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HomeMy WebLinkAbout08-14-2017 Council Meeting MinutesCOUNCIL MINUTES August 14, 2017 i 2 APPROVED CITY OF LINO LAKES MINUTES 3 4 5 DATE : August 14, 2017 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 8:05 p.m. 8 MEMBERS PRESENT fCouncil Member Rafferty, Kusterman, Maher, 9 Manthey, and Mayor Reinert 10 MEMBERS ABSENT 11 12 Staff members present: City Administrator Jeff Karlson (arrived at 6:40 p.m.); Community 13 Development Director Michael Grochala; Director of Public Safety John Swenson; City Engineer 14 Diane Hankee; City Planner Katie Larsen; Finance Director Sarah Cotton; and City Clerk Julie Bartell 15 16 PUBLIC COMMENT 17 18 No one was present to address the council regarding a matter not on the agenda. 19 20 SETTING THE AGENDA 21 22 The agenda was approved as presented. 23 24 SPECIAL PRESENTATION 25 26 Presentation of check to the Lino Lakes Police Department in appreciation for their 27 assistance with the 12th Annual Patriot Ride 28 Jim Woodruff explained how the Patriot Ride occurs and how much it has grown through the years. 29 The organization raises funds for children of the fallen military as well as in conjunction with a group 30 that supports law enforcement families. He presented a check in the amount of $500 to the Lino 31 Lakes Police Department in appreciation for their assistance with the 12th Annual Patriot Ride. He 32 added thanks for the efforts of the police department. 33 34 CONSENT AGENDA 35 36 Council Member Maher moved to approve the Consent Agenda, Items 1 A through 1 G, as presented. 37 Council Member Rafferty seconded the motion. Motion carried on a voice vote. 38 39 ITEM ACTION 40 41 Consideration of Expenditures: 42 43 August 14, 2017 (Check No. 106461 — 44 1065435 $442,871.78 Approved 1 COUNCIL MINUTES August 14, 2017 " W 1 AVAa 1 45 46 July 24, 2017 Council Work Session Minutes Approved 47 48 July 24, 2017 City Council Meeting Minutes Approved 49 50 Consider Resolution No. 17-78, Authorizing Issuance of 51 a Special Event Permit for Waldoch Farms, Inc., Pumpkin 52 Patch and Corn Maze Approved 53 54 Consider Resolution No. 17-79, Approving a Peddler 55 License for Renewal by Andersen Approved 56 57 July 31, 2017 Special Work Session Minutes Approved 58 59 Consider Resolution No. 1742, Approving Application 60 For Off -Site Gambling Permit for a raffle conducted by 61 Centennial High School Football Boosters at Chomonix 62 Golf Course Approved 63 64 FINANCE DEPARTMENT REPORT 65 66 There was no report from the Finance Department. 67 68 ADMINISTRATION DEPARTMENT REPORT 69 70 There was no report from the Administration Department. 71 72 PUBLIC SAFETY DEPARTMENT REPORT 73 74 4A) Consider Hiring of Paid On -Call Firefighter — Public Safety Director Swenson 75 recommended that Jonathan Stalker be hired to the position. He reviewed the candidate's experience 76 and certifications and noted that he would be assigned to Station #2, if hired. 77 78 Council Member Manthey moved to approve the hiring of Jonathan Stalker as recommended. 79 Council Member Kusterman seconded the motion. Motion carried on a voice vote. 80 81 PUBLIC SERVICES DEPARTMENT REPORT 82 83 There was no report from the Public Services Department. 84 85 COMMUNITY DEVELOPMENT DEPARTMENT REPORT Mal 87 6A) All Seasons Rental/SS Properties Addition (7932 Lake Drive) 88 i. Consider lst Reading of Ordinance No. 07-17, Rezoning from R-X Rural 89 Executive, to GB, General Business; 2 COUNCIL MINUTES August 14, 2017 APPROVED 90 91 City Planner Larsen reviewed a PowerPoint presentation including information on: 92 - Location of proposal for brand new facility; 93 - Request for rezoning and conditional use; 94 - Current location of business; 95 - Site plan including new building location; 96 — Access plans, delivery limitations, fencing plans; 97 - Dumpster location; 98 - Rendering of proposed building; 99 - Review of upper and lower level of building; 100 - Review of exterior plans for building; 101 - Rezoning request; 102 - Conditional Use request (based on business); 103 — Planning and Zoning consideration (received one comment from nearby resident about traffic 104 and parking of trucks) and recommendation for approval. 105 106 Mayor Reinert asked about the requests before the council; how can the ordinance receive second 107 reading in the future while the other actions go ahead before that? City Planner Larsen explained that 108 is how the actions are traditionally considered by the council and also language in the actions that 109 recognize that order. 110 111 Council Member Maher asked about continuing operations and the construction schedule. Ms. 12 Larsen said the business will continue in the current facility while construction is underway; there will 113 be no down time. Council Member Maher added that she has had very good experience with the 114 business. 115 116 Council Member Rafferty discussed with the business owner their plans for use of space and storage 117 of equipment. 118 119 Council Member Manthey moved to approve the lst Reading of Ordinance No. 07-17, as presented. 120 Council Member Kusterman seconded the motion. Motion carried on a voice vote. 121 122 lie Consider Resolution No. 17-80, Approving Preliminary Plat 123 124 Council Member Manthey moved to approve Resolution No. 17-80, as presented. Council Member 125 Maher seconded the motion. Motion carried on a voice vote. 126 127Consider Resolution No. 17-81, Approving Conditional Use Permit for 128 Commercial Planned Unit Development and Small Engine Repair 129 130 Council Member Manthey moved to approve Resolution No. 17-81, as presented. Council Member 131 Kusterman seconded the motion. Motion carried on a voice vote. 132 133 6B) Resolution No. 17-83, Authorizing the Preparation of Plans and Specifications, 2018 _34 Street Reconstruction Project, West Shadow Lake /LaMotte — Community Development Director 3 COUNCIL MINUTES August 14, 2017 APPROVED 135 Grochala reviewed the authorization that would be granted by passage of this resolution. He noted 136 the council's approval of a street reconstruction plan and preliminary authorization for issuance of 137 general obligation bonds. That plan includes West Shadow/LaMotte and a long term phase (not 138 included in this approval). He noted the required waiting period that has closed without receipt of a 139 petition. The procedure of a street reconstruction project was reviewed. This resolution approves a 140 contract for design and delivery of plans and specifications. The next question that comes to the 141 council for a vote would be authorization for easement land acquisition once that need is understood. 142 The next would be approval of the plans and specification with a call for bids and finally execution of 143 a contract for the project. If sewer and water are included, there could be additional actions. There 144 will be separate actions related to the issuance of bonds. He spoke further on soil and water matters 145 that could have an impact on the project. Mr. Grochala noted that at this time WSB and Associates 146 have submitted their proposal to design the plans and specifications. This would begin the process of 147 designing the improvements that would be included in the project. Regarding the schedule, he 148 reported that the council will be kept aware throughout the process and the public will be welcome at 149 any of those updates. There will be a project website that will include up to date information and 150 plans. The culvert replacement element of the project will be bid separately. Projects would 151 commence in spring of 2018 and wrap up about one year later. 152 153 When Council Member Rafferty asked about roadway access for homeowners on West Shadow Lake 154 Drive during culvert replacement, Director Grochala said there are preliminary discussions underway 155 with Anoka County about a temporary access through the golf course. 156 157 Council Member Manthey asked if the 2007 project study will be useful as a new one is developed 158 and Mr. Grochala explained that it was completed by TKDA and data will be utilized as much as 159 possible. 160 161 Community Director Grochala noted communications received from a resident about phasing and 162 separate council approvals. He explained the elements of the project and that the council doesn't 163 typically break apart the actions for consideration. The final design process will include opportunity 164 for full review and discussion. If there is a desire for additional public input, that could be added; 165 ultimately the council controls the process. 166 167 Mayor Reinert noted that this project is 28 years in the making; if it becomes obvious that another 168 meeting is necessary, that will happen. He noted that there have been four feasibility studies and they 169 each cost city funding; he wants staff assurance that this $500,000+ contract will result in the required 170 information. Director Grochala concurred. 171 172 Mayor Reinert asked about the sewer and water element. Mr. Grochala explained that there is already 173 sewer in the LaMotte neighborhood and it will be updated as part of the project. For LaMotte, if 174 water is run in, it would include cooperation with Centerville. There would be discussion and 175 decisions made by the property owners and the improvements would be special assessment driven. 176 For West Shadow Lake Drive, there seems to be demand for sanitary sewer and perhaps some interest 177 on water. There will be an evaluation and a project driven by property owners. That may be a late 178 October, early November discussion. 179 COUNCIL MINUTES August 14, 2017 I� Wmay it 180 Council Member Kusterman asked if the dollar amount of the proposed contract is not to be 181 exceeded. That was confirmed by staff. Council Member Kusterman remarked that he doesn't 182 believe that either staff or the council will lose understanding of need for continuing resident 183 participation. 184 185 City Engineer Hankee added that in addition to the city and WSB, there will be involvement of 186 several other agencies and engineering resources in this project. 187 188 Council Member Maher remarked that this is a project that needs to be done. What makes her 189 uncomfortable is the action of entering this contract with WSB for a final design document; she 190 wonders, what if the design isn't acceptable? Director Grochala explained that staff will be involved 191 in the design process throughout, the council will be updated each month and can review each phase, 192 and there will be base parameters at the onset. On the matter of purchasing property, there can be no 193 offer without council authorization. 194 195 Mike Trehus, 675 Shadow Court, addressed the council. He asked the city engineer how much of the 196 road length will have storm sewer and Ms. Hankee explained two sections that would remain rural. 197 He asked how deep the storm sewer system would go in the north section or how deep it could go. 198 Ms. Hankee remarked that deeper means more cost and less feasible. Mr. Trehus noted that, with 199 storm sewer, there is a .2% grade needed but he may have heard a different incline planned. Ms. 200 Hankee said typically they design to a minimum of half a percent grade. Mr. Trehus asked what 201 criteria will be used in design — he wonders because there is more than one option going forward; 02 what kind of information do they need to do a design? Ms. Hankee said there are different opinions 203 in the neighborhood about what should be done; a main goal is to protect the environment while 204 hearing the needs of the neighborhood. There will be factors that come up in the design process and 205 they will bring them to the neighborhood. 206 207 Mayor Reinert explained the requested action. He thinks some questions are a little early at this 208 point. If there are questions about the ordering of the design, that would be appropriate. 209 210 Mr. Trehus said his concern is about the way things are structured and that it could reach a point 211 where it is too late to change course. There is no decision making past this until the plans and specs 212 go out for bid. 213 214 Mayor Reinert asked about the process and timeline ahead; what would be the date where design 215 comes forward for council consideration? Staff said it would be March 2018. Mayor Reinert 216 indicated that timeframe allows for a lot of conversation, including with Mr. Trehus and other 217 residents, including for design recommendations that are coming forward. 218 219 Mr. Trehus asked the City Engineer if it would be cumbersome to accommodate a preliminary design 220 approval in the process ahead. Mayor Reinert said the city is actually past preliminary design and is 221 looking at forming a final design plan. He wants to give all residents a chance to speak. But tonight 222 the agenda request is before the council and he'd like to stick to that. 223 COUNCIL MINUTES August 14, 2017 APPROVED 224 Council Member Kusterman suggested that the final design recommendations will undoubtedly come 225 forward with appropriate reasoning so that information should come forward for Mr. Trehus. 226 227 Mr. Trehus showed a map from the 2005 feasibility study showing the project area. What the city 228 proposed then is a lift station and pond in someone's yard. He asked the city engineer about another 229 idea, utilizing catch basins and storm water being moved by gravity. The alternate plans would take 230 away the lift station. Ms. Hankee said staff is looking at all suggestions being offered by residents. 231 232 Mayor Reinert asked how Mr. Trehus' point affects the action considered by the council tonight. Mr. 233 Trehus asked for no interruption and then left the meeting. Mayor Reinert remarked that the council 234 has to stay on topic based on the agenda, especially when he knows that there will be plenty of time to 235 deal with questions along the way. 236 237 Community Development Director Grochala remarked that the bottom line that will guide decisions 238 will be that which is best for those people who are paying for the project. 239 240 Council Member Manthey remarked that there will be points all through the design process that 241 allows for explanation for the residents and time for comment. He believes that over time, more 242 clarity will be there. 243 244 Council Member Kusterman moved to approve Resolution No. 17-83 as presented. Council Member 245 Manthey seconded the motion. Motion carried on a voice vote; Council Member Rafferty abstained 246 from voting. 247 246 6C) Consider Resolution No. 17-84, Accepting Natural Resources Revolving Fund Plan — 249 Community Development Director Grochala reviewed the written report: 250 - Outlining the history of identifying property appropriate for wetland banking; 251 - Review of the benefit to the city of wetland banking; 252 - Previous council consideration to set up a bank; 253 - The planning and certification process for wetland banking; 254 - Environmental Board review and recommendations. 255 256 Council Member Maher moved to approve Resolution No. 1744 as presented. Council Member 257 Rafferty seconded the motion. Motion carried on a voice vote. 258 259 UNFINISHED BUSINESS 260 261 There was no Unfinished Business. 262 263 NEW BUSINESS 264 265 There was no New Business. 266 267 COMMUNITY EVENTS COUNCIL MINUTES August 14, 2017 - 268 %69 270 271 272 273 274 275 276 277 278 279 280 281 282 283 284 28s z86 2s7 288 289 ?90 APPROVED BLUE HERON DAYS will be held August 18th, 19th and 20th. Please view the City of Lino Lakes website for the schedule of events. COMMUNITY CALENDAR Community Calendar —A Look Ahead August 14, 2017 through August 28, 2017 August 18-20 Blue Heron Days Monday, August 28 6:00 pm, Community Room Council Work Session Monday, August 28 6:30 pm, Council Chambers City Council Meeting ADJOURN There being no further business, Council Member Kusterman moved to adjourn at 8:05 p.m. Council Member Manthey seconded the motion. Motion carried on a voice vote. These minutes were considered and approved at the regular Council Jeff Rei �,017.