HomeMy WebLinkAbout01-23-2017 Council Packet EXPANDED AGENDA
CITY COUNCIL AGENDA
Monday, January 23, 2017
***********
City Council Meeting
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Reinert, Council Members Kusterman, Maher, Manthey & Rafferty
City Administrator: Jeff Karlson
COUNCIL WORK SESSION, 6:00 P.M.
Community Room (not televised)
1. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Roll Call - Council Members Rafferty, Kusterman, Manthey, Maher, and Mayor
Reinert were present
Pledge of Allegiance
Open Mike / Public Comment - none
Setting the Agenda: Addition or deletion of agenda items
The agenda was approved as presented
SPECIAL PRESENTATION
Oath of Public Safety Service – Lino Lakes Fire Division Members
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) January 23, 2017 (Check No. 105214 through 105326) in the
amount of $764,801.40.
B) Consider approval of January 3, 2017 Work Session Minutes
C) Consider approval of January 9, 2017 Council Meeting Minutes
D) Consider approval of January 9, 2017 Closed Council Meeting Minutes
E) Consider Approval of 2017 Advisory Board Appointments
F) Consider Resolution No. 17-09, Authorizing special event permit for a Snow
Golf event at Trappers Bar & Grill on February 18 and February 19, 2017
Action Taken: Motion by Kusterman, seconded by Rafferty, to approve
the Consent Agenda, Items 1A through 1C as presented, was adopted
2. FINANCE DEPARTMENT
None
Council Agenda -2- January 23, 2017
EXPANDED AGENDA
3. ADMINISTRATION DEPARTMENT
None
4. PUBLIC SAFETY DEPARTMENT
A) Consider Promotion of Police Officer to Sergeant
Action Taken: Motion by Manthey, seconded by Kusterman, to
approve the Consent Agenda, Items 1A through 1C as presented, was
adopted
B) Consider Hiring of Police Officer
Action Taken: Motion by Rafferty, seconded by Maher, to approve the
Consent Agenda, Items 1A through 1C as presented, was adopted
5. PUBLIC SERVICES DEPARTMENT
None
6. COMMUNITY DEVELOPMENT DEPARTMENT
None
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Action Taken: Motion by Maher, seconded by Rafferty
, to adjourn at 6: was adopted
Community Calendar – A Look Ahead
January 23, 2017 through February 13, 2017
Wednesday, January 25 6:30 pm, Council Chambers Environmental Board
Monday, February 6 6:00 pm, Council Chambers Council Work Session
Thursday, February 9 8:00 am, Community Room EDAC
Monday, February 13 6:30 pm, Council Chambers City Council Meeting
CITY COUNCIL AGENDA
Monday, January 23, 2017
***********
City Council Meeting
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Reinert, Council Members Kusterman, Maher, Manthey & Rafferty
City Administrator: Jeff Karlson
COUNCIL WORK SESSION, 6:00 P.M.
Community Room (not televised)
1. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call
Pledge of Allegiance
Open Mike / Public Comment
Setting the Agenda: Addition or deletion of agenda items
SPECIAL PRESENTATION
Oath of Public Safety Service – Lino Lakes Fire Division Members
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) January 23, 2017 (Check No. 105214 through 105326) in the
amount of $764,801.40.
B) Consider approval of January 3, 2017 Work Session Minutes
C) Consider approval of January 9, 2017 Council Meeting Minutes
D) Consider approval of January 9, 2017 Closed Council Meeting Minutes
E) Consider Approval of 2017 Advisory Board Appointments
F) Consider Resolution No. 17-09, Authorizing special event permit for a Snow
Golf event at Trappers Bar & Grill on February 18 and February 19, 2017.
2. FINANCE DEPARTMENT
None
3. ADMINISTRATION DEPARTMENT
None
4. PUBLIC SAFETY DEPARTMENT
A) Consider Promotion of Police Officer to Sergeant
Council Agenda -2- January 23, 2017
B) Consider Hiring of Police Officer
5. PUBLIC SERVICES DEPARTMENT
None
6. COMMUNITY DEVELOPMENT DEPARTMENT
None
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Community Calendar – A Look Ahead
January 23, 2017 through February 13, 2017
Wednesday, January 25 6:30 pm, Council Chambers Environmental Board
Monday, February 6 6:00 pm, Council Chambers Council Work Session
Thursday, February 9 8:00 am, Community Room EDAC
Monday, February 13 6:30 pm, Council Chambers City Council Meeting
CITY COUNCIL SPECIAL WORK SESSION January 3, 2017
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : January 3, 2017 4
TIME STARTED : 6:00 p.m. 5
TIME ENDED : 8:25 p.m. 6
MEMBERS PRESENT : Council Member Rafferty, Kusterman, 7
Maher, Manthey and Mayor Reinert 8
MEMBERS ABSENT : None 9
10
Staff members present: City Administrator Jeff Karlson; Public Safety Director John 11
Swenson; Community Development Director Michael Grochala; City Planner Katie 12
Larsen; Public Services Director Rick DeGardner; City Engineer Diane Hankee; City 13
Clerk Julie Bartell. 14
1. Police Division Vehicle Replacement Policy – Director Swenson noted the 15
council had requested at a previous meeting to continue discussion of this subject. He 16
also recalled that there was a question about the possibility of leasing public safety 17
vehicles and reported that staff has had preliminary discussions with a vendor and will 18
bring forward a proposal on February 6. The proposal will include all services that the 19
vendor offers. Director Swenson suggested that the council may want to consider 20
postponing the larger discussion until that leasing information comes forward in 21
February. The mayor concurred, noting that staff should not proceed with any vehicle 22
purchasing in the meantime. Council Member Kusterman clarified that the information 23
presented in February will be separated so that the council can see if certain areas make 24
more sense to lease. There will also be a comparison of current costs versus the prospect 25
of finance leasing. 26
27
Director Swenson added that there will be an opportunity for the council to visit Custom 28
Fire in Osceola, Wisconsin to tour their facility. 29
2. Cartegraph Update - Public Services Director DeGardner introduced his 30
administrative assistant, Heather Robinson, who assisted him in a demonstration of the 31
Cartegraph system. The demonstration provided an overview of elements of the 32
Cartegraph system and their use in the Public Services Department: 33
- Asset Management – examples reviewed were location of signs in the city (ability 34
to keep track of sign condition, staff involvement in sign inspection), sewer lines 35
and trees. There was discussion about how staff on the street report lights that are 36
out; the system does identify light responsibility such as Conexxus. 37
- How information goes in/stays up to date – Director DeGardner highlighted the 38
advantage that pulling all the information together has provided; 39
CITY COUNCIL SPECIAL WORK SESSION January 3, 2017
DRAFT
2
- Resources that are tracked - labor, materials, vendors, and equipment; the council 40
saw how staff can track vehicles and related costs and services and what staff 41
anticipates adding in the area of tracking and how staff can attach materials such 42
as instruction manuals or invoices to the records. 43
The mayor asked if there is a plan to measure the value of the system (the cost of time 44
spent to enter information versus how that can be used as a value to the city). Director 45
DeGardner remarked that, from staff’s viewpoint, the system is clearly already providing 46
efficiencies; and he believes that includes efficiencies for the workers in the field. The 47
mayor said it’s clear that the system works; the expectation is buy-in and more 48
participation in the future. The mayor asked when the system will be in complete use and 49
Director DeGardner suggested that this time next year is a goal, adding that a little more 50
focus should come this year to make functionality better. The reporting function will 51
certainly be useful when staff is able to utilize that more. 52
Council Member Rafferty remarked that Cartegraph doesn’t necessarily follow the 53
fueling system. Ms. Robinson explained that data on fuel utilized by department by 54
vehicle is available; fuel vending is actually handled by the PetroVend system. 55
56
The council thanked staff for the presentation and indicated that they see the system is 57
working well for the city and they look forward to full implementation. 58
3. 2018 Street Reconstruction Feasibility Study WSL and LaMotte – 59
Community Development Director Grochala reviewed his written report recalling the 60
council’s previous action to establish a street reconstruction plan. The city has 61
proceeded with the first phase (Shenandoah area) and it turned out well. The second 62
phase was intended for 2019 but staff would now like to bring that up one year. The first 63
step would be a feasibility study, with that information to be used for an updated five year 64
street reconstruction plan to be considered in June of this year (a public hearing would be 65
required). There may also be a project added at the end of that five year period. The 66
statutory process does include allowance for a reverse referendum by petition. The 67
project area or areas would be based on information on costs achieved through the 68
feasibility study. Sewer and water will generally not be included but costs would be 69
identified in case that is possible and desired. Staff has discussed the concept of putting 70
in main lines using utility funding, for availability when people want to hookup. The 71
separation of projects under the concept of financing would be anticipated if there were to 72
be a street and sewer/water project. There was discussion about the existing systems in 73
the area and how they may be impacted in the future. 74
75
The council will receive more information at the city council meeting on the estimated 76
cost of a feasibility study and how that could be separated. Mayor Reinert indicated that 77
he understands that staff will also be proceeding with the process to update the five-year 78
plan for the street reconstruction work. Council Member Kusterman asked that the 79
council receive an overview of the street reconstruction plan process. 80
CITY COUNCIL SPECIAL WORK SESSION January 3, 2017
DRAFT
3
4. Wetland/Natural Resource Restoration Revolving Fund Plan - Community 81
Development Director Grochala noted the City’s work in the area of Wollan Park with 82
the goal of establishing wetland credits. He briefly explained state requirements on the 83
replacement of wetlands. The Wollan Park project has resulted in credits owned by the 84
city which will be recognized by Minnesota Bureau of Water and Soil Resources 85
(BOWSR) and listed for use. The idea of having a city wetland credit bank is to use 86
credits first for city development and then as a funding source for future acquisition of 87
properties with high potential ecological value and restore them as part of the City’s 88
greenway system. Director Grochala suggested that it would be appropriate at this time 89
to put together an official policy for the use of the credits or funds and he recommends 90
that the city hire WSB & Associates to provide that information at the cost noted. 91
Council Member Manthey asked if having land banked helps with the city’s development 92
options. Director Grochala suggested that there could be value to developers having the 93
credits available and secondly it helps to have wetland replaced within the city and this 94
allows us to dictate that more so. Mayor Reinert asked where staff got the idea to use 95
this area for credits and Director Grochala remarked that Environmental Coordinator 96
Asleson initially identified the area as a possible wetland bank especially having 97
identified a number of special species in the area. 98
99
Mr. Grochala also updated the council on the work that is going on currently in the 100
Wollan Park area. Mayor Reinert asked what the wetland will look like finally and Mr. 101
Grochala said it will ultimately be a higher quality wetland with greater diversity of plant 102
life based on measurement. Mayor Reinert asked about the value of the park to the 103
residents of the city and Mr. Grochala said that there will be a trail eventually; this would 104
a passive park area with not much upland. Council Member Manthey recognized that 105
this is an early stage investment that will allow the city to utilize credits in the future and 106
then allow funding for other high priority uses. Mayo r Reinert asked about the 107
topography of the site and Director Grochala explained the wet nature of the land and the 108
challenge of planning any development there. 109
5. Council Updates on Boards/Commissions - 110
111
There were no updates on council activities on boards and commissions. 112
6. Monthly Progress Report – Administrator Karlson reviewed the written report. 113
114
Legion Parking Lot – Director Grochala noted that the American Legion is moving 115
forward on developing a plan to expand their parking and they have submitted plans to 116
the watershed district. He suggests that the City should begin it’s consideration of details 117
for sale of the property and he recommends that the council hold a closed session in the 118
future. Also since the watershed review includes a city signature, he wants the council to 119
be kept aware. Mayor Reinert suggested a closed session after the next council meeting. 120
121
Veterans Memorial – Administrator Karlson remarked that the last discussion resulted in 122
CITY COUNCIL SPECIAL WORK SESSION January 3, 2017
DRAFT
4
some confusion about what the American Legion is recommending as a site. That was 123
clarified to be the land in front of city hall. Mayor Reinert noted that a resolution 124
designating a site would be appropriate as the project moves toward development with an 125
architect; he’d like to see that on an upcoming council agenda. Mayor Reinert added that 126
he’d also like to engage city resident Mary Schmuland who provided expert garden 127
planning services for the area around city hall to also provide advice on plantings around 128
a memorial. 129
130
Upgrade to Council Chambers – Administrator Karlson noted his work with Alpha Video 131
and that they will be providing more information on a project. That company is currently 132
updating their staff. The council will be receiving a preliminary design for the council 133
chambers, based on information from Alpha Video and perhaps North Metro 134
Telecommunications. Administration Karlson added that the city channel is in the 135
process of being updated as well. 136
137
City Salary Data – Council Member Rafferty pointed out the state statute that regulates 138
the posting of top city salaries; he proposes a format where that information appears on 139
the City’s home web page where it will remain permanently. The change is important for 140
full transparency. He provided an example of his suggestion as well as information from 141
other city websites. 142
7. Review Regular Agenda 143
144
Expenditures – Council Member Rafferty asked about the following line items: 145
- Fidelity National Title – Director Grochala explained that is a cost related to the 146
Comcast property and that will eventually be borne by the developer. 147
- Meridian Energy Products – Director DeGardner explained that a portion of the 148
lighting project is being prepaid in order to secure a rebate. 149
- Don Salvander – Administrator Karlson explained his participation in a leadership 150
group. 151
- Emergency Apparatus Ladder 1 – Director Swenson explained the issue identified 152
during a weekly apparatus check that required attention. 153
- Schwabb Volhaber – Air conditioning units here at city hall. 154
155
Council Member Rafferty expressed concern about the use of ink for HP printers – that is 156
an expensive option compared to large rented copiers. 157
158
Council Member Rafferty noted the US Bank card and expenditures that occur. How are 159
those managed? Administrator Karlson explained that the charges are coded to 160
appropriate funds. 161
162
- Comcast Station #2, almost $300 a month bill. Director Swenson noted that is the 163
cost for fiber only to the station; no cable there. 164
165
CITY COUNCIL SPECIAL WORK SESSION January 3, 2017
DRAFT
5
Item 3A, Annual Appointments – Mayor Reinert suggested that the names remain the 166
same and there was no objection from the group. 167
168
Item 4A, Hiring of firefighter Jason Boonstra - Director Swenson indicated that the 169
candidate would actually start training just previous to the council meeting time; there 170
was no objection. Director Swenson also reviewed the promotion item. Mayor Reinert 171
asked that the individuals be present at the council meeting if possible. 172
8. Adjourn 173
The meeting was adjourned at 8:25 p.m. 174
175
These minutes were considered, corrected and approved at the regular Council meeting held on 176
January 23, 2017. 177
178
179
180
181
Julianne Bartell, City Clerk Jeff Reinert, Mayor 182
183
COUNCIL MINUTES January 9, 2017
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
4
DATE : January 9, 2017 5
TIME STARTED : 6:30 p.m. 6
TIME ENDED : 7:15 p.m. 7
MEMBERS PRESENT : Council Member Rafferty, Kusterman, Maher, 8
Manthey, and Mayor Reinert 9
MEMBERS ABSENT : 10
11
Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12
Grochala; Director of Public Safety John Swenson; City Engineer Diane Hankee; City Planner Kaite 13
Larsen; and City Clerk Julie Bartell 14
15
PUBLIC COMMENT 16
17
No one was present to address the council regarding a matter not on the agenda. 18
19
SETTING THE AGENDA 20
21
The agenda was approved as presented. 22
23
CONSENT AGENDA 24
25
Council Member Rafferty moved to approve the Consent Agenda, as presented. Council Member 26
Maher seconded the motion. Motion carried on a voice vote. 27
28
ITEM ACTION 29
30
Consideration of Expenditures: 31
32
January 9, 2017 (Check No. 105061 – 33
105213, $580,448.43) Approved 34
35
December 5, 2016 Council Work Session 36
Minutes Approved 37
38
December 12, 2017 City Council Meeting Approved 39
40
41
FINANCE DEPARTMENT REPORT 42
43
There was no report from the Finance Department. 44
45
COUNCIL MINUTES January 9, 2017
DRAFT
2
ADMINISTRATION DEPARTMENT REPORT 46
47
3A) Consider approval of Annual Appointments – Administrator Karlson noted the annual list 48
of appointments and assignments before the council. He clarified that Council Member Rafferty will 49
be designated as Acting Mayor based on the council’s work session discussion. 50
51
Council Member Maher moved to approve the list of appointment as presented. Council Member 52
Rafferty seconded the motion. Motion carried on a voice vote. 53
54
3B) Consider Resolution No. 17-105, Approving Location of Lino Lakes Veterans Memorial 55
– Administrator Karlson noted the council’s previous discussions and commitment to the addition of 56
a veterans’ memorial within the city. The American Legion in Lino Lakes has offered their support 57
on a location for the memorial. A resolution has been prepared that would approve the placement of 58
the memorial in front of City Hall as they recommend. 59
60
Mayor Reinert noted that this designation is important because professionals will be donating their 61
time to work on the project design and it is fair for them to be clear on the location. 62
63
Council Member Manthey remarked that he will be voting no on the resolution; his decision to vote 64
against the resolution relates to concern about the council possibly not having enough discussion 65
about location and how that could relate to a multi-use area so as to best use the city’s limited 66
resources; it does not represent any concern about honoring those who have served. 67
68
Council Member Rafferty said he’s been vocal about his preferred location here at City Hall and he 69
feels there has been good discussion on the topic. Mayor Reinert said the council has been discussing 70
the matter for more than two years. He suspects that a combination of government privately donated 71
funds will end up funding the memorial. 72
73
Council Member Kusterman moved to approve Resolution No. 105 as presented. Council Member 74
Rafferty seconded the motion. Motion carried on a voice vote; Council Member Manthey and Maher 75
recorded as voting no. 76
77
3C) Consider Six-Month Extension of Recycling Intern – Administrator Karlson explained the 78
staff recommendation to extend the position of Nan Jia as the city’s recycling intern. 79
80
Council Member Kusterman moved to approve the extension of employment as recommended. 81
Council Member Manthey seconded the motion. Motion carried on a voice vote. 82
83
PUBLIC SAFETY DEPARTMENT REPORT 84
85
4A) Consider Hiring Paid On-Call Firefighter – Public Safety Director Swenson reviewed the 86
written report explaining the process and recommending hiring of Jason Boonstra as a Paid On-Call 87
Firefighter. His hiring would bring the number of firefighters to 44. 88
89
COUNCIL MINUTES January 9, 2017
DRAFT
3
Council Member Kusterman moved to approve the hiring of Jason Boonstra as recommended. 90
Council Member Manthey seconded the motion. Motion carried on a voice vote. 91
92
4B) Consider Promotion of Paid On-Call Firefighter to Rank of Fire Lieutenant – Public 93
Safety Director Swenson reviewed his recommendation to proceed with the promotion of Mark 94
Hokkanen to the position of lieutenant. He reviewed Mr. Hokkanen’s experience. 95
96
Council Member Kusterman moved to approve the promotion of Mark Hokkanen as recommended. 97
Council Member Manthey seconded the motion. Motion carried on a voice vote. 98
99
PUBLIC SERVICES DEPARTMENT REPORT 100
101
There was no report from the Public Services Department. 102
103
COMMUNITY DEVELOPMENT DEPARTMENT REPORT 104
105
6A) Consider Resolution No. 17-04, Approving Payment No. 5 and Final, NorthPointe 2nd 106
Street and Utility Improvements – City Engineer Hankee reviewed the written staff report outlining 107
the request to make a final payment to the contractor for the street and utility improvements 108
associated with the NorthPointe development. The costs of the project will be assessed to the propert 109
owner/developer who requested the work. Staff is prepared to recommend a final payment as 110
outlined in the report. 111
112
Council Member Manthey moved to approve Resolution No. 17-04 as presented. Council Member 113
Kusterman seconded the motion. Motion carried on a voice vote. 114
115
6B) Consider Resolution No. 17-03, Approving Site Improvement Performance Agreement 116
for Eagle Liquors (Marketplace Building B) – City Planner Larsen reviewed the staff report that 117
provides information on a new development (Eagle Liquor relocation). Staff is requesting approval of 118
a site improvement agreement to accompany this project. Mayor Reinert remarked that it is good to 119
see a business expanding within the city. 120
121
Council Member Kusterman moved to approve Resolution No. 17-03 as presented. Council Member 122
Rafferty seconded the motion. Motion carried on a voice vote. 123
124
6C) Consider Resolution No. 17-06 Approving Site Improvement Performance Agreement 125
for Waldoch Farm (8174 Lake Drive) – City Planner Larsen explained that the Waldoch Farms 126
business is planning to expand their parking lot. Staff recommends approval of the standard site 127
improvement agreement that would oversee this project. Council Member Kusterman noted the map 128
in the staff report and asked for clarification on the location of the new parking. Council Member 129
Manthey clarified that the parking lot will be bituminous. 130
131
Council Member Manthey moved to approve Resolution No. 17-06 as presented. Council Member 132
Kusterman seconded the motion. Motion carried on a voice vote. 133
134
COUNCIL MINUTES January 9, 2017
DRAFT
4
6D) Consider Resolution No. 17-07, Authorizing Report on Improvements, West Shadow and 135
LaMotte Area Improvement Project – Community Development Director Grochala reviewed his 136
written report outlining the history of the street improvement program in the city and requesting 137
authorization to prepare feasibility information for both the West Shadow and LaMotte 138
neighborhoods. He briefly reviewed how utitily consideration is being viewed at this point. The 139
feasibility report would be prepared by the city’s consultant WSB Associates. He reviewed the 140
statutory process under which a City’s Street Reconstruction Plan project could proceed. He 141
reviewed the possible schedule allowing construction as early as 2018. 142
143
Mayor Reinert asked if utility inclusion could be requested by petition and Mr. Grochala indicated 144
that is possible. The costs related to utilities will be included as an option in the feasibility study. 145
Mayor Reinert noted that the West Shadow Lake Drive streets are actually to the point of being 146
dangerous after a long history of considering but not moving forward with improvements; he sees the 147
path here should be more attractive to the residents and he is hopeful. 148
149
Council Member Kusterman noted that the city approved a five year plan that included these projects 150
but now additional approval is needed. Director Grochala explained that the plan approved 151
previously by the council included issuance of bond funding for the Shenandoah project; these 152
neighborhoods were included but without the funding authority. Additionally this moves the 153
project(s) up a year. 154
155
Council Member Kusterman moved to approve Resolution No. 17-07 as presented. Council Member 156
Manthey seconded the motion. Motion carried on a voice vote. 157
158
Director Grochala added that a neighborhood notice will be sent by the City Engineer very soon to get 159
information into their hands and discussion underway. 160
161
6E) Consider Resolution No. 17-08, Authorizing Preparation of Wetland and Natural 162
Resource Revolving Fund Plan – Community Director Grochala reviewed the written report 163
requesting authorization to establish a revolving fund plan/policy related to the city’s wetland bank 164
and credits related to the Woolan Park project. He reviewed the process of banking wetland credits 165
and how they could be used. Staff’s recommendation is for WSB & Associates to develop a plan 166
based on the city’s direction. 167
168
Council Member Manthey moved to approve Resolution No. 17-08 as presented. Council Member 169
Kusterman seconded the motion. Motion carried on a voice vote. 170
171
UNFINISHED BUSINESS 172
173
There was no Unfinished Business. 174
175
NEW BUSINESS 176
177
There was no New Business. 178
179
COUNCIL MINUTES January 9, 2017
DRAFT
5
COMMUNITY EVENTS 180
181
MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, January 21 182
from 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. 183
184
CHRISTMAS TREE RECYCLING - DROP OFF is located at Sunrise and Country Lakes Parks. 185
Trees will be accepted until January 15, 2017. Both locations have a sign posted indicating the drop-186
off location. For more information, please contact 651-982-2440 187
188
COMMUNITY CALENDAR 189
190
191
Community Calendar – A Look Ahead 192
January 9, 2017 through January 23, 2017 193
Wednesday, January 11 6:30 pm, Council Chamber Planning & Zoning 194
Monday, January 16 CITY HALL CLOSED Martin Luther King 195
Monday, January 23 6:00 pm, Community Room Council Work Session 196
Monday, January 23 6:30 pm, Council Chambers City Council Meeting 197
198
199
ADJOURN 200
201
There being no further business, Council Member Maher moved to adjourn at 7:15 p.m. Council 202
Member Manthey seconded the motion. Motion carried on a voice vote. 203
204
These minutes were considered and approved at the regular Council Meeting, January 23, 2017. 205
206
207
208
209
Julianne Bartell, City Clerk Jeff Reinert, Mayor 210
211
CLOSED COUNCIL SESSION January 9, 2017
DRAFT
1
1
CITY OF LINO LAKES 2
MINUTES 3
CLOSED COUNCIL SESSION 4
5
DATE : January 9, 2017 6
TIME STARTED : 7:20 p.m. 7
TIME ENDED : 7:40 p.m. 8
MEMBERS PRESENT : Council Members Rafferty, Manthey, 9
Kusterman, Maher and Mayor Reinert 10
MEMBERS ABSENT : 11
12
Staff present: Community Development Director Michael Grochala; City Clerk Julie 13
Bartell 14
15
Mayor Reinert called the meeting to order at 7:20 p.m. in the Community Room at Lino 16
Lakes City Hall. Before the meeting was closed, Mayor Reinert read a statement on the 17
purpose of the meeting. The meeting was closed as a session of the city council pursuant 18
to the Open Meeting Law for the purpose of discussing the possible sale of land at Lot 14, 19
Block 2, Carole’s Estates 2nd Addition. 20
21
The meeting was recorded and the recording will be available to the public after all real or 22
personal property that was discussed is purchased or sold. A list of every individual 23
present at the meeting is available in the Office of the City Clerk. 24
25
The meeting was adjourned at 7:40 p.m. 26
27
These minutes were considered, corrected and approved at the regular Council meeting held on 28
January 23, 2017 29
30
31
32
33
Julianne Bartell, City Clerk Jeff Reinert, Mayor 34
35
CITY COUNCIL
AGENDA ITEM 1E
STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk
MEETING DATE: January 23, 2017
TOPIC: Annual Advisory Board Appointments
VOTE REQUIRED: 3/5
INTRODUCTION
Each year, the City council appoints or reappoints citizens to serve on council advisory groups.
BACKGROUND
The city advertised and received a number of applications with the following results:
Planning & Zoning Board – 2 vacancies (2 terms expired Dec. 31, 2016) One incumbent and
one new candidate.
Perry Laden – i
Jeremiah Stimpson
Environmental Board – 3 vacancies (3 terms expired Dec. 31, 2016) Two incumbents and one
new candidate.
Alexander Schwartz – i
Liz Kaufenberg – i
Shawn Holmes
Park Board- 4 vacancies (4 terms expired Dec. 31, 2016) Two incumbents.
Andrew Levi – i
John Nordlund – i
Please note: we are in the process of accepting applications for two vacancies.
Economic Development Advisory Committee – 4 vacancies (4 terms expired Dec. 31, 2016)
Two incumbents and one new candidate.
Chad Wagner – i
Nathan Vojtech – i
Patrick Kohler
Please note: we are in the process of accepting applications for one vacancy.
RECOMMENDATION
Approve advisory board appointments as listed above.
CITY COUNCIL
AGENDA ITEM 1F
STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk
MEETING DATE: January 23, 2017
TOPIC : Consider Resolution No. 17-09, Authorizing
the Issuance of a Special Event Permit to hold Trapper’s
Bar & Grill’s Seventh Annual Snow Golf on the Lake
Event
VOTE REQUIRED: 3/5
INTRODUCTION
Jeffrey Moore, owner of Trapper’s Bar & Grill, 6810 Lake Drive, has scheduled a special
event for Saturday and Sunday, February 18 and February 19, 2017. The event plans
include a snow golf course on adjacent Rice Lake with beverages and a recreational fire
on the back parking lot. This is the Seventh year that Trapper’s has sponsored this event.
BACKGROUND
Mr. Moore has submitted to the City an application for a special event permit. The
application has been reviewed by staff and is contingent upon approval by the Public
Safety Department, the applicant has been provided with a list of safety conditions. The
applicant has agreed to comply with the conditions and to address any other safety
considerations that may arise.
Background information on the applicant is on file at City Hall.
RECOMMENDATION
Approve Resolution No. 17-09, Authorizing issuance of a special event permit to
Trappers Bar & Grill.
CITY OF LINO LAKES
RESOLUTION NO. 17-09
AUTHORIZING A SPECIAL EVENT FOR AN OUTDOOR EVENT AT
TRAPPERS BAR AND GRILL.
WHEREAS, the owner of Trapper’s Bar & Grill, 6810 Lake Drive, has submitted an
application for a special event permit; and
WHEREAS, the event is planned for February 18th and February 19th, 2017, from 8:00 a.m.
to 10:00 p.m. and includes snow golf on Rice Lake and a recreational fire in the lower asphalt
parking lot; and
WHEREAS, as part of the event, the applicant would like to allow consumption of alcoholic
beverages in an area outside of but contiguous to their building; and
WHEREAS, the applicant has indicated that they hold a State Caterer’s Permit that allows
them to serve alcohol off their premises; and
WHEREAS, the applicant has indicated that all patrons or members attending the event will
receive a proper identification check to ensure no underage alcohol service will occur; and
WHEREAS, the permit is contingent upon the Public Safety Department’s approval of the
plans for a recreational fire with certain conditions; and
WHEREAS, the permit is contingent upon the Public Safety Department’s approval of the
application and event plans with certain recommendations; and
WHEREAS, the applicant has obtained a Ice Use Permit from the Anoka County Sheriff
allowing the event to occur on the lake; and
WHEREAS, proof of general liability and liquor liability insurance has been submitted by
the applicant;
NOW, THEREFORE, BE IT RESOLVED by The City Council of The City of Lino Lakes
hereby approves the request of Jeff Moore, owner of Trapper’s Bar and Grill, for a special
event permit on February 18th and February 19th, 2017, with the conditions recommended by
the Public Safety Department.
Adopted by the Council of the City of Lino Lakes this 23rd day of January, 2017.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________ and was duly seconded by Council Member ___________ and upon vote
being taken thereon, the following voted in favor thereof:
The following voted against same:
________________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 4A
STAFF ORIGINATOR: John Swenson, Public Safety Director
MEETING DATE: January 23, 2017
TOPIC: Sergeant - Police Division Promotion
VOTE REQUIRED: 3/5
INTRODUCTION
The Lino Lakes Public Safety Department is requesting council approval to promote Melissa
Hagert to the rank of Sergeant – Police Division.
BACKGROUND
On November 28, 2016 Council approved the promotion of Sergeant Kyle Leibel to Deputy
Director – Police Division leaving a vacant Sergeant position.
The Public Safety Department conducted an internal and external promotional testing process
which included:
1. Letter and Resume
2. Oral Interview
3. Performance Appraisal
4. Leadership & Management Assessment
This promotional process has been extensive and has identified Sergeant candidates that will
continue the proud tradition of providing high quality public safety services.
The 2017 Preliminary Budget is funded for 5 Sergeant positions in the Police Division. If
approved this promotion will bring the Public Safety Department back to 5 Sergeants in the
Police Division.
RECOMMENDATION
Staff recommends the Council approve the promotion of Melissa Hagert to Sergeant within the
Police Division effective February 5, 2017.
ATTACHMENTS
None
CITY COUNCIL
AGENDA ITEM 4B
STAFF ORIGINATOR: John Swenson, Public Safety Director
MEETING DATE: January 23, 2017
TOPIC: Hiring of One Police Officer
VOTE REQUIRED: 3/5
INTRODUCTION
The Lino Lakes Public Safety Department is requesting council approval to hire one police
officer.
BACKGROUND
Since the resignation of Kelly McCarthy on October 28, 2016 the police division has been
staffed with 26 police personnel.
The Public Safety Department has been engaged in a police officer hiring process to fill this
vacancy. This hiring process included:
1. Application/Experience Scoring
2. Written Exercise Scoring
3. Initial Oral Interview
4. Supervisor Oral Interview
5. Background Investigation
6. Medical Examination
7. Psychological Examination
This hiring process has been extensive and has identified officer candidates that will continue
the proud tradition of providing high quality public safety services.
The 2017 Approved Budget is funded for 27 sworn positions. The hiring of Connor Williams
as an officer will bring the Police Division to 27 sworn staff.
RECOMMENDATION
Staff recommends the Council approve the hiring of Connor Williams as a Police Officer
effective February 13, 2017.
ATTACHMENTS
None