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Home My WebLink About01-24-2011 Council Minutes COUNCIL MINUTES January 24,2011 APPROVED CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : January 24, 2011 6 TIME STARTED : 6:35 p.m. 7 TIME ENDED : 7:12 p.m. 8 MEMBERS PRESENT : Councilmember Gallup, O'Donnell, Rafferty, 9 Roeser, and Mayor Reinert 1 o MEMBERS ABSENT : none 11 12 Staff members present: City Administrator Jeff Karlson; City Attorney Joseph Langel; Community 13 Development Director Michael Grochala; Chief of Police Kent Strege; Finance Officer Al Rolek; 14 Environmental Coordinator Marty Asleson; City Engineer Jim Studenski; City Planner Jeff Smyser; 15 and City Clerk Julie Bartell 16 17 PUBLIC COMMENT 18 19 No public comment. 20 21 SETTING THE AGENDA 22 23 The agenda was amended to remove Item 6G. `-- 24 25 CONSENT AGENDA 26 27 Council Member Gallup moved to approve the Consent Agenda, Item 1 A through 1M. Council 28 Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 29 30 ITEM ACTION 31 32 Consideration of Expenditures: 33 34 January 24, 2011 (Check No. 89925 — 35 90026, $185,518.52) Approved 36 37 Centennial Fire District (Check No. 4646— 38 4677, $35,323.53) Approved 39 40 January 4, 2011 Work Session Minutes Approved 41 42 January 10, 2011 Council Meeting Minutes Approved 43 44 Exempt Permit for Raffle, Centerville Lions Approved L.,45 1 COUNCIL MINUTES January 24,2011 APPROVED 46 Excluded Raffle Event, Lino Lakes Elementary PTO Approved 47 48 Excluded Raffle Events, Rice Lake Elementary PTO Approved 49 50 Resolution No. 11-04, Temporary On-Sale Liquor, 51 Lino Lakes Lions Approved 52 53 December 20, 2010 Closed Council Meeting Minutes Approved 54 55 December 20, 2010 Council Meeting Minutes Approved 56 57 January 4, 2011 Special Council Meeting Minutes Approved 58 59 Resolution No. 11-09, Police Department Participation 60 in DWI Task Force Approved 61 62 Resolution No. 11-10, Police Department Participation 63 In HEAT Project Approved 64 65 Resolution No. 11-13, amending the city's flexible 66 Spending accounts plan Approved 67 68 FINANCE DEPARTMENT REPORT, AL ROLEK 69 70 2A) Resolution No. 11-08,Amending the 2010 Operating Budget—Finance Officer Rolek 71 reported that the amendments proposed to the 2010 budget more accurately reflect current projections 72 for 2010 and include impacts on revenues and expenditures such as investments, building activities, 73 personnel, fuel costs and snow services. 74 75 Council Member O'Donnell moved to approve Resolution No. 11-08 as presented. Council Member 76 Rafferty seconded the motion. Motion adopted on a unanimous voice vote. 77 78 ADMINISTRATION DEPARTMENT REPORT,DAN TESCH 79 80 There was no report from the Administration Department 81 82 PUBLIC SAFETY DEPARTMENT REPORT, KENT STREGE 83 84 There was no report from the Public Safety Department. 85 86 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 87 88 There was no report from the Public Services Department. 89 90 COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MICHAEL GROCHALA 2 COUNCIL MINUTES January 24, 2011 APPROVED 91 92 A) Open Air Markets, Transient Merchants, and Community Gardens 93 i. Second Reading and Passage of Ordinance Number 02-11,Amending the 94 zoning ordinance requirements regarding Open Air Markets,Transient Merchants, and 95 Community Gardens—City Planner Smyser reported that the ordinance will update the city's zoning 96 ordinance to: 1) allow for community gardens in the city(on city land only) and establish a process 97 for obtaining an agreement to operate; 2) allow for open air markets in all zoning districts with the 98 issuance of a special event permit through the city; and 3) allow certain roadside activities in all 99 zoning districts with the issuance of a transient merchant license through the city. 100 101 Council Member Rafferty moved to dispense with full reading of the ordinance. Council Member 102 Roeser seconded the motion. Motion carried on a unanimous voice vote. 103 104 Council Member Rafferty moved to approve second reading and passage of Ordinance No. 02-11 as 105 presented. Council Member Roeser seconded the motion. Motion carried: Yeas; 5;Nays none. 106 107 ii. Second Reading and Passage of Ordinance Number 01-11,Amending City Code 108 Chapter 615 definition of the term Special Event to include Open Air Markets—City Planner 109 Smyser explained that the ordinance amends the city code to match the changes referred to above in 110 the zoning ordinance. 111 112 Council Member O'Donnell moved to dispense with full reading of the ordinance. Council Member ' 13 Rafferty seconded the motion. Motion carried on a unanimous voice vote. x--114 115 Council Member O'Donnell moved to approve second reading and passage of Ordinance No. 01-11 116 as presented. Council Member Gallup seconded the motion. Motion carried: Yeas; 5;Nays none. 117 118 iii. Resolution No. 11-11, Summary Publication of Ordinance No. 02-11. 119 120 Council Member Gallup moved to approve Resolution No. 11-11 as presented. Council Member 121 Roeser seconded the motion. Motion carried on a unanimous voice vote. 122 123 6B) Second Reading and Passage of Ordinance Number 03-11,Amending the zoning ordinance 124 requirements regarding Motor Vehicle Sales Lots—City Planner Smyser reported that staff is 125 recommending this change to the city's zoning ordinance that would clarify the definition of a outdoor 126 sales lot. The term would be replaced by"motor vehicle sales lot" since that more clearly identifies its 127 intent in the code and clarifies that it is not a temporary use. Parking requirements are also being 128 clarified. 129 130 Council Member Roeser moved to dispense with full reading of the ordinance. Council Member 131 Gallup seconded the motion. Motion carried on a unanimous voice vote. 132 133 Council Member Gallup moved to approve second reading and passage of Ordinance No. 03-11 as 134 presented. Council Member Roeser seconded the motion. Motion carried: Yeas; 5; Nays none. �3S 3 COUNCIL MINUTES January 24, 2011 APPROVED 136 iii. Resolution No. 11-12, Summary Publication of Ordinance No. 03-11. 137 138 Council Member Rafferty moved to approve Resolution No. 11-12 as presented. Council Member 139 Roeser seconded the motion. Motion carried on a unanimous voice vote. 140 6C) Second Reading and Passage of Ordinance Number 04-11,Amending the zoning 141 ordinance requirements regarding Home Occupations—City Planner Smyser explained that the 142 proposed ordinance would amend the city's home occupation regulations. The city council recently 143 discussed those regulations and requested that staff review them as they apply to sale of goods not 144 made on site. 145 146 Council Member O'Donnell moved to dispense with full reading of the ordinance. Council Member 147 Roeser seconded the motion. Motion carried on a unanimous voice vote. 148 149 Council Member Rafferty moved to approve second reading and passage of Ordinance No. 04-11 as 150 presented. Council Member Gallup seconded the motion. Motion carried: Yeas; 5;Nays none. 151 152 6D) Second Reading and Passage of Ordinance No. 05-11 Amending Section 507 of City Code 153 Regarding Solid Waste Collection Times—Environmental Coordinator Asleson reported that the 154 City has received complaints about early solid waste pick up activities in residential areas and is 155 presenting an ordinance that would change the city's regulations to allow no solid waste activity in 156 residential areas before 7:00 a.m. (previously 6:00 a.m.). The commercial/industrial areas could be 157 serviced as early as 6:00 a.m. A council member confirmed that the solid waste haulers have been LA 58 consulted on this change and do not have major concerns. 159 160 Council Member Rafferty moved to dispense with full reading of the ordinance. Council Member 161 Roeser seconded the motion. Motion carried on a unanimous voice vote. 162 163 Council Member Rafferty moved to approve second reading and passage of Ordinance No. 05-11 as 164 presented. Council Member Gallup seconded the motion. Motion carried: Yeas; 5;Nays none. 165 166 6E) Resolution No. 11-01, Approving final payment and change order for 2010 Overlay Project 167 -City Engineer Studenski explained that the 2010 Overlay project has been completed by the 168 contractor, Rum River Contracting Company. There is a change order being requested; with that 169 change, the project would come in very close their bid and under the original estimate. The project is 170 done to staff's satisfaction and he is recommending that the council approve the change order and 171 final payment on the project. 172 173 Council Member O'Donnell moved to approve Resolution No. 11-01 as presented. Council Member 174 Roeser seconded the motion. Motion carried on a unanimous voice vote. 175 176 6F) 2011 Street Maintenance Project: i) Resolution No. 11-02, Authorize preparations of plans 177 and specifications for the 2011 Sealcoat Project—City Engineer Studenski reviewed the basis for 178 the sealcoating project (the city's Pavement Management Plan) and then explained how streets are 79 chosen for the process. 4 COUNCIL MINUTES January 24, 2011 APPROVED 180 181 Council Member Gallup moved to approve Resolution No. 11-02 as presented. Council Member 182 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 183 184 ii) Resolution No. 11-03,Authorizing preparation of plans and specifications for the 2011 185 Overlay Project—City Engineer Studenski reviewed the overlay process and the streets 186 recommended for this year's program. 187 188 Council Member Roeser moved to approve Resolution No. 11-03 as presented. Council Member 189 O'Donnell seconded the motion. Motion carried on a unanimous voice vote. 190 191 6G) Resolution No. 11-05,Approving Professional Services Contract with EOR, Inc. for the 192 2011 Local Water Management Plan - This item had been deleted from the agenda. 193 194 6H) Traffic Signal Improvement Projects: 195 i) Resolution No. 11-06,Authorizing preparation of plans and specifications for the 196 Main St/Lake Dr Intersection Improvement Project; 197 ii) Resolution No. 11-07, authorizing preparation of plans and specifications for the 198 Birch St/Ware Rd Intersection Improvement Project; 199 Community Development Director Grochala explained that these two projects were approved on a 200 ballot question in 2010. They are now included in the County's plans for construction in 2012. It is 201 appropriate to authorize the preparation of plans and specifications for both projects at this time in 202 expectation of a spring 2012 bid letting. A council member recalled that a resident came to the `. 203 council and asked that the signals at these intersections be made bicycle-friendly; Mr. Grochala 204 responded that staff is in the process of investigating how the best bicycle technology can be 205 accommodated in these projects. 206 207 Council Member Gallup moved to approve Resolution 11-06 as presented. Council Member Rafferty 208 seconded the motion. Motion carried on a unanimous voice vote. 209 210 Council Member Roeser moved to approve Resolution No. 11-07 as presented. Council Member 211 O'Donnell seconded the motion. Motion carried on a unanimous voice vote. 212 213 6E) Public Hearing and First Reading of Ordinance No. 06-11 Vacation of an Easement for 214 Drainage and Utility Purposes over all of Lot 5, Block 2, Century Farm North 4th Addition, 215 Anoka County,Minnesota—City Planner Smyser explained that the public hearing on this matter 216 was continued to this evening. However the project is not ready to proceed. Staff is recommending 217 that the council continue the public hearing. 218 219 Council Member Rafferty moved to continue the public hearing. Council Member Roeser seconded 220 the motion. Motion carried on a unanimous voice vote. 221 222 UNFINISHED BUSINESS 223 ` 24 There was no Unfinished Business. 5 COUNCIL MINUTES January 24, 2011 APPROVED 225 c226 NEW BUSINESS 227 228 The Mayor noted a recent article in an area police magazine that includes information on the valuable 229 volunteer program within the Lino Lakes Police Department; it is a good program for the city. 230 231 COMMUNITY CALENDAR: 232 233 Community Calendar—A Look Ahead 234 January 25, 2011 through February 14, 2011 235 d. Tuesday,January 25 6:30 pm, Council Chambers Environmental Board 236 4. Thursday, February 3 8:00 am,Community Room EDAC 237 Monday, February 7 5:30 pm,Community Room Council Work Session 238 44 Wednesday, February 9 6:30 pm,Council Chambers Planning&Zoning Bd 239 4. Monday, February 14 6:30 pm,Council Chambers City Council Meeting 240 241 ADJOURN 242 243 There being no further business, Council Member Rafferty moved to adjourn at 7:12 p.m. Council 244 Member O'Donnell seconded the motion. Motion carried unanimously 245 246 These minutes were considered and approved at the regular Council Meeting, Feb 14, 2011. 247 Le48 digir249 25(Yi. 251 Juliann Bartell, City Jerk Jeff Reine : or 252 6