HomeMy WebLinkAbout07-23-2012 Council Work Session Minutes CITY COUNCIL WORK SESSION July 23, 2012
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
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4 DATE : July 23,2012
5 TIME STARTED : 5:30 p.m.
6 TIME ENDED : 6:27 p.m.
7 MEMBERS PRESENT : Council Member Stoesz, O'Donnell,
8 Rafferty,Roeser and Mayor Reinert
9 MEMBERS ABSENT : None
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12 Staff members present: City Administrator Jeff Karlson; Community Development
13 Director Michael Grochala; City Planner Paul Bengtson; Economic Development
14 Coordinator Mary Alice Divine; City Engineer Jason Wedel; City Clerk Julie Bartell
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16 1. Charter Exempt Zones—Community Development Director Grochala recalled that
17 the Charter Commission requested a formal response from the Council on the rationale
18 for not acting to remove the exempt zone language from the City Charter by ordinance.
19 He explained the history of how the language got into the charter and how it impacts
20 improvement projects in certain areas. He explained the rationale for not approving an
21 amendment to Chapter 8 that deals only with the exempt zones.
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23 The council directed Mr. Grochala to work with the city administrator to formulate a
24 formal response to the Charter Commission.
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26 2. Review Regular Council Agenda of July 23,2012:
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28 Item 1A, Expenditures-Council Member Roeser noted that there is a$1,500 annual
29 expenditure that does not show up on the list and therefore isn't approved by the council
30 before being expended. He is uncomfortable with that situation because it represents the
31 taxpayer's money and he proposes that the council take a look at the situation. In
32 addition he questions the expenditure of those funds to vendors that aren't preapproved
33 and also the use of different attorneys for the same services. The mayorrecommended
34 that the council discuss the suggestions at the next regular work session.
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36 Item 3C and 3D,Amendment to Joint Cooperative Agreement and refunding bond
37 approval; Appointment of alternate director to North Metro Telecommunications
38 Commission—Administrator Karlson noted that North Metro Cable TV has made a
39 request to refinance the bonds issued for their facilities, at a savings of about $64,000. As
40 part of the bond review, it has been clarified that both representatives to the North Metro
41 Telecommunications Commission must be elected officials (currently Mr. Karlson serves
42 as alternate). The council will appoint Council Member Rafferty as the alternate.
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44 Item 6C—Encompass Satellite Farm Grading Only,6221 Holly Drive—City Planner
45 Bengtson explained that in an effort to expedite this application, staff recommending the
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CITY COUNCIL WORK SESSION July 23, 2012
APPROVED
46 public hearing on the matter be held at the City Council rather than the Planning&
47 Zoning Board. The council received a performance agreement that would fall into place
48 if the grading request is allowed. Mr. Bengtson also distributed a site plan indicating the
49 proposed work to be done and noted that it doesn't include any expansion at this time. A
50 conditional use permit is required for the proposed grading work because of the size of
51 the project. He explained the plans for hauling away from the site, work that will be
52 required to the roadway, and general requirements attached to the permit. He noted the
53 addition of a condition requiring the posting of"truck hauling" signs on Holly Drive.
54 The council is requested to approve the conditional use permit as well as the site
55 performance agreement and terms.
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57 The mayor asked how much land is owned by the company and the applicant replied
58 approximately 101 acres most of which is not developable beyond its current utilization.
59 The council discussed road weight maximums and heard that the trucks will not be able
60 to exceed them. The applicant indicated that work will start immediately upon receiving
61 city permission and restoration is required by September 1. Area residents have been
62 informed and staff has not heard any negative comments. The applicant discussed some
63 tentative future plans for the site.
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65 Item 6D, Second Reading of Ordinance No. 07-12, Industrial Zoning District Text
66 Amendment—City Planner Bengtson noted that this is second reading so the council has
67 previously reviewed these changes to the city's industrial zoning regulations.
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- 69 Item 6E, Second Reading of Ordinance No. 08-12,Landscaping Standards Text
70 Amendment—City Planner Bengtson noted that this also is a second reading so the
71 council has previously reviewed these changes to the city's landscaping standards.
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73 Item 6F,Intersection Signal Improvements—Community Development Director
74 Grochala noted that all five items included under Item 6F relate to the Main Street/Lake
75 Drive and Birch Street/Ware Road signal projects. Staff is looking to get the plans and
76 specifications for the projects approved so that bids can be sought. The projects should
77 commence this fall, with construction over the winter and the project finished in the
78 spring of 2013. The council has been briefed on the projects recently and the plans
79 remain much the same. One change is to pull back the median from Hokah Drive to
80 allow more movement. He explained the plans for underground utilities that will occur as
81 part of the project. He noted the one house that is being acquired. Regarding the Lake
82 Drive/Main Street project, Mr. Grochala explained that some neighborhood commentary
83 has resulted in the addition of sidewalk in the area of Marketplace Drive(Lake Drive is
84 receiving some improvement work by Anoka County). Regarding parking at Miller's on
85 Main,there will be some on-street spaces removed and some adjustments to the lot. Staff
86 is prepared to recommend approval of the plans so as to move onto the bidding process.
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88 The actions also include three No Parking authorizations required by MnDOT.
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CITY COUNCIL WORK SESSION July 23, 2012
APPROVED
90 Mr. Grochala explained that the final action requested relates to authorization for
91 supplemental engineering services relating to such things as design changes and addition
92 of elements. TKDA has submitted a request for supplemental charges; staff is still
93 reviewing the list with Anoka County. The mayor recommended that the matter requires
94 more review and he'd may prefer more discussion before council action.
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96 The meeting was adjourned at 6:27 p.m.
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98 These minutes were considered, corrected and approved at the regular Council meeting held on
99 August 13, 2012.
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Air
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10, e Bartell, City I lerk Je 'e'i •rt, Mayor
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