HomeMy WebLinkAbout07-25-2013 MinutesCharter Commission
July 25, 2013
Page 1
1 FINAL
2 CITY OF LINO LAKES
3 CHARTER COMMISSION
4
5
6 DATE July 25, 2013
7 TIME STARTED 6:30 p.m.
8 TIME ENDED 9:30 p.m.
9 MEMBERS PRESENT Bretoi (left the meeting at 8:50 p.m.), Dahl, Lyden,
10 Gunderson, Penn, Storberg, Trehus, Turcotte,
11 Aldentaler (left the meeting at 7:50 p.m.), Bartsch, and
12 Timm
13 MEMBERS EXCUSED Helgemoe, Sutherland, Williams, and Zastrow
14 MEMBERS UNEXCUSED None
15 STAFF MEMBERS PRESENT City Clerk Julie Bartell and City Administrator Jeff
16 Karison
17 OTHERS PRESENT: Mayor Jeff Reinert and Council Members Dale Stoesz
18 and Rob Rafferty
19
20 CALL TO ORDER AND ROLL CALL
21 Chair Lyden reconvened the meeting of the Lino Lakes Charter Commission at 6:37 pm on July
22 25,2013.
23
24 PLEDGE OF ALLEGIANCE
25 Chair Lyden lead the Pledge of Allegiance.
26
27 SETTING THE AGENDA
28 Chair Lyden moved item 6C to review as item Al.
29
30 Commissioner Penn asked to add an item regarding TimeSaver and minute taking.
31
32 Chair Lyden believed TimeSaver would be included in the discussion for item 6A.
33
34 Agenda was accepted as presented without additions.
35
36 OPEN MIC/PUBLIC COMMENT
37 Councilmember Dale Stoesz, 309 Linda Court, stated that the last time he spoke under open mic
38 was prior to the November election regarding the amendment to the Charter. He offered that the
39 Commission vote on the Charter and pass the amendments. He believed that an agenda could be
40 set for a joint meeting where this issue could be discussed and a solution could be found. He
41 stated that he and Mayor Reinert drafted a response to the letter received from Chair Lyden and
42 presented that letter to the Commission.
43 Commissioner Storberg referenced a Charter proposed in 2007 which did not require votes to
44 complete roadwork and questioned why that was not included in the documentation.
Charter Commission
July 25, 2013
Page 2
--,45 Chair Lyden stated that he received a letter from the Mayor and he composed a response, which
46 he passed out to the Commission. He noted that these letters are not on the agenda and is simply
47 for the Commission to review.
48
49 APPROVAL OF MEETING MINUTES
50 Commissioner Bretoi stated that in reference to the Members present, he should be listed as
51 excused.
52
53 Commissioner Penn referenced line 20, it should state, "Chair Dahl Lyden..."
54
55 Commissioner Trehus referenced the approval of meeting minutes from the previous November
56 meeting and noted that the corrections to the minutes should be listed.
57
58 Commissioner Gunderson stated that her notes from the February meeting included an action
59 item regarding research for professional secretary services and presenting that to the Council.
60 She stated that she spoke with Commissioner Penn, who did not remember a motion being made,
61 but believed that there may have been an action item at that meeting. She noted that she did
62 attend the Council meeting in March following the February meeting.
63
64 Commissioner Trehus believed that Commissioner Gunderson moved forward on that item
65 following consensus rather than a formal motion. He noted that other Commissioners also
66 proceeded to collect additional information.
67
68 Commissioner Gunderson asked to add the following statement "Upon completion of research
69 Commissioner Gunderson agreed to present a budget request at a future Worksession"
70
71 Commissioner Turcotte suggested that someone review the audio recording of the meeting.
72
73 Commissioner Gunderson volunteered to meet with Commissioner Dahl to review the tape.
74
75 MOTION by Commissioner Gunderson, seconded by Commissioner Turcotte, approving the
76 meeting minutes of February 21, 2013.
77
78 Motion passed unanimously. (Commissioners Penn and Timm abstained)
79
80 OLD BUSINESS
81
82 A. Last year, the City Council proposed two housekeeping amendments seeking to
83 bring dates and timing into compliance with the new State Statutes, Section 4.02.
84 Filing for Office and Section 8.04, Subdivision 2, Council suggested adoption of this
85 Charter amendment by ordinance.
86 MOTION by Commissioner Timm, seconded by Commissioner Dahl, requesting adoption of an
87 ordinance to amend Section Four of the City Charter to change the filing period to mirror the
,.� 88 language of the State Statute as identified as the clean copy submitted by the Charter
89 Commission Attorney.
2
Charter Commission
July 25, 2013
Page 3
—. 90 Motion passed 10 - 1 (Turcotte opposed).
91
92 MOTION by Commissioner Timm, seconded by Commissioner Trehus, requesting an ordinance
93 to amend Section Eight of the City Charter regarding special improvements to amend the time
94 period to allow sufficient time to include a special improvement process on the ballot.
95
96 Motion passed 10 - 1 (Turcotte opposed).
97
98 Chair Lyden thanked Ms. Bartell for her assistance and professionalism.
99
100 B. Commissioner Gunderson's Report on Secretarial options for minute taking for all
101 Charter meetings.
102
103 MOTION by Commissioner Gunderson, seconded by Commissioner Dahl, directing Chair Lyden
104 to send a statement to the City Administrator and City Council to not have TimeSaver attend
105 future meetings.
106
107 MOTION by Commissioner Bretoi, seconded by Commissioner Timm, requesting a FRIENDLY
108 AMENDMENT to the original motion to only accept the provision of assistance from
109 TimeSaver, as noted in the City Council meeting minutes of March 25, 2013 and the
110 Commission pursue the current process where the draft minutes are submit only to the Chair for
111 distribution, and the minutes are reviewed by the Commission for approval at the following
12 Commission meeting, after which time the meeting minutes will become official and can be
113 posted.
114
115 MOTION by Commissioner Bretoi, seconded by Commissioner Timm, to call the vote to
116 question.
117
118 Motion passed 8 – 2 (Trehus and Turcotte opposed)
119
120 Motion passed 9 –1 (Turcotte opposed).
121
122 The Commission thanked Ms. Bartell for her assistance.
123
124 C. Commissioner Gunderson's concern regarding the two meetings of October 11,
125 2012, and April 11, 2013 that had been postponed.
126
127 MOTION by Commissioner Storberg, seconded by Commissioner Bartsch, requesting that the
128 Charter Commission hold only two meetings during a one-year period.
129
130 Chair Lyden declared the motion to be out of order.
131
132
133
134
3
Charter Commission
July 25, 2013
Page 4
----135 NEW BUSINESS
36
137 A. Consideration of forming a subcommittee for the evaluation and confirmation of
138 City's public information regarding Council's 2012 Charter amendment.
139
140 MOTION by Commissioner Gunderson, seconded by Chair Lyden, for the Charter Commission
141 to form a public relations subcommittee composed of at least three Charter Commission
142 members.
143
144 MOTION by Commissioner Trehus, seconded by Chair Turcotte, that the Charter Commission
145 form a subcommittee of one member, to be the Chair, with Commissioners submitting issues
146 regarding the disparity of communication that occurred during the last election.
147
148 Motion failed 4-4-1. (Timm, Penn, Storberg and Gunderson opposed) (Bartsch abstained).
149
150 MOTION by Commissioner Gunderson, seconded by Commissioner Timm, to call the question.
151
152 Motion failed 5 - 4 (Trehus, Turcotte, Lyden, and Dahl opposed).
153
154 There being no further discussion the motion was called to question.
155
156 Motion failed 3 — 6 (Trehus, Turcotte, Bartsch, Storberg, Lyden, and Dahl opposed).
57
158 ADJOURN
159
160 MOTION by Commissioner Dahl, seconded by Commissioner Bartsch, to adjourn the meeting at
161 9:30 p.m. Motion carried unanimously.
162
163 Drafted by: Amanda Staple, TimeSaver Off Site Secretarial, Inc.
4