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Charter Commission
February 21, 2013
Page 1
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS EXCUSED
MEMBERS UNEXCUSED
STAFF MEMBERS PRESENT
OTHERS PRESENT:
FINAL
CITY OF LINO LAKES
CHARTER COMMISSION
February 21, 2013
6:35 p.m.
8:35 p.m.
Bartsch, Dahl, Gunderson, Helgemoe, Lyden, Penn,
Storberg, Sutherland, Trehus, Turcotte, Williams
Aldentaler, Bretoi, Timm
None
None
Mayor Reinert; Council Members Rafferty and Stoesz
Resident John Dehaven
CALL TO ORDER AND ROLL CALL
Chair Lyden called the meeting of the Lino Lakes Charter Commission to order at 6:35 pm on
February 21, 2013.
OPEN MIKE
Mayor Reinert addressed the Commission regarding his discussion with Chair Lyden regarding
the proposed joint meeting between the Commission and the City Council. He distributed a
document that outlined an agenda for the discussion. He stated that the proposed attendance of
the Commission's attorney at the joint session was not totally dismissed. He also indicated that
the topic of having an outside resource (such as TimeSavers) provide secretarial services for
commission meetings was discussed at a Council work session and that staff are looking at the
costs involved. It is to be on the agenda for the next work session. At this point the reaction of
the Council is "no hoorays and no no -ways".
APPROVAL OF AGENDA
An item to be 7A was added under New Business, Secretarial Services. MOTION by
Commissioner Dahl, seconded by Commissioner Sutherland, to approve the agenda as amended.
Motion passes unanimously.
APPROVAL OF MINUTES
MOTION by Commissioner Sutherland, seconded by Commissioner Turcotte to approve the
minutes of November 8, as corrected. Motion passes unanimously
UNFINISHED BUSINESS
45 Karen Marty Attorney expenses incurred — no new information
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Charter Commission
February 21, 2013
Page 2
46
47 NEW BUSINESS
48
49 Secretarial Services.
50 Commissioner Gunderson reported that she could not find information about the continued
51 existence of Time Savers (the service used in the past). Her research led her to conclude that the
52 Commission would likely be contracting with an individual such as a legal secretary rather than a
53 service. Commissioner Gunderson indicated she would be willing to investigate the fees charged
54 for these services. Commissioner Sutherland said she has knowledge of secretarial resources as
55 does Commissioner Helgemoe whose wife has access to possible services. Commissioner
56 Trehus recommended reaching out to the former owner of Time Savers to determine if she could
57 provide referrals.
58 Mayor Reinert asked if the information about the fees could be forwarded to him so that he can
59 share them with the Council.
60
61 Shenandoah neighborhood
62 Chair Lyden indicated that a citizen had expressed concern about the condition of the roads in
63 their neighborhood. The citizen has written to the Council and has received no response. The
64 Chair proposes that the citizen be given a chance to have his concerns heard at a Commission
65 meeting.
66 Mayor Reinert commented that there is a comprehensive road maintenance plan and that it is
67 currently up-to-date and fully funded. However, he noted that the roads in the Shenandoah area
68 may be beyond repair and are likely to need re -building. After discussion among Commissioners
69 Chair Lyden indicated he would invite the citizen to attend a meeting.
70
71 Charter Commission's two amendments
72 Chair Lyden indicated that based on some information he had recently obtained the amendments
73 that had been proposed for the 2012 ballot were not unconstitutional as had been determined by
74 the City's Attorney.
75 MOTION by Commissioner Trehus, seconded by Commissioner Sutherland, that Chair Lyden
76 engage Attorney Karen Marty regarding the Commission's two amendments for clarification and
77 to develop wording as appropriate. Motion passed with 1 abstention.
78 During the discussion of the motion, Commissioner Bartsch raised questions about the attorney's
79 competence. Commissioner Sutherland requested that a discussion of current legal services be
80 added as an item on the agenda for the next Commission meeting.
81
82 Commissioner Sutherland departed at 7:40 p.m.
83
84 Meeting between the Mayor and the Chair.
85 Chair Lyden reported on his meeting with the Mayor, commenting that the Mayor indicates he is
86 open and receptive to getting together to discuss some of the contentious issues that have been
87 the source of past conflict between the Council and the Commission. Chair Lyden reported that
88 as noted by the Mayor in the Open Mic discussion, the Council is showing willingness to change
89 their perspective on some funding items such as secretarial services for the Commission
90 meetings. However, in commenting on the proposed agenda distributed by the Mayor at the
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Charter Commission
February 21, 2013
Page 3
91 beginning of the meeting, he said that what was being proposed by the Mayor did not align with
92 what they had discussed.
93 MOTION by Commissioner Trehus, seconded by Commissioner Turcotte, to deny the agenda as
94 proposed by the Mayor and to propose the one proposed by the Chair.
95 That agenda is as follows: After the Charter Commission is done with the vote, if it is voted
96 down and no Commissioner has anything to add to the Council's Charter amendment, the
97 amendment fails. Any further consideration by one or more Charter Commissioners will require
98 a formal request to the Charter Commission for reviewing the City Council's 2012 proposed
99 Charter amendment. This concludes the joint meeting between the City Council and the Charter
100 Commission. The purpose of the meeting is consideration of adoption by ordinance the Charter
101 amendment as proposed by the City Council to the voters in 2012.
102
103 After a brief break the meeting reconvened at 8:13 p.m.
104 Motion passes with 2 opposed.
105 ADJOURN
106
107 MOTION by Commissioner Bartsch, seconded by Commissioner Turcotte, to adjourn the
108 meeting at 8:35 pm. Motion carried unanimously.
109
110
111
112 Respectfully Submitted,
'113
114 Margaret (Marg) Penn
115 Commissioner and Secretary
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