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Home My WebLink About11-26-2012 Council Minutes COUNCIL MINUTES November 26, 2012 APPROVED CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : November 26,2012 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 7:00 p.m. 8 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, Rafferty, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT : none 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; City Engineer Jason Wedel; and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 John DeHaven, 1612 Birch Street, reported that there is an area of unsightly space east of the County 18 Road 14 bridge over 135E,just before the city of Hugo. Also he is concerned that the Charter 19 Commission is slowing progress in the city. 20 21 SETTING THE AGENDA 22 23 The agenda was approved as presented. 24 25 CONSENT AGENDA 26 27 Council Member Rafferty moved to approve the Consent Agenda, Items 1 A through 1E, as presented. 28 Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 29 30 ITEM ACTION 31 32 Consideration of Expenditures: 33 34 November 26, 2012 (Check No. 94631 - 35 94743, $844,447.07) Approved 36 37 Centennial Fire District(Check No. 5586- 38 5595, $2,663.96) Approved 39 40 November 5, 2012 Council Work Session 41 Minutes Approved 42 43 November 13, 2012 City Council Meeting 44 Minutes Approved 45 1 COUNCIL MINUTES November 26, 2012 APPROVED 46 Application to Conduct Excluded Bingo for Blue Heron 47 Elementary Approved 48 49 FINANCE DEPARTMENT REPORT 50 51 There was no report from the Finance Department. 52 53 ADMINISTRATION DEPARTMENT REPORT 54 55 3A) Nonexclusive Gas Franchise to Circle Pines/Centennial Utilities, Jeff Karlson 56 i. Consider 2"d Reading of Ordinance No. 09-12, granting a nonexclusive gas franchise to Circle 57 Pine/Centennial Utilities 58 59 ii. Consider Resolution No. 12-114, summarizing Ordinance No. 12-09 for publication purposes 60 61 Administrator Karlson briefly reviewed the terms of the proposed 20 year franchise agreement with 62 Centennial Utilities. He is requesting that the council approve the second reading of the ordinance on 63 the agreement. He is also requesting approval of a resolution authorizing summary publication of the 64 ordinance. 65 66 Council Member Roeser moved to waive full reading of Ordinance No. 09-12. Council Member 67 O'Donnell seconded the motion. Motion carried on a unanimous voice vote. 68 69 Council Member O'Donnell moved to approve the 2nd reading and adoption of Ordinance No. 09-12 �-- 70 as presented. Council Member Roeser seconded the motion. Motion carried: Yeas; 5;Nays none. 71 72 Council Member Roeser moved to approve Resolution No. 12-114 as presented. Council Member 73 Rafferty seconded the motion. Motion adopted on a unanimous voice vote. 74 75 3B) Resolution No. 12-109, Approving a Joint Powers Agreement with Anoka County for 76 Assessment of Property—Administrator Karlson explained that, based on council direction, staff has 77 reviewed the prospect of obtaining assessment services through other means, i.e. a contract with a 78 private company or having in-house staff As he explained at the council work session, he isn't 79 seeing savings through other means that would justify a contract change. Staff is recommending that 80 the city continue the contract with Anoka County for the services. 81 82 Council Member Roeser moved to approve Resolution No. 12-109, as presented. Council Member 83 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 84 85 3C) 1st Reading of Ordinance No. 12-12, Establishing the 2013 City Fee Schedule—City Clerk 86 Bartell explained that for efficiency and clarity, city fees are consolidated into one schedule that is 87 adopted annually. The 2013 proposed fee schedule is before the council and it includes several staff 88 recommended changes that are noted in red in the ordinance. The changes are to remove obsolete 89 language and to adjust building permit and land use fees. Staff is recommending that the council 90 approve the 1st reading of Ordinance No. 12-12. 2 COUNCIL MINUTES November 26,2012 APPROVED 91 92 Council Member O'Donnell moved to approve the 1st Reading of Ordinance No. 12-12 as presented. 93 Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 94 95 PUBLIC SAFETY DEPARTMENT REPORT 96 97 There was no report from the Public Safety Department. 98 99 PUBLIC SERVICES DEPARTMENT REPORT 100 101 There was no report from the Public Services Department. 102 103 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 104 105 6A) Resolution No. 12-117, Authorizing Land Acquisition for the Otter Lake Road Extension 106 Project—Community Development Director Grochala reviewed the past year and half's work on 107 putting together this road extension project. There are two properties affected by the expansion and 108 staff has met with those owners. State law provides the process to proceed with the type of property 109 acquisition required. A settlement agreement will be sought and brought to the council. Staff 110 requests authorization to proceed on offers for land acquisition. 111 112 Council Member Rafferty moved to approve Resolution No. 12-117 as presented. Council Member 113 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 114 --115 B) Consider Resolution No. 12-115 Approving Pay Request 2F (Final) and Compensating 116 Change Order No. 1, 2011 Sealcoat Project—City Engineer Wedel explained that the resolution 117 approves the final payment and change order to finalize the 2011 Sealcoat Project. The change order 118 relates primarily to additional crack sealing that was required and is a reasonable change. The total 119 project cost is still within the city's budget. 120 121 Council Member Rafferty moved to approve Resolution No. 12-115 as presented. Council Member 122 Roeser seconded the motion. Motion carried on a unanimous voice vote. 123 124 C) Consider Resolution No. 12-116 Approving Pay Request 2F (Final), Change Order#1 & 125 Compensating Change Order#2, 2012 Mill & Overlay Project—City Engineer Wedel explained 126 that the resolution approves the final payment and two change orders to finalize the 2012 Mill and 127 Overly project. The changes are reasonable and staff is recommending the resolution be approved. 128 129 Mayor Reinert thanked Mr. Wedel for his fine work, recognizing that one of the change orders is 130 actually a reduction. 131 132 Council Member Roeser moved to approve Resolution No. 12-116 as presented. Council Member 133 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 134 135 UNFINISHED BUSINESS 3 COUNCIL MINUTES November 26, 2012 APPROVED 136 137 There was no Unfinished Business. 138 139 NEW BUSINESS 140 141 There was no New Business. 142 143 COMMUNITY CALENDAR 144 145 Community Calendar—A Look Ahead 146 November 26,2012 through December 10,2012 147 4. Monday, December 3 6:30 pm, Council Chambers Park Board 148 NI,. Monday, December 3 5:30 pm, Council Chambers Council Work Session 149 Thursday, December 6 8:00 am, Community Room EDAC 150 Monday, December 10 6:30 pm, Council Chambers City Council Meeting 151 152 COMMUNITY EVENTS 153 154 December 8, Breakfast with Santa at the Lino Lakes Senior Center from 8:30 to 10:00 a.m. 155 Everyone will enjoy a delicious breakfast and children ages 18 months— 10 years will have the 156 opportunity to decorate gingerbread cookies, make holiday crafts and have their picture taken with 157 Santa. Advance registration is required. Please download the Breakfast with Santa form from the city 158 website at www.ci.lino-lakes.mn.us. 159 160 December 12 and 13, Secret Holiday Shop, Lino Lakes City Hall from 4:30—7 p.m.: The Secret 161 Holiday Shop is the perfect opportunity for children to shop in a safe and supervised environment, 162 learn how to budget their money, make decisions and buy something special for their family and 163 friends. Items range in price from $0.25 - $15. All children will be assisted by high school volunteers 164 through their shopping experience (from gift selection to gift wrap), as accompanying adults are not 165 allowed in the show. Remember, this is a secret shop! Come and shop anytime during open hours. 166 The holiday shop is restocked after the first night so shopping is just as good on the second night as 167 the first. No registration is required 168 169 ADJOURN 170 171 There being no further business, Council Member Rafferty moved to adjourn at 7:00 p.m. Council 172 Member Stoesz seconded the motion. Motion carried unanimously. 173 174 These minutes were considered and approved at the regular Council Meeting December 10, 2012. 175 176 177 178' +. ' .�.' 179 Juli. e Bartell, City Cl- k Jeff 'ei rt, ayor 180 4