HomeMy WebLinkAbout10-22-2012 Council Minutes (2) CITY COUNCIL WORK SESSION October 22,2012
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
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4 DATE : October 22,2012
5 TIME STARTED : 5:30 p.m.
6 TIME ENDED : 6:30 p.m.
7 MEMBERS PRESENT : Council Member Stoesz, O'Donnell,
8 Rafferty, Roeser and Mayor Reinert
9 MEMBERS ABSENT : None
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12 Staff members present: City Administrator Jeff Karlson; Community Development
13 Director Michael Grochala; Finance Director Al Rolek; Public Safety Director John
14 Swenson; City Engineer Jason Wedel; Economic Development Coordinator Mary Alice
15 Divine; City Attorney Joseph Langel; City Clerk Julie Bartell
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17 1. TKDA Supplemental Authorization for Signal Improvements - Community
18 Development Director Grochala recalled that staff came forward in July with a request
19 regarding TKDA services for additional funds beyond the amount of their contract
20 related to the signal projects. He pointed out that the projects have expanded in scope
21 and design work . Staff has worked with Anoka County on the numbers and TKDA has
22 submitted a revised settlement of$97,000 - $44,000 to the County and $52,000 to the
23 city. Mr. Grochala will be presenting a payment request to the council at the work
24 session and council meeting at the beginning of November.
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26 Based on questions about the increase, Mr. Grochala explained the involvement of the
27 county on each project and how it has expanded. The council confirmed that the amount
28 requested is still under the amount levied for the projects.
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30 2. Review Regular Council Agenda—The council reviewed the entire council agenda;
31 discussion noted on the following items:
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33 2A) Resolution No. 105 Awarding the Sale of General Obligation Bonds, Series
34 2012A—Finance Director Rolek introduced the city's bond consultant, Terry Heaton of
35 Springsted. Ms. Heaton distributed to the council the results of the bond bids received in
36 the morning. She noted that the results are very good with the winning bid coming in
37 under estimate. That lower cost of financing will improve the city's savings on the
38 bonds. There was much interest in purchasing the bonds in part due to the city's
39 favorable bond rating. She noted that for this project, staff did a very good job preparing
40 and presenting information to the rating agency for this issuance.
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42 Council Member Roeser asked and Ms. Heaton confirmed that the city's portfolio of
43 bonds is being reviewed to ensure that when it is appropriate, savings are sought.
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CITY COUNCIL WORK SESSION October 22,2012
APPROVED
45 2B) Resolution No. 12-106 Approving Post-Issuance Compliance Procedure and
46 Policy for Tax-Exempt Governmental Bonds—Finance Director Rolek explained that
47 the city's bond counsel is recommending that the city approve this as a policy. The items
48 in the policy are actually things the city has been doing all along but a policy will
49 formalize those practices. Council Member Roeser noted that Centennial Fire District is
50 in the business of buying equipment and he wonders if financing at a low rate would be a
51 good option. Ms. Heaton explained that bonds are sometimes an option under a joint
52 powers agreement if that is authorized within the agreement.
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54 6A) Resolution No. 12-108 Approving the Twin City Gateway Budget for 2013-
55 Economic Development Coordinator Divine explained that staff is bringing forward the
56 annual budget proposed for the area's tourism bureau of which Lino Lakes is a member.
57 She reviewed the budget as outlined in her report. She noted that revenue for the budget
58 comes through a lodging tax and that sports events are the biggest driver of hotel nights
59 for this group (see visitor profile included in the staff report). There is a large reserve
60 built into the budget and eighty percent of the budget is used for marketing and
61 promotional programs.
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63 6B) Resolution No. 12-59, Establishing a Cartway—Mayor Reinert noted that the
64 council met the previous Monday at the site of the cartway and discussed some access
65 options. Community Development Director Grochala noted that some questions arose
66 regarding wetlands and he has included information in the staff report on the process used
67 to consider wetland delineation. Looking at options to minimize wetland impact, the
68 location closest to the bridge would have the most impact; moving away from the bridge
69 would lessen the impact. There were three locations for access off the roadway that were
70 considered.
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72 Mayor Reinert noted the variables—location, a bridge, a road and compensation.
73 Currently the location that had been discussed is 488 feet from the bridge, the middle
74 location is approximately 250 feet from the bridge and the third point was next to the
75 bridge. Issues are compensation(wide range proposed between parties) with the council
76 having received a proposal from the city attorney of$51,982. There is also a maintenance
77 requirement for the bridge and for the road—the bridge is proposed to be one sixth of the
78 actual cost and the road two percent of the cost. Council Member Rafferty expressed
79 support for the middle access point as it represents "middle ground"between the desires
80 of the petitioner and the homeowner's association (HOA). Mayor Reinert pointed out
81 that the middle area would represent additional costs to the petitioner that should perhaps
82 impact damages.
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84 Council Member O'Donnell noted that he feels it isn't fair to assess the petitioner for the
85 full length of the road because he obviously won't be using the entire road. He respects
86 the privacy of the neighborhood but in visiting the site he doesn't see too much impact on
87 the neighborhood through the petitioner's use unless the cartway remains public. It seems
88 the neighbors are concerned about use of the property once access is granted but that use
89 can't be a concern in the council's decision.
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CITY COUNCIL WORK SESSION October 22,2012
APPROVED
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91 Council Member Stoesz explained that in visiting and learning about the site, he
92 understands now that it isn't suitable for building and will no doubt remain as a
93 conservation area and that fact should be factored into the damages questions.
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95 Council Member Rafferty noted that he sees some impact on damages as far as where the
96 access is located. When Mr. Grochala calculated the difference in proposed damages
97 based on the reduction of square footage through the access point,the impact was
98 somewhat minimal.
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100 The council discussed the easement allowing access across the bridge that was never filed
101 and whether it sets some type of precedent as far as the value of access.
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103 The council directed staff to prepare figures and establish land value and damages based
104 on a percentage reduction caused by a new and shorter access location?
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106 The meeting was adjourned at 6:30 p.m.
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108 These minutes were considered, corrected and approved at the regular Council meeting held on
109 November 13, 2012.
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111 r
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`- 114 s acne Bartell, City t Jerk Jeff 'ei e , Mayor
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