HomeMy WebLinkAbout09-12-2016 Council Meeting MinutesCOUNCIL MINUTES
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1 CITY OF LINO LAKES
2 MINUTES
September 12, 2016
3
4 DATE :September 12, 2016
5 TIME STARTED 6:30 p.m.
6 TIME ENDED 7:25 p.m.
7 MEMBERS PRESENT :Council Member Rafferty, Kusterman, Maher,
8 Manthey, and Mayor Reinert
9 MEMBERS ABSENT :none
10
11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael
12 Grochala; City Planner Katie Larsen; City Engineer Diane Hankee; Director of Public Safety Kelly
13 McCarthy; and City Clerk Julie Bartell
14
is PUBLIC COMMENT
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17 No one was present to address the council regarding a matter not on the agenda.
18
19 SETTING THE AGENDA
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21 The agenda was approved as presented.
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23 SPECIAL PRESENTATION
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25 United States Constitution Week— Proclamation, September 17-23 in the City of Lino Lakes.
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27 Mayor Reinert presented the City Proclamation to Anoka Daughters of the American Revolution
28 representative Merrily Space.
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3o CONSENT AGENDA
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32 Council Member Kusterman moved to approve the Consent Agenda, Items lA through lI as
33 presented. Council Member Manthey seconded the motion. Motion carried on a voice vote.
34
35 ITEM ACTION
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37 A) Consideration of Expenditures: September 12, 2016
38 (Check No. 104376 thru104485) in the amt of $716,708.88 Approved
39 B) Consider approval of August 22, 2016 Work Session Minutes Approved
4o C) Consider approval of August 22, 2016 Council Minutes Approved
41 D) Consider Resolution 16-99, Parade Permit for Lino Lakes
42 Elementary STEM School Family &Friends SK Run/Walk Approved
43 E) Consider Resolution 16-103, Special Event Permit for
44 The Soaring Boar Food Trailer located at 6931 Lake Drive Approved
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COUNCIL MINUTES September 12, 2016
APPROVED
45 F) Consider Resolution No. 16-105 Approving Amendment to
46 Public Improvement Surety Agreement,NorthPointe 41h Addition Approved
47 G) Consider approval of August 22, 2016 Work Session Minutes Approved
48 H) Consider Resolution 16-107, Peddler License for Edward Jones Approved
49 1) Consider approval of application of Aquinas Roman Catholic
50 Home Education Services to conduct excluded bingo on
51 November 8, 2016 at St. Joseph's Church Approved
52
53 FINANCE DEPARTMENT REPORT
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55 There was no report from the Finance Department.
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57 ADMINISTRATION DEPARTMENT REPORT
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59 There was no report from the Administration Department.
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61 PUBLIC SAFETY DEPARTMENT REPORT
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63 A) Consider Acceptance of Donation from The Patriot Ride — Deputy Director McCarthy
64 explained that the department, both sworn and reserves, assisted with traffic control for the Patriot
65 Ride event that supports our state's veterans. She introduced Patriot Ride representative Jim
66 Woodruff who presented a check in the amount of $300 in recognition of the city's efforts.
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68 Council Member Rafferty moved to accept the donation of $300. Council Member Kusterman
69 seconded the motion. Motion carried on a voice vote.
7o B) Consider Resolution 16-98 Authorizing City Prosecutor Access to Minnesota
71 Government Data —Deputy Director McCarthy reviewed the staff report requesting council approval
72 of a resolution authorizing the city's criminal attorney to have access to the government data required
73 for their presecution work for the city. Representatives of the law firm spoke on the terms of the
74 contract, including provisions that will appropriately guard private data.
75 Council Member Kusterman moved to approve Resolution No. 16-98 as presented. Council Member
76 Manthey seconded the motion. Motion carried on a voice vote.
77
78 PUBLIC SERVICES DEPARTMENT REPORT
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80 There was no report from the Public Services Department,
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82 COMMUNITY DEVELOPMENT DEPARTMENT REPORT
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84 A) Woods Edge:
85 i) Consider Resolution No. 2016400 Approving PUD Final Plan/Final Plat
86 ii) Consider Resolution No. 2016-101 Approving Development Agreement
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COUNCIL MINUTES September 12, 2016
APPROVED
`87 iii) Consider 2nd Reading of Ordinance No. 08-16 Vacating Drainage and Utility
88 Easements, Outlot B and Outlot D of The Village No.
89 Kendra Lindahl of the consulting firm Landform, noted the actions before the council. She reviewed the
90 history of the councii's action to date. Her PowerPoint presentation covered the following
91 - Proposed site and existing conditions;
92 - Construction of roadways;
93 - Landscape plan that outlines phasing;
94 - Easement vacation that is included.
95 Ms. Lindahl explained that based on the council's discussion about allowing vinyl siding, the developer
96 has agreed to add an element of "Hardie board" siding.
97 She explained that the requested action includes approval of a final plat and plan, final development
98 development agreement and an ordinance approving a vacation.
99 Community Development Director Grochala noted that the development agreement follows the city's
100 standard model and provides certain securities for the city. He also noted park dedication fees that will
lol be received and that a park lot will be developed within the area. Noted also are the inclusion of HOA
102 language, storm water management language, as well as inclusiona of a conservation easement.
103 Regarding the timing of the park, it will be developed soon and the plans are for a natural park that
104 makes use of existing nature features. The HOA does carry certain regulations included in statute and
' OS the developer ensures those are included in the HOA documents.
106
107 Council Member Kusterman moved to approve Resolution No. 16-100 as presented. Council Member
108 Maher seconded the motion. Motion carried on a voice vote.
109
1 to Council Member moved to approve Resolution No. 16-101 as presented. Council Member seconded the
111 motion. Motion carried on a voice vote.
112
113 Council Member Rafferty moved to waive the full reading of the Ordinance. Council Member Maher
114 seconded the motion. Motion carried on a voice vote.
115
116 Council Member Rafferty moved to approve the 2"d reading and adoption of Ordinance No. 08-16 as
117 presented. Council Member Maher seconded the motion. Motion carried: Yeas, 5; Nays none.
118 B) Chavez Preserve
119 i) Consider Resolution No. 16-90 Approving Preliminary Plat
120 ii) Consider Resolution No. 16-104 Approving Accessory Structure Agreement
121 City Planner Larsen reviewed a PowerPoint presentation covering the following:
122 - Background (size, location, properties in area);
123 - Current structures on lot (to be moved);
24 - Proposed lots;
COUNCIL MINUTES September 12, 2016
APPROVED
125 - Planning and Zoning Board review (in compliance with city guides);
126 - Density of development;
127 - Zoning implications;
128 - Stormwater management recommendations;
129 - Cash in lieu of dedication fees;
130 - Accessory structure agreement (allowing existing to remain on site for a certain period);
131 - Environmental Board review (no concerns);
132 - Public hearing comments (tree removal, landacaping and building design standards).
133 She reviewed the council actions requested.
134 Mayor Reinert asked if there were any resident issues (from those living in the area). Ms. Larsen
135 reiterated the public hearing comments included in the report, regarding trees and building standards.
136 The type of home will be similar to those already built in the area.
137 Mayor Reinert asked if there are any concerns about drainage changes. Ms. Larsen suggested that any
138 issues seen in the past have pretty much been resolved and she isn't aware of any current issues. Mayor
139 Reinert suggested that when there are such issues, he wants people to know that the city will respond and
140 that is a promise that continues over time.
141 Council Member Manthey asked if White Pine Road will be disturbed and Ms. Larsen suggested any
142 disturbance would be minimal since the road is already there — mostly dirt moving and normal home
143 construction activities.
144 Council Member Kusterman moved to approve Resolution No. 16-90 as presented. Council Member
145 Manthey seconded the motion. Motion carried on a voice vote.
146 Council Member Kusterman moved to approve Resolution No. 16-104 as presented. Council Member
147 Manthey seconded the motion. Motion carried on a voice vote.
148 C) Consider 2nd Reading of Ordinance No. 0946, Amending City Code Section 1007 by
149 adding Section 1007.056 Opting -Out of the Requirements of Minnesota Statutes, Section 462.3593
150 — City Planner Larsen noted that the council previously reviewed and approved the Pt reading of this
151 ordinance that allows the city to opt out of the state approved allowance of certain accessory structures.
152 Staff feels there are too many unknowns with allowing this type of structure.
153 Council Member Rafferty moved to waive the full reading of Ordinance No. 09-16 as presented.
154 Council Member Maher seconded the motion. Motion carried on a voice vote.
155 Council Member Rafferty moved to approve the 2nd Reading and adoption of Ordinance No. 09-16 as
156 presented. Council Member Manthey seconded the motion. Motion carried: Yeas; 4; Nays, 1 (Maher).
157 D) Consider Resolution No. 16406, Calling the Public Hearing on the Proposed Assessment,
158 Otter Lake Road Extension -Community Development Director Grochala reviewd his written staff
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COUNCIL MINUTES September 12, 2016
APPROVED
159 report, including the proposed assessments to area property owners (a hearing will be called on those
160 assessments for October 12). With this approval, notices will be sent to property owners.
161 Council Member Maher moved to approve Resolution No. 16-106 as presented. Council Member
162 Manthey seconded the motion. Motion carried on a voice vote.
163 E) Consider 2nd Reading of Ordinance No. 10-16 Approving Sale of Land to Dupont
164 Holdings, LLC, Fox Road Extension — Community Development Director Grochala briefly reviewed
165 the staff report.
166 Council Member Rafferty moved to waive the full reading of Ordinance No. 10-16 as presented.
167 Council Member Maher seconded the motion. Motion carried on a voice vote.
168 Council Member Maher moved to approve the 2°d Reading and adoption of Ordinance No. 10-16 as
169 presented. Council Member Rafferty seconded the motion. Motion carried: Yeas; 5; Nays none.
17o UNFINISHED BUSINESS
171 There was no Unfinished Business.
172 NEW BUSINESS
173 There was no New Business.
174 COMMUNITY EVENTS
175 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, September
176 17 from 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items.
177 WALDOCH FARM PUMPKIN PATCH AND CORN MAZE will be open daily September 17
178 through October 31 from 10:00 a.m. to 7:00 p.m.
179 NFL PEPSI PUNT PASS &KICK COMPETITION this event will be help at Sunrise Park on
180 Sunday, September 18 at 10:00 a.m. For more information contact Brian Hronski at 651-982-2446
181 GESTAMANE CHURCH FALL BOOYA FESTIVAL will be held on Sunday, September 18 from
182 11:30 a.m. to 2:00 p.m.
183
184 ABSENTEE VOTING BEGINS Friday, September 23 at City Hall from 8:00 a.m. to 4:30 p.m.
185 Information is available on the City website to apply for a ballot by mail.
186
187 COMMUNITY CALENDAR
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Community Calendar —A Look Ahead
September 12, 2016 through September 26, 2015
Monday, September 12 6:30 pm, Community Room Park Board
Wednesday, September 14 6:30 pm, Council Chambers Planning &Zoning
Monday, September 26 6:00 pm, Community Room Council Work Session
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COUNCIL MINUTES
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September 12, 2016
Monday, September 26 6:30 pm, Council Chambers City Council Meeting
ADJOURN
There being no further business, Council Member Rafferty moved to adjourn at 7:25 p.m. Council
Member Manthey seconded the motion. Motion carried unanimously.
These minutes were considered and approved at the regular Council Meeting, September 26, 2016.
Julianne Bartell, City Clerk
Jeff Reinert, Mayor
C
CITY COUNCIL SPECIAL WORK SESSION September 12, 2016
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
3
4 DATE September 12, 2016
5 TIME STARTED 7*30 p.m.
6 TIME ENDED 9#40 p.m.
7 MEMBERS PRESENT Council Member Rafferty, Kusterman,
8 Maher, Manthey and Mayor Reinert
9 MEMBERS ABSENT None
10
11 Staff members present: City Administrator Jeff Karlson; Public Safety Deputy Director
12 Kelly McCarthy; Community Development Director Grochala; Finance Director Sarah
13 Cotton; Public Services Director DeGardner; City Clerk Julie Bartell.
14
15 Mayor Reinert noted there is a lack of large new expenses coming and an increase in
16 valuations for property in the city and he asked staff to provide the rationale for raising
17 the budget by about $700,000 as they request. Administrator Karlson noted the
18 following circumstances:
19 - Use of surpluses in the past;
20 - Personnel increases (wages, health care);
21 - Utility costs;
22 - General supplies;
23 - Voter approved levies that have been absorbed through reserves in the past (signal
24 projects and street reconstruction projects);
25
26 Mr. Karlson noted that there aren't many new initiatives included in the proposed 2017
27 budget other than safety cameras for the complex, a new partial position in Public
28 Services Department, a half time position within Finance (absorbed through the Sewer
29 and Water Fund), and funds set aside for the Comp Plan update.
30
31 Finance Director Cotton mentioned that she did calculate the tax rate without the voter
32 approved referendums — it would change from 46.4 to 44.9.
33
34 Mayor Reinert asked about past increases that aren't going away — Public Safety increases
35 that are staying and in fact going up. He also noted that the department didn't contribute
36 to the reductions recently presented. Mr. Karlson suggested that that budget was drilled
37 down so much last year that there wasn't much to consider. Council Member Manthey
38 asked if those drill downs from last year are still within the budget. Mr. Karlson said
39 there was nothing added but the costs don't disappear. Ms. Cotton suggested comparing
40 the 2016 Public Safety budget with the 2017 request for that budget.
41
42 Council Member Rafferty asked about the travel and tuition line item which has gone up
43 both last year and this. Ms. Cotton suggested that actuals came in under budget in 2015
44 (budgeted $19,000). Council Member Rafferty asked if there is a lot of out of town
45 travel and Deputy McCarthy said there is very little — the expenses are mainly trips like
CITY COUNCIL SPECIAL WORK SESSION September 12, 2016
APPROVED
46 Camp Ripley, canine training, etc. She added that there are some cases where the
47 department would not spend the budgeted travel/tuition funds because there was not
48 adequate staff time available.
49
50 Council Member Manthey noted the contractual services line and asked what's included
51 and why it has increased. Mr. Karlson noted several organization and activities included.
52
53 Mr. Karlson noted that each line item has been reviewed and there may be some give but
54 staff has given the best estimate they are able.
55
56 Mayor Reinert recalled that the council included a dollar specific annual budget amount
57 for fire equipment replacement and that calls for an updated schedule for equipment
58 replacement. He confirmed that the process for equipment replacement stills calls for
59 staff to come forward to the council with purchase plans each year.
60
61 Council Member Maher said she's trying to discover how each department determines its
62 line item requests such as for public safety training; does it follow best case scenario?
63 Ms. Karlson said you first look at mandatory training and develop base figures.
64
65 Mayor Reinert asked why fire salaries are climbing and Mr. Karlson said there are step
66 adjustments and cost of living included. The stipend is the hourly bump that officers
67 receive for their fire service.
68
69 Council Member Manthey asked about the PERA line item increase. Ms. Cotton
70 remarked that there was an error in the budget last year whereby PERA was not included
71 for the stipends and that is corrected.
72
73 Mayor Reinert called for a discussion of the three year versus four year replacement of
74 squad cars. Deputy McCarthy responded that the replacement schedule is the council's
75 prerogative; it's always been three years for her memory. Mayor Reinert said his memory
76 is that the council previously directed a four year schedule. This year there are five cars
77 being requested and some of the cars being replaced will be moved to the fire division.
78 Ms. Cotton explained that if the council directed no purchase of cars this year, there
79 would still be no impact on the budget because the debt service for the cars wouldn't
80 show up until 2018. Council Member Rafferty asked what the vehicles generally sell for
81 after three years and Deputy McCarthy explained that each car is reviewed at the time and
82 what will happen with it is determined for each. There has been no sale of an SUV to
83 this point so for that type of body style there is no sales history; staff does anticipate those
84 will hold their value better.
85
86 Mayor Reinert asked where revenue from sales would show up in the budget. Ms. Cotton
87 said proceeds go back into the related fund — where the vehicle purchase was funded —
88 they are revolving funds.
89
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CITY COUNCIL SPECIAL WORK SESSION September 12, 2016
APPROVED
90 The council discussed the tax rate figure that would go forward for preliminary budget
91 adoption at the September 26th council meeting. Finance Director Cotton indicated that
92 she would be forwarding a budget based on a 46 percent tax rate.
93
94 The meeting was adjourned at 9:40 p.m.
95
96 These minutes were considered, corrected and approved at the regular Council meeting held on
97 September 26, 2016.
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102"� --Ju- 'a e Bartell, Ci Cler
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