HomeMy WebLinkAbout09-06-2007 Charter Packet1
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Charter Commission
August 23, 2007
Page 1
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS EXCUSED
MEMBERS UNEXCUSED
STAFF MEMBERS PRESENT
DRAFT
CITY OF LINO LAKES
CHARTER COMMISSION
: August 23, 2007
. 6:38 P.M.
. 9:21 P.M.
: Dahl, Aldentaler, Trehus, Vacha,
Duffy, Bor, Richard Williams, Rosemary Williams,
Zastrow, Stockman Maher, and Carlson
: Handrick, Bening, and Storberg
: Montain
•
CALL TO ORDER AND ROLL CALL
Chair Duffy called the regular meeting of the Lino Lakes Charter Commission to order at 6:38
p.m. on August 23, 2007.
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
No amendments suggested.
MOTION by Commissioner Dahl, seconded by Commissioner Zastrow, to adopt the agenda.
Motion carried unanimously.
OPEN MIKE
No one was present for open microphone.
APPROVAL OF MINUTES
Commissioner Trehus stated his copy of the minutes was missing pages. Commissioner Dahl
replied the complete copy of the minutes was emailed out to the commissioners. There was to be
a hard copy of the minutes left for the commissioners this evening, but that was not done.
Commissioner Trehus indicated he will be abstaining from the vote on the minutes.
MOTION by Commissioner Dahl, seconded by Commissioner Zastrow, to approve the minutes
of July 19, 2007. Motion carried 11-0-1. Abstain: Commissioner Trehus.
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Charter Commission
August 23, 2007
Page 2
DRAFT
44 OLD BUSINESS
45
46 A. Review of July 23rd Meeting with City Council -Chair Duffy provided a report on the July
47 23" meeting with the City Council. She stated she had requested additional funding to cover
48 potential attorney fees to review the amendment as well as any publishing costs to get the
49 Commission's viewpoint to the public. The Council did not approve the request but said a
50 request could be made with an estimate provided. It was brought up that the Citizens Task
51 Force had cart -blanche and did not need expense reports. A request was made to include
52 Commissioner Trehus' piece about the Charter Commission in the City Newsletter. The
53 Council did not agree to include the 'Fact or Fiction' portion, but the paragraph describing
54 the Charter Commission was included in the latest Newsletter. The Commission discussed
55 the funding request that will be forthcoming once estimates have been received from possible
56 attorneys.
57
58 B. Charter Communication Plan- Commissioner Trehus requested input from the
59 Commission regarding the Charter Commission Communication piece. He indicated one
60 option is the 'Fact or Fiction' and 'Who is the Charter Commission'; the other option would
61 be the letter format about the Charter Commission that the Subcommittee presented to the
62 Commission a couple of months ago. Chair Duffy informed the Commission there was an
63 article in the Quad about the special meeting that had some errors. She contacted the writer
64 of the article to correct the errors, and also asked about the Charter Commission being able to
65 get something in the Revolving Door in the Quad. The writer had said that would work out
66 fine and that the Citizens Task Force would be asked for their input as well. Commissioner
67 Vacha suggested the Charter Commission pay to put an article in the newspaper so they are
68 not dependent on anyone else's timeline. The cost of the article would be included in the
69 estimate for the funding request. The Commissioners agreed that the suggestion to pay for
70 the article is a good idea. Discussion regarding the Charter Communication Plan related to
71 the following: 1) legal review to ensure what is stated is accurate; 2) timing to run the ad a
72 couple of times prior to the election; 3) run the ad in the Quad and the Citizen; 4) desired
73 content of the article and whether to include Fact or Fiction.
74
75 Discussion on the topic of the Charter Communication Plan was discontinued while
76 Commissioner Trehus excused himself to look for additional information pertaining to the
77 Communication Plan in relation to the Charter and citizen rights.
78
79 Consensus of the Commission was to move Agenda Item 6E & 6F up next in the agenda.
80 Following action on Agenda Items 6E & 6F, the Commission returned to discussion on the
81 Charter Communication Plan (Commissioner Trehus returned to the meeting).
82
83 MOTION by Commissioner Trehus, seconded by Commissioner Dahl, to revisit the Charter
84 Commission Communication Plan at the September 6, 2007 Commission meeting, and to
85 determine at that time what communication piece will be used.
86
87 Commissioner Bor arrived at 7:18 p.m.
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Charter Commission
August 23, 2007
Page 3
DRAFT
88
89 Chair Duffy noted the deadline to submit an amendment for the ballot is September 10th
90 There will be further discussion later in the meeting regarding the request for a 90 -day
91 extension. The extension would not allow the amendment to be included on the ballot this
92 year, but it would give the City the option of holding a special election.
93
94 Commissioner Bor requested the following friendly amendment to the motion on the floor:
95 To table the Charter Commission Communication Plan to the September 6, 2007
96 Commission meeting in order to consider additional information, and to determine at that
97 time what communication piece will be used. The friendly amendment was accepted by
98 Commissioners Trehus and Dahl. Motion carried unanimously.
99
100 C. Amendment Sub -Committee Report and Discussion — Commissioner Trehus reported that
101 at the last subcommittee meeting Commissioner Bening had suggested that the Commission
102 discuss the bullet points tonight, and that a decision be made at the next Commission
103 meeting. The Commissioners discussed the Charter Commission Subcommittee Potential
104 Bullet Points. The following changes were suggested:
105 Bullet #1: Possible further consideration regarding the suggested number of voters (15% of
106 those voting for mayor — possibly amended to a percentage of registered voters)
107 Bullet #3: No longer relevant — remove
-108 Bullet #4: Review notification requirements and review this wording
109 Bullet #5: Change to 2-5 year disallowance provision
110 Bullet #6: Commissioner Bor to research how this is addressed in City ordinance
111 Bullet #8: Should be more specific
112
113 Consensus of the Commission was to continue the discussion of the bullet points at the
114 September 6, 2007 Charter Commission meeting with a determination of what items would
115 be included on a list for review by an attorney. Commissioner Trehus requested
116 Commissioners to contact the subcommittee with any questions or ideas prior to the next
117 meeting. It was noted that the attorney review would be with the understanding that the
118 Charter would be modified based on the proposed bullet points following the legal review
119 and format to legal language that will be binding and able to withstand a lawsuit.
120
121 Attorney for Hire — Commissioner Dahl provided background information on potential
122 attorneys to work with the Charter Commission as has been discussed. Commissioners
123 discussed each of the . otential attorneys. Commissioners expressed interest in contacting
124 ` . Commissioner Trehus suggested requesting an estimate from
125 the potential attorneys with an explanation that the bullet points are the Commission's
126 response to the ordinance amendment. Commissioner Bor stated the attorney will need the
127 following documents: the existing charter; the section completed by the Charter Advisory
128 Panel; the amendment passed by the City Council; and the subcommittee's bullet points.
129
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131 and to receive one written estimate for review. Motion
132
133
134 E. Follow-up: Commissioner Maher Memo — Chair Duffy reviewed that at the last meeting
135 the Commission voted against forwarding the memo drafted by Commissioner Maher to the
136 City Council. Consensus of the Commission was not to revisit the issue. (Commissioner
137 Trehus absent).
138
139 F. Follow-up: Detailed Task Force Spending — Chair Duffy noted included in the
140 Commission's packet is the Charter Task Force expense breakdown. The Commission
141 reviewed the expenses. Commissioner Dahl suggested it would be useful to receive
142 information regarding the hourly cost of Kennedy & Graven in determining the cost estimate
143 for the Commission's funding request. It was noted that the services provided by Neu &
144 Company total almost $12,000. It was also noted that Springsted provided service to the
145 Task Force and is not included in the expense breakdown.
146
147 MOTION by Commissioner Zastrow, seconded by Commissioner Maher, that Commissioner
148 Dahl request the following additional information regarding the Charter Task Force Expense
149 Breakdown: 1) services provided by Neu & Company; 2) Kennedy & Graven hourly rate; 3)
150 cost for services provided by Springsted. Motion carried unanimously. (Commissioner
151 Trehus absent).
152
153 NEW BUSINESS
154
155 A. Resolution — Chair Duffy indicated the timeframe to submit a referendum for the ballot is
156 September 7, 2007. According to State Statute a resolution requesting an extension is to be
157 submitted to the City Clerk. The Commission reviewed the proposed resolution requesting a
158 90 -day extension.
159
160 MOTION by Commissioner Zastrow, seconded by Commissioner Maher, to approve the
161
162
163 Consensus of the Commission was to make the following chanes to the .ro . osed resolution:
164
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167
168
169 Chair Dahl indicated she will hand deliver the resolution to the City Clerk and obtain a
170 receipt.
171
172 Next Meeting: 1) Discussion of subcommittee bullet points and Commissioner Bening's
173 memo; 2) Commissioner Bor to provide information regarding development ordinances; 3)
Charter Commission
August 23, 2007
Page 4
DRAFT
MOTION by Commissioner Dahl, seconded by Commissioner Zastrow, to contact attorneys
carried unanimously.
resolution requesting the 90 -day extension.
Motion carried unanimously on the amended resolution.
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Charter Commission
August 23, 2007
Page 5
DRAFT
174 Charter Commission Communication Plan; 4) attorney for hire; 5) detailed task force
175 spending; 6) approval of August 231.6 meeting minutes.
176
177 ADJOURN
178
179 MOTION by Commissioner Dahl, seconded by Commissioner Zastrow, to adjourn the meeting at
180 9:21 p.m. Motion carried unanimously.
181
182
183 Respectfully Submitted,
184
185 Carol Hamer
186 TimeSaver Off Site Secretarial, Inc.
187
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Charter Commission
July 19, 2007
Page 1
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS EXCUSED
MEMBERS UNEXCUSED
STAFF MEMBERS PRESENT
CITY OF LINO LAKES
CHARTER COMMISSION
SPECIAL MEETING
: July 19, 2007
. 6:38 P.M.
. 10:52 P.M.
Dahl (7:02), Aldentaler, Trehus, Handrick, Vacha,
Bening, Duffy, Richard Williams, Rosemary Williams,
Storberg, Zastrow, Stockman Maher, and Carlson
: Bor
: Montain
CALL TO ORDER AND ROLL CALL
Chair Duffy called the meeting of the Lino Lakes Charter Commission to order at 6:38 p.m. on
July 19, 2007.
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
Amended agenda suggested. Add 6H for Attorney Request, move 6C Charter Communication
Plan & Newsletter timing to 7C under New Business. Add 7D Request for funding from City to
New Business.
MOTION by Commissioner Trehus, seconded by Commissioner Bening, to adopt the amended
agenda. Motion carried unanimously.
OPEN MIKE
No one present for open microphone.
APPROVAL OF MINUTES
MOTION by Commissioner Zastrow, seconded by Commissioner Handrick, to approve the
amended minutes of June 14, 2007. Motion carried unanimously.
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Charter Commission
July 19, 2007
Page 2
45
46 OLD BUSINESS
47
48 A. Review Meeting Minute Format -Chair Duffy asked for input on the expanded summary
49 minutes format. All Commissioners agreed that the newer format was better.
50
51 B. Response to Kennedy & Graven Memo -Chair Duffy distributed copies of a memo written
52 by Commissioner Maher that was forwarded to the Citizen's Task Force. The memo was in
53 response to the K&G Memo dated June 4, 2007 to Gordon Heitke.
54
55 Commissioner Storberg suggested giving a copy of the response memo to the City Council as
56 it has some credibility and would be one more effort to sway the council before the proposed
57 charter amendment goes on the ballot. Commissioner Maher stated her reluctance at that
58 idea, as she is not the Charter's attorney. Commissioner Vacha stated it would also help
59 educate the public.
60
61 MOTION by Commissioner Storberg, seconded for discussion by Commissioner Bening to
62 send a copy of the response memo to the City Council. Motion failed. Majority of
63 commissioners would like to review the memo further and would still have time to send it to
64 the City Council.
65
66 C. Charter Communication Plan and Newsletter Timing moved to 7C
67
68 D. Section 8 Sub -committee report -Commissioners Aldentaler, Bening, Carlson, Vacha &
69 Zastrow formed this committee to compare Chapter 8 of the City Charter to Section 429 of
70 state statutes. The committee has met twice.
71
72 E. Quarterly Update on Budget Items spent by Task Force -Discussed memo from Gordon
73 Heitke indicating that the Citizen's Task Force has spent approximately $17,000. It was
74 noted that the memo states the task force is now called the "City Council's Charter Task
75 Force". Commissioners would like further details of what the money was spent on.
76
77 MOTION made by Commissioner Bening, seconded by Commissioner Carlson, to obtain
78 further details of spending of the City Council Charter Task Force a.k.a. Citizen's Task
79 Force. Motion carried unanimously.
80
81 F. Re-application for City Charter -Chair Duffy reminded Commissioners whose terms are
82 expiring, that if they are interested they should submit their application by October 1
83
84 G. On -Going Reports -Commissioners read reports from Gordon Heitke
85
86
87 H. Attorney Review -MOTION by Commissioner Handrick, seconded by Commissioner Bening
88 to move this item to 7D of New Business. Motion carried unanimously.
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Charter Commission
July 19, 2007
Page 3
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93 NEW BUSINESS
94
95 A & B Charter Task Force Recommendations -Commissioner Bening recommended
96 discussing the proposed amendment section by section. Reviewed up to Section 3, subdivision 2.
97 MOTION by Commissioner Trehus, seconded by Commssioner Maher, to stop reading
98 ordinance and decide what the Commission is going to do with the proposed amendment.
99 Motion carried.
100
101 It was suggested that the Charter Commission seek outside legal help to review the
102 ordinance. It was noted that the Commission has 60 days from July 9 to review the
103 amendment, and then another 90 days if needed, and that the City Council could call for a
104 special election. Commissioner Aldentaler noted that our job as Commissioners is to protect
105 the charter.
106
107 MOTION by Commissioner Bening, seconded by Commissioner Zastrow, calling for a sub -
108 committee to be formed to review the proposed amendment and report back at the mid -to -end
/...—"s109 of August. Motion carried unanimously. Committee members are Aldentalter, Bening,
110 Carlson, Dahl, Maher, Trehus & Zastrow.
111
112 C. Charter Communication Plan and Newsletter Timing -Chair Duffy notified commissioners
113 that the City Newsletter deadline is now stated as Monday, July 23 and not August 6 as originally
114 communicated by Dan Tesch.
115
116 Commissioner Handrick left at 10:16
117
118 The question was raised as to what we should do with the proposed amendment.
119 Commissioner Maher suggested that the Commission has to be clear as to what we want from an
120 attorney and that the Commission has the responsibility to put forth an amendment.
121 Commissioners also discussed who would be willing to drop the referendum provision.
122
123 Commissioner's Vacha & Zastrow left at 10:20.
124 Commissioner Storberg left at 10:23,
125
126 Reviewed two amended articles submitted by Commissioner Trehus for publication in the city
127 newsletter or the local papers.
128
129 MOTION by Commissioner Maher and Commissioner Richard Williams to approve
��13o Commissioners Trehus' letter as amended. Motion carried unanimously.
131
Charter Commission
July 19, 2007
Page 4
132 D. Request for Funding from City Council -Chair Duffy explained the issue of needing more
133 funding to cover potential attorney fees to review the amendment as well as any publishing
134 costs to get the Commission's viewpoint to the public. Chair Duffy stated she would be
135 asking for additional funding at the City Council's work session on Monday July 23 at 5:15
136 p.m.
137
138
139 ADJOURN
140
141 MOTION by Commissioner Aldentaler, seconded by Commissioner Maher, to adjourn the
142 meeting at 10:52 p.m. Motion carried unanimously.
143
144
145 Respectfully Submitted,
146
147 Cori Duffy
148 Chair, Lino Lakes Charter Commission
149
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Page 1 of 1
Julie Bartell
"-"co: Charter Commission
Subject: FW: Item for Charter for Thursday Charter meeting
From: Gordon Heitke
Sent: Wednesday, September 05, 2007 11:04 AM
To: Julie Bartell
Subject: RE: Items for Charter for Thursday Charter meeting highlighted in yellow
1) Services provided by Neu and Company consisted of designing and organizing the process for
carrying out the directive given the Task Force, developing agendas, facilitating specific meetings,
providing general consultation, and providing assistance in the development of the final report.
2) The charging rate for Kennedy and Graven's legal services for this project was $195.00/hr.
3) Springsted Inc. did not charge for the assistance that they provided.
From: CDah122231@aol.com [mailto:CDah122231@aol.com]
nt: Tue 9/4/2007 1:24 PM
Julie Bartell
,ubject: Items for Charter for Thursday Charter meeting highlighted in yellow
F. Follow-up: Detailed Task Force Spending — Chair Duffy noted included in the Commission's packet is the
Charter Task Force expense breakdown. The Commission reviewed the expenses. Commissioner Dahl
suggested it would be useful to receive information regarding the hourly cost of Kennedy & Graven in
determining the cost estimate for the Commission's funding request. It was noted that the services provided by
Neu & Company total almost $12,000. It was also noted that Springsted provided service to the Task Force and
is not included in the expense breakdown.
MOTION by Commissioner Zastrow, seconded by Commissioner Maher, that Commissioner Dahl request the
following additional information regarding the Charter Task Force Expense Breakdown: 1) services provided
by Neu & Company; 2) Kennedy & Graven hourly rate; 3) cost for services provided by Springsted. Motion
carried unanimously. (Commissioner Trehus absent).
Thanks,
Caroline
9/5/2007
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Charter Commission
August 23, 2007
Page 1
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS EXCUSED
MEMBERS UNEXCUSED
STAFF MEMBERS PRESENT
DRAFT
CITY OF LINO LAKES
CHARTER COMMISSION
August 23, 2007
6:38 P.M.
9:21 P.M.
Dahl, Aldentaler, Trehus, Vacha,
Duffy, Bor, Richard Williams, Rosemary Williams,
Zastrow, Stockman Maher, and Carlson
Handrick, Bening, and Storberg
Montain
CALL TO ORDER AND ROLL CALL
Chair Duffy called the regular meeting of the Lino Lakes Charter Commission to order at 6:38
p.m. on August 23, 2007.
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
No amendments suggested.
MOTION by Commissioner Dahl, seconded by Commissioner Zastrow, to adopt the agenda.
Motion carried unanimously.
OPEN MIKE
No one was present for open microphone.
APPROVAL OF MINUTES
Commissioner Trehus stated his copy of the minutes was missing pages. Commissioner Dahl
replied the complete copy of the minutes was emailed out to the commissioners. There was to be
a hard copy of the minutes left for the commissioners this evening, but that was not done.
Commissioner Trehus indicated he will be abstaining from the vote on the minutes.
MOTION by Commissioner Dahl, seconded by Commissioner Zastrow, to approve the minutes
of July 19, 2007. Motion carried 11-0-1. Abstain: Commissioner Trehus.
1
Charter Commission
August 23, 2007
Page 2
`-' 44 OLD BUSINESS
DRAFT
45
46 A. Review of July 23rd Meeting with City Council -Chair Duffy provided a report on the July
47 231"d meeting with the City Council. She stated she had requested additional funding to cover
48 potential attorney fees to review the amendment as well as any publishing costs to get the
49 Commission's viewpoint to the public. The Council did not approve the request but said a
50 request could be made with an estimate provided. It was brought up that the Citizens Task
51 Force had cart -blanche and did not need expense reports. A request was made to include
52 Commissioner Trehus' piece about the Charter Commission in the City Newsletter. The
53 Council did not agree to include the 'Fact or Fiction' portion, but the paragraph describing
54 the Charter Commission was included in the latest Newsletter. The Commission discussed
55 the funding request that will be forthcoming once estimates have been received from possible
56 attorneys.
57
58 B. Charter Communication Plan- Commissioner Trehus requested input from the
59 Commission regarding the Charter Commission Communication piece. He indicated one
60 option is the 'Fact or Fiction' and 'Who is the Charter Commission'; the other option would
61 be the letter format about the Charter Commission that the Subcommittee presented to the
62 Commission a couple of months ago. Chair Duffy informed the Commission there was an
63 article in the Quad about the special meeting that had some errors. She contacted the writer
64 of the article to correct the errors, and also asked about the Charter Commission being able to
65 get something in the Revolving Door in the Quad. The writer had said that would work out
66 fine and that the Citizens Task Force would be asked for their input as well. Commissioner
67 Vacha suggested the Charter Commission pay to put an article in the newspaper so they are
68 not dependent on anyone else's timeline. The cost of the article would be included in the
69 estimate for the funding request. The Commissioners agreed that the suggestion to pay for
70 the article is a good idea. Discussion regarding the Charter Communication Plan related to
71 the following: 1) legal review to ensure what is stated is accurate; 2) timing to run the ad a
72 couple of times prior to the election; 3) run the ad in the Quad and the Citizen; 4) desired
73 content of the article and whether to include Fact or Fiction.
74
75 Discussion on the topic of the Charter Communication Plan was discontinued while
76 Commissioner Trehus excused himself to look for additional information pertaining to the
77 Communication Plan in relation to the Charter and citizen rights.
78
79 Consensus of the Commission was to move Agenda Item 6E & 6F up next in the agenda.
80 Following action on Agenda Items 6E & 6F, the Commission returned to discussion on the
81 Charter Communication Plan (Commissioner Trehus returned to the meeting).
82
83 MOTION by Commissioner Trehus, seconded by Commissioner Dahl, to revisit the Charter
84 Commission Communication Plan at the September 6, 2007 Commission meeting, and to
85 determine at that time what communication piece will be used.
86
87 Commissioner Bor arrived at 7:18 p.m.
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Charter Commission
August 23, 2007
Page 3
DRAFT
88
89 Chair Duffy noted the deadline to submit an amendment for the ballot is September 10th
90 There will be further discussion later in the meeting regarding the request for a 90 -day
91 extension. The extension would not allow the amendment to be included on the ballot this
92 year, but it would give the City the option of holding a special election.
93
94 Commissioner Bor requested the following friendly amendment to the motion on the floor:
95 To table the Charter Commission Communication Plan to the September 6, 2007
96 Commission meeting in order to consider additional information, and to determine at that
97 time what communication piece will be used. The friendly amendment was accepted by
98 Commissioners Trehus and Dahl. Motion carried unanimously.
99
100 C. Amendment Sub -Committee Report and Discussion — Commissioner Trehus reported that
101 at the last subcommittee meeting Commissioner Bening had suggested that the Commission
102 discuss the bullet points tonight, and that a decision be made at the next Commission
103 meeting. The Commissioners discussed the Charter Commission Subcommittee Potential
104 Bullet Points. The following changes were suggested:
105 Bullet #1: Possible further consideration regarding the suggested number of voters (15% of
106 those voting for mayor — possibly amended to a percentage of registered voters)
107 Bullet #3: No longer relevant — remove
108 Bullet #4: Review notification requirements and review this wording
X109 Bullet #5: Change to 2-5 year disallowance provision
110 Bullet #6: Commissioner Bor to research how this is addressed in City ordinance
111 Bullet #8: Should be more specific
112
113 Consensus of the Commission was to continue the discussion of the bullet points at the
114 September 6, 2007 Charter Commission meeting with a determination of what items would
115 be included on a list for review by an attorney. Commissioner Trehus requested
116 Commissioners to contact the subcommittee with any questions or ideas prior to the next
117 meeting. It was noted that the attorney review would be with the understanding that the
118 Charter would be modified based on the proposed bullet points following the legal review
119 and format to legal language that will be binding and able to withstand a lawsuit.
120
121 Attorney for Hire — Commissioner Dahl provided background information on potential
122 attorneys to work with the Charter Commission as has been discussed. Commissioners
123 discussed each of the potential attorneys. Commissioners expressed interest in contacting
124 . Commissioner Trehus suggested requesting an estimate from
125 the potential attorneys with an explanation that the bullet points are the Commission's
126 response to the ordinance amendment. Commissioner Bor stated the attorney will need the
127 following documents: the existing charter; the section completed by the Charter Advisory
128 Panel; the amendment passed by the City Council; and the subcommittee's bullet points.
129
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131 ` z ; =' �4, and to receive one written estimate for review. Motion
132
133
134 E. Follow-up: Commissioner Maher Memo — Chair Duffy reviewed that at the last meeting
135 the Commission voted against forwarding the memo drafted by Commissioner Maher to the
136 City Council. Consensus of the Commission was not to revisit the issue. (Commissioner
137 Trehus absent).
138
139 F. Follow-up: Detailed Task Force Spending — Chair Duffy noted included in the
140 Commission's packet is the Charter Task Force expense breakdown. The Commission
141 reviewed the expenses. Commissioner Dahl suggested it would be useful to receive
142 information regarding the hourly cost of Kennedy & Graven in determining the cost estimate
143 for the Commission's funding request. It was noted that the services provided by Neu &
144 Company total almost $12,000. It was also noted that Springsted provided service to the
145 Task Force and is not included in the expense breakdown.
146
147 MOTION by Commissioner Zastrow, seconded by Commissioner Maher, that Commissioner
148 Dahl request the following additional information regarding the Charter Task Force Expense
149 Breakdown: 1) services provided by Neu & Company; 2) Kennedy & Graven hourly rate; 3)
150 cost for services provided by Springsted. Motion carried unanimously. (Commissioner
Trehus absent).
152
153 NEW BUSINESS
154
155 A. Resolution — Chair Duffy indicated the timeframe to submit a referendum for the ballot is
156 September 7, 2007. According to State Statute a resolution requesting an extension is to be
157 submitted to the City Clerk. The Commission reviewed the proposed resolution requesting a
158 90 -day extension.
159
160 MOTION by Commissioner Zastrow, seconded by Commissioner Maher, to approve the
161
162
163 Consensus of the Commission was to make the following changes to the . ro . osed resolution:
164
165
166
167
168
169 Chair Dahl indicated she will hand deliver the resolution to the City Clerk and obtain a
170 receipt.
171
72 Next Meeting: 1) Discussion of subcommittee bullet points and Commissioner Bening's
\`-173 memo; 2) Commissioner Bor to provide information regarding development ordinances; 3)
Charter Commission
August 23, 2007
Page 4
DRAFT
MOTION by Commissioner Dahl, seconded by Commissioner Zastrow, to contact attorneys
carried unanimously.
resolution requesting the 90 -day extension.
Motion carried unanimously on the amended resolution.
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Charter Commission DRAFT
August 23, 2007
Page 5
`-'174 Charter Commission Communication Plan; 4) attorney for hire; 5) detailed task force
175 spending; 6) approval of August 23rd meeting minutes.
176
177 ADJOURN
178
179 MOTION by Commissioner Dahl, seconded by Commissioner Zastrow, to adjourn the meeting at
180 9:21 p.m. Motion carried unanimously.
181
182
183 Respectfully Submitted,
184
185 Carol Hamer
186 TimeSaver Off Site Secretarial, Inc.
187
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Date: 09/11/2007 Time: 10:07:27 City of Lino Lakes
FM Reports - Period Expenditure Report
Calendar Period: 01/2007 To: 09/2007
Fiscal Period: 01/2007 To: 09/2007
Budget Thru: 12/2007
Account# / Title Original Net Budget Expended PTD Expended YTD 8 Unexpended Bal
Operator: ajr Page: 1
101-405-4200-000 GENERAL CHARTER OFFICE SUPPLI 0.00 0.00 0.00 0.00 0 0.00
101-405-4300-000 GENERAL CHARTER PROFESSIONAL 0.00 0.00 0.00 0.00 0 0.00
101-405-4300-999 GENERAL CHARTER PROFESSIONAL 1,500.00 1,500.00 826.60 826.60 55 673.40
101-405-4301-000 GENERAL CHARTER MUNICIPAL ATT 500.00 500.00 0.00 0.00 0 500.00
101-405-4322-000 GENERAL CHARTER POSTAGE 0.00 0.00 0.00 0.00 0 0.00
101-405-4330-000 GENERAL CHARTER TRAVEL/TUITIO 0.00 0.00 0.00 0.00 0 0.00
101-405-4340-000 GENERAL CHARTER ADVERTISING 200.00 200.00 66.60 66.60 33 133.40
101-405-4343-000 GENERAL CHARTER NEWSLETTER 0.00 0.00 0.00 0.00 0 0.00
101-405-4344-000 GENERAL CHARTER LEGAL PRINTIN 0.00 0.00 0.00 0.00 0 0.00
101-405-5000-000 GENERAL CHARTER CAPITAL OUTLA 0.00 0.00 0.00 0.00 0 0.00
GRAND TOTAL 2,200.00 2,200.00 893.20 893.20 41 1,306.80
600 Town Center Parkway
Lino Lakes, MN 55014
September 18, 2007
Mr. John Bergeson
Lino Lakes Mayor
6996 West Shadow Lake Drive
Lino Lakes, MN 55014
Dear Honorable Mayor Bergeson,
On behalf of the Lino Lakes Charter Commission, we hereby request to be added to your work
session agenda on Monday, September 24, 2007. Per the July request of the City Council, we
have received an estimate for legal services in the amount of $5,250.00 and formally request
additional funding in this amount for the remainder of 2007
As you are aware, the Commission is taking its charge to study the proposed amendment very
seriously and we will be utilizing outside legal resources to complete this process. By state
law, we have a limited amount of time within which to do this, so time is of the essence.
I believe this matter would take no more than five minutes to accommodate our request.
Thank you for your time and consideration.
Respectfully,
Cori Duffy
Chair, Lino Lakes Charter Commission
cc: Council member Jeff Reinert
Council member Donna Carlson
Council member Jeff O'Donnell
Council member Dan Stoltz
City Clerk Julie Bartell
City Administrator Gordon Heitke