMAN LK RD
Y
310
ROLSTAD
NANCY
1505 E HOLLY DR
Y
311
ROOT
MICHAEL
1066 CRIPPLE CREEK
Y
312
SARGENT
JACK
1357 HUNTERS RIDGE
Y
313
SARGENT
MARY
1357 HUNTERS RIDGE
Y
314
SCHACK
CELESTE
763 FOX RD
Y
315
SCHACK
GILLIAN
763 FOX RD
Y
316
SCHACK
MICHAEL
763 FOX RD
Y
317
SCHACK
ROBERT
763 FOX RD
Y
318
SCHAEFER
TOM
6911 BLACK DUCK DR
Y
319
SCHAEFER
ZINDA
6911 BLACK DUCK DR
Y
320
SCHMITZ
STEVE
998 ASPEN LN
Y
321
SCHRAAD
ANDY
1439 PONDVIEW CIR
Y
322
SCHRAAD
JANICE
1439 PONDVIEW CIR
Y
323
SCHULTZ
LORI ANN
6965 W SHADOW LK DR
Y
324
SCHULZE
AMBER
199 GREEN BRIAR
Y
Petition - Lino Lakes Citizens for Safer Roads
Lname
Fname
Address
Valid
Invalid
Notes
325
SCHULZE
TIM
199 GREEN BRIAR
Y
326
SCHUT
RON
6998 BLACK DUCK DR
Y
327
SCHWEITZER
SUE
6631 RUFFED GROUSE
Y
328
SEARLE
GARY
6302 DEERWOOD LN
Y
329
SEARLE
NANCY
6302 DEERWOOD LN
Y
330
SEVER
JOHN
6892 W SHADOW LK DR
Y
331
SHEEHY
LIZ
6749 E SHADOW LK DR
N
1
invalid due to date on affidavit of circulator
332
SIEBER
LAWRENCE
891 LOIS LN
Y
333
SINGER
IRVIN LEE
6928 W SHADOW LK DR
N
1
duplicate signature
334
SINGER
IRVIN LEE
6928 W SHADOW LK DR
Y
335
SINGER
JORDAN
6928 W SHADOW LK DR
Y
336
SINGER
JOSHUA
6928 W SHADOW LK DR
Y
337
SINGER
JUDY
69028 W SHADOW LK DR
Y
338
SLATZ
MONI
6283 RED MAPLE LN
Y
339
SMITH
ANTHONY
6922 W SHADOW LK DR
Y
340
SMITH
DEBRA
6922 W SHADOW LK DR
N
1
not registered voter
341
SMITH
GREGORY
6398 W SHADOW LK DR
Y
342
SMITH
JULI
6398 W SHADOW LK DR
Y
343
SMITH
KRISTINA
6922 W SHADOW LK DR
Y
344
SMITH
PATRICK
6922 W SHADOW LK DR
Y
345
STANTON
MARY
6856 W SHADOW LK DR
Y
346
STEINBERG
RALPH
736 FOX RD
Y
347
STELTER
MIKE
1018 EVERGREEN
Y
348
STELTER
SHAWN
1018 EVERGREEN
Y
349
STERN
ERIC
6820 W SHADOW LK DR
Y
350
STERN
JAMES
6820 W SHADOW LK DR
Y
351
STERN
SHERYL
6820 W SHADOW LK DR
Y
_
352
STRANIK
JOSEPH
6324 DEERWOOD LN
Y
353
STRANIK
KRISTI
6324 DEERWOOD LN
Y
354
STUEWER
THERESA
719 COUNTRY LAKES
Y
355
STULL
ALYSSA
1537 SHERMAN LK RD
Y
356
STULL
CYNDEE
1537 SHERMAN LK RD
Y
357
STULL
GREG
1537 SHERMAN LK RD
Y
358
STULL
NICK
1537 SHERMAN LK RD
N
1
not registered voter
359
STUTE
MATTHEW
6967 W SHADOW LK DR
Y
360
SUMMERS
SHARON
1050 EVERGREEN
N
1
not registered voter
Petition - Lino Lake_ lizens for Safer Roads
Lname
Fname
Address
Valid
Invalid
Notes
361
SUMMERS
STEVEN
1050 EVERGREEN
N
1
not registered voter
362
SWANGSTUE
KELLEY
6301 COYOTE TL •
Y
363
SWANGSTUE
KELSEY
6301 COYOTE TL
Y
364
SWANGSTUE
LARRY
6301 COYOTE TL
Y
365
TESSIER
LORI
655 SHADOW CT
Y
366
TESTIN
ELLEN
8016 DANUBE
Y
367
TESTIN
NEAL
8016 DANUBE
Y
368
THIELEN
MARK
724 FOX RD
Y
369
THIELMAN
ANN
6585 SIOUX LN
Y
370
THIELMAN
DOUG
6585 SIOUX LN
Y
371
THOMPSON
JEAN
1029 LANTERN CIR
Y
372
THOMPSON
RICHARD
1029 LANTERN CIR
Y
373
TOFFOLI
CANDACE
6865 BLACK DUCK DR
Y
374
TOLKINEN
CHERI
688 RIVER BIRCH PL
Y
375
TOLKINEN
GARY
688 RIVER BIRCH PL
Y
376
TOSNEY
JAMES
998 LANTERN LN
Y
377
TRALLE
JACOB
945 EVERGREEN
Y
378
TRALLE
LAUREL
945 EVERGREEN
Y
379
TRALLE
LAYNE
945 EVERGREEN
Y
380
TRALLE
PAUL
945 EVERGREEN
Y
381
TRAVER
ROXANNE
6750 W SHADOW LK DR
Y
382
TRAVER
THOMAS
6750 W SHADOW LK DR
Y
383
TRETUA
TODD
769 COUNTRY LAKES
Y
384
TROUNCE
KRIS
1007 EVERGREEN
Y
385
TROUNCE
MEGAN
1007 EVERGREEN
Y
386
TROUNCE
TIM
1007 EVERGREEN
Y
387
ULFIG
COLLEEN
7702 APPALOOSA LN
Y
388
ULRICH
EMILY
544 HAWTHORN
N
1
not registered voter
389
ULRICH
KATHRYN
544 HAWTHORN
Y
390
ULRICH
MICHAEL
544 HAWTHORN
Y
391
VANGILDER
AMY
755 COUNTRY LAKES DR
Y
392
VANGILDER
JEFF
547 HAWTHORN
Y
393
VANGILDER
JON
755 COUNTRY LAKES DR
Y
394
VANGILDER
JORDON
755 COUNTRY LAKES DR
Y
395
VANSELOW
JONI
6933 BLACK DUCK DR
Y
396
VOIGTLANDER
ASHLEY
1574 MERGANSER CT
N
1
`registered in Nicollet County
Petition - Lino Lakes Citizens for Safer Roads
Lname
Fname
Address
Valid
invalid
Notes
397
VOIGTLANDER
LORI
1574 MERGANSER CT
Y
398
VOIGTLANDER
RON
1574 MERGANSER CT
Y
399
WALL
KAREN
6520 DEERWOOD LN
Y
400
WALL
TOM
6520 DEERWOOD LN
Y
401
WALSTROM
BRENDA
6672 HOKAH DR
Y
402
WARNER
PEG
882 LOIS LN
Y
403
WEBER
MICHELE
890 LOIS LN
Y
404
WEBER
ROGER
890 LOIS LN
Y
405
WENDLEN
CAROLYN
6985 BLACK DUCK DR
Y
406
WENDT
CHRIS
6959 BLACK DUCK DR
Y
407
WENDT
DAN
6959 BLACK DUCK DR
Y
408
WESTLING
BRENDA
947 LOIS LN
Y
409
WESTLING
MARK
947 LOIS LN
Y
410
WHITE
RONALD
6631 RUFFED GROUSE
Y
411
WIELAND
MICHAEL
6741 E SHADOW LK DR
Y
412
WINDEY
KATHY
6325 COYOTE
Y
413
WINDEY
TIMOTHY
6325 COYOTE
Y
414
WIRZ
TONY
938 LOIS LN
Y
415
WIRZ
WENDY
938 LOIS LN
Y
416
WOELTZ
TOM
762 COUNTRY LAKES
Y
417
YODER
ANN
7768 CAROLE
Y
418
YODER
CINDA
7768 CAROLE
N
1
not registered voter
419
YOTTER
TRISH
874 LOIS LN
Y
420
ZEWERS
JANE
103 WHITE PINE RD
Y
421
ZIMMERMAN
KAREN
6644 WHITE BIRCH
Y
43
*The Minnesota Secretary of State's Office
has informed the City that the signatory
must be registered to vote in the impacted
area (City of Lino Lakes)
Petition - Lino Laky,
tizens for Safer Roads
Lname
Fname
Address
Valid
Invalid
Notes
**The Minnesota Secretary of State's Office
has informed the City that the signatory
must be registered as of the date they
signed the petition
***The standard practice of the Minnesota
Secretary of State's Office has been to
reject signatures that do not list the year of
birth
Supplemental Petition
Signatures
1
ACKERMAN
KRISTEN
1124 S TRAPPERS XING
Y
2
ACKERMAN
GRANT
1124 S TRAPPERS XING
Y
3
ANDERSEN
SVEND
6774 E SHADOW LK DR
Y
4
BAILEY
GERRI
8312 LAKE DR
N
1
not registered voter
5
BAILEY
RICK
8312 LAKE DR
Y
6
BOECKMAN
ANNE
6492 TOMAHAWK TR
Y
7
BOECKMAN
MARTY
6492 TOMAHAWK TR
Y
8
BYRNE
SCOTT
1410 CANFIELD RD
Y
9
BYRNE
VICTORIA
1410 CANFIELD RD
Y
_
10
BYRNE
MEGAN
1410 CANFIELD RD
Y
11
CASANOVA
PAUL
6323 DEERWOOD LN
Y
12
CORDES
MARK
1132 HUDSON TR
Y
13
COTE
JANE
101 PALOMINO LN
Y
14
DAVIES
KRISTY
166 SUNFLOWER LN
Y
15
DEHAVEN
MARTHA
1612 BIRCH ST
Y
16
DEHAVEN
JOHN
1612 BIRCH ST
Y
17
EMERSON
JULIE
476 HAWTHORN RD
Y
18
FEDT
DAVID
6559 BLACKDUCK DR
Y
19
FITZPATRICK
KEVIN
6332 DEERWOOD LN
Y
20
FITZPATRICK
PAMELA
6332 DEERWOOD LN
Y
21
FOSSEY
HANNAH
6900 W SHADOW LK DR
Y
Petition - Lino Lakes Citizens for Safer Roads
Lname
Fname
Address
Valid
Invalid
Notes
22
GEEHAN
DAVID
7121 MOURNING DOVE RI
Y
23
GESKE
ANDY
874 MAPLE ST
N
1
not registered voter
24
GIBBONS
PATRICK
568 ARROWHEAD CT
Y
25
GIBBONS
BRENDA
568 ARROWHEAD CT
Y
26
GROMEK
CRAIG
145 WOODRIDGE LN
Y
27
HACKETT
JEFFREY
7275 MEADOW CT
Y
28
HAUER
JOSHUA
446 AQUA CIRCLE
N
1
not registered voter
29
HAUER
JASON
6910 SUNSET AV
N
1
not registered voter
30
JOHNSON
TERRY
987 MAPLE ST
Y
31
JOHNSON
THERESA
987 MAPLE ST
Y
32
KERAN
TAMERA
1144 HUDSON TR
N
1
not registered voter
33
KERAN
TOM
1144 HUDSON TR
N
1
invalid due to date on affidavit of circulator
34
KUHNLY
JAYNE
241 WOODRIDGE LN
Y
35
KUHNLY
KEITH
241 WOODRIDGE LN
Y
36
KVINGE
DAN
201 WOODRIDGE LN
Y
37
KVINGE
KATHY
201 WOODRIDGE LN
Y
38
LAMBERT
BEN
6339 DEERWOOD LN
Y
39
LIESCH
MICHAEL
809 COUNTRY LK RD
Y
40
LIESCH
LAURA
GEORGE
809 COUNTRY LK RD
6823 E SHADOW LK DR
N
Y
1
duplication (signed original petition)
41
LINDY
42
LINDY
BARBARA
6823 E SHADOW LK DR.
Y
43
MELBY
KRISTIN
6685 RUFFED GROUSE R
Y
44
MELBY
JEFFREY
6685 RUFFED GROUSE R
Y
45
MICHAUD
JOHN
8178 LAKE DR
Y
46
MICHAUD
LILLIAN
8178 LAKE DR
Y
47
MOHR
BLAKE
7021 W SHADOW LK DR
Y
48
OGREN
BRECK
6835 E SHADOW LK DR
Y
49
OGREN
JENNIFER BANN
6835 E SHADOW LK DR
Y
50
OLDENBURG
GREG
1119 S TRAPPERS XING
Y
51
OLDENBURG
TAMMY JEAN
1119 S TRAPPERS XING
Y
52
PETRANGELO-SMITH
DEBRA
6922 W SHADOW LK DR
Y
53
RICH
MARCIA
7573 PATTI DR
Y
54
RICH
TIM
7573 PATTI DR
Y
55
SCHALLY
DIANE
892 MAPLE ST
Y
56
SCHLENDER
TOM
6340 DEERWOOD LN
Y
57
SCHRAAD
MICHAEL
1439 PONDVIEW CIRCLE
Y
Petition - Lino Laks_ )Izens for Safer Roads
Lname
Fname
Address
Valid
Invalid
Notes
58
SHANNON
PATRICK
785 FOX RD
Y
59
SPINNER
ANNE
1581 LAMOTTE DR
Y
60
SPINNER
JEFF
1581 LAMOTTE DR
N
1
not registered voter
61
STRONG
MICHAEL
6316 DEERWOOD LN
Y
62
THROWER
SCOTT
7831 LAKE DR
N
1
not registered voter
63
TORGERSON
LEANN
1128 S TRAPPERS XING
Y
64
VEENEMAN
JEANNE
1126 HUDSON TR
Y
65
VEENEMAN
PAUL
1126 HUDSON TR
Y
66
YODER
KLAUS
7768 CAROLE DR
_ Y
9
Monday, July 23, 2007
***********
5:15 p.m.
City Council: Mayor Bergeson, Council Members Carlson, O'Donnell, Reinert & Stoltz
City Administrator: Gordon Heitke
> Call to Order and Roll Call
5:20 p.m. — Present were Mayor Bergeson, Council Members O'Donnell,
Reinert, Carlson
Absent — Council Member Stoltz
A. Meet with Charter Commission Chair, Ms. Cori Duffy
Action Taken: (,A letter was submitted by Ms. Duffy requesting addnl
CM -Mk -for the Charter Commission; ounc cuss a
Aug isr6 work session
B. Request for use of City newsletter
Action Taken: Informational portion of article will be included
with other Charter Commission info in upcoming newsletter
Action Taken: Motion by O'Donnell, seconded by Reinert, to
adjourn at 6:00 p.m. passed on a voice vote
�r 5I
(A. (-cc-0- S..w
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3 f zoo- 1
6256 Hollow Lane
Lino Lakes, MN 55014
July 23, 2007
Mayor and City Council of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014-1182
Dear Mayor and City Council
Thank you for honoring my request to be added to the work session agenda for this evening. I
appreciate the opportunity to meet with you on short notice.
On behalf of the Lino Lakes Charter Commission, I hereby request additional funding for the
Charter Commission to cover upcoming publishing and legal expenses. The funding amount
shall equal no more than what has been allocated to and expended by the Lino Lakes Citizens
Task Force in 2007. I also request that the final decision to this funding request be added to
tonight's City Council agenda for an official record and vote at the City Council meeting.
Thank you for your prompt attention to this matter.
Chair, Lino Lakes Charter Commission
COUNCIL MINUTES — SPECIAL MEETING JULY 23, 2007
APPROVED
1 CITY OF LINO LAKES
2 SPECIAL CITY COUNCIL MEETING
3 MINUTES
4
5
6 DATE : July 23, 2007
7 TIME STARTED : 5:20 p.m.
8 TIME ENDED : 6:00 p.m.
9 MEMBERS PRESENT : Councilmember Carlson, O'Donnell, Reinert,
10 and Mayor Bergeson .
11 MEMBERS ABSENT : Councilmember Stoltz
12
13 Staff members present: City Administrator, Gordon Heitke; Economic Development Coordinator,
14 Mary Alice Divine; Director of Public Safety, Dave Pecchia; City Engineer, Jim Studenski; and City
15 Clerk, Julie Bartell
16
17
18 LINO LAKES CHARTER COMMISSION
19
20 Meet with Charter Commission Chair, Ms. Cori Duffy — Ms. Duffy presented a letter to the
21 council from the Charter Commission requesting additional funding for commission expenses related
22 to publishing and legal expenses. She asked that the matter be voted upon at the council meeting later
23 in the evening.
24
25 The council learned that the commission has an annual city budget and the amount provided in 2007
26 is $1,500, with $939 remaining. The council recognizes that the commission may need additional
27 funding related to study of the proposed charter amendment but asked that the commission put
28 together more specifics including the amount requested. The commission should have enough funds
29 remaining to provide for one additional meeting. The council would consider a more specific request
30 at their next work session on August 6.
31
32 The council discussed the amount of funds that the city has provided and may continue to provide to
33 the Citizen's Task Force to Review Charter Provisons for Local Improvements and expressed the
34 desire to review future expenses related to that group.
35
36 Request for use of City newsletter — Administrator Heitke explained that the city received an article
37 from Ms. Cori Duffy, Charter Commission Chair, with her request that the article be included in the
38 city's fall newsletter. The request is brought to the council because there is no precedent on this type
39 of information and staff needs council direction as to whether or not it should be included.
40
41 The council determined that the article is editorial in nature and they have not included that type of
42 information in the newsletter in the past. There was no council action to change that policy.
43
1
WORK SESSION AGENDA
CITY OF LINO LAKES
Monday
August 6, 2007
CITY COUNCIL WORK SESSION
Community Room (not televised)
5:30 P.M.
gtaytc- Grat
1 Anoka County HRA/EDA, Karen Skepper
2. Spirit Hills Parking, Rockey Goertz
3. Land Acquisition, Anderson Builders
4. Water System Plans/Studies Update
a. Water F.mergency and Conservation Plan
b. Water Treatment Feasibility Report
c. Update on Utility Rate Study — Al R.olek will present verbally at the meeting
5. Proposed Charter Amendment/Street Reconstruction Projects - To Follow
a. Process and Timeframe
Charter Commission Funding Reque
Public Information
6 Compensation Study Proposal, Ann Antonsen
7. 2007-2008 Council Goals
8. Distribution/Designation of Remaining Funds — Memorial Hospital District 6.
9. Budget Process — Requests from Outside Organizations
10. Lino Lakes Ambassador Program Request for Use of City Vehicle
11. VLAWMO Budget/JPA — To Follow
Adjourn
CITY COUNCIL WORK SESSION August 6, 2007
APPROVED
92 sensor requirements for automatic sprinkler systems and an appropriate water rate
93 structure.
94
95 The council indicated that staff should continue to prepare plans to communicate with the
96 citizens on this matter. The council should be kept informed and involved. They advise
97 that citizens should be brought into this process as much as possible.
98
99 Water Treatment Plant Feasibility Study — Bernie Bullert, TKDA Consultant to the
100 project, presented his report to the council. Current health requirements and resident
101 complaints don't warrant water treatment, however, the process of developing a plant is
102 complex and future planning necessary. The study addresses water quality, future water
103 demands, site selection, plant floor plans, future infrastructure needs and financing/funding
104 alternatives.
105
106 City Engineer Studenski added that the city's current wells are pretty much being run at
107 maximum.
108
109 The council confirmed that future needs are being planned for in the city's five year capital
110 improvement plan, with the exception of a treatment plant that would be planned beyond
111 the five year threshold.
112
113 Update on Utility Rate Study- Finance Director Rolek explained that a utility rate study
114 is currently being done by Springsted, Inc. with input being provided by the city. The
115 report will be presented in September or October of this year.
116
117 PROPOSED CHAR1'J R AMENDMENT/STREET RECONSTRUCTION
118 PROJECTS
119 Process and Timeline - City Clerk Bartell provided the council with a timeline relative to
120 the proposed charter amendment (regarding local improvements). The amendment was
121 proposed by the Citizen's Task Force to Review Charter Provisions for Local
122 Improvements, presented in ordinance form to the council, approved for first reading and
123 referred to the Charter Commission. The Commission may chose to act upon the
124 ordinance within 60 days, allowing the council to place the matter on the ballot in
125 November, or the commission may request a 90 day extension by which the amendment
126 could not be included on the fall ballot.
127
128 The timeline for the staff proposed Shenandoah and West Shadow Lake Drive
129 Improvement Projects was reviewed. Feasibility studies for both projects are in place,
130 neighborhood meetings have been held and the projects are currently in a 60 day waiting
131 period during which petitions for or against may be received. Based on what occurs during
132 the 60 days, a referendum question for the fall ballot could be considered by the council at
133 the September 10 council meeting.
134
135 Charter Commission Funding Request — The Charter Commission submitted a request
136 for additional funding in 2007 at the last council work session. The council had requested
137 a more specific request but no additional information on the request was received.
3
CITY COUNCIL WORK SESSION August 6, 2007
APPROVED
138
139 The council requested a breakdown of the city's expenses related to the Citizen's Task
140 Force to Review Charter Provisions for Local Improvements.
141
142 Public Information — The Charter Commission had submitted a request to include an
143 article in the city's fall newsletter at the last council work session. The council directed
144 staff to work with the commission to develop an informational article on the role of the
145 charter commission as well as open appointments. City Clerk Bartell informed the council
146 that Charter Commission Chair Cori Duffy had worked with newsletter coordinator Mary
147 Alice Divine.
148
149 2007-2008 COUNCIL GOALS — 2007-2008 goals and performance objectives were
150 established by the council on March 28, 2007. The goals are presented to the council with
151 proposed actions steps, lead parties and funding sources for consideration of approval at a
152 future council meeting.
153
154 Some council members expressed concern that the goals should be considered earlier in
155 the year. Goal #4A2 was found to be redundant was stricken from the document.
156
157 Staff directed to include the goals on the upcoming council agenda. The goals should be
158 brought forward earlier next year and the action on the goals should include a quarterly
159 review process by the council.
160
161 DISTRiBUTION/DESIGNATION OF REMAINING FUNDS — MEMORIAL
162 HOSPITAL DISTRICT 6 — Finance Director Rolek explained that the Memorial
163 Hospital District dissolved in 2006 and distributed their remaining funds on a pro -rata
164 basis to the cities involved in the district. Staff is seeking council direction on how the
165 funds should be utilized.
166
167 The council suggested that use of the funds be considered during the budget process. The
168 council could pass a resolution at that time indicating an appropriate use.
169
170 BUDGET PROCESS — REQUESTS FROM OUTSIDE ORGANIZATIONS — Finance
171 Director Rolek reviewed the list of funding requests received from outside entities for the
172 2007 and 2008 budget years.
173
174 Director of Public Safety Pecchia noted that if funding requests are to be considered, the
175 Forest Lake Youth Service Bureau and the Bureau of Mediation Services should be added
176 to the list.
177
178 The council did not commit to consider outside funding requests but discussed the
179 possibility of formulating criteria to consider requests.
180
181 LINO LAKES AMBASSADOR PROGRAM — REQUEST FOR USE OF CITY
182 VEHICLE — Regarding the request of the Blue Heron Days Committee and Lino Lakes
183 Ambassador Program for the city to provide a city vehicle for the parade float, the council
4
CITY COUNCIL WORK SESSION September C2007
APPROVED
1 Engineering Staff - Regarding the matter of a change to in-house engineering staff,
2 Community Development Director Grochala provided additional information comparing
3 budgets for in-house services versus by contract. Next year would be a transition year so
4 the figures for 2008 don't present a complete change. Some services such as plan review,
5 land use applications and development review could become in-house and would have a
6 revenue stream to the city's general fund. Staff has estimated the general engineering
7 costs to the city over the past three years because those costs are part of a larger
8 engineering budget. The average rate paid for contracted engineering staff is estimated at
9 about $98 per hour versus the proposed in-house budget of $53 per hour. The funding
10 source numbers used are very conservative. Director Grochala stated that he is basically
11 indifferent about the change since the city would be well served either way but there does
12 appear to be some potential for cost savings. He also added that 1'KDA has attempted to
13 present options to reduce the cost of their services to the city in reaction to the proposal to
14 go in-house. The proposal became a part of the budget when it was proposed by the
15 department as part of the 5 Year Plan.
16
17 The council debated the process by which a change was brought forward and the
18 appropriateness of staff including the change in the proposed 2008 budget.
19
20 There was some suggestion that discussion about a change had occurred without the
21 knowledge of the full council; Council Member ODonnell requested that the record
22 reflect that he personally did not discuss the matter outside of official council sessions
23 other than to ask the city administrator one question the day previous.
24
25 The council did not reach a decision on the engineering item. Finance Director Rolek
26 confirmed that the proposed budget figures could stand with either option mainly because
27 2008 was budgeted as a transition year. The revenue changes would have to be worked
28 out.
29
30 The council will have a discussion of rebalancing the budget as all outstanding questions
31 are decided.
32
33 Charter Commission - Charter Commissioners were present with a request for addition
34 of $5,000 to their 2008 budget. Charter Chair Cori Duffy stated that the current annual
35 budget of $1,500 is not adequate for this year's work level even though they've been very
36 cautious with the funding they have. They are working on charter amendment issues and
37 may require some legal expertise.
38
39 The council concurred that the request is reasonable but confirmed that it wouldn't be an
40 eternal yearly addition to their budget. There may be an issue for 2007 funding and the
41 commission will inform the council when and if an adjustment is needed.
42
2
REVISED
Monday
September 24, 2007
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Bergeson, Council Members Carlson, O'Donnell,. Reinert & Stoltz
City Administrator: Gordon Heitke
NCIL :WORKSESSIOIC5! 30 P
Community Room (not televised)
A) Review of Regular Meeting Agenda
tFzi ' ;t ., gQVX=1 MEETING 6:'30'rP.
> Public Comment
> Call to Order and Roll Call
➢ Pledge of Allegiance
> Setting the Agenda: Addition or deletion of agenda items
latateeNSENTRAGENVAtax
r .
A) Consideration of Expenditures:
i) September 24, 2007 (Check No. 81072 through
81195) in the amount of $1,447,038.72;
ii) Centennial Fire District (Check No. 2881 through
2896) in the amount of $45,965.42
B) Consider approval of August 27, 2007 Council Work
Session (Budget) Minutes
C) Consider approval of September 4, 2007 Council Work
Session (Budget) Minutes
D) Consider approval of September 5, 2007 Council Work
Session Minutes
E) Consider approval of September 10, 2007 City Council
Meeting Minutes
Pg. 4-20
Pg. 21-22
Pg. 23-25
Pg. 26-31
Pg. 32-38
Consider approval of application of Aquinas Roman Catholic
Home Education Services to conduct an excluded bingo event
on November 2, 2007 at St. Joseph's Church Pg. 39
G) Consider approval of Lino Lakes Civic Center Access
Policy Pg. 40
AGENDA ITEM 2A `..--
STAFF ORIGINATOR Al Rolek, Director of Finance
MEETING DATE: September 24, 2007
TOPIC: Consider Resolution No. 07 -155, Approving 2007 General Fund
Budget Amendment For Charter Commission Expenditures
VOTE REQUIRED: 3/5
BACKGROUND:
At a special city council meeting held on July 23, 2007, Charter Commission Chair Cori Duffy
appeared before the council to request additional funding in 2007 for anticipated commission
expenses related to publishing and legal expenses. The council recognized that the commission
may need additional finding related to study of the proposed charter amendment, but asked that
the commission put together more specifics including the amount requested for consideration at
the August 6 work session.
Chair Duffy has submitted a letter requesting $5,250 of additional funding for outside legal
services to assist in the review of the proposed charter amendment.
OPTIONS:
1. Approve Resolution No. 07-155 amending the 2007 General Fund Budget for additional
Charter Commission expenditures
2. Deny Resolution No. 07-155
CITY COUNCIL WORK SESSION
APPROVED
CITY OF LINO LAKES
MINUTES
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
September 24, 2007
: September 24, 2007
. 5:40 p.m.
. 6:20 p.m.
: Councilmember Carlson, O'Donnell,
Reinert, Stoltz and Mayor Bergeson
: None
Staff members present: City Administrator, Gordon Heitke; Community Development Director,
Mike Grochala; Director of Public Safety, Dave Pecchia; City Engineer, Jim Studenski; and City
Clerk, Julie Bartell
REVIEW REGULAR AGENDA ITEMS
Item 2a, Resolution No. 07 -155, Approving Budget Amendment For Charter Commission
Expenditures — Charter Commission Chair Cori Duffy and Secretary Caroline Dahl were present
and responded to questions about how the additional funding would be used.
The council was advised that the funds would be drawn from the 2007 general fund contingency.
Item 6D, Resolution No. 07-162, Ordering Repair/Removal of Hazardous Structure —
Community Development Director Grochala presented the findings of a structural assessment of
the property at 2395 65th Street. Staf is recommending that the council order the repair or
removal of the property.
The council verified that the property is secure and all parties including the owner (Wells Fargo)
and real estate agents have been informed of the status. The Police Department is aware and
enforcing the security.
Council Member Carlson arrived at 6:15 p.m.; Mayor Bergeson left the meeting at 6:18 p.m.
There were no changes to the regular Council agenda.
The meeting was adjourned at 6:20 p.m.
These minutes were considered, corrected and approved at the regular Council meeting held on October
8, 2007.
Julianne Bartell, City Clerk John Bergeson, Mayor
1
CITY OF LINO LAKES
CHARTER ADMINISTRATION (101-4051
BUDGET DETAIL
Obiect Code
4300-000 Professional Services
4300-999 Professional Services - Charter Commission Directed
Timesavers - Minutes
Printing, Postage & Misc. Expenses
4301-000 Municipal Attorney
4340-000 Printing & Publishling
4343-000 Newsletter
Possible newsletter articles
D-22
5,000
50D
200
(A C
Council Member introduced the following resolution and moved its
adoption:
CITY OF UNO LAKES
RESOLUTION NO. 07-155
RESOLUTION AMENDING THE 2007 GENERAL OPERATING BUDGET FOR CHARTER
COMMISSION EXPENDITURES
WHEREAS, the City Council has adopted a budget for Charter Commission -initiated
expenditures of $1,500 for 2007; and,
WHEREAS, the Charter Commission has requested additional funding for Charter Commission -
initiated expenditures in the amount of $5,250 for outside legal services; and,
WHEREAS, the City Council wishes to amend the 2007 budget to utilize contingency funds to
grant this request.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Lino Lakes that the general
operating budget for 2007 be amended as follows:
ACCOUNT
101-405-4300-999 CAPITAL OUTLAY
1D1-499-4905-000 CONTINGENCY
Julianne Bartell, City Clerk
ORIGINAL AMENDED
BUDGET AMENDMENT BUDGET
$ 1,500 $ 5,250 $ 6,750
60,000 (5,250) 54,750
John J. Bergeson, Mayor
Adopted by the Lino Lakes City Council this 24th day of September, 2007.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
600 Town Center Parkway
Lino Lakes, MN 55014
September 18, 2007
Mr. John Bergeson
Lino Lakes Mayor
6996 West Shadow Lake Drive
Lino Lakes, MN 55014
Dear Honorable Mayor Bergeson,
On behOf of the Lino Lakes Charter Commission, we hereby request to be added to your work
session agenda on Monday, September 24, 2007. Per the July request of the City Council., we
have received an estimate for legal services in the amount of $5,250.00 and formally request
additional funding in this amount for the remainder of 2007
As you are aware, the Commission is taking its charge to study the proposed amendment very
seriously and we will be utilizing outside legal resources to complete this process. By state
law, we have a. limited amount of time within which to do this, so time is of the essence..
I believe this matter would take no more than five minutes to accommodate our request.
Thank you for your time and consideration.
RespectfUIly,
Cori Duffy
Chair, lino Lakes Charter Commission
cc Council member Jeff Reinert
Council member Donna Carlson
Councl member Jeff O'Donnell
Council. member Dan Stoltz •
City Clerk Julie Bartell
City Admini.strator Gordon Heitke
CITY OF LINO LAKES
CHARTER ADMINISTRATIQN (101-405)
Object Actual Actual Budget Adopted Increase/
Description Code 2005 2006 2007 2008 Decrease
SUPPLIES
OFFICE SUPPLIES
4200-000 0 0 0 0
0 0 0 0
OTHER SERVICES AND SUPPLIES
PROFESSIONAL SERVICES 4300-000 628 0 0 0 ***
PROF SERVICES - CHARTER COMM 4300-999 0 1,018 1,500 5,000 233.33%
MUNICIPAL ATTORNEY 4301-000 1,532 1,027 500 500 0.00%
POSTAGE 4322-000 35 0 0 0 ***
PRINTING & PUBLISHING 4340-000 27 36 200 200 0.00%
NEWSLETTER 4343-000 152 0 0 0 ***
LEGAL NOTICES 4344-000 0 0 0 0 ***
2,374 2,081 2,200 5,700 159.09%
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 0 0 0 ***
0 0 0 0 ***
TOTAL.CHARTER ADMINISTRATION 2,374 2,081 2,200 5,700 159.09%
D-23
pl S -'!,t i2u. c9 !Do rjc
Sees WI SJL((21)0,S)
600 Town Center Parkway
Lino Lakes, MN 55014
August 4, 2008
Mr. John Bergeson
Lino Lakes Mayor
6996 West Shadow Lake Drive
Lino Lakes, MN 55014
Dear Honorable Mayor Bergesori,
On behalf of the Lino Lakes Charter Commission, we formally request additional funding for
2009 in the amount of $7500.00. We anticipate that additional resources will be needed to
further frame and amend the City Charter next year.
Thank you for your time and consideration.
cc: Council. member Jeff Reinert
Council member ICathi Gallup
Council member Jeff O'Donnell
Council member Dan Stoltz
City Clerk Julie Bartell
City Administrator Gordon Heitke
Respectfully,
Cori Duffy
Chair, Lino Lakes Chart _ Commission
Charter Commission, 2004-2008
Electronic versions in computer
Year
A! enda Dates
Appr Minutes Dates
Recordin, s
2004
1/8/2004
1/8/2004
Note: Recordings are
kept for a maximum of two
years
4/8/2004
4/8/2004
7/8/2004
7/8/2004
7/19/2004
10/14/2004
10/14/2004
2005
1/13/2005
1/13/2005 draft
4/14/2005
4/14/2005
5/5/2005
5/5/2005
8/4/2005
8/4/2005
10/13/2005
2006
1/12/2006
1/12/2006
4/13/2006
4/13/2006
7/13/2006
7/13/2006
10/12/2006
10/12/2006
2 audio tapes
*2007
1/11/2007
1/11/2007
digital recording
4/12/2007
4/12/2007
nothing submitted
6/14/2007
6/14/2007
nothing submitted
7/19/2007
7/19/2007
nothing submitted
8/23/2007
8/12/2007
nothing submitted
9/6/2007
9/6/2007
3 audio tapes
10/11/2007
10/11/2007
3 audio tapes
11/1/2007
11/1/2007
nothing submitted
11/15/2007
11/15/2007
digital recording
11/29/2007
11/29/2007
digital recording
*2008
1/17/2008
1/17/2008
digital recording
2/28/2008
2/28/2008
nothing submitted
4/17/2008
4/17/2008
digital recording
5/22/2008
5/22/2008
nothing submitted
6/18/2008
6/18/2008
nothing submitted
7/17/2008
7/17/2008
notification received that
they would not be
recording their meetings
any longer
8/21/2008
8/21/2008
9/10/2008
10/9/2008 (canc)
* Available on city Web
site
Lino Lakes Charter Commission
600 Town Center Parkway
Lino Lakes, MN 55014
October 13, 2008
The Honorable Gary R. Schurrer
Chief Judge, Tenth Judicial District
Washington County Government Center
Stillwater, MN 55082-3802
Dear Judge Schurrer:
As required by state law, please find the following annual report for the Lino Lakes Charter
Commission:
2007 Lino Lakes Charter Commission Annual Report
Approved by the Charter Commission on January 17, 2008
New officers of the Charter Commission were installed at the April 12, 2007 meeting due to the
resignation of Chair Paulette Warren in January. They include Chair Cori Duffy, Vice Chair
Tom Vacha, and Secretary Caroline Dahl.
Meetings
Full meetings of the Charter Commission were held on January 11, April 12, July 19 and
October 11. Additional special meetings were held on April 30, June 14, July 19, August 23,
September 6, October 11, November 1, 15 & 29. A joint meeting with the city appointed
Charter Task Force was also held on May 1. This report seeks to outline major activities and
concerns of the Commission as discussed in Charter meetings.
Minutes
The Commission is satisfied with the business hired by the City to record Charter meetings.
The Commission requested the recording secretary to provide expanded summary minutes of
all meetings instead of full discussion format that had previously been provided.
Council/Commission
Communications between the Commission and the City Council continue to be strained. In
January the Commission invited the City Engineer and the Community Development Director
to the Charter meeting to discuss developing a process and plan for road reconstruction, with
potential to move toward an amendment. Said invitation was rejected.
In February the Council appointed a nine -member committee, the Citizen's Task Force, to
study Chapter VIII of the Charter as it relates to road reconstruction, and brought forth an
amendment. Members of the Charter Commission were notified of this development through
local newspaper articles and were invited to attend the May 1 meeting of the Task Force.
Charter Amendments
On July 11, the Council submitted an amendment to the Commission to change Chapter VIII of
the Charter, as proposed by the Citizen's Task Force. This amendment seeks to remove the
provision for an automatic referendum for road reconstruction projects paid for by assessments
and limits the rights of citizens to shape such projects. The Commission seriously reviewed the
Citizen's Task Force amendment, utilizing the initial 60 -day and additional 90 -day review
periods to secure legal counsel with charter experience to write, a substitute amendment. The
Commission's substitute amendment also eliminates the automatic referendum provision on
road reconstruction projects and still includes provisions, including an option to petition for
referendum, to protect citizen's rights with such projects. The Commission presented its
amendment to the Council on December 3, 2007, requesting that it be placed on the ballot in
2008.
Charter Expenditures
The Commission continues to closely monitor the expenses incurred by itself and the City.
Following the decision to hire outside legal counsel for amendment review, the Commission
requested and received an increase of $5,250 in funding for 2007 to cover legal expenses. The
Commission also requested and received a budget increase of $5,000 for 2008 to cover any
ongoing legal expenses associated with the proposed amendments.
Five Year Financial Plan
Under the Charter, the Five Year Plan requires annual updating. In 2007, the Commission
received its first update to the plan since 1996. The plan has been updated for 2008 and
upcorning public hearings have been scheduled for its review and implementation.
Respectfully Submitted,
Cori M. Duffy
Chair, Lino Lakes Charter Commission
ANNUAL REPORT OF THE LINO LAKES CHARTER COMMISSION
Approved by the Charter Commission on January 11, 2007
TO: The Honorable Gary R. Schurrer
Chief Judge, Tenth Judicial District
Washington County Government Center
Stillwater, MN 55082-3802
FROM: Paulette Warren, Chair, Lino Lakes Charter Commission
Date: January 11, 2007
New Officers of the Charter Commission were installed at the April 13, 2006 meeting. They include Chair
Paulette Warren, Vice Chair Cori Duffy, and Secretary Caroline Dahl.
Full meetings of the Charter Commission were held on April 13, July 13, October 12, 2006 and January 13,
2007. Minutes of these meetings are available for your review. This report seeks to outline major activities
and concerns of the Commission as discussed in Charter meetings.
MINUTES
The Commission is satisfied that the business service hired by the City to record Charter meetings is
efficiently handling the. process. In order to better facilitate review and approval of minutes, the service has
now added numeric line designations to all records. The Commission strives to correct only substantive
corrections to minutes at each session; and Commissioners are so prepared to address these concerns at
each meeting.
CHARTER EXPENDITURES
The Commission remains concemed regarding assessments of City expenditures against the Charter
operating budget, without involvement or prior approval of the Charter Commission. In the year ahead, the
Chair recommends that the Commission seek involvement in establishing its annual operating budget and a
specific process for accessing funds.
CHARTER AMENDMENTS
During this term, a citizen petition was presented to amend the Charter, prohibiting council members from
serving on the Charter. Subsequently this amendment passed with the November election and is being
enacted.
COUNCIL/COMMISSION COMMUNICATIONS
Communications between the Commission and the Council remain strained. The Commission has
requested the Council appoint a liaison to help facilitate better understanding of the work processes and
concerns that might impede citizen involvement in governance. To date, no such action has taken place.
ASSESSABLE PROJECTS PROCESS
The Commission is initiating a discussion with City Staff to encourage more in depth understanding of the
pitfalls encountered when neighborhood improvement projects such as road reconstruction are being
considered. It is the intention of the Commission to work toward a streamlined, consensus building process
that will hopefully reduce planning costs while removing constraints so that projects may move forward
with appropriate citizen involvement. Chair recommends this be the priority project of the Commission in
the coming year, resulting in an amendment to Chapter 8 of the Charter.
ACCOUNTABILITY AND THE FIVE YEAR PLAN
The Commission spent many hours discussing the status of the Five Year Plan, which is required by
Charter to be updated every year. The last Five Year Plan was approved for the period of 2003 through
2007 under the office of Mayor Bergeson; it was approved by the Council on January 13, 2003.
Ultimately, the City Administrator informed the Commission that the final revision of the Five Year Plan
would be made in December, 2006 with the 2007 budget.
The Commission is presently engaged in determining what options are open to insure that the City comply
with the Charter requirement on an ongoing basis. Realizing the City has many challenges in developing a
comprehensive plan, the goal of the Commission is not to impede progress; bur rather to insure timely,
ongoing review, updates and communication with residents in an open environment.
Respectfully submitted,
LINO LAKES CHARl'L1t COMMISSION
Chair, Paulette Warren
January 11, 2007
LINO LAKES CHARTER COMMISSION
BY-LAWS
Amended January 8, 2004
ARTICLE I - 111E COMMISSION
Section 1. Name of Commission. The name of the Commission is the "Charter
Commission of Lino Lakes, Minnesota".
Section 2. Purpose. The purpose of the Commission is to serve as custodians of the
Lino Lakes City Charter in accordance with state laws, these by-laws and rules of the Charter
Commission.
Section 3. Office of Commission. The offices of the Commission are at the Lino
Lakes City Hall for purposes of official commission business.
Section 4. Members. The commission is composed of 15 members. Members terms
are for four (4) years starting January 1 and members shall serve their terms until their successors
are appointed and have qualified, subject to state law.
ARTICLE II - OFFICERS
Section 1. Officers. The officers of the Commission are the Chair, Vice -Chair and
Secretary.
Section 2. Chair. The Chair shall call the regular meetings of the Commission,
prepare, the agenda, preside at all meetings, oversee the implementation of the decisions of the
Commission and act as the primary liaison with City staff. The Chair retains all the rights and
responsibilities held as a member of the Commission including the right to vote Each year on or
before the April meeting, the Chair shall submit to the Commission for its approv an annual
report II arizing the activities and accomplishments of the Commission for the preceding
calendar year. :' . e annual report to the Commission may contain the Chair's recommendation
for Commission activities for the ensuing year. (amended 4/12/2007)
Section 3. Vice -Chair. The Vice -Chair shall perform the duties of the Chair during
the Chair's temporary absence, and shall perform such duties during the vacancy of that office
until the Commission elects a new Chair.
Section 4. Secretary. The Secretary shall maintain the records, record the minutes
and votes at each meeting, and submit approved minutes and relevant materials to the City Clerk
for the purpose of maintaining a permanent record for public review. On or before December
31st of each year, the Secretary shall submit to the Chief Judge of the District Court, the City
Clerk and the Commission members, the Chair's approved annual report. The Commission may
designate by majority voice vote an Assistant Secretary from the Charter Commission
membership whose duties shall be to assist the Secretary, and to perform the duties of Secretary
PAGE 1
LINO LAKES CHARTER COMVIISSION
AMENDMENT NO. 2 - JULY 13, 2000
Section 9 of Article II was replaced. The original and replacement sections are as follows:
Original
Section 9. Appointments. The Chair shall notify the City Clerk -Treasurer at least
three (3) months prior to the expiration of any seat on the Commission, of the names of the
incumbents and their expiration of office date so that the Clerk -Treasurer may publicize the
availability of openings on the Commission together with a summary of the application process.
The Chair shall also notify members eligible for re -appointment at this time.
Replacement
Section 9. Appointments. At least four (4) months prior to the expiration of any seat
on the Commission, the Chair shall notify the City Clerk the names of the incumbents and their
expiration of office date so that the Clerk may publicize the availability of openings on the
Commission together with a summary of the application process. The Chair shall also notify the
affected incumbents. Should a member not finish his or her term on the commission, the Chair
shall notify the City Clerk of that opening immediately to allow for prompt filling of that
position. Following notification of the City Clerk, the Chair shall follow the appointment process
for any openings on the CommiRsion and shall ensure that the proper and timely notification be
given to the new and/or returning members following their appointment to the Commission
AMENDMENT NO. 3 — January 8, 2004
In Section 4 of Article II the two occurrences of City Clerk -Treasure were replaced with City
Clerk.
In Article II there are two headings labeled Section 9. The first was changed to Section 8.
Add the latest amendment date after the heading on page 1.
AMENDMENT NO. 4 April 12, 2007
Article II, Section 2, amended as follows:
Each year at the October on or before the April meeting, the Chair shall submit to the
Commission for its approval, an annual report summarizing the activities and accomplishments
of the Commission for the preceding calendar year.
PAGE 5
Candidates for Mayor
(In order of filing)
Daryl Cooper
John L. Landers
Christopher Mark Lyden
Kim Sullivan
Vern Reinert
1997 CANDIDATES
Candidates for Council
(In order of fling)
Linda Elliott
Caroline Dahl
John Bergeson
Richard H. McCoy
Don Dunn
Sally A. Kuether
QUESTIONS ON BALLOT
QUESTION NO. 1 "Shall the City of Lino Lakes Ordinance No. 08 - 97, adopted
by the City Council on April 28,1997, and entitled An
Ordinance Regulating the Collection and Disposal of Refuse
and Solid Waste in the City, Establishing and Providing for the
Imposition and Collection of Fees for Collection Services, other
Materials, Prohibiting Unauthorized Collection and Failure to
Separate Recyclable and Other Materials and Providing
Penalties for Violation, be allowed to go into effect?"
Yes No
QUESTION NO. 2 The City Council of Lino Lakes is considering the
improvement and reconstruction of certain streets within the
City. The total cost is estimated to be $1,969,110.00. Twenty
eight percent (28%) of these costs are proposed to be paid by
levying special assessments against the benefited properties
within the subdivision, in accordance with standard City
assessment policies. The remaining seventy two percent (72%)
is proposed to be paid by money within the City General Fund
which will include property tall revenues generated from the
ehtire City. The City Charter requires voter approval before
uthig General Fund revenues for this purpose.
"Shall the City Council of Lino Lakes be authorized to pay for
a portion of the costs of local street improvements from the
General Fund of the City?"
Yes No
Candidates for Mayor
an order of filing)
Daryl Cooper
John L. Landers
Christopher Mark Lyden
Kim Sullivan
Vern Reinert
Candidates for Council
(In order of filing)
Linda Elliott
Caroline Dahl
John Bergeson
Richard H. McCoy
Don Dunn
Sally A. Kuether
OUESTIONS ON BALLOT
QUESTION NO. 1 "Shall the City of Lino Lakes Ordinance No. 08 - 97, adopted
by the City Council on April 28,1997, and entitled An
Ordinance Regulating the Collection and Disposal of Refuse
and Solid Waste in the City of Lino Lakes; Establishing and
Providing for a Solid Waste Collector; Establishing and
Providing for the Imposition and Collection of Fees for
Collection Services; other Materials; Prohibiting Unauthorized
Collection and Failure to Separate Recyclable and Other
Materials; and Providing Penalties for Violation, be allowed to
go into effect?"
Yes
QUESTION NO. 2 The City Council of Lino Lakes is considering the
improvement and reconstruction of certain streets within the
City. The total cost is estimated to be 51,969,110.00. Twenty
eight percent (28%) of these costs are proposed to be paid by
levying special assessments against the benefited properties
within the subdivision, in accordance with standard City
assessment policies. The remaining seventy two percent (72%)
is proposed to be paid by money within the City General Fund
which will include property tax revenues generated from the
entire City. The City Charter requires voter approval before
using General Fund revenues for this purpose.
No
"Shall the City Council of Lino Lakes be authorized to pay for
a portion of the costs of local street improvements from the
General Fund of the City?"
Yes No
1189 Main Street • Lino Lakes, Minnesota • 55014
Phone: 612-464-5562 • Fa,c 612-464-4568
SUMMARY OF VOTES
CITY OF LINO LAKES
MUNICIPAL ELECTION, NOVEMBER 4,1997
The following named persons received the number of votes as indicated below:
OFFICE OF MAYOR:
NAME PR.1 PR 2 PR. 3 PR. 4 TOTAL
Daryl Cooper 21 32 16 14 83
John L. Landers 27 49 34 49 159
Christopher Lyden 228 319 239 278 1064
ICim Sullivan 191 456 219 281 1147
Vern Reinert 160 245 148 207 760
Write-in 0 1 1 6 8
Defective Ballots 0 0 0 0 0
Blank Ballots 10 8 18 17 53
TOTAL BALLOTS
COUNTED 637 1110 675 852 3274
Page -1-
SUMMARY OF VOTES
City of Lino Lakes
November 4,1997
OFFICE OF COUNCIL MEMBER:
NAME PR. 1 PR. 2 PR. 3 PR. 4 TOTAL
Linda Elliott 166 257 143 193 759
Caroline Dahl 323 520 309 362 1514
John Bergeson 179 383 230 315 1107
Richard McCoy 71 126 45 62 304
Don Dunn 140 367 231 317 1055
Salty Kuether 176 212 132 139 659
WRITE-IN: 11 20 6 7 44
Defective Ballots 0 0 0 0 0
* Blank Ballots 46 94 76 88 304
** Under Votes 162 241 178 221 802
TOTAL BALLOTS
COUNTED 1274 2220 1350 1704 6548
* Did not vote for any Council Member
** Voted for only one Council Member
Page -2-
SUMMARY OF VOTES
City of Lino Lakes
November 4,1997
BALLOT QUESTION NO. 1(SOLD) WASTE)
PR. 1 PR. 2 PR. 3 PR 4 TOTAL
Yes 56 172 157 183 - 568
No 578 931 509 662 2680
Blank 3 7 9 7 26
TOTAL 637 1110 675 852 3274
BALLOT OUESTION NO. 2 (STREET RECONSTRUCTION)
PR 1 PR. 2 PR. 3 PR. 4 TOTAL
Yes 335 609 420 519 1883
No 288 477 240 316 1321
Blank 14 24 15 17 70
TOTAL 637 1110 675 852 3274
Page -3-
Persons Registered
at 7:00 a.m.
Persons Registering
on Election Day
TOTAL REGISTERED
VOTERS
City of Lino Lakes
November 4,1997
PR. 1 PR. 2 PR 3 PR 4 TOTAL
1227 2481 1562 1900 7170
37 73 25 49 184
1264 2554 1587 1949 7354
******* *, **********************, *, ********* ***************************
Persons Voting at
the polls 629 1090 671 830 3220
Absentee Ballots
8 20 4 22 54
TOTAL VOTERS 637 1110 675 852 3274
*************************************************,**********************
Percent of Voter
Turnout 50% 43% 43% 44% 45%
************************************************************************
We, the legally constituted Municipal Canvassing Board certify that we have herein
specified the names of the persons receiving votes and the number of votes received
by them in the Municipality at the Municipal Election held November 4,1997, as
they appear by the returns by said election in the four (4) precincts in Lino Lakes
duly returned to, filed, opened and canvassed and now remaining on file in the
office of the Municipal Clerk, witness our official signature at Lino Lakes, Anoka
Coun this 5th day of November, 1997.
topher. ark Lyden
— ®s: — ss: — NEM MIM, ME a: NM M M — M i — MN i MI it 1I ism N ME .
di AND SCHOOL DISTRICT ELECTION BALLOT
Lino Lakes, Minnesota
November 7, 1995
INSTRUCTIONS TO VOTERS
Completely fill in the oval ® opposite the name of the
candidate you wish to vote fon
ES CHARTER AMENDMENT
ERM
NE
" COOPER
tS
ON
1BER
'ERM
ITWO
S
EST
: MARK UDEN
►N
CHARTERAMENDMENT
INSTRUCTIONS TO VOTERS
Voters desiring to vote in favor of the Charter amendment listed below, fill in the oval opposite the word
"YES" below the amendment. Voters desiring to vote against the Charter amendment listed below, fill
in the oval opposite the word "NO".
Replace entire sections of 8.04, 8.05, 8.06 and 8.07 of the current Charter with two (2) sections as follows:
8.04 SpecL4ssessatentLimitations
Subdivision 1. The amount of the special assessment against abenefited property shall belimited
to the special benefit received from an improvement project.
Subdivision 2.. The portion of the special assessment which is for installing sewer and water
mains, pipes, or service (not including storm sewer) for any property served by an operating private
well and septic system shall be a deferred assessment.
Subdivision 3. The deferred asst shall bear interest accrued from the date of the resolution
establishing the special assessments, at a rate not to exceed 1 % in excess of the interest rate paid by the
City on the improvement financing. Interest shall accrue on the deferred assessment for a maximum of
fifteen (15) years. The deferred assessment shall be due and payable per state statute upon hookup to
sewer and water, subdivision of or sale of the property.
8.05 Additional Funding
Improvement cost not covered by special assessments may be funded by the use of general funds
of the City.
O YES
O NO
SUMMARY OF VOTES .
CITY OF LINO LAKES
MUNICIPAL ELECTION, NOVEMBER 7, 1995
.2`rG4. RLQ 1YR =u i,
OFFICE OF MAYOR:
NAME
John Bergeson
Daryl "Big D" Cooper
John Landers
PR.1 PR.2 PR.3 TOTAL
fob✓ 3qt/ 755 15'i
b2 (32 ✓ _� 30q
3o g+/ 7V let- pica*
OFFICE OF COUNCIL MEMBER:
Linda Elliott
Martin Fabian
John R. Guse
Christopher Mark Lyden
Andy Neal
Ronald Solfest
Kim Sullivan
Bob Williams
CHARTER AMENDMENT:
Yes 17 ✓ 31,/ iW . /1c7
No OA/ 123 ✓ Iia$ a / 39
Charter Commission
Appointment Process
1. Openings occur either by members leaving or terms expiring. When an opening
occurs or is impending, the charter chair sets a period during which applications will be
accepted.
2. The opening(s) is advertised in the newspapers (Quad Press & The Citizen), the city
Web site, city newsletter, posted notice at city hall, and advertisement on the city cable
channel.
3. Applications are available at City Hall and on the Web site; notice requests that
completed applications be sent to the charter commission chair at the home address**;
4. The appointing authority is the chiefjw ge of the area district court. The charter
commission (I believe the secretary) submits the application(s) to the chief judge.
5. City Clerk receives an order from the chief judge appointing members; newly
appointed members are sworn in and sign a certificate of acceptance that is forwarded to
the chief judge.
** It is my understanding that previous to about 2005, applications were submitted to city
hall and forwarded to the chief judge by city staff.