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Charter Commission
June 14, 2007
Page 1
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS EXCUSED
MEMBERS UNEXCUSED
STAFF MEMBERS PRESENT
APPROVED
CITY OF LINO LAKES
CHARTER COMMISSION
June 14, 2007
6:38 P.M.
9:45 P.M.
Trehus, Handrick, Vacha, Bening, Dahl
Duffy, Richard Williams, Rosemary Williams,
Storberg, Zastrow, Maher and Carlson
Aldentaler, Bor and Montain
None
Julie Bartell, City Clerk (part)
CALL TO ORDER AND ROLL CALL
Chair Duffy called the regular meeting of the Lino Lakes Charter Commission to order at 6:38
p.m. on June 14, 2007.
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
Chair Duffy requested to add item 7D — June 4, 2007 Kennedy & Graven Memorandum
MOTION by Commissioner Dahl, seconded by Commissioner Bening, to add item 7D to the
agenda. Motion carried unanimously.
Commissioner Trehus requested to move item 6E ahead of item 6A.
MOTION by Commissioner Trehus, seconded by Commissioner Dahl, to consider item 6E ahead
of item 6A. Motion carried unanimously.
OPEN MIKE
No one was present for open mike.
APPROVAL OF MINUTES
A. April 12, 2007 — Chair Duffy noted Line 122 and indicated that she did not oppose the
motion.
Chair Duffy noted Line 154 and requested the line be removed.
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Charter Commission
June 14, 2007
Page 2
APPROVED
45 MOTION by Commissioner Trehus, seconded by Commissioner Zastrow, to approve the April
46 12, 2007, Charter Commission meeting minutes as amended. Motion carried unanimously.
47
48 OLD BUSINESS
49
50 A. Review April Meeting Minute Format — Commissioner Dahl stated that she would like
51 to see a brief summary of discussion and conclusions in the meeting minutes.
52
53 MOTION by Commissioner Carlson, seconded by Commissioner Handrick, to use a short
54 paragraph format on discussion and results in the meeting minutes. Motion carried unanimously.
55
56 B. Joint Charter/Citizen's Task Force Meeting — May 15 Task Force meeting minutes
57 were discussed and Commissioner Trehus noted that comments appeared to be missing or
58 incorrect including his own. Commissioner Dahl suggested that Commissioner Trehus contact
59 the secretary to state his concerns.
60
61 Commissioner Storberg asked why Commissioner Bening was asked to give his opinion at the
62 meeting and said it was his opinion only and then a memo to the task force was done for her
63 only. Chair Duffy stated that the memo to the task force was done since she asked Commissioner
64 Storberg not to hand out the memo. The Commission discussed the reasoning behind
.-� 65 Commissioner Storberg's actions and the ramifications.
66
67 MOTION by Commissioner Trehus, seconded by Commissioner Stockman Maher, to table the
68 conversation until a future meeting.
69
70 Commissioner Stockman Maher withdrew her second. Commissioner Trehus withdrew his
71 motion.
72
73 Commissioner Handrick stated that the Charter should be changed and suggested looking at the
74 language used by Mounds View. Commissioner Rosemary Williams stated that changes made to
75 the Charter will only weaken it. Commissioner Vacha stated that every charter is designed
76 specifically to its own city and the distinction between maintenance and improvements needs to
77 be clarified.
78
79 MOTION by Commissioner Vacha, seconded by Commissioner Handrick, to create a
80 subcommittee to define maintenance over improvements as stated in Section 8 of the Charter.
81 Motion carried unanimously.
82
83 Commissioners Carlson, Vacha, and Zastrow volunteered to be on the subcommittee.
84
85 C. Other Citizen's Task Force Meetings — Chair Duffy stated that the portion of the June
86 12, 2007 meeting minutes regarding Section 8 are very illuminating and bode well for the
87 Charter. Trehus noted that there was also talk of creating a road construction fund in the
88 minutes.
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Charter Commission
June 14, 2007
Page 3
APPROVED
89
90 Chair Duffy stated that the May 14, 2007 City Council meeting minutes show a timeline for
91 ballot questions regarding Shenandoah and West Shadow Lake Drive. She explained that
92 Council is moving forward as if it will be on the ballot this fall. She stated that she believes there
93 will be only one question on the ballot but is not certain which one it will be.
94
95 D. Seal Coating Map — Chair Duffy explained the map and stated that Hawthorne Road has
96 been completed. Commissioner Carlson noted that some work has been completed at East
97 Shadow Lake Drive as well. Commissioner Bening commented that the map does not include
98 streets that were done previously.
99
100 E. Charter Communication Plan — The Commission discussed the words and phrasing of
101 Commissioner Trehus' draft letter, in particular, the word "attack" and adding the word "solely"
102 into the sentence regarding the City Council's authority to approve road reconstruction projects.
103 Commissioner Trehus stated that he revised the letter by making it flow better. He did not make
104 any substantial changes to the previous version. Commissioner Carlson pointed out that the
105 letter should not be overly negative in an effort to prevent people from turning against the
106 Charter.
107
108 MOTION by Commissioner Trehus, seconded by Commissioner Zastrow, to approve the letter
.-409 subject to possible minor alterations as decided upon by officers of the Commission, and
.10 submission for publication to the Editorial Section in both newspapers and the City Newsletter.
111
112 Commissioner Zastrow withdrew his second. Commissioner Trehus withdrew his motion.
113
114 Commissioner Carlson volunteered to be on the Communication Subcommittee.
115
116 MOTION by Commissioner Trehus, seconded by Commissioner Zastrow, to table approval of
117 the letter until the July meeting. Motion carried unanimously.
118
119 Commissioner Trehus suggested putting articles in the City Newsletter with quotes from the
120 Charter as well as City Officials. Commissioner Storberg suggested setting a date in October to
121 have an open forum where citizens can ask questions of the Charter.
122
123 NEW BUSINESS
124
125 A. Attorney Charter Review — Chair Duffy stated that there is a discrepancy between the
126 intent of Section 8 and what is actually happening. She stated that the difference between
127 maintenance and improvements needs to be clarified. She explained that she received two quotes
128 from Attorneys to review Section 8 of the City Charter. One quote was for $300 and the other
129 was for $3,500.
130
^, 31 B. July Meeting Date
132
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Charter Commission
June 14, 2007
Page 4
APPROVED
133 MOTION by Commissioner Trehus, seconded by Commissioner Zastrow, to move the July 12,
134 2007 Lino Lakes Charter Commission Meeting to July 19, 2007. Motion carried unanimously.
135
136 C. City Growth Rate — Commissioner Trehus stated that a city survey shows that citizens
137 are most concerned about the increasing growth rate in Lino Lakes. He explained that there is a
138 Growth Rate Statute that puts a limit on the rate at which the City can grow and the City Council
139 has gone against the ordinance by creating a Growth Management Ordinance. He stated that the
140 City Council is working on a comprehensive plan to cover their tracks slated for the end of the
141 year. He suggested the Charter Commission put a question on the ballot regarding Council's
142 ability to change the growth rate rules without voter's approval. The Commission decided that
143 with the timeframe, putting a question on the ballot is not feasible.
144
145 D. Kennedy & Graven Memorandum — Commissioner Stockman Maher stated that the
146 memorandum does not answer the questions constructively and skews the information. She also
147 commented on not knowing who the "Commission Member" is referring to. Commissioner
148 Storberg suggested replying to the memo to better inform the public since the memorandum is
149 public information.
150
151 MOTION by Commissioner Storberg, seconded by Commissioner Zastrow, to have
152 Commissioner Stockman Maher draft a response to the Kennedy & Graven memorandum and
.-453 forward it to the Task Force. Motion failed 4 — 5 — 1. (Voting against: Chair Duffy,
.54 Commissioners Bening, Trehus, Richard Williams, and Rosemary Williams. Abstain:
155 Commissioner Stockman Maher)
156
157 MOTION by Commissioner Trehus, seconded by Commissioner Carlson, to have Commissioner
158 Stockman Maher draft a response to the Kennedy & Graven Memorandum addressed to the
159 Charter Chair and have the Officers review it prior to Chair Duffy forwarding it to the Task
160 Force.
161
162 A friendly Amendment was offered and accepted by both Commissioners Trehus and Carlson to
163 remove the wording: "and have the Officers review it."
164
165 Motion carried unanimously.
166
167 ADJOURN
168
169 MOTION by Commissioner Trehus, seconded by Commissioner Carlson, to adjourn the meeting
170 at 9:45 p.m. Motion carried unanimously.
171
172
173 Respectfully Submitted,
174
75 Amanda Wylie
176 TimeSaver Off Site Secretarial, Inc.
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