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Home My WebLink About11-13-2012 Council Minutes COUNCIL MINUTES November 13,2012 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : November 13, 2012 6 TIME STARTED : 6:35 p.m. 7 TIME ENDED : 7:15 p.m. 8 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, Rafferty, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; Chief of Police John Swenson; and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 Bruce Hanson, Surfside Seaplane Services, 6980 Lake Drive, addressed the council regarding a 18 problem with lake weeds. The weeds make it difficult for planes to use the lake and that is impacting 19 his business in a negative way. He provided the council with written information. Mayor Reinert 20 noted that the lakes in the city are very shallow and he too has experienced problems with weeds. He 21 will be happy to visit with Mr. Hanson to share information he's obtained. In addition the council 22 will discuss the problem at their next work session. 23 24 SETTING THE AGENDA 25 26 The agenda was approved as presented. 27 28 SPECIAL PRESENTATION 29 30 Police Chief John Swenson and Mayor Reinert presented Michael Wheeler with the Lino Lakes 31 Police Department Citizens Award. Mr. Wheeler was honored for providing assistance to his young 32 brother who was attacked by bees. 33 34 CONSENT AGENDA 35 36 Council Member Roeser moved to approve the Consent Agenda, Items lA through 1G, as presented. 37 Council Member Rafferty seconded the motion. Motion carried on a unanimous voice vote. 38 39 ITEM ACTION 40 41 Consideration of Expenditures: 42 43 November 13, 2012 (Check No. 94502- 44 94630, $397,167.72) Approved 45 1 COUNCIL MINUTES November 13, 2012 APPROVED 46 Centennial Fire District (Check No. 5555- 47 5582, $74.531/19) Approved 48 •-- 49 October 22, 2012 Council Work Session Minutes Approved 50 51 October 22, 2012 City Council Meeting Minutes Approved 52 53 Centennial Middle School PTA Excluded Bingo Approved 54 55 St. Joseph's Church Exempt Gambling Permit Approved 56 57 YMCA Temporary On-Sale Liquor License Approved 58 59 Appointment of Clifton Larson Allen to provide 60 Audit Services Approved 61 62 FINANCE DEPARTMENT REPORT 63 64 There was no report from the Finance Department. 65 66 ADMINISTRATION DEPARTMENT REPORT 67 68 3A) Resolution No. 12-109,Approving a Joint Powers Agreement with Anoka County for 69 Property Assessment Services—Administrator Karlson reviewed the agreement before the council 70 that would extend the provision of assessment services by Anoka County through the year 2018. The 71 rate per property will not be increased due to efficiencies within the county system. Council 72 Member Stoesz noted that this is a long term contract and he would like to review the situation 73 further; he is aware that some cities have different arrangements. Administrator Karlson indicated 74 that the cost of county services is reasonable to his knowledge but he will explore the numbers further 75 if the council so desires. Council Members indicated that a review would be appropriate. 76 77 Council Member Stoesz moved postpone the matter to the next meeting with direction for staff to 78 place it on the agenda for the next work session. Council Member Roeser seconded the motion. 79 Motion adopted on a unanimous voice vote. 80 81 3B) 1st Reading of Ordinance No. 09-12, Granting a Nonexclusive Gas Franchise to Circle 82 Pines/Centennial Utilities -Administrator Karlson explained that the ordinance presented will grant 83 a non-exclusive gas franchise to Centennial Utilities for a 20 year period. The previous agreement 84 expired in March of this year and negotiations for a new agreement were undertaken with Centennial 85 Utilities; the city was represented by Mayor Reinert and Council Member O'Donnell. The terms 86 included in the proposed agreement include a four percent franchise fee for non-interruptible 87 customers and terms for an increase if fees are imposed on other providers. Mayor Reinert noted 88 that through tough negotiations, the city will be in a better position having achieved a reduction in 89 fees of 4% (previously 7%). 90 2 COUNCIL MINUTES November 13,2012 APPROVED 91 Council Member O'Donnell moved to approve the 1St Reading of Ordinance No. 09-12, as presented. 92 Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 93 94 4A) Approval to hire two police officers to fill vacant positions—Public Safety Director Swenson 95 reported that he is asking permission to hire two police officers to fill vacant positions. The hiring 96 would not increase the police department authorized strength of 25 sworn positions. An appropriate 97 hiring process has been conducted and conditional job offers have been made to two candidates. 98 99 Council Member Rafferty moved to approve the hiring as requested. Council Member Stoesz 100 seconded the motion. Motion carried on a unanimous voice vote. 101 102 PUBLIC SAFETY DEPARTMENT REPORT 103 104 There was no report from the Public Safety Department. 105 106 PUBLIC SERVICES DEPARTMENT REPORT 107 108 There was no report from the Public Services Department. 109 110 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 111 112 6A) Resolution No. 12-111, Approving Reconveyance of Forfeited Lands to the State of 113 Minnesota and Authorizing Certification of Entitlement to Land under Minnesota Statutes, 114 Section 282.01, Outlot A,Woolan Estates—Community Development Director Grochala explained 15 the request to reconvey certain lands to the state that are a part of a wetland and restoration project. 116 Wetland credits will come to the city as a result. Under state law the parcels can then be reconveyed 117 to the city as a result of entitlement. 118 119 Council Member Roeser moved to approve Resolution No. 12-111 as presented. Council Member 120 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 121 122 6B) Resolution No. 12-112, Approving Final Pay Request for the 2012 Trail Sealcoat Project— 123 Community Development Director Grochala explained that the project is complete and the contractor 124 has requested final payment, at an amount that is $1,800 below the approved contract. 125 126 Council Member O'Donnell moved to approve Resolution No. 12-112 as presented. Council 127 Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 128 129 6C) Resolution No. 12-113,Authorizing Professional Services with WSB for the NE 35E Area 130 Drainage Study—Community Development Director Grochala indicated that staff has been working 131 with property owners in the area for the past few years on planning and economic development. 132 Drainage has evolved as an issue that could impact development opportunities. The Rice Creek 133 Watershed District is in the process of completing a repair report for Ditch 55 in the area. Staff 134 believes this is a good time for a coordinated and comprehensive plan identifying best options for 3 • COUNCIL MINUTES November 13, 2012 APPROVED 135 drainage. The city's engineering firm, WSB, is proposing to complete a guide plan for the area. Staff 136 supports this work and proposes that it be paid for from the engineering budget. 137 �- 138 Council Member Roeser moved to approve Resolution No. 12-113 as presented. Council Member 139 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 140 141 6D) Resolution No. 12-74,Approving Supplemental Authorization for Engineering Services 142 with TKDA,Lake/Main and Birch/Ware Intersection Improvements—Community Development 143 Director Grochala recalled that the city authorized a contract for plans and specifications for the 144 Lake/Main and Birch/Ware Signal Projects in January of 2011 with TKDA. During the course of the 145 project design, scope expanded due to additional crosswalks at Marketplace Drive and additional 146 paving of Lake Drive, both added at the request of Anoka County. The project scope also changed 147 due to drainage issues caused by project expansion. The original request from TKDA has been 148 reduced and the report before the council provides additional information on cost elements. These 149 supplemental costs would not put the project outside of the authorized amount. 150 151 Council Member Rafferty suggested that better communication is warranted for cost increases of this 152 type and size. 153 154 Council Member O'Donnell moved to approve Resolution No. 12-74 as presented. Council Member 155 Roeser seconded the motion. Motion carried on a unanimous voice vote. 156 157 UNFINISHED BUSINESS 158 59 There was no Unfinished Business. 160 161 NEW BUSINESS 162 163 There was no New Business. 164 165 COMMUNITY EVENTS 166 167 December 8, Breakfast with Santa at the Lino Lakes Senior Center from 8:30 to 10:00 a.m. 168 Everyone will enjoy a delicious breakfast and children ages 18 months— 10 years will have the 169 opportunity to decorate gingerbread cookies, make holiday crafts and have their picture taken with 170 Santa. Advance registration is required. Please download the Breakfast with Santa form from the city 171 website at www.ci.lino-lakes.mn.us. 172 173 Lino Lakes Recycling Saturday, November 17, 10:00 a.m. to 2:00 p.m., Lino Park, 7850 Lake 174 Drive. Recycling Day in Lino Lakes is now every third Saturday. Join residents in dropping off 175 items such as electronics, tires, batteries, household goods and computers. For more information, 176 contact city hall at 651-982-2424. This is part of an effort to expand our city's residential and 177 business recycling—"LINO LAKES RECYCLES AT HOME, AT WORK AND ON THE GO!" 178 179 4 COUNCIL MINUTES November 13, 2012 APPROVED 180 COMMUNITY CALENDAR 181 Community Calendar-A Look Ahead 182 November 13,2012 through November 26,2012 183 ilk Wednesday,November 14 6:30 pm, Council Chambers Planning&Zoning 184 . Thur/Fri,November 22-23 CITY HALL CLOSED Thanksgiving Holiday 185 4. Monday,November 26 5:30 pm, Community Room Council Work Session 186 ilk- Monday,November 26 6:30 pm, Council Chambers City Council Meeting 187 188 ADJOURN 189 190 There being no further business, Council Member Rafferty moved to adjourn at 7:15 p.m. Council 191 Member Stoesz seconded the motion. Motion carried unanimously. 192 193 These minutes were considered and approved at the regular Coun ' -- ' : November 26, 2012. 194 195 196 197 ��I fal �. 198 `�' �� e Bartell, City lerk Jeff Re' e r, a or 199 5