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Home My WebLink About06-25-2012 Council Meeting Minutes COUNCIL MINUTES June 25, 2012 APPROVED CITY OF LINO LAKES 2 MINUTES 3 4 DATE : June 25, 2012 5 TIME STARTED : 6:30 p.m. 6 TIME ENDED : 7:00 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, Rafferty, 8 Roeser, and Mayor Reinert 9 MEMBERS ABSENT : none 10 11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12 Grochala; City Engineer Jason Wedel; Finance Director Al Rolek; Chief of Police John Swenson; and 13 City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 No one was present to address the council regarding a matter not on the agenda. 18 19 SETTING THE AGENDA 20 21 The agenda was amended to change Consent Item 1K to Item 3B, and to remove Item 3A. 22 23 SPECIAL PRESENTATION "-'"24 25 Mayor Reinert and Centennial Fire Chief Jerry Streich presented a plaque to Lino Lakes resident Bob 26 Stafki upon his retirement from the Centennial Fire District. 27 28 CONSENT AGENDA 29 30 Council Member Rafferty moved to approve Consent Agenda Items 1A, 1E, 1G, 1H, 1I, 1J and 1L as 31 presented. Council Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. 32 33 Council Member Rafferty moved to approve Consent Agenda Items 1B, 1C and 1D as presented. 34 Council Member Stoesz seconded the motion. Motion carried on a voice vote; Mayor Reinert 35 abstained from voting. 36 37 Council Member Rafferty moved to approve Consent Item 1F as presented. Council Member Stoesz 38 seconded the motion. Motion carried on a voice vote; Council Member O'Donnell abstained from voting. 39 40 ITEM ACTION 41 42 Consideration of Expenditures: 43 44 i) June 25, 2012 (Check No. 93507 through Approved 45 93639) in the amount of$366,309.60; 1 COUNCIL MINUTES June 25, 2012 APPROVED 46 ii) Centennial Fire District(Check No. 5316 Approved 47 through 5392) in the amount of$30,523.89 48 49 June 4, 2012 Closed Work Session(appraisal) 50 Minutes Approved 51 52 June 4, 2012 Closed Work Session (labor negotiations) 53 Minutes Approved 54 55 June 4, 2012 Work Session Minutes Approved 56 57 Resolution No. 12-50, Accepting Donation from Twin 58 Cities Gateway for Blue Heron Days Approved 59 60 June 11, 2012 Council Meeting Minutes Approved 61 62 Resolution No. 12-49, Approving Temporary On-Sale 63 Liquor, Cabaret and Exempt Gambling Permit Applications 64 for St. Joseph's Church Festival Approved 65 66 Resolution No. 12-52, Approving Temporary On-Sale 67 Liquor and Exempt Gambling Permit Applications for 68 Lino Lakes Lions Approved "- 69 70 Resolution No. 12-54, Approving Renewal of Tobacco 71 Licenses Approved 72 73 Authorize not waiving monetary limits on tort liability Approved 74 75 Resolution No. 12-59, Authorizing agreement to mediate 76 regarding the matter of I-35E/CSAH 14 Improvement 77 Project Approved 78 79 FINANCE DEPARTMENT REPORT 80 81 There was no report from the Finance Department. 82 83 ADMINISTRATION DEPARTMENT REPORT 84 85 Item 3A, Revised Personnel Policy, had been removed from the agenda. 86 87 3B) Authorization for Centennial Fire District to sell 1991 Ford Rescue Truck for$20,000- 88 Administrator Karlson reported that the city is being asked to authorize the sale of a fire vehicle for 89 $20,000 to the city of Frazee. Centennial Fire District has a replacement vehicle already in line that is 90 available at a very good price. 2 COUNCIL MINUTES June 25, 2012 APPROVED 91 92 Council Member Rafferty moved to authorize the sale of the truck as proposed. Council Member 93 Roeser seconded the motion. Motion carried on a unanimous voice vote. 94 95 PUBLIC SAFETY DEPARTMENT REPORT 96 97 There was no report from the Public Safety Department. 98 99 PUBLIC SERVICES DEPARTMENT REPORT 100 101 5A) Resolution No. 12-51, Authorizing a Utility Rate Study—Public Services Director DeGardner 102 explained that the city's last rate analysis was completed in 2008 so it would be appropriate to have 103 an up to date study conducted that would include review of utility data(past and present), volumes, 104 capital improvements, debt service requirements, policies and practices, growth trends and 105 engineering elements of the utility system. He has requested and received a proposal from 106 Springsted, Inc. to conduct such a study. Some pre-study analysis is also being recommended and 107 would be conducted and reported by the city's engineering firm, WSB & Associates. Mr. 108 DeGardner is requesting council authorization to proceed under contract with the study. 109 110 Council Member O'Donnell moved to approve Resolution No. 12-51 as presented. Council Member 111 Roeser seconded the motion. Motion carried on a unanimous voice vote. 112 13 COMMUNITY DEVELOPMENT DEPARTMENT REPORT ''114 115 6Ai) Resolution No. 12-53, Interim Use Permit for Accessory Outdoor Storage, City Planner 116 Bengtson recalled that the council approved an ordinance allowing certain storage with an interim use 117 permit. The business owner at 7301 Apollo Court has applied for a permit that would allow him to 118 store certain building materials outdoors. His application includes a layout of the storage area (shown 119 on an overhead)that includes landscaping and fencing to provide screening. He noted conditions to 120 the permit that are recommended by staff and findings included in the report regarding the 121 application. A public hearing was held on the request at the Planning and Zoning Board with one 122 resident speaking about noise concerns. He noted that the council discussed the request at their work 123 session previous to the council meeting including hours of operation. 124 125 Council Member Roeser moved to approve Resolution No. 12-53 with an amendment to indicate that 126 hours of operation will be limited to 7:00 a.m. to 8:00 p.m. Council Member O'Donnell seconded the 127 motion. Motion carried on a unanimous voice vote. 128 6Aii Resolution No. 12-57, Performance Agreement for Lakes Building Components Accessory 129 Storage Yard—City Planner Bengtson reviewed his report outlining the proposed performance 130 agreement linked to the aforementioned interim use permit for outdoor storage. 131 Council Member Stoesz moved to approve Resolution No. 12-57 as presented. Council Member 132 Roeser seconded the motion. Motion carried on unanimous voice vote. 3 COUNCIL MINUTES June 25, 2012 APPROVED _ 133 6B) Resolution No. 12-55,Accepting Quotes and Awarding a Construction Contract for the L..,34 2012 Trail Sealcoat Project—City Engineer Wedel explained that the city's trail system is an asset 135 and regular maintenance will increase its longevity. Staff is recommending that the city embark on a 136 trail sealcoat project and they have received quotes for services. He recommends approval of the low 137 bid. 138 Council Member Roeser moved to approve Resolution No. 12-55 as presented. Council Member 139 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 140 6C) Resolution No. 12-58, Ordering Improvements for the Otter Lake Road Improvement 141 Project—Community Development Director Grochala reviewed the history of the project including a 142 public hearing held in February. For procedural reasons, staff is recommending that the council order 143 the improvement project at this time. This action would not commit the city to proceed with 144 construction of the project but would preserve the ability to do so without beginning the process 145 again. 146 Council Member O'Donnell moved to approve Resolution No. 12-58 as presented. Council Member 147 Roeser seconded the motion. Motion carried on a unanimous voice vote. 148 UNFINISHED BUSINESS 149 150 There was no Unfinished Business. 151 L 52 NEW BUSINESS 153 154 There was no New Business. 155 156 COMMUNITY CALENDAR 157 Community Calendar-A Look Ahead 158 June 25,2012 through July 9,2012 159 160 11 Monday,July 2 5:30 pm, Community Room Council Work Session 161 Wednesday,July 4 CITY HALL CLOSED Independence Day 162 Monday,July 9 6:30 pm,Council Chambers Park Board 163 4- Monday,July 9 5:30 pm,Community Room Council Meeting 164 165 ADJOURN 166 167 There being no further business, Council Member Rafferty moved to adjourn at 7:00 p.m. Council 168 Member Stoesz seconded the motion. Motion carried unanimously. 169 170 These minutes were considered and approved at the re_ . ounci �_- ing on July 9, 2012. 171 172 74 u i. e Bartell, City lerk Jef 'e n-rt, Mayor 4