HomeMy WebLinkAbout01-24-2011 Council Minutes (2) CITY COUNCIL WORK SESSION January 24,2011
APPROVED
CITY OF LINO LAKES
2 MINUTES
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4 DATE : January 24,2011
5 TIME STARTED : 5:30 p.m.
6 TIME ENDED : 6:30 p.m.
7 MEMBERS PRESENT : Council Members Gallup, O'Donnell,
8 Roeser, Rafferty and Mayor Reinert
9 MEMBERS ABSENT : none
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12 Staff members present: City Administrator Jeff Karlson; Community Development
13 Director Michael Grochala; Police Captain Kent Strege; City Planner Jeff Smyser;
14 Finance Director Al Rolek; Environmental Coordinator Marty Asleson; City Engineer
15 Jim Studenski; City Clerk Julie Bartell
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17 REVIEW REGULAR AGENDA ITEMS
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19 Consent Agenda—The council reviewed the consent agenda, Items 1 A through 1M.
20 Police Chief Strege commented on Items 1K and 1L, authorizing the police department to
21 participate in the Highway Enforcement Aggressive Traffic Project and the DWI Task
22 Force. Both programs are effective ways to address driving problems and bring the
23 resources of many departments together to maximize the impact. The Mayor asked for
24 assurance that, during these difficult economic times,the department will not be pulling
25 resources away from important local work; Chief Strege explained that the officers are paid
26 overtime for their work with these special projects so there is no diminishment of their
27 regular duties.
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29 Regarding the expenditures list, a council member questioned the number of payment
30 entries for Gold Star Auto Body. Doesn't the city have insurance through the League of
31 Minnesota Cities(LMC)to pay for damage to city vehicles? Finance Director Rolek
32 responded that generally the city pays and then receives reimbursement from the LMC.
33 The council member wondered if there is an issue related to the number of accidents (most
34 are police cars)that can be addressed. Chief Strege explained that when an accident
35 occurs there is a very thorough review and needed changes are addressed through that
36 process.
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38 Item 2A),Resolution No. 11-08 amending the 2010 Operating Budget—Finance
39 Office Rolek explained that staff is bringing forward a resolution that most accurately
40 reflects the 2010 budget at this time. It includes adjustments such as personnel changes,
41 actual costs incurred and tax increment receipts. Of course the actual revenue and
42 expenditures are not final yet.
43 Item 6Ai and 6Aii), Ordinance No. 02-11 and No. 01-11, relating to Open Air Markets
44 -City Planner Smyser explained that that this is a recommended second reading of
45 ordinances the council considered two weeks previous. Item 6Ai adds some definitions to
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CITY COUNCIL WORK SESSION January 24,2011
APPROVED
46 the city's zoning ordinance regarding open air markets, transient merchants and community
47 gardens; there was not language in the ordinance on those items. Item 6Aii would make
48 corresponding changes to the city code under the transient merchant license process and
49 the special event process.
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51 Item 6B), Ordinance No. 03-11 regarding Motor Vehicle Sales Lots—City Planner
52 Smyser noted this ordinance is a second reading also. It accomplishes adding a better
53 description of this type of business into the city's zoning code.
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55 Item 6C), Ordinance No. 04-11, regarding Home Occupations—City Planner Smyser
56 reported that the ordinance amends the recently adopted home occupation regulations to
57 reflect changes in allowing retail sales. A council member noted that this change was
58 brought about by a resident coming forward and pointing out a problem in the city's
59 regulations. The time frame for addressing a concern and accomplishing a change like this
60 is about three months, much of that due to state law.
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62 Item 6D), Ordinance No. 05-11, regarding Solid Waste Collection Times—
63 Environmental Coordinator Asleson reported that this is also a second reading. The
64 ordinance would change the city code relative to solid waste collection. Haulers will not
65 be allowed to pick up before 7:00 a.m. in residential areas and before 6:00 a.m. in
66 commercial areas.
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68 Item 6E), Resolution 11-01,Change Order and Final Payment on 2010 Overlay
69 Project—City Engineer Studenski explained that the 2010 Overlay Project is complete.
70 Some additional work was done by the contractor but the project still came in just $500
71 over their bid and also well under the city's estimate. All documents are in on the project
72 and the work is acceptable. This action would close out the project.
73
74 Item 6Fi and 6Fii), Resolution No. 1, Plans and Specifications for the 2011 Sealcoat
75 and 2011 Overlay projects—City Engineer Studenski explained that these efforts are
76 annual based on the city's adopted pavement management plan. Both operations extend
77 the life of the city's roadways.
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79 The council also received an update from Mr. Studenski on the Pine Street Improvement
80 Project. The project is complete, the work well done and the residents seem satisfied with
81 the work and costs, which came in under estimate.
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83 Item 6G), Resolution No. 11-05, contract with EOR,Inc. for the 2011 Local Water
84 Management Plan—Community Development Director Grochala provided the council
85 with the staff report. This would authorize preparation of a local water management plan
86 for the city. The Rice Creek Watershed District completed their local plan in June of last
87 year and that had followed the Vadnais Lakes Area Water Management Organization
88 (VLAWMO)update. The city is required to redo its plan to be consistent with those
89 plans (within two years of the VLAWMO update). Staff got a proposal from EOR, Inc., a
90 firm well familiar with water resources in Lino Lakes from past experience and work, for a
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CITY COUNCIL WORK SESSION January 24, 2011
APPROVED
91 project specifically outlined by staff. He noted the proposed cost of the contract and that it
92 would be funded through the Surface Water Management Fund.
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94 The council discussed the cost of the proposed contract and the recommended contractor
95 and work plan. The council would like to receive a presentation on the work at a future
96 work session; the item will not be considered at tonight's council meeting.
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98 Item 6H, Resolution No. 11-06 and 11-07 relating to Traffic Signal Improvement
99 Projects—Community Development Director Grochala reported that there are proposals
10o from TKDA to provides plans and specifications for the two intersection improvement
101 projects that were recently approved (Ware Rd/Birch Street and Main St/Lake Dr). He
102 reviewed the costs.
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I04 These minutes were considered, corrected and approved at the regular Council meeting held on
105 February 14, 2011.
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109 - �'~� A_ PA
110 Julienne Bartell, •ity -rk Jeff ' -in , Mayor
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