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Charter Commission
July 19, 2007
Page 1
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS EXCUSED
MEMBERS UNEXCUSED
STAFF MEMBERS PRESENT
APPROVED
CITY OF LINO LAKES
CHARTER COMMISSION
SPECIAL MEETING
: July 19, 2007
. 6:38 P.M.
: 10:52 P.M.
Dahl (7:02), Aldentaler, Trehus, Handrick, Vacha,
Bening, Duffy, Richard Williams, Rosemary Williams,
Storberg, Zastrow, Stockman Maher, and Carlson
: Bor
: Montain
CALL TO ORDER AND ROLL CALL
Chair Duffy called the meeting of the Lino Lakes Charter Commission to order at 6:38 p.m. on
July 19, 2007.
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
Amended agenda suggested. Add 6H for Attorney Request, move 6C Charter Communication
Plan & Newsletter timing to 7C under New Business. Add 7D Request for funding from City to
New Business.
MOTION by Commissioner Trehus, seconded by Commissioner Bening, to adopt the amended
agenda. Motion carried unanimously.
OPEN MIKE
No one present for open microphone.
APPROVAL OF MINUTES
MOTION by Commissioner Zastrow, seconded by Commissioner Handrick, to approve the
amended minutes of June 14, 2007. Motion carried unanimously.
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Charter Commission
July 19, 2007
Page 2
APPROVED
45
46 OLD BUSINESS
47
48 A. Review Meeting Minute Format -Chair Duffy asked for input on the expanded summary
49 minutes format. All Commissioners agreed that the newer format was better.
50
51 B. Response to Kennedy & Graven Memo -Chair Duffy distributed copies of a memo written
52 by Commissioner Maher that was forwarded to the Citizen's Task Force. The memo was in
53 response to the K&G Memo dated June 4, 2007 to Gordon Heitke.
54
55 Commissioner Storberg suggested giving a copy of the response memo to the City Council as
56 it has some credibility and would be one more effort to sway the council before the proposed
57 charter amendment goes on the ballot. Commissioner Maher stated her reluctance at that
58 idea, as she is not the Charter's attorney. Commissioner Vacha stated it would also help
59 educate the public.
60
61 MOTION by Commissioner Storberg, seconded for discussion by Commissioner Bening to
62 send a copy of the response memo to the City Council. Motion failed. Majority of
63 commissioners would like to review the memo further and would still have time to send it to
64 the City Council.
65
66 C. Charter Communication Plan and Newsletter Timing moved to 7C
67
68 D. Section 8 Sub -committee report -Commissioners Aldentaler, Bening, Carlson, Vacha &
69 Zastrow formed this committee to compare Chapter 8 of the City Charter to Section 429 of
70 state statutes. The committee has met twice.
71
72 E. Quarterly Update on Budget Items spent by Task Force -Discussed memo from Gordon
73 Heitke indicating that the Citizen's Task Force has spent approximately $17,000. It was
74 noted that the memo states the task force is now called the "City Council's Charter Task
75 Force". Commissioners would like further details of what the money was spent on.
76
77 MOTION made by Commissioner Bening, seconded by Commissioner Carlson, to obtain
78 further details of spending of the City Council Charter Task Force a.k.a. Citizen's Task
79 Force. Motion carried unanimously.
80
81 F. Re-application for City Charter -Chair Duffy reminded Commissioners whose terms are
82 expiring, that if they are interested they should submit their application by October 1
83
84 G. On -Going Reports -Commissioners read reports from Gordon Heitke
85
86
87 H. Attorney Review -MOTION by Commissioner Handrick, seconded by Commissioner Bening
88 to move this item to 7D of New Business. Motion carried unanimously.
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Charter Commission
July 19, 2007
Page 3
APPROVED
89
90
91
92
93 NEW BUSINESS
94
95 A & B Charter Task Force Recommendations -Commissioner Bening recommended
96 discussing the proposed amendment section by section. Reviewed up to Section 3, subdivision 2.
97 MOTION by Commissioner Trehus, seconded by Commssioner Maher, to stop reading
98 ordinance and decide what the Commission is going to do with the proposed amendment.
99 Motion carried.
100
101 It was suggested that the Charter Commission seek outside legal help to review the
102 ordinance. It was noted that the Commission has 60 days from July 9 to review the
103 amendment, and then another 90 days if needed, and that the City Council could call for a
104 special election. Commissioner Aldentaler noted that our job as Commissioners is to protect
105 the charter.
106
107 MOTION by Commissioner Bening, seconded by Commissioner Zastrow, calling for a sub -
108 committee to be formed to review the proposed amendment and report back at the mid -to -end
^109 of August. Motion carried unanimously. Committee members are Aldentalter, Bening,
110 Carlson, Dahl, Maher, Trehus & Zastrow.
111
112 C. Charter Communication Plan and Newsletter Timing -Chair Duffy notified commissioners
113 that the City Newsletter deadline is now stated as Monday, July 23 and not August 6 as originally
114 communicated by Dan Tesch.
115
116 Commissioner Handrick left at 10:16
117
118 The question was raised as to what we should do with the proposed amendment.
119 Commissioner Maher suggested that the Commission has to be clear as to what we want from an
120 attorney and that the Commission has the responsibility to put forth an amendment.
121 Commissioners also discussed who would be willing to drop the referendum provision.
122
123 Commissioner's Vacha & Zastrow left at 10:20.
124 Commissioner Storberg left at 10:23,
125
126 Reviewed two amended articles submitted by Commissioner Trehus for publication in the city
127 newsletter or the local papers.
128
129 MOTION by Commissioner Maher and Commissioner Richard Williams to approve
130 Commissioners Trehus' letter as amended. Motion carried unanimously.
131
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Charter Commission
July 19, 2007
Page 4
APPROVED
132 D. Request for Funding from City Council -Chair Duffy explained the issue of needing more
133 funding to cover potential attorney fees to review the amendment as well as any publishing
134 costs to get the Commission's viewpoint to the public. Chair Duffy stated she would be
135 asking for additional funding at the City Council's work session on Monday July 23 at 5:15
136 p.m.
137
138
139 ADJOURN
140
141 MOTION by Commissioner Aldentaler, seconded by Commissioner Maher, to adjourn the
142 meeting at 10:52 p.m. Motion carried unanimously.
143
144
145 Respectfully Submitted,
146
147 Cori Duffy
148 Chair, Lino Lakes Charter Commission
149
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