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Home My WebLink About07-23-2012 Council Meeting Minutes COUNCIL MINUTES July 23,2012 APPROVED CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : July 23,2012 6 TIME STARTED : 6:33 p.m. 7 TIME ENDED : 7:35 p.m. 8 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, Rafferty, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT • 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; City Planner Paul Bengtson; City Engineer Jason Wedel; Economic Development 14 Coordinator Mary Alice Divine; and City Clerk Julie Bartell 15 16 PUBLIC COMMENT 17 18 No one was present to address the council regarding a matter not on the agenda. 19 20 SETTING THE AGENDA 21 22 The agenda was approved as presented. 23 L 24 SPECIAL PRESENTATION 25 26 2011-12 Lino Lakes Ambassadors and Ambassador Candidates—Current Ambassadors 27 MaryEllen Wies, Becca Hiiva and Briza Bohne thanked the council for the opportunity to represent 28 the city for the past year and presented several parade trophies to Mayor Reinert. 29 30 Ambassador candidates Samie Dahlke, Adele Hanson, Kailee Guurrll Schwinn, Emily Johnson, 31 Arianna Lossing, Mariah Ganyo and Keilanah Anderson were introduced to the council. 32 33 CONSENT AGENDA 34 35 Council Member O'Donnell moved to approve Consent Agenda Items lA and 1C as presented. 36 Council Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. 37 38 Council Member Roeser moved to approve Consent Agenda Items 1B and 1D as presented. Council 39 Member Stoesz seconded the motion. Motion carried on a voice vote. Council Member O'Donnell 40 abstained from voting. 41 42 ITEM ACTION 43 44 Consideration of Expenditures: 45 1 COUNCIL MINUTES July 23, 2012 APPROVED 46 July 23, 2012 (Check No. 93747- 47 93825, $195,927.15) Approved 48 49 Centennial Fire District (Check No. 5415- 50 5426, $3,786.19) Approved 51 52 July 2, 2012 Council Work Session Minutes Approved 53 54 July 9, 2012 City Council Meeting 55 Minutes Approved 56 57 July 2, 2012 Closed Session Minutes Approved 58 59 FINANCE DEPARTMENT REPORT 60 61 There was no report from the Finance Department. 62 63 ADMINISTRATION DEPARTMENT REPORT 64 65 3A) Resolution No. 12-64, approving a special event parade/run permits and temporary exempt 66 gambling permit for the 2012 Blue Heron Days festival-City Clerk Bartell reported that for the 67 city's Blue Heron Days festival, a special event,parade/run and gambling (bingo)permit is required. 68 The permit system allows the city the opportunity to review safety and other considerations for these L 69 events. Staff, including the police and fire department, have reviewed the applications submitted for 70 this year's festival and have signed off on the permits with the understanding that the applicants will 71 continue to follow their instructions on safety, signage and parking up to and through the festival. 72 Staff is recommending approval of the permit applications. 73 74 Council Member Roeser moved to approve Resolution No. 12-64 as presented. Council Member 75 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 76 77 3B)- Resolution-No. 12-65,Appr-oving a special event permit for Miller's on Main annual 78 music/tent event, to be held on August 17 & 18-City Clerk Bartell reported that Chad Wagner, 79 owner of Miller's on Main, has applied to the city for permission to conduct a music event on August 80 17 and 18. Mr. Wagner is requesting a special event permit to allow this activity. Staff has been 81 working with him to ensure that the event is planned to comply with appropriate regulations, 82 including public safety requirements. In that light a list of conditions has been developed and are set 83 forth as Attachment A to Resolution No. 12-65. Staff is recommending approval of the resolution 84 authorizing the special event permit. 85 86 Council Member Rafferty asked what consideration is given to noise concerns that could occur with 87 this type of event?. City Clerk Bartell responded that the Police Department has conducted noise 88 monitoring of the event several times in the past. The noise levels have not been found to exceed 89 those allowed under the city's noise ordinance. The conditions attached to the permit do include 90 instructions related to controlling sound amplification. 2 COUNCIL MINUTES July 23, 2012 APPROVED 91 92 Council Member Roeser moved to approve Resolution No. 12-65 as presented. Council Member 93 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 94 95 6C) Resolution No. 12-75,Approving amendment to Joint Cooperative Agreement and 96 approving issuance by the North Metro Telecommunications System of certain refunding bonds 97 -Administrator Karlson explained that an amendment is requested to allow the refinancing of certain 98 bonds for North Metro's facilities; the refmancing would result in significant savings. As part of the 99 refinancing action, the lending institution has identified that all directors to the commission(including 100 alternates) should be elected officials. Currently Mr. Karlson is serving as alternative; Council 101 Member Stoesz serves as the appointee. 102 103 Council Member Rafferty moved to approve Resolution No. 12-75 as presented. Council Member 104 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 105 106 6D) Appointment of Alternate Director to North Metro Telecommunications Commission 107 108 Mayor Reinert moved to approve the appointment of Rob Rafferty to the alternate position. Council 109 Member O'Donnell seconded the motion. Motion carried on a unanimous voice vote. 110 111 PUBLIC SAFETY DEPARTMENT REPORT 112 '13 There was no report from the Public Safety Department. 114 115 PUBLIC SERVICES DEPARTMENT REPORT 116 117 There was no report from the Public Services Department. 118 119 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 120 121 6A) Resolution No. 12-62,Approving Use of City Property for Blue Heron Days Events- 122 Economic Development Coordinator Divine-explained that the Blue Heron Days Committee has 123 requested use of Lino Park for festival events. Events included are Magic-Bounce, Chamber of 124 Commerce Business Expo and Craft Fair,Chamber bingo, free yoga, Lions petting zoo, Centennial 125 Girl Scouts Kiddie Carnival and the family movie night. Staff is requesting that the council approve 126 the resolution that will allow use of city property for the festival. 127 128 Council Member O'Donnell moved to approve Resolution No. 12-62 as presented. Council Member 129 Roeser seconded the motion. Motion carried on a unanimous voice vote. 130 131 6B) Resolution No. 12-63, Providing Liability Insurance for certain Blue Heron Days events - 132 Economic Development Coordinator Divine explained that the city is regularly requested to extend its 133 insurance coverage to certain festival events. Staff and the League of Minnesota Cities have reviewed 134 the events and have determined it is appropriate for the city to assume liability for the noted events. 3 COUNCIL MINUTES July 23, 2012 APPROVED 135 The committee is also asking for an in-kind donation of a police officer to be on duty at Lino Park 36 between 1:00 and 4:00 p.m. on the day of the festival. 137 138 Council Member Rafferty moved to approve Resolution No. 12-63 as presented. Council Member 139 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 140 141 6C) Encompass Satellite Farm Grading Only Permission (6221 Holly Drive)- 142 i. Public Hearing, Resolution No. 12-68,Approving a Conditional Use Permit 143 to allow grading and earth removal 144 145 City Planner Bengtson reviewed the request for a conditional use permit to allow the removal of an 146 earthen berm from the site to allow future expansion. He reviewed the location and the plans for 147 work using a map projection. He reviewed how dirt would be removed from the city and noted that 148 there would be approximately 2,000 trips. Staff finds that the application and the conditions attached 149 will allow the applicant to meet requirements. There is a recommendation to add a thirteenth 150 condition relating to the posting of"trucks hauling" signs, as a safety precaution. 151 152 Mayor Reinert opened the public hearing. 153 154 Michael Root, 1066 Cripple Creek Pass, noted the thirteenth condition added by the Planning and 155 Zoning Board. He also asked that drivers be informed that the roadway is very narrow and is traveled 156 quite heavily not only by cars but also bikers and walkers. He also noted the 7:00 a.m. starting time '57 and that the intent isn't to actually be on the roadways at that time because traffic is quite heavy then. '-158 159 Mr. John Palmer, representing the developer, responded. The Planning & Zoning Board did discuss 160 the hours of operation and he offered full cooperation in not hauling until 8:30 a.m. and not during the 161 heaviest traffic time in the afternoon (to be identified). He added that they (applicant) have already 162 added an extensive length of gravel to their driveway to keep any mud problems to a minimum. 163 164 Chris Lyden, 6275 Holly Drive West, two doors north of the applicant. He is comfortable with the 165 work proposed. The company is a good neighbor and has done a good job explaining all the proposed 166 work and precautions to the residents. 167 168 There being no one else wishing to speak, the public hearing was closed at 7:07 p.m. 169 170 Council Member Roeser moved to approve Resolution No. 12-68 with the addition of Condition#13. 171 Council Member Rafferty seconded the motion. Motion carried on a unanimous voice vote. 172 173 ii. Resolution No. 12-69, Authorizing execution of a site performance agreement with 174 Encompass Digital Media 175 City Planner Bengtson explained that the resolution authorizes execution of a performance agreement 176 that will guarantee the financial securities and road fees as well as necessary project inspections. 177 178 Council Member O'Donnell moved to approve Resolution 12-69 as presented. Council Member 79 Roeser seconded the motion. Motion carried on a unanimous voice vote. 4 COUNCIL MINUTES July 23,2012 APPROVED 180 6D) Industrial Zoning District Text Amendment,2' Reading of Ordinance No. 07-12, 81 Amending Section 8 of the Zoning Ordinance—City Planner Bengtson explained that the 182 ordinance before the committee,that received first reading on July 9, 2012, will amend the industrial 183 zoning district language in the city Zoning Ordinance. The city engaged Landform as a consultant to 184 review the code language to ensure compliance with the 2030 Comprehensive Plan and to ensure 185 continued quality of development in industrial districts. 186 187 Council Member Roeser moved to waive full reading of Ordinance No. 07-12. Council Member 188 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 189 190 Council Member Roeser moved to approve 2nd Reading and adoption of Ordinance No. 07-12 as 191 presented. Council Member O'Donnell seconded the motion. Motion carried; Yeas; 5;Nays none. 192 193 Resolution No. 12-66 Authorizing summary publication of Ordinance No. 07-12. 194 Council Member Roeser moved to approve Resolution No. 12-66 as presented. Council Member 195 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 196 197 6E) Landscaping Standards Text Amendment,2"d Reading of Ordinance No. 08-12,Amending 198 Section 3 of the Zoning Ordinance—City Planner Bengtson explained that the ordinance before the 199 committee, that received first reading on July 9, 2012, will amend the city's landscaping language in 200 the ordinance to reflect the 2030 Comprehensive Plan standards and ensure continued quality of 201 development. '02 x-203 Council Member Roeser moved to waive full reading of Ordinance No. 08-12. Council Member 204 O'Donnell seconded the motion. Motion carried on a unanimous voice vote. 205 206 Council Member O'Donnell moved to approve 2nd Reading and adoption of Ordinance No. 08-12 as 207 presented. Council Member Roeser seconded the motion. Motion carried; Yeas; 5;Nays none. 208 209 Resolution No. 12-67,Authorizing summary publication of Ordinance No. 08-12._ 210 Council Member Roeser moved to approve Resolution No. 12-67 as presented. Council Member 211 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 212 213 6F) Intersection Signal Improvements (Birch St/W are Rd and Main Street/Lake Drive)— 214 i. Consider Resolution No. 12-70,Approving Plans & Specifications and Authorizing 215 Advertisement for Bids,Lake/Main & Birch/Ware Intersection Improvements 216 Community Development Director Grochala noted that the resolution would approve the plans for the 217 projects and allow staff to seek bids for the projects. Staff has been working with Anoka County on 218 the plans and designs (signals, roadways,medians, storm sewer and resurfacing). He reviewed the 219 schedule for the projects. He noted the city's share of the projects' cost is mainly to be funded 220 through general obligation bond issuance. 221 The mayor noted that the city heard concern about access from Hokah Drive and as a result the 222 concern has been addressed with a median change. 5 COUNCIL MINUTES July 23,2012 APPROVED 223 Council Member O'Donnell moved to approve Resolution 12-70 as presented. Council Member }24 Roeser seconded the motion. Motion carried on a unanimous voice vote. 225 ii. Consider Resolution No. 12-71,Establishing No Parking Restriction,Main Street(CSAH 226 14) 227 iii. Consider Resolution No. 12-72,Establishing No Parking Restriction, Lake Drive(CSAH 228 23) 229 iv. Consider Resolution No. 12-73, Establishing No Parking Restriction, Birch Street (CSAH 230 10) 231 Community Development Director Grochala noted that the three resolutions will provide for parking 232 restrictions that are required in accordance with Municipal State Aid rules. 233 Council Member Rafferty moved to approve Resolutions No. 12-71,No. 12-72 and No. 12-73 as 234 presented. Council Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. 235 v. Consider Resolution No. 12-74,Approving Supplemental Authorization for Engineering 236 Services 237 Community Development Director Grochala explained that the resolution before the council would 238 authorize supplemental engineering services related to the projects. The firm of TKDA would provide 239 services outside the scope of the original contract for the projects. Staff is working with Anoka `.240 County and the city engineer to review the supplemental work and have noted in the report project 241 work that they would recommend payment for at this time. 242 Council Member Rafferty suggested that the matter requires further review and he recommends that 243 the action be referred to a work session for that review. 244 Community Development Director Grochala noted two items-that have already been approved through 245 the joint powers agreement with Anoka County. He is recommending that the council could authorize 246 those payments that are straightforward. He does understand the council's need for a review of 247 additional costs. 248 Mayor Reinert noted the city's tight budget and that added costs aren't necessarily what was approved 249 by the citizens. He'd like to have a drill down on the numbers before action. 250 Mayor Reinert moved to postpone the Resolution pending further review at a work session. Council 251 Member Rafferty seconded the motion. Motion carried on a unanimous voice vote. 252 253 UNFINISHED BUSINESS 254 255 There was no Unfinished Business. 256 257 NEW BUSINESS 258 6 COUNCIL MINUTES July 23,2012 APPROVED 259 There was no New Business. 261 COMMUNITY CALENDAR: 262 263 Community Calendar 264 July 23,2012 through August 13,2012 265 4. Wednesday,July 25 6:30 pm, Council Chambers Environmental Board 266 4, Monday,August 2 8:00 am,Community Room EDAC 267 Monday,August 6 6:30 pm, Council Chambers Park Board 268 Monday,August 6 5:30 pm, Community Room Council Work Session 269 Wednesday,August 8 6:30 pm, Council Chambers Planning&Zoning 270 vit. Monday,August 13 6:30 pm, Council Chambers City Council Meeting 271 272 COMMUNITY EVENTS 273 274 August 2—2°'Annual Family Corn Roast and Community Night, at Sunrise Park from 5:30—8 275 p.m. : Celebrate summer and enjoy a night of entertainment, food and family fun. Concessions will 276 include: hot dogs, on-site corn roast with corn from local farms, sno cones, pop and water! Children 277 can enjoy the Bounce House, face painting and a variety of contests. Live music will be provided by 278 the Dan Berry and Ice Cream Band from 6—8 p.m. 279 280 August 17, 18, 19—Blue Heron Days- Events scheduled for this year's festival include the Lake 281 Drive grand day Parade on Saturday, a 5K Run sponsored by the Chain of Lakes Rotary, city 82 ambassador program with coronation ceremony, a petting zoo sponsored by the Lino Lakes Lions, 283 police and fire department open houses, Magic Bounce inflatables, a business expo, a Splash and 284 Dash at the Chain of Lakes YMCA and family movie night. Many of the activities for this year's 285 festival will occur in the city's own Lino Park. 286 287 ADJOURN 288 289 There being no further business, Council Member Rafferty moved to adjourn at 7:35 p.m. Council 290 Member Roeser seconded the motion. Motion carried unanimously. 291 292 These minutes were considered and approved at the regular Council Meeting on August 13, 2012. 293 294 / 295 2' � 1.�.� _ n. 297 ...r• e Bartell, City ler. Jeff ei , Mayor 298 7