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04-10-2017 Council Packet
EXPANDED AGENDA CITY COUNCIL AGENDA Monday, April 10, 2017 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Maher, Manthey and Rafferty City Administrator: Jeff Karlson ECONOMIC DEVELOPMENT AUTHORITY (EDA), 6:15 P.M. See separate agenda CITY COUNCIL MEETING, 6:30 P.M. Roll Call - Council Members Rafferty, Kusterman, Manthey, Maher, and Mayor Reinert were present Pledge of Allegiance Open Mike / Public Comment - Robert Sibell, 7898 Century Trail, spoke on behalf of the Century Farm North Homeowners Association (49 homes); they are requesting park and trail improvements; the matter will be discussed by the council at the May work session Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented 1. CONSENT AGENDA A) Consideration of Expenditures: i) April 10, 2017 (Check No. 105641 through 105705) in the amount of $563,843.73. B) Consider approval of March 27, 2017 Work Session Minutes C) Consider approval of March 27, 2017 City Council Minutes D) Advisory Board Appointment Action Taken: Motion by Rafferty, seconded by Maher, to approve the Consent Agenda, Items 1A through 1D was adopted 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Appointment of Scanner Operator, Jeff Karlson Action Taken: Motion by Rafferty, seconded by Maher, to approve the appointment of Thomas DeBilzan as recommended, was adopted 4. PUBLIC SAFETY DEPARTMENT REPORT A) Police Division Staffing Study Council Agenda -2- April 10, 2017 B) Public Safety Department Vehicle Replacement Policy Action Taken: Motion by Maher, seconded by Manthey, to approve the policy as presented, was adopted 5. PUBLIC SERVICES DEPARTMENT REPORT A Consider Resolution No. 17-31 Accepting Plans and Specifications and Authorizing the Advertisement for Bids, Northpointe Park Development Project, Rick DeGardner Action Taken: Motion by Manthey, seconded by Kusterman, to approve Resolution No. 17-31 as presented, was adopted 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution No. 17-26, Approving Change Orders No. 1&2, and Final Payment No. 8, for the Construction of Well No. 6 Pump House, Diane Hankee Action Taken: Motion by Rafferty, seconded by Maher, to approve Resolution No. 17-26 as presented, was adopted B) Consider Resolution No. 17-27, Accepting bids, Awarding a Construction Contract, and Approving Construction Services Contract with WSB & Associates, 2017 Mill and Overlay Project, Diane Hankee Action Taken: Motion by Manthey, seconded by Kusterman, to approve Resolution No. 17-27 as presented, was adopted; Rafferty abstained C) Consider Resolution No. 17-29 Denying Conditional Use Permit for Home Occupation Permit Level C at 180 Pine Street, Katie Larsen Action Taken: Motion by Kusterman, seconded by Rafferty, to approve Resolution No. 17-29 as presented, was adopted; Maher voted no D) Consider 2nd Reading of Ordinance No. 02-17, Sale of Property to American Legion, Lot 14, Block 2, Carole’s Estates 2nd Addition, Michael Grochala Action Taken: Motion by Kusterman, seconded by Manthey, to approve Ordinance No. 02-17 as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Motion by Rafferty, seconded by Manthey, to adjourn at 8:50 p.m. was adopted Community Calendar – A Look Ahead April 10, 2017 through April 24, 2017 Wednesday, April 12 6:30 pm, Council Chambers Planning & Zoning Monday, April 17 5:30 pm, Community Room Council Goal Setting Mtg Monday, April 24 6:00 pm, Community Room Council Work Session Monday, April 24 6:30 pm, Council Chambers City Council Meeting Updated 4/7/2017 CITY COUNCIL AGENDA Monday, April 10, 2017 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Maher, Manthey and Rafferty City Administrator: Jeff Karlson ECONOMIC DEVELOPMENT AUTHORITY (EDA), 6:15 P.M. See separate agenda CITY COUNCIL MEETING, 6:30 P.M. Call to Order and Roll Call Pledge of Allegiance Open Mike / Public Comment Setting the Agenda: Addition or deletion of agenda items 1. CONSENT AGENDA A) Consideration of Expenditures: i) April 10, 2017 (Check No. 105641 through 105705) in the amount of $563,843.73. B) Consider approval of March 27, 2017 Work Session Minutes C) Consider approval of March 27, 2017 City Council Minutes D) Advisory Board Appointment 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Appointment of Scanner Operator, Jeff Karlson 4. PUBLIC SAFETY DEPARTMENT REPORT A) Police Division Staffing Study B) Public Safety Department Vehicle Replacement Policy, 5. PUBLIC SERVICES DEPARTMENT REPORT A Consider Resolution No. 17-31 Accepting Plans and Specifications and Authorizing the Advertisement for Bids, Northpointe Park Development Project, Rick DeGardner Council Agenda -2- April 10, 2017 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution No. 17-26, Approving Change Orders No. 1&2, and Final Payment No. 8, for the Construction of Well No. 6 Pump House, Diane Hankee B) Consider Resolution No. 17-27, Accepting bids, Awarding a Construction Contract, and Approving Construction Services Contract with WSB & Associates, 2017 Mill and Overlay Project, Diane Hankee C) Consider Resolution No. 17-29 Denying Conditional Use Permit for Home Occupation Permit Level C at 180 Pine Street, Katie Larsen D) Consider 2nd Reading of Ordinance No. 02-17, Sale of Property to American Legion, Lot 14, Block 2, Carole’s Estates 2nd Addition, Michael Grochala 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Community Calendar – A Look Ahead April 10, 2017 through April 24, 2017 Wednesday, April 12 6:30 pm, Council Chambers Planning & Zoning Monday, April 17 5:30 pm, Community Room Council Goal Setting Mtg Monday, April 24 6:00 pm, Community Room Council Work Session Monday, April 24 6:30 pm, Council Chambers City Council Meeting CITY COUNCIL WORK SESSION March 27, 2017 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : March 27, 2017 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:25 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, Kusterman, 7 Maher, Manthey and Mayor Reinert 8 MEMBERS ABSENT : None 9 10 Staff members present: City Administrator Jeff Karlson; Community Development 11 Director Michael Grochala; City Planner Katie Larsen; City Clerk Julie Bartell. 12 13 1. Review Regular Council Agenda of March 27, 2017 14 Council Member Rafferty noted that he’s seen the Public Safety Department’s new quint; 15 it is impressive. 16 17 Consent Agenda –some questions were raised on process of getting a peddler license. 18 City Clerk Bartell responded with information on the city’s regulations and enforcement 19 procedures. Council Member Kusterman asked about non-profit organizations (i.e. 20 political action) and the City Clerk explained the process that is used to license and 21 background that type of activity. 22 23 Item 6B) Sale of property to American Legion- Community Development 24 Director Grochala updated the council on the process of a land sale (ordinance, two 25 readings, publication period). 26 27 Item 6C) Comprehensive Plan Update – Community Development Director 28 Grochala confirmed that there were no additional offers to provide these services other 29 than the initial proposals received. He feels the team of Landform and WSB & 30 Associates is a good one and they will serve the process well. He reviewed funding 31 plans for the project, including a grant from the Metropolitan Council. For planning 32 purposes, a budget is prepared and includes a contingency. If the council is comfortable 33 going forward, staff would plan on commencing discussion in April and continuing the 34 process from there. 35 36 Mayor Reinert asked how the council can prepare for the process. Community 37 Development Director Grochala suggested that the council think about their long term 38 ideas for the city. The area of water supply was noted. 39 40 The meeting was adjourned at 6:25 p.m. 41 42 These minutes were considered, corrected and approved at the regular Council meeting held on 43 April 10, 2017. 44 45 CITY COUNCIL WORK SESSION March 27, 2017 DRAFT 2 46 47 48 Julianne Bartell, City Clerk Jeff Reinert, Mayor 49 50 COUNCIL MINUTES March 27, 2017 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : March 27, 2017 4 TIME STARTED : 6:30 p.m. 5 TIME ENDED : 7:00 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, Kusterman, Maher, 7 Manthey, and Mayor Reinert 8 MEMBERS ABSENT : 9 10 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 11 Grochala; City Planner Katie Larsen; and City Clerk Julie Bartell 12 13 PUBLIC COMMENT 14 15 No one was present to address the council regarding a matter not on the agenda. 16 17 SETTING THE AGENDA 18 19 The agenda was approved as presented. 20 21 SPECIAL PRESENTATION 22 23 Proclamation – Military Child Day – April 21, 2017 – The proclamation was accepted by 24 representatives of Lino Lakes Beyond the Yellow Ribbon group. Dorothy Rademacher, Beyond the 25 Yellow Ribbon Co-Chair announced the purpose of Military Child Day, and introduced military 26 children from the community. 27 28 CONSENT AGENDA 29 30 Council Member Rafferty moved to approve Consent Items 1A and 1C through 1F as presented. 31 Council Member Kusterman seconded the motion. Motion carried on a voice vote. 32 33 Council Member Rafferty moved to approve Consent Item 1B as presented. Council Member 34 Kusterman seconded the motion. Motion carried on a voice vote. Council Members Maher and 35 Manthey abstained from voting. 36 37 ITEM ACTION 38 39 Consideration of Expenditures: 40 41 March 27, 2017 (Check No. 105550 – 42 105640, $758,074.81) Approved 43 44 March 6, 2017 Council Work Session Minutes Approved 45 COUNCIL MINUTES March 27, 2017 DRAFT 2 46 March 13, 2017 City Council Meeting Minutes Approved 47 48 Consider Approving Application for Exempt Permit 49 From Lawful Gambling License for Lino Lakes Lions 50 Club Approved 51 52 March 13, 2017 Closed Council Minutes Approved 53 54 Consider Resolution No. 17-28, Approving a Peddler 55 License for Michael Morency (Edward Jones Financial) Approved 56 57 FINANCE DEPARTMENT REPORT 58 59 There was no report from the Finance Department. 60 61 ADMINISTRATION DEPARTMENT REPORT 62 63 There was no report from the Administration Department. 64 65 PUBLIC SAFETY DEPARTMENT REPORT 66 67 There was no report from the Public Safety Department. 68 69 PUBLIC SERVICES DEPARTMENT REPORT 70 71 There was no report from the Public Services Department. 72 73 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 74 75 6A) Erickson Estates: i. Consider Resolution No. 17-23, Approving Final Plat; 76 ii. Consider Resolution No. 17-24, Approving Development Agreement – City Planner Larsen 77 reviewed the staff report outlining a request for a single subdivision of a residential lot. She reviewed 78 a PowerPoint that included information on: 79 - Comp Plan amendment already approved; 80 - Density projection; 81 - Blocks and lots size; 82 - Park dedication fees; 83 - Findings of fact attached to approval; 84 - Development amendment inclusion; 85 - Planning and Zoning Board approval. 86 87 Mayor Reinert remarked that the council has seen this project several times and he sees this brings it 88 to conclusion. 89 90 COUNCIL MINUTES March 27, 2017 DRAFT 3 Council Member Maher moved to approve Resolution No. 17-23 as presented. Council Member 91 Maher seconded the motion. Motion carried on a voice vote. 92 93 Council Member Maher moved to approve Resolution. No. 17-24 as presented. Council Member 94 Manthey seconded the motion. Motion carried on a voice vote. 95 96 6B) Consider 1st Reading of Ordinance No. 02-17, Sale of Property to American Legion (Lot 97 14, Block 2, Carole’s Estates 2nd Addition) – Community Development Director Grochala reviewed 98 the staff report requesting first reading of an ordinance that approves the sale of certain city owned 99 land. He reviewed the history of the property (fire station, police station, American Legion, 100 community gardens). The American Legion is interested in purchasing some land for additional 101 parking and the council has reached an agreement on a purchase price and other elements of the sale 102 as outlined in the report. Staff is working on finalizing an appropriate purchase agreement. 103 104 Council Member Kusterman asked why an ordinance is required and Director Grochala noted that 105 state law allows the sale of property generally but the city charter calls for ordinance approval in order 106 to sell land. 107 108 Council Member Manthey moved to approve the 1st reading of Ordinance No. 02-17 as presented. 109 Council Member Kusterman seconded the motion. Motion carried on a voice vote. 110 111 6C) Consider Resolution No. 17-25, Approving Professional Services Agreements with 112 Landform and WSB & Associates, 2040 Comprehensive Plan Update – Community Development 113 Director Grochala explained that staff is recommending that the council authorize execution of 114 agreements with Landform and WSB & Associates to provide services related to the city’s required 115 update of its comprehensive plan. The recommendation comes forward after an RFP process and Mr. 116 Grochala stated that he is comfortable that these two organizations will provide good services to meet 117 the city’s needs in the update process. He briefly reviewed the budget proposed for the project, noting 118 that a budget to cover costs is in place. Mayor Reinert asked staff to review the funding sources 119 (within the city finance structure) and staff outlined the reasoning for each funding source. Council 120 Member Kusterman asked, once the process begins with the consultant, how will the council be 121 advised. Mr. Grochala explained the process of meetings with staff, the Planning and Zoning Board 122 and elected officials. He is confident that the schedule is laid out and the hours and costs proposed 123 are accurate. 124 125 The council will be introduced into the process at the April work session. That will be followed this 126 year by a joint meeting with the advisory boards. It’s a process that the city goes through every ten 127 years. There is a public information and outreach element included in plans. Mayor Reinert 128 promised that the council will remain observant of the quality of life that residents love in the city as 129 this process of planning for the future proceeds. 130 131 Council Member Manthey moved to approve Resolution No. 17-25 as presented. Council Member 132 Kusterman seconded the motion. Motion carried on a voice vote. Council Member Rafferty 133 abstained from voting (possible professional conflict of interest). 134 135 COUNCIL MINUTES March 27, 2017 DRAFT 4 UNFINISHED BUSINESS 136 137 There was no Unfinished Business. 138 139 NEW BUSINESS 140 141 There was no New Business. 142 143 COMMUNITY EVENTS 144 145 AMERICAN LEGION POST 566 will hold a fish fry on Friday’s from 4:00 p.m. – 8:00 p.m. through 146 Lent 147 148 LINO LAKES ELEMENTARY SCHOOL CARNIVAL will be held Saturday, April 1 from 11:00 149 a.m. -3:00 p.m. 150 151 SPAGHETTI FUNDRAISER DINNER will be held at the American Legion to benefit 4H on Sunday, 152 April 2 from 4:00 p.m. to 7:00 p.m. 153 154 COMMUNITY CALENDAR 155 Community Calendar – A Look Ahead 156 March 27, 2017 through April 10, 2017 157 Thursday, March 30 6:30 pm, Community Room Charter Commission 158 Monday, April 3 6:00 pm, Community Room Council Work Session 159 Monday, April 10 6:30 pm, Council Chambers City Council Meeting 160 161 ADJOURN 162 163 There being no further business, Council Member Maher moved to adjourn at 7:00 p.m. Council 164 Member Rafferty seconded the motion. Motion carried on a voice vote. 165 166 These minutes were considered and approved at the regular Council Meeting, April 10, 2017. 167 168 169 170 171 Julianne Bartell, City Clerk Jeff Reinert, Mayor 172 173 CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: April 10, 2017 TOPIC: Advisory Board Appointment VOTE REQUIRED: 3/5 INTRODUCTION Each year, the city council appoints or reappoints citizens to serve on council advisory boards. BACKGROUND The city advertised and received an application for the Park and Recreation Board from Kelly Jo McDonnell. She has been interviewed. Park and Recreation Board Advisory Committee – 1 vacancy (1 term expires Dec. 31, 2019) Kelly Jo McDonnell RECOMMENDATION Approve advisory board appointment as listed above. CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Karissa Henning, Human Resources Manager MEETING DATE: April 10, 2017 TOPIC: Appointment of Scanner Operator VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve the hiring of a Scanner Operator. BACKGROUND In late February the previous scanner operator, Kristine Kroll, was promoted to a position within the Public Services Department. The City re-advertised for the scanner operator position and made a conditional job offer to Thomas DeBilzan. His hourly rate would be $11.50 an hour. Mr. DeBilzan would start on April 12, 2017, and work an average of 24 hours a week. RECOMMENDATION Approve the appointment of Thomas DeBilzan as Scanner Operator. CITY COUNCIL AGENDA ITEM 4B STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: April 10, 2017 TOPIC: Public Safety Department Police Division Vehicle Replacement Policy VOTE REQUIRED: 3/5 INTRODUCTION As directed by Council, staff has prepared a vehicle replacement plan for Police Division vehicle replacement. BACKGROUND During the Council Work Session on April 3, 2017 Council provided further direction on the draft vehicle replacement plan for the Police Division and staff revised the policy as directed by Council. The revised vehicle replacement policy for the Police Division is attached for Council consideration and action. RECOMMENDATION Staff brings this policy forward as directed by Council for consideration and action. ATTACHMENTS Revised Police Division Vehicle Replacement Policy 1 City of Lino Lakes Public Safety Department – Police Division Vehicle Replacement Policy [Draft] 1. Purpose The purpose of this Vehicle Replacement Policy is to propose a vehicle replacement plan for the Police Division to follow, and to establish the specific vehicle needs and requirements of the City. This document may be modified or updated annually due to the changing needs of citizens or changes in the automotive industry. 2. Objectives The primary objectives of the City of Lino Lakes is to control the overall cost of operating and maintaining the fleet of vehicles, to maintain the vehicles in a manner that extend their useful life, to control the growth in size of the fleet, to standardize the composition of the fleet, and to accurately budget for maintenance replacement costs. All new purchases for vehicles are part of the budget cycle and are coordinated through the City Administrator for recommendation. 3. Acquisition The goal of the City’s acquisition practices is to obtain the lowest possible price and the highest possible quality for vehicles. Before preparation of the Police Capital Equipment Plan, the Public Safety Director will review the vehicle replacement schedule and appropriate maintenance and repair records with the Public Services Director and Mechanic and plan the acquisition of replacement vehicles. Any request for new vehicles that will increase the size of the fleet must be approved by the City Council. 4. Maintenance The goal of the Public Safety Department is to keep vehicles in sound operating condition. Accurate and complete vehicle maintenance records are an important tool for making responsible management decisions. Preventative maintenance routines and intervals are based on local driving conditions and manufacturer’s recommendations of each type of vehicle. Preventative maintenance is the key to avoiding the repair or replacement of costly major vehicle components such as engines, transmissions, and drive trains. Appropriate records for each vehicle are maintenance logs, fuel usage logs, and cumulative costs of parts and labor. 5. Replacement It is the policy of the City of Lino Lakes to replace police vehicles after five years or 90,000 miles of use a minimum of 100,000 miles. The goal is to keep the vehicle for at least five years. However, vehicle maintenance costs are variable and distinct to each vehicle. The ultimate aim is to analyze the costs associated with a vehicle and to identify the point when each vehicle is reasonably depreciated but not yet incurring significant maintenance costs. Based on the vehicle 2 records, it may be determined that a vehicle can be replaced later or may need to be replaced earlier than the schedule calls for. Any request for replacing vehicles must be cost-justified to the City Administrator and City Council. 6. Guidelines and Procedures The Police Division has inventoried existing vehicles and has prepared a replacement schedule for police vehicles. The schedule will be updated annually and will be used as the basis for planning for the replacement of vehicles through the annual budget. Each vehicle recommended for replacement will include the following information: a. Age in years, also known as life b. a. Miles of use c. b. Useful life (based on commonly used standards for police vehicles) d. c. Cost of maintenance e. d. Overall condition (mechanical, operating, safety, and appearance) f. e. Downtime g. f. Availability of replacement parts h. g. Funding The guideline for vehicles considered for replacement is primarily based on five years of age or 90,000 miles of use 100,000 miles of use, but additional consideration is given to age, functionality, and overall condition of the vehicle. As vehicles reach this the 100,000 mile threshold for age or miles, maintenance evaluations will be performed by the Public Services Director and Mechanic. If the evaluation indicates the vehicle would be economical to retain for an additional year, the vehicle will be retained. Depending on the availability of funds, vehicles will be replaced when they are at the end of their economic life, no longer safe to operate, not reliable enough to perform their intended function, or there is a demonstrated cost savings to the City of Lino Lakes. CITY COUNCIL AGENDA ITEM 5A STAFF ORIGINATOR: Rick DeGardner, Public Services Director MEETING DATE: April 10, 2017 TOPIC: Consider Resolution No. 17-31 Accepting Plans and Specifications and Authorizing the Advertisement for Bids, Northpointe Park Development Project, Rick DeGardner VOTE REQUIRED: 3/5 Vote Required INTRODUCTION NorthPointe is a 94 acre residential subdivision located northeast of the intersection of Birch Street and 20th Avenue South consisting of a residential density mix of 227 single family lots and an 88 unit senior multi-family residence. Staff is requesting Council approval of the plans and specifications and authorizing the advertisement for bids for the Northpointe Park Development Project. The complete Project Manual is available for review at City Hall. BACKGROUND The schedule for this project is as follows: City Council Approves Plans and Specifications April 10, 2017 City Council Authorizes Ad for Bids April 10, 2017 City Open Bids May 10, 2017 City Council Awards Contract May 22, 2017 Substantial Completion July 21, 2017 Final Completion August 4, 2017 Funding for this project is the Dedicated Parks Fund. RECOMMENDATION Staff recommends adoption of Resolution No. 17-31 Accepting Plans and Specifications and Authorizing the Advertisement for Bids for the Northpointe Park DevelopmentProject. ATTACHMENTS 1. Resolution No. 17-31 2. Project Manual Cover 3. Northpointe Park Master Plan CITY OF LINO LAKES RESOLUTION NO. 17-31 RESOLUTION ACCEPTING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMNT FOR BIDS, NORTHPOINTE PARK DEVELOPMENT PROJECT WHEREAS, NorthPointe is a 94 acre residential subdivision located northeast of the intersection of Birch Street and 20th Avenue South consisting of a residential density mix of 227 single family lots and an 88 unit senior multi-family residence; and WHEREAS, Staff is requesting Council approval of the plans and specifications and authorizing the advertisement for bids for the Northpointe Park Development Project; and WHEREAS, The schedule for this project is as follows: City Council Approves Plans and Specifications April 10, 2017 City Council Authorizes Ad for Bids April 10, 2017 City Open Bids May 10, 2017 City Council Awards Contract May 22, 2017 Substantial Completion July 21, 2017 Final Completion August 4, 2017 WHEREAS, Funding for this project is the Dedicated Parks Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: Such plans and specifications, a copy of which is on file at City Hall, are hereby approved. The Public Services Director is directed to advertise for bids, open bids, and bring forth the bid results to the City Council for consideration. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be received by the Clerk, at which time they will be publicly opened at City Hall on May 10, 2017 at 10:00am by the City Clerk and Public Services Director. The bids will then be tabulated, and will be considered by the Council at 6:30 p.m. on May 22, 2017, in the Council chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier’s check, bid bond or certified check payable to the “City of Lino Lakes” for five (5) percent of the amount of such bid. Adopted by the Council of the City of Lino Lakes this 10th day of April, 2017. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk PROJECT MANUAL NORTHPOINTE PARK DEVELOPMENT April 17, 2017 Prepared for: City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Anoka County WSB PROJECT NO. 2988‐250 CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: April 10, 2017 TOPIC: Consider Resolution No. 17-26, Approving Change Orders No. 1 & 2, and Final Payment No. 8, for the Construction of Well No. 6 Pump House VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council consideration to Approve Change Orders No. 1 & 2, and Final Payment No. 8, for the Construction of Well No. 6 Pump House. BACKGROUND The original contract for construction of Well No. 6 Pump House was in the amount of $756,400.00. There were two change orders for a net increase of $10,080.29. Change Order No. 1 included a deduct to change the chlorine scale from electronic to hydraulic. Change Order No. 2 was for the construction of a retaining wall and deducts related to City furnished materials and minor plan changes. The final amount earned by the contractor for this project is $766,480.29. The final payment to Rice Lake Construction Group is in the amount of $50,595.91. The final construction costs are under the construction budget of $877,113.00. RECOMMENDATION Approve Resolution No. 17-26, Approving Change Orders No. 1 & 2, and Final Payment No. 8, for the Construction of Well No. 6 Pump House in the amount of $50,595.91 to Rice Lake Construction Group. ATTACHMENTS 1. Resolution 17-26 2. Pay Request No. 8 & Final CITY OF LINO LAKES RESOLUTION NO. 17-26 APPROVING CHANGE ORDERS NO. 1 & 2, FINAL PAYMENT NO. 8, FOR THE CONSTRUCTION OF WELL NO. 6 PUMP HOUSE WHEREAS, pursuant to Resolution No. 15-125, adopted on October 26, 2015, the City Council, awarded the contract for the Construction of Well No. 6 Pump House to Rice Lake Construction Group; and WHEREAS, the contractor has satisfactorily completed the improvement and a complete summary of costs are detailed in Change Orders No. 1 & 2 and Payment No. 8 (Final); NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED, that Change Orders No. 1 & 2 and Payment Request No. 8 (Final) is hereby approved for a final contract amount of $766,480.29. Adopted by the Council of the City of Lino Lakes this 10th day of April, 2017. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: April 10, 2017 TOPIC : Consider Resolution No. 17-27, Accepting bids, Awarding a Construction Contract, and Approving Construction Services Contract with WSB and Associates, 2017 Mill and Overlay Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council authorization to accept bids, award construction contract, and approving construction services contract with WSB and Associates for the 2017 Mill and Overlay Project contract. BACKGROUND The 2017 Mill and Overlay Project includes the following: • Base Bid – SCHEDULE A (MILL AND OVERLAY) Construction includes Mill and Overlay and Storm Sewer Improvements to 2nd Avenue from Lake Street to Elm Street, Glenview Avenue and Parkview Drive from 2nd Avenue to Glenview Lane, and Elm Street from Lake Drive to Grey Heron Drive. • Base Bid – B (SEAL COAT) Construction includes Bituminous Sealcoat public streets within the subdivisions of Pine Glen, Marshan Meadows and Grandview, Foxborough, Vaughan Addition, Oakwood View and Woodridge Estates. • Alternate – 1 (MILL AND OVERLAY – GLENVIEW LANE) Construction includes Mill and Overlay Improvements to Glenview Lane from Glenview Drive Glenview Avenue. • Alternate – 2 (TEXAS UNDERSEAL – 2ND AVENUE) Construction includes application of a bituminous sealcoat prior to the bituminous overlay of 2nd Avenue to reduce reflective cracking. Bids were received for the above-referenced project on Thursday, March 30, 2017. A total of seven bids were received. The bids were checked for mathematical accuracy and tabulated. CONTRACTOR BASE BID (SCHEDULES A&B) ALTERNATE 1 (GLENVIEW LN M & O) ALTERNATE 2 (TEXAS UNDERSEAL) TOTAL BID North Valley, Inc. $406,663.86 $51,331.70 $34,677.62 $492,673.18 Park Construction Co. $418,376.60 $47,342.50 $29,885.00 $495,604.10 Northwest Asphalt, Inc. $434,522.30 $50,371.80 $31,015.00 $515,909.10 TA Schifsky & Sons, Inc. $425,657.10 $59,530.00 $32,168.00 $517,355.10 Astech Corp $483,952.70 $63,538.00 $34,190.00 $581,680.70 Omann Contracting Co, Inc. $491,598.32 $61,618.30 $33,016.00 $586,232.62 Hardrives, Inc. $496,779.88 $66,721.07 $34,255.71 $597,756.66 The low bid was submitted by North Valley Inc., Nowthen, Minnesota, in the amount of $492,673.18. WSB and Associates has submitted a proposal to complete the construction services for the 2017 Mill and Overlay Project in the amount of $38,883.00. The budget for the project is $580,330.00 including construction costs, contingency, and soft costs. The completion date for this project is August 18, 2017. RECOMMENDATION Staff recommends adoption of Resolution No. 17-27, Accepting the Base Bid and Alternates, Awarding a Construction Contract in the amount of $492,673.18 to North Valley, Inc., and Approving the Construction Services Contract with WSB and Associates for the 2017 Mill and Overlay Project, in the amount of $38,883.00. ATTACHMENTS 1. Resolution No. 17-27 2. Bid Tabulation 3. WSB Proposal CITY OF LINO LAKES RESOLUTION NO. 17-27 RESOLUTION ACCEPTING BASE BID AND ALTERNATES, AWARDING A CONSTRUCTION CONTRACT, AND APPROVING THE CONSTRUCTION SERVICES CONTRACT, 2017 MILL AND OVERLAY PROJECT WHEREAS, pursuant to an advertisement for bids for the construction of the 2017 Mill and Overlay Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: CONTRACTOR BASE BID (SCHEDULES A&B) ALTERNATE 1 (GLENVIEW LN M & O) ALTERNATE 2 (TEXAS UNDERSEAL) TOTAL BID North Valley, Inc. $406,663.86 $51,331.70 $34,677.62 $492,673.18 Park Construction Co. $418,376.60 $47,342.50 $29,885.00 $495,604.10 Northwest Asphalt, Inc. $434,522.30 $50,371.80 $31,015.00 $515,909.10 TA Schifsky & Sons, Inc. $425,657.10 $59,530.00 $32,168.00 $517,355.10 Astech Corp $483,952.70 $63,538.00 $34,190.00 $581,680.70 Omann Contracting Co, Inc. $491,598.32 $61,618.30 $33,016.00 $586,232.62 Hardrives, Inc. $496,779.88 $66,721.07 $34,255.71 $597,756.66 WHEREAS, it appears that North Valley, Inc. is the lowest responsible bidder; WHEREAS, the City Council finds that it would be in the best interests of the city to proceed with the construction oversight and administration, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with North Valley, Inc., in the name of the City of Lino Lakes for the construction of the 2017 Mill and Overlay Project according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The Mayor and Clerk are hereby authorized and directed to enter into a contract with WSB and Associates, Inc., in the name of the City of Lino Lakes for the construction services of the 2017 Mill and Overlay Project in the amount of $38,883.00. 3. The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid Bonds made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Adopted by the Council of the City of Lino Lakes this 10th day of April, 2017. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk WSBProject Bid AbstractProject Name: 2017 Mill and Overlay ProjectClient: City of Lino LakesBid Opening: 03/30/2017 10:00 AM Project No.: 02988-36 Owner: City of Lino Lakes, MNProject: 02988-36 - 2017 Mill and Overlay Project North Valley, Inc. Park Construction Company - Mpls Northwest Asphalt, Inc. T. A. Schifsky & Sons,Inc. Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceSCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY) 1 2021.501 MOBILIZATION LS 1$6,404.46$6,404.46$17,500.00$17,500.00$18,425.00$18,425.00$16,500.00$16,500.002 2104.501 REMOVE AND REPLACE CONCRETE CURB AND GUTTER L F 540$43.38$23,425.20$44.10$23,814.00$40.65$21,951.00$32.00$17,280.003 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 30$14.70$441.00$10.90$327.00$10.00$300.00$68.50$2,055.004 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 30$14.70$441.00$8.15$244.50$5.00$150.00$7.00$210.005 2104.505 REMOVE BITUMINOUS PAVEMENT S Y 630$5.45$3,433.50$6.45$4,063.50$2.00$1,260.00$5.00$3,150.006 2104.509 REMOVE CASTING EACH 2$197.47$394.94$93.80$187.60$150.00$300.00$100.00$200.007 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 100$6.40$640.00$2.70$270.00$3.00$300.00$2.50$250.008 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 300$3.04$912.00$2.45$735.00$2.50$750.00$2.50$750.009 2104.602 SALVAGE AND REINSTALL MAILBOX EACH 1$160.11$160.11$177.00$177.00$100.00$100.00$100.00$100.0010 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 10$133.43$1,334.30$126.00$1,260.00$125.00$1,250.00$125.00$1,250.0011 2231.501 BITUMINOUS PATCHING MIXTURE TON 100$100.65$10,065.00$81.20$8,120.00$100.00$10,000.00$85.00$8,500.0012 2232.501 MILL BITUMINOUS SURFACE S Y 13500$0.89$12,015.00$0.68$9,180.00$2.50$33,750.00$1.25$16,875.0013 2331.501 JOINT ADHESIVE - MASTIC L F 14600$0.50$7,300.00$0.47$6,862.00$0.47$6,862.00$0.50$7,300.0014 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 3030$3.04$9,211.20$2.20$6,666.00$0.01$30.30$1.50$4,545.0015 2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) TON 4200$51.98$218,316.00$55.20$231,840.00$50.78$213,276.00$57.20$240,240.0016 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 30$72.34$2,170.20$35.50$1,065.00$35.00$1,050.00$27.00$810.0017 2504.602 ADJUST GATE VALVE EACH 28$69.38$1,942.64$286.00$8,008.00$300.00$8,400.00$185.00$5,180.0018 2504.602 IRRIGATION SYSTEM REPAIR EACH 2$426.97$853.94$404.00$808.00$400.00$800.00$400.00$800.0019 2506.503 RECONSTRUCT DRAINAGE STRUCTURE EACH 12$933.98$11,207.76$1,030.00$12,360.00$900.00$10,800.00$695.00$8,340.0020 2506.516 CASTING ASSEMBLY EACH 2$747.19$1,494.38$909.00$1,818.00$850.00$1,700.00$675.00$1,350.0021 2506.522 ADJUST FRAME & RING CASTING EACH 16$266.85$4,269.60$174.00$2,784.00$400.00$6,400.00$395.00$6,320.0022 2531.507 6" CONCRETE DRIVEWAY PAVEMENT S Y 30$91.36$2,740.80$72.70$2,181.00$80.00$2,400.00$67.00$2,010.0023 2557.602 REPAIR DOG FENCE EACH 2$106.74$213.48$101.00$202.00$150.00$300.00$103.00$206.00Page 1 of 602988-36 - Project Bid Abstract24 2563.601 TRAFFIC CONTROL LS 1$1,814.60 $1,814.60$1,720.00 $1,720.00 $18,217.00 $18,217.00 $4,500.00 $4,500.00 Project: 02988-36 - 2017 Mill and Overlay Project North Valley, Inc. Park Construction Company - Mpls Northwest Asphalt, Inc. T. A. Schifsky & Sons,Inc. Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal Price25 2573.530 STORM DRAIN INLET PROTECTION EACH 40$144.10$5,764.00$101.00$4,040.00$100.00$4,000.00$92.70$3,708.0026 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 650$4.27$2,775.50$4.05$2,632.50$4.00$2,600.00$3.09$2,008.5027 2575.502 SEED MIXTURE 25-151 LB 10$5.34$53.40$5.05$50.50$5.00$50.00$14.42$144.2028 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y 450$21.35$9,607.50$20.20$9,090.00$20.00$9,000.00$18.54$8,343.0029 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 S Y 100$2.13$213.00$2.00$200.00$2.00$200.00$7.47$747.0030 2575.604 SEEDING (INCL TOPSOIL & FERT) ACRE 0.01$85,393.00$853.93$80,800.00$808.00$80,000.00$800.00$61,800.00$618.0031 2582.502 4" DBLE SOLID LINE PAINT L F 600$0.13$78.00$0.12$72.00$0.12$72.00$0.52$312.0032 2582.503 CROSSWALK MARKING-PAINT S F 540$3.63$1,960.20$3.45$1,863.00$3.40$1,836.00$1.29$696.6033 2582.601 PAVEMENT MESSAGE - PAINT S F 320$3.63$1,161.60$3.45$1,104.00$3.40$1,088.00$3.09$988.8034 2582.602 4" BROKEN LINE - PAINT L F 1000$0.06$60.00$0.06$60.00$0.06$60.00$0.26$260.0035 2582.602 4" SOLID LINE - PAINT L F 9500$0.06$570.00$0.06$570.00$0.06$570.00$0.19$1,805.00Total SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY): $344,298.24 $362,682.60 $379,047.30 $368,352.10 SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT) 36 2021.501 MOBILIZATION LS 1$2,321.62$2,321.62$1.00$1.00$2,175.00$2,175.00$2,700.00$2,700.0037 2356.505 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2) GAL 10900$0.56$6,104.00$0.52$5,668.00$0.50$5,450.00$0.50$5,450.0038 2356.604 SEAL COAT AGGREGATE FA-1 CLASS A (TRAP ROCK) S Y 43500$1.24$53,940.00$1.15$50,025.00$1.10$47,850.00$1.13$49,155.00Total SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT): $62,365.62 $55,694.00 $55,475.00 $57,305.00 ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE) 39 2021.501 MOBILIZATION LS 1$1,601.11$1,601.11$1.00$1.00$2,230.00$2,230.00$2,800.00$2,800.0040 2104.503 REMOVE BITUMINOUS PAVEMENT S Y 50$6.94$347.00$6.45$322.50$2.00$100.00$7.00$350.0041 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 20$14.68$293.60$10.90$218.00$10.00$200.00$5.00$100.0042 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 20$14.68$293.60$8.15$163.00$5.00$100.00$5.00$100.0043 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 30$6.40$192.00$2.70$81.00$3.00$90.00$5.00$150.0044 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 130$3.04$395.20$2.45$318.50$2.50$325.00$5.00$650.0045 2104.601 REMOVE AND REPLACE CONCRETE CURB & GUTTER L F 50$43.38$2,169.00$44.10$2,205.00$40.65$2,032.50$35.00$1,750.0046 2231.501 BITUMINOUS PATCHING MIXTURE TON 10$100.79$1,007.90$81.30$813.00$100.00$1,000.00$150.00$1,500.0047 2232.501 MILL BITUMINOUS SURFACE S Y 2300$1.70$3,910.00$0.68$1,564.00$2.50$5,750.00$2.00$4,600.0048 2331.501 JOINT ADHESIVE - MASTIC L F 2600$0.50$1,300.00$0.47$1,222.00$0.47$1,222.00$0.50$1,300.0049 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 430$3.04$1,307.20$2.20$946.00$0.01$4.30$2.50$1,075.0050 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,B) TON 600$52.27$31,362.00$55.20$33,120.00$50.78$30,468.00$57.20$34,320.0051 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 20$72.29$1,445.80$35.50$710.00$35.00$700.00$30.00$600.0052 2504.602 ADJUST GATE VALVE EACH 3$69.38$208.14$286.00$858.00$300.00$900.00$200.00$600.0053 2504.602 IRRIGATION SYSTEM REPAIR EACH 1$426.97$426.97$404.00$404.00$400.00$400.00$400.00$400.0054 2506.522 ADJUST FRAME & RING CASTING EACH 4$266.85$1,067.40$180.00$720.00$400.00$1,600.00$550.00$2,200.0055 2531.507 6" CONCRETE DRIVEWAY PAVEMENT S Y 20$91.36$1,827.20$72.70$1,454.00$80.00$1,600.00$65.00$1,300.00Page 2 of 602988-36 - Project Bid Abstract Project: 02988-36 - 2017 Mill and Overlay Project North Valley, Inc. Park Construction Company - Mpls Northwest Asphalt, Inc. T. A. Schifsky & Sons,Inc. Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal Price56 2557.602 REPAIR DOG FENCE EACH 1$106.74$106.74$101.00$101.00$150.00$150.00$100.00$100.0057 2563.601 TRAFFIC CONTROL LS 1$640.44$640.44$909.00$909.00$300.00$300.00$4,500.00$4,500.0058 2573.530 STORM DRAIN INLET PROTECTION EACH 4$144.10$576.40$101.00$404.00$100.00$400.00$90.00$360.0059 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 50$4.27$213.50$4.05$202.50$4.00$200.00$3.50$175.0060 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y 30$21.35$640.50$20.20$606.00$20.00$600.00$20.00$600.00Total ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE): $51,331.70 $47,342.50 $50,371.80 $59,530.00 ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE) 61 2021.501 MOBILIZATION LS 1$2,321.62$2,321.62$1.00$1.00$2,175.00$2,175.00$2,700.00$2,700.0062 2356.505 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2) GAL 5500$4.33$23,815.00$4.00$22,000.00$3.85$21,175.00$0.50$2,750.0063 2356.604 SEAL COAT AGGREGATE FA-3 CLASS 1 (TRAP ROCK) S Y 21900$0.39$8,541.00$0.36$7,884.00$0.35$7,665.00$1.22$26,718.00Total ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE): $34,677.62 $29,885.00 $31,015.00 $32,168.00 Total SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY): $344,298.24 $362,682.60 $379,047.30 $368,352.10 Total SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT): $62,365.62 $55,694.00 $55,475.00 $57,305.00 Total ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY -GLENVIEW LANE): $51,331.70 $47,342.50 $50,371.80 $59,530.00 Total ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE): $34,677.62 $29,885.00 $31,015.00 $32,168.00 Totals for Project 02988-36 $492,673.18 $495,604.10 $515,909.10 $517,355.10Page 3 of 602988-36 - Project Bid Abstract Astech Corp. Omann Contracting Companies, Inc. Hardrives, Inc. (Rogers) Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceProject: 02988-36 - 2017 Mill and Overlay Project Line No. Item SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY) 1 2021.501 MOBILIZATION LS 1$20,000.00$20,000.00$5,000.00$5,000.00$32,946.26$32,946.262 2104.501 REMOVE AND REPLACE CONCRETE CURB AND GUTTER L F 540$45.59$24,618.60$53.44$28,857.60$44.04$23,781.603 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 30$18.33$549.90$12.75$382.50$14.40$432.004 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 30$10.00$300.00$14.89$446.70$19.43$582.905 2104.505 REMOVE BITUMINOUS PAVEMENT S Y 630$3.95$2,488.50$6.48$4,082.40$2.35$1,480.506 2104.509 REMOVE CASTING EACH 2$125.00$250.00$100.00$200.00$116.42$232.847 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 100$3.75$375.00$3.00$300.00$5.63$563.008 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 300$3.00$900.00$2.25$675.00$3.76$1,128.009 2104.602 SALVAGE AND REINSTALL MAILBOX EACH 1$250.00$250.00$211.00$211.00$148.64$148.6410 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 10$165.00$1,650.00$135.00$1,350.00$161.85$1,618.5011 2231.501 BITUMINOUS PATCHING MIXTURE TON 100$200.00$20,000.00$135.00$13,500.00$110.17$11,017.0012 2232.501 MILL BITUMINOUS SURFACE S Y 13500$0.95$12,825.00$1.14$15,390.00$1.41$19,035.0013 2331.501 JOINT ADHESIVE - MASTIC L F 14600$0.55$8,030.00$0.49$7,154.00$0.52$7,592.0014 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 3030$3.00$9,090.00$2.50$7,575.00$1.54$4,666.2015 2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) TON 4200$59.90$251,580.00$69.50$291,900.00$64.82$272,244.0016 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 30$33.00$990.00$65.00$1,950.00$43.97$1,319.1017 2504.602 ADJUST GATE VALVE EACH 28$200.00$5,600.00$437.00$12,236.00$374.34$10,481.5218 2504.602 IRRIGATION SYSTEM REPAIR EACH 2$82.00$164.00$180.60$361.20$350.14$700.2819 2506.503 RECONSTRUCT DRAINAGE STRUCTURE EACH 12$1,500.00$18,000.00$1,138.32$13,659.84$650.63$7,807.5620 2506.516 CASTING ASSEMBLY EACH 2$300.00$600.00$435.74$871.48$437.67$875.3421 2506.522 ADJUST FRAME & RING CASTING EACH 16$600.00$9,600.00$194.75$3,116.00$389.01$6,224.1622 2531.507 6" CONCRETE DRIVEWAY PAVEMENT S Y 30$80.00$2,400.00$77.34$2,320.20$32.53$975.9023 2557.602 REPAIR DOG FENCE EACH 2$300.00$600.00$180.60$361.20$412.88$825.7624 2563.601 TRAFFIC CONTROL LS 1$1,870.00$1,870.00$2,500.00$2,500.00$3,853.55$3,853.5525 2573.530 STORM DRAIN INLET PROTECTION EACH 40$200.00$8,000.00$125.00$5,000.00$132.12$5,284.8026 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 650$4.68$3,042.00$3.10$2,015.00$3.30$2,145.0027 2575.502 SEED MIXTURE 25-151 LB 10$14.00$140.00$5.16$51.60$11.01$110.1028 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y 450$20.33$9,148.50$15.48$6,966.00$27.53$12,388.5029 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 S Y 100$6.85$685.00$2.06$206.00$4.40$440.0030 2575.604 SEEDING (INCL TOPSOIL & FERT) ACRE 0.01$16,500.00$165.00$42,500.00$425.00$82,576.00$825.7631 2582.502 4" DBLE SOLID LINE PAINT L F 600$0.55$330.00$0.21$126.00$0.13$78.0032 2582.503 CROSSWALK MARKING-PAINT S F 540$1.38$745.20$3.10$1,674.00$3.74$2,019.6033 2582.601 PAVEMENT MESSAGE - PAINT S F 320$3.30$1,056.00$4.13$1,321.60$3.74$1,196.8034 2582.602 4" BROKEN LINE - PAINT L F 1000$0.28$280.00$0.11$110.00$0.07$70.00Page 4 of 602988-36 - Project Bid Abstract Astech Corp. Omann Contracting Companies, Inc. Hardrives, Inc. (Rogers) Project: 02988-36 - 2017 Mill and Overlay Project Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal Price35 2582.602 4" SOLID LINE - PAINT L F 9500$0.20$1,900.00$0.11$1,045.00$0.07$665.00Total SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY): $418,222.70 $433,340.32 $435,755.17 SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT) 36 2021.501 MOBILIZATION LS 1$10,000.00$10,000.00$3,000.00$3,000.00$2,394.71$2,394.7137 2356.505 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2) GAL 10900$2.00$21,800.00$0.52$5,668.00$0.55$5,995.0038 2356.604 SEAL COAT AGGREGATE FA-1 CLASS A (TRAP ROCK) S Y 43500$0.78$33,930.00$1.14$49,590.00$1.21$52,635.00Total SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT): $65,730.00 $58,258.00 $61,024.71 ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE) 39 2021.501 MOBILIZATION LS 1$10,000.00$10,000.00$1,500.00$1,500.00$5,084.80$5,084.8040 2104.503 REMOVE BITUMINOUS PAVEMENT S Y 50$10.00$500.00$12.30$615.00$13.69$684.5041 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 20$18.50$370.00$12.76$255.20$10.68$213.6042 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 20$20.00$400.00$12.76$255.20$28.19$563.8043 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 30$3.75$112.50$3.00$90.00$37.56$1,126.8044 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 130$3.00$390.00$2.25$292.50$6.26$813.8045 2104.601 REMOVE AND REPLACE CONCRETE CURB & GUTTER L F 50$45.59$2,279.50$53.44$2,672.00$41.29$2,064.5046 2231.501 BITUMINOUS PATCHING MIXTURE TON 10$200.00$2,000.00$135.00$1,350.00$148.94$1,489.4047 2232.501 MILL BITUMINOUS SURFACE S Y 2300$1.75$4,025.00$1.14$2,622.00$3.19$7,337.0048 2331.501 JOINT ADHESIVE - MASTIC L F 2600$0.52$1,352.00$0.49$1,274.00$0.52$1,352.0049 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 430$3.00$1,290.00$2.50$1,075.00$1.54$662.2050 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,B) TON 600$53.85$32,310.00$69.50$41,700.00$60.48$36,288.0051 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 20$35.00$700.00$65.00$1,300.00$63.15$1,263.0052 2504.602 ADJUST GATE VALVE EACH 3$200.00$600.00$437.00$1,311.00$389.03$1,167.0953 2504.602 IRRIGATION SYSTEM REPAIR EACH 1$300.00$300.00$180.60$180.60$550.51$550.5154 2506.522 ADJUST FRAME & RING CASTING EACH 4$600.00$2,400.00$194.75$779.00$499.25$1,997.0055 2531.507 6" CONCRETE DRIVEWAY PAVEMENT S Y 20$79.20$1,584.00$77.34$1,546.80$89.18$1,783.6056 2557.602 REPAIR DOG FENCE EACH 1$300.00$300.00$180.60$180.60$275.25$275.2557 2563.601 TRAFFIC CONTROL LS 1$1,000.00$1,000.00$1,500.00$1,500.00$330.30$330.3058 2573.530 STORM DRAIN INLET PROTECTION EACH 4$200.00$800.00$125.00$500.00$143.13$572.5259 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 50$4.20$210.00$3.10$155.00$5.51$275.5060 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y 30$20.50$615.00$15.48$464.40$27.53$825.90Total ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE): $63,538.00 $61,618.30 $66,721.07 ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE) 61 2021.501 MOBILIZATION LS 1$10,000.00$10,000.00$3,000.00$3,000.00$2,394.71$2,394.7162 2356.505 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2) GAL 5500$4.00$22,000.00$0.52$2,860.00$4.24$23,320.0063 2356.604 SEAL COAT AGGREGATE FA-3 CLASS 1 (TRAP ROCK) S Y 21900$0.10$2,190.00$1.24$27,156.00$0.39$8,541.00Page 5 of 602988-36 - Project Bid Abstract Project: 02988-36 - 2017 Mill and Overlay Project Astech Corp. Omann Contracting Companies, Inc. Hardrives, Inc. (Rogers) Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceTotal ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE): $34,190.00 $33,016.00 $34,255.71 Total SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY): $418,222.70 $433,340.32 $435,755.17 Total SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT): $65,730.00 $58,258.00 $61,024.71 Total ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE): $63,538.00 $61,618.30 $66,721.07 Total ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE): $34,190.00 $33,016.00 $34,255.71 Totals for Project 02988-36 $581,680.70 $586,232.62 $597,756.66I hereby certify that this is an exact reproduction of bids received.Certified By: _______________________________ License No. ________Date: ____________Page 6 of 602988-36 - Project Bid AbstractMarch 30, 201743338 engineering planning environmental construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Equal Opportunity Employer wsbeng.com S:\Community Development\Projects\Capital Improvement Projects\2017 Mill and Overlay Project\Staff Reports\20170410 CC Award Const Contract & Engineering\4. Proposal WSB.doc April 3, 2017 Mr. Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: Request for Proposal to Provide Construction Services for the 2017 Mill and Overlay Improvement Project City of Lino Lakes, MN WSB Project No. 02988-360 Dear Mr. Grochala: WSB & Associates, Inc. is pleased to present to you this proposal for professional engineering services associated with the City’s 2017 Mill and Overlay Improvement Project. This would be subsequent to the City Council awarding the construction contract for the project to North Valley Inc. in the amount of $492,673.18. Our construction services scope of work includes the following tasks: • Contract Administration • Construction Observation • Construction Staking • Materials Testing Coordination The engineering fee to complete the 2017 Mill and Overlay Improvement Project, on an hourly not to exceed basis, is as follows: Contract Administration ................ $ 12,023 Construction Inspection Services .. $ 24,792 (Staking $4,236 included) Material Testing Coordination ...... $ 2,068 Total Fee $ 38,883 Our construction observation fees are estimated hourly, based on part time inspection of twenty (20) hours per week, and the contractor substantially completing the work in approximately eight (8) weeks. We will work diligently with the City and the contractor to ensure a timely schedule is kept in accordance with the plans and specifications. WSB & Associates assumes the City will coordinate a City hired sub-consultant to provide the materials testing services required for the project, but the responsibility to coordinate and schedule these activities in a timely manner is included in WSB’s scope of work. Mr. Michael Grochala April 3, 2017 Page 2 S:\Community Development\Projects\Capital Improvement Projects\2017 Mill and Overlay Project\Staff Reports\20170410 CC Award Const Contract & Enginee A detailed list of project tasks is defined and shown on the attached task hour budget worksheet. Tasks not shown are considered outside of the scope of services. If additional work is necessary, we will prepare a detailed scope of work and include it as an addendum to this agreement. We will not proceed with any additional work until the addendum is authorized by both parties. This letter represents our complete understanding of the 2017 Mill and Overlay Improvement Project and the proposed scope of services. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions about this proposal, please feel free to call me at 763-287-7179. Sincerely, WSB & Associates, Inc. Diane Hankee, PE Associate ACCEPTED BY: City of Lino Lakes Name Title Date Project Manager Project Engineer Lead Project Two Person Inspector Survey Crew Clerical Total WORK TASK Contract No Ed Youngquist Diane Hankee Karla Pederson Hours Cost Task Description A PROJECT MANAGEMENT (time included within specific phases) B CONTRACT ADMINISTRATION Pre-Construction Conference 2 2 2 1 7 $845.00 Weekly Meeting (Assume 4 meetings)2 2 4 2 10 $1,134.00 Public Notification and Response 4 4 2 10 $1,322.00 Documentation Review 2 4 6 $672.00 Contract Administration 8 4 4 16 $1,932.00 Monthly Pay Estimates 4 8 4 16 $1,660.00 Final Pay Voucher 2 4 8 14 $1,304.00 Materials Certification 3 6 9 $1,086.00 Materials Certification Summary 2 2 4 $514.00 Final Documentation 2 2 8 2 14 $1,554.00 SUBTOTAL CONTRACT ADMINISTRATION $12,023.00 C CONSTRUCTION INSPECTION SERVICES Pre-Project Inspection / Removal Measurements 2 8 10 $1,092.00 Part Time Construction Inspection 16 12 98 126 $14,130.00 Traffic Control Inspection 10 10 $1,050.00 Construction Staking & coordination 6 4 18 28 $4,236.00 Punchlist / Final Inspection 10 4 20 4 38 $4,284.00 SUBTOTAL CONSTRUCTION INSPECTION SERVICES $24,792.00 D MATERIALS TESTING COORDINATION Testing Documentation 1 2 3 $362.00 Grading & Base Field Testing Coordination / Review 1 2 3 $362.00 Bituminous Field Testing Coordination / Review 1 2 3 $362.00 Materials Testing Coordination 2 1 4 2 9 $982.00 SUBTOTAL MATERIALS TESTING COORDINATION $2,068.00 Assume May 15, 2017 Start Date/ August 18, 2017 Substantial Completion Date Total Hours 62 39 190 18 27 336 2017 Hourly Costs 126.00 152.00 105.00 170.00 79.00 WSB SALARY COSTS $7,812.00 $5,928.00 $19,950.00 $3,060.00 $2,133.00 $38,883.00 Lino Lakes, Minnesota Mill and Overlay, Sealcoat and Texas Underseal 2017 Mill and Overlay Improvement Project ESTI M ATE OF COST W SB & Associates I nc. 1 CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: April 10, 2017 TOPIC: Consider Resolution No. 17-29 Denying Conditional Use Permit for Home Occupation Permit Level C at 180 Pine Street VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of a Conditional Use Permit for Home Occupation Permit Level C at 180 Pine Street. Complete Application Date: February 13, 2017 60-Day Review Deadline: April 14, 2017 120-Day Review Deadline: June 13, 2017 Environmental Board Meeting: NA Park Board Meeting: NA Planning & Zoning Board Meeting: March 08, 2017 City Council Work Session: April 03, 2017 City Council Meeting: April 10, 2017 BACKGROUND The applicant, Stephen Witzel, submitted a Land Use Application for a conditional use permit for a Home Occupation Permit Level C to be located at 180 Pine Street. Mr. Witzel owns Mobile Maintenance, Inc, a handyman service that specializes in the repair and service on manufactured home on the lots where they are located. Mr. Witzel currently resides at 925 Evergreen Trail in Lino Lakes and is considering moving to 180 Pine Street. ANALYSIS Zoning and Land Use The parcel is zoned R-Rural and allows for a Home Occupation Permit Level C with a conditional use permit. 2 Current Zoning R, Rural Current Land Use Rural Residential Future Land Use per CP Urban Reserve Utility Staging Area Post 2030 Surrounding Zoning and Land Use Direction Zoning Current Land Use Future Land Use North (City of Columbus) Residential Rural Residential 2030 Rural Residential East R, Rural Rural Residential Urban Reserve South R, Rural Rural Residential Urban Reserve West R, Rural Rural Residential Urban Reserve Section 1007.047 regulates Home Occupation Permits. A Level C entails a more intense home occupancy use of the property in regards to the number of on-site employees, customers and traffic and requires a conditional use permit. The ordinance details requirements under (6) General Provisions and (9) Home Occupation Level C. These requirements must be in compliance at all times. The applicant has acknowledged these requirements in his submitted narrative. It should be noted that although the applicant uses the word “intend” in many of the responses, the requirements must be met at all times. Site Plan Review Site Plan The applicant submitted an aerial map indicating the locations of the existing house and accessory structures. The home occupation will operate out of the smaller accessory structure noted as office/storage. A small office and restroom are proposed to be constructed. A parking area will be located to the north of the office/storage accessory structure. A trash dumpster is proposed to the west of the structure. Per the applicant’s narrative: “Mobile Maintenance, Inc. is a handyman service that specializes in the repair and service on manufactured homes on the lots where they are located. The daily activities would typically include employees coming to office to pick up workorders, load materials, go to the jobsite, provide repair services, and return to site to drop off workorders and pick up assignments for next day. Because no repairs to the homes are done at the office, there is typically no equipment used onsite. The materials that would be stored in the accessory structures would typically be furnace parts, plumbing parts, some lumbar, and other parts associated with the repair of manufactured homes. We do not usually 3 store materials outside. There is typically one employee in the office onsite during the day with other employees coming to the site to pick up their assignments and leaving. We occasionally have customers who want to purchase parts from the office but this is likely one per day, and typically less than that. Personal vehicle trips per day is less than 10. The number of deliveries and/or pickups is typically trash twice per week and material delivery on Thursdays. Although we are open for business 7 days a week, there are rarely employees at the office on weekends. If we have a dumpster onsite, it would probably be approximately 4 yards, behind the house, between two pole barns, where it cannot be seen from Pine Street. We can build a fence around it if necessary, but it cannot be seen from surrounding properties anyway. The parking area is adjacent to the building as shown on the site plan provided. It is approximately 50 ft wide by 20 ft. There is an existing, natural berm between Pine Street and the parking area in addition to a large tree and several other trees between Pine Street and the area that we plan to use for parking. There could be shrubs, or fencing to further screen the parking area from Pine Street if needed. There are several other areas that could be used for parking but we do not plan to have that many vehicles there anyway. We understand that we would need hard surface, or class 5, in the parking area. The office space would be in one of the existing accessory structures and would be approximately 12x20ft and have an ADA bathroom and a 10x10 break area. The interior finish would be sheetrock and all improvements would be inspected and be up to local code. ”. Comments: 1. The parking area shall be gravel surfaced. 2. No exterior trash dumpsters shall be allowed. 3. No more than one (1) trash hauler per week for both residential and commercial purposes shall be allowed. 4. No exterior storage of commercial or personal items/materials shall be allowed at any time. a. The parcel is 29 acres and there is no limit to the number of size of accessory structures that could be constructed on site to store items/materials. 5. A building permit is required for the office and restroom improvements. 6. Hours of operation shall be limited to Monday through Friday, 7 a.m. to 7 p.m. 7. All work and the use of power tools and/or equipment shall be performed inside the home occupation accessory structure with the garage doors closed. Grading Plan and Stormwater Management No grading plan or stormwater management is required. Public Utilities The site is served by private well and septic system. The septic system shall be designed and sized to accommodate the proposed office restroom. Landscaping and Tree Preservation Plan Landscaping and tree preservation is not required for the home occupation. 4 Wetlands Wetlands are located on portions of the parcel but are not impacted by the accessory structures or home occupation. The applicant shall be cognizant of the existence of the wetlands on site. Floodplain The 2015 DFIRM indicates Zone A floodplain on the parcel. The existing house and accessory structures do not appear to be impacted by the floodplain. Architectural Plans and Exterior Building Materials A building permit is required for the office/restroom improvements. Signage Per Chapter 1010: Signs, one sign with a maximum size of 6 square feet placed at least 10 feet from the property line is allowed without a permit. Site Improvement Performance Agreement A Site Improvement Performance Agreement is not required. Findings of Fact Staff is recommending denial of the conditional use permit due to Findings of Fact listed in Council Resolution No. 17-29. Major concerns are traffic, land use compatibility and noise. Traffic Pine Street is a major collector road. It is an unimproved, gravel road west of 4th Avenue. There are approximately 230 ADT (23 households x 10 trips per day) along this gravel section. The distance from 4th Avenue to the subject site driveway is approximately 2,700 feet. Per the City Engineer, gravel roads are not efficient or cost effective when trips start to exceed 200 ADT. The proposed home occupation will increase personal traffic (employees and customers), heavy trash collection and delivery vehicles. The existing gravel road does not have structural design to accommodate the added traffic proposed by the home occupation. Land Use Compatibility The proposed home occupation is not compatible with present and future land uses of the area in regards to increased personal vehicles (employee and customer), garbage haulers and delivery traffic on the gravel road. 5 Although the surrounding land uses are rural residential, the adjacent parcels are not standard 10 acre parcels (172 Pine Street is 0.4 acres and 234 Pine Street is 2.33 acres). Three (3) residential homes (166, 172 and 234 Pine Street) are also within 400 feet of the proposed accessory structure home occupation. Noise The proposed home occupation will involve uses and activities detrimental to persons or property. Traffic will increase on a gravel road. The applicant states that “typically” no equipment is used onsite. Any equipment used on site will generate excessive noise. Three (3) residential homes (166, 172 and 234 Pine Street) within 400 feet of the proposed accessory structure home occupation would be affected. Planning and Zoning Board The Planning & Zoning Board held a public hearing on March 08, 2017 and the following comments were made: • The neighboring resident at 172 Pine Street spoke in opposition to the conditional use permit due to concerns regarding increased traffic and outdoor storage. • Chair Tralle expressed concerns regarding Mr. Witzel’s current business operations at 925 Evergreen and outdoor storage. • Board members also discussed traffic, outdoor storage and trash pickup. The applicant, Mr. Witzel, presented the Board with a list of 19 residents along Pine Street he had interviewed. The residents stated they were not opposed to a small handyman company operating out of a home. Mr. Witzel also asked each resident how many trips they took per day. It should be noted that while the resident survey indicated an average of 108 total trips, one trip is calculated as leaving the house and a second trip is returning home. Therefore, leaving home and returning home is a total of 2 trips. The survey indicated some residents as taking only 1 trip. Assuming the residents left and returned home, the 108 trips x 2 = 216 total trips. This is consistent with standard engineering practices of 10 trips per day for single family homes. The Board recommended denial of the conditional use permit with a 3-1 vote. RECOMMENDATION Staff and the Board recommend approval of the following item: • Resolution No. 17-29 Denying Conditional Use Permit for Home Occupation Permit Level C at 180 Pine Street 6 ATTACHMENTS 1. Site Location Map 2. Aerial Map 3. Site Plan 4. Resolution No. 17-29 0 4,000 8,0002,000 Feet UV14 UV49 UV12 UV23 UV21 UV54 IJ84 IJ140 IJ53 §¨¦I-35W §¨¦I-35E Lino Lakes Circle Pines Centerville Site Location Map µ 180 Pine Street 0 100 20050 Feet 172172 234234 Aerial Map180 Pine Street µ Accessory Struc ture-Home Occ upation 166 Pine Street 1 CITY OF LINO LAKES RESOLUTION NO. 17-29 RESOLUTION DENYING A CONDITIONAL USE PERMIT FOR HOME OCCUPATION LEVEL C (180 PINE STREET) WHEREAS, the City received an application for a Conditional Use Permit for Home Occupation Level C at 180 Pine Street and hereafter referred to as “Development”; and WHEREAS, the parcel is zoned R-Rural and allows for a Home Occupation Permit Level C with a conditional use permit; and WHEREAS, the legal description of the subject property is: Property Identification No. 06-31-22-24-0001 E 495 FT OF NW1/4 OF SEC 6 TWP 31 RGE 22, EX N 210 FT OF W 100 FT THEREOF, EX RD, SUBJ TO EASE OF REC; and WHEREAS, City staff has completed a review of the proposed “Development” based on an aerial map/site plan and narrative submitted by the applicant; and WHEREAS, a public hearing was held before the Planning & Zoning Board on March 8, 2017, and the Board recommended denial of the conditional use permit. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby makes the following: FINDINGS OF FACT 1. The proposed development application has been found to be consistent with the policies and recommendations of the Lino Lakes Comprehensive Plan including: a. Land Use Plan. The 29 acre parcel is guided Urban Reserve and zoned R, Rural. A Home Occupation Level C is allowed with a conditional use permit. b. Transportation Plan. Pine Street is a major collector road. It is an unimproved, gravel road west of 4th Avenue. There are approximately 230 ADT (23 households x 10 trips per day) along this gravel section. The distance from 4th Avenue to the subject site driveway is approximately 2,700 feet. Per the City Engineer, gravel roads are not efficient or cost effective when trips start to exceed 200 ADT. 2 The proposed home occupation will increase personal traffic (employees and customers), heavy trash collection and delivery vehicles. The existing gravel road does not have structural design to accommodate the added traffic proposed by the home occupation. c. Utility (Sewer and Water) Plans. The parcel is served by private well and septic system. The City’s utility plans are not impacted. d. Local Water Management Plan. The City’s Local Surface Water Management Plan (LSWMP) is incorporated into Chapter 2: Resource Management System Plan of the City’s Comprehensive Plan. The goal of the LSWMP is to improve of the quality of surface waters by delivering good quality stormwater runoff to lakes and wetlands. The proposed home occupation will occur in an existing accessory structure on a 29 acre parcel. Stormwater runoff will not increase and surface water (wetlands) will not be impacted. e. Capital Improvement Plan. The proposed home occupation will increase traffic along a gravel portion of Pine Street. This will potentially increase City capital expenditures not part of the City’s Capital Improvement Plan if road improvements or increased maintenance is required. f. Policy Plan. The proposed home occupation is consistent with the comprehensive plan (i.e. Policy Plan) in regards to land use, utility plans and local water management plan. The proposed home occupation is not consistent with the comprehensive plan in regards to the transportation or capital improvements plan. g. Natural Environment Plan. The City’s Natural Environment Plan is incorporated into Chapter 2: Resource Management System Plan of the City’s Comprehensive Plan. One goal of the Plan is to identify, protect and preserve the desirable natural areas and ecological and aquatic resources of the community. The City’s greenway corridor exists along the parcel. The proposed home occupation will occur in an existing accessory structure and will not impact the City’s Parks, Natural Open Space/Greenway and Trail System. 3 2. The proposed development application is compatible with present and future land uses of the area. The proposed home occupation is not compatible with present and future land uses of the area in regards to increased personal vehicles (employee and customer), garbage haulers and delivery traffic on the gravel road. Although the surrounding land uses are rural residential, the adjacent parcels are not standard 10 acre parcels (172 Pine Street is 0.4 acres and 234 Pine Street is 2.33 acres). Three (3) residential homes (166, 172 and 234 Pine Street) are also within 400 feet of the proposed accessory structure home occupation. 3. The proposed development application conforms to performance standards herein and other applicable City Codes. The proposed home occupation conforms to the performance standards of the City Code. 4. Traffic generated by a proposed development application is within the capabilities of the City when: a. If the existing level of service (LOS) outside of the proposed subdivision is A or B, traffic generated by a proposed subdivision will not degrade the level of service more than one grade. b. If the existing LOS outside of the proposed subdivision is C, traffic generated by a proposed subdivision will not degrade the level of service below C. c. If the existing LOS outside of the proposed subdivision is D, traffic generated by a proposed subdivision will not degrade the level of service below D. d. The existing LOS must be D or better for all streets and intersections providing access to the subdivision. If the existing level of service is E or F, the subdivision developer must provide, as part of the proposed project, improvements needed to ensure a level of service D or better. e. Existing roads and intersections providing access to the subdivision must have the structural capacity to accommodate projected traffic from the proposed subdivision or the developer will pay to correct any structural deficiencies. f. The traffic generated from a proposed subdivision shall not require City street improvements that are inconsistent with the Lino Lakes Capital Improvement Plan. However, the City may, at its discretion, consider developer-financed improvements to correct any street deficiencies. 4 g. The LOS requirements in paragraphs a. to d. above do not apply to the I- 35W/Lake Drive or I-35E/Main St. interchanges. At City discretion, interchange impacts must be evaluated in conjunction with Anoka County and the Minnesota Dept. of Transportation, and a plan must be prepared to determine improvements needed to resolve deficiencies. This plan must determine traffic generated by the subdivision project, how this traffic contributes to the total traffic, and the time frame of the improvements. The plan also must examine financing options, including project contribution and cost sharing among other jurisdictions and other properties, that contribute to traffic at the interchange. h. The City does not relinquish any rights of local determination. Pine Street is a major collector road. It is an unimproved, gravel road west of 4th Avenue. There are approximately 230 ADT (23 households x 10 trips per day) along this gravel section. The distance from 4th Avenue to the subject site driveway is approximately 2,700 feet. Per the City Engineer, gravel roads are not efficient or cost effective when trips start to exceed 200 ADT. The proposed home occupation will increase personal traffic (employees and customers), heavy trash collection and delivery vehicles. The existing gravel road does not have structural design to accommodate the added traffic proposed by the home occupation. 5. The proposed development shall be served with adequate and safe water supply. The site is served by private well. The proposed home occupation and office/restroom can be served by the well. 6. The proposed development shall be served with an adequate and safe sanitary sewer system. The site is currently served by a private septic system. The septic system shall be designed and sized to accommodate the proposed restroom. 7. The proposed development shall not result in the premature expenditures of City funds on capital improvements necessary to accommodate the proposed development. The proposed home occupation will increase traffic along a gravel portion of Pine Street. This will potentially increase City capital expenditures not part of the City’s Capital Improvement Plan if road improvements or increased maintenance is required. 8. The proposed development will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, 5 property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. The proposed home occupation will involve uses and activities detrimental to persons or property. Traffic will increase on a gravel road. The applicant states that “typically” no equipment is used onsite. Any equipment used on site will generate excessive noise. Three (3) residential homes (166, 172 and 234 Pine Street) within 400 feet of the proposed accessory structure home occupation would be affected. 9. The proposed development will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. The natural features (wetlands) will not be impacted. There are no other known natural, scenic or historic features on the existing site. BE IT FURTHER RESOLVED by The City Council of the City of Lino Lakes hereby denies the conditional use permit for Home Occupation Level C at 180 Pine Street due to reasons listed in the Findings of Fact. Adopted by the Council of the City of Lino Lakes this 10th day of April, 2017. The motion for the adoption of the foregoing resolution was introduced by Council Member_______________ and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6D STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: April 10, 2017 TOPIC: Consider Second Reading of Ordinance 02-17, Approving Sale of Land to American Legion Post 566. VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of the sale of land to American Legion Post 566. BACKGROUND In 1990 the Lino Lakes Economic Development Authority (EDA) purchased lots 12-16, Block 2, Carole’s Estates for the construction of a Public Safety complex including a new Fire Station. The City acquired the land, from the EDA, through an installment purchase contract in 1990, as part of the project financing. In 1999, following completion of the Civic Complex, the City sold the former Police Station (Lot 15) to the American Legion. The Legion has recently expressed a need to expand parking to efficiently operate their existing facility. Lot 14, Block 2 of Carole’s Estates 2nd Addition is immediately south of the American Legion and is currently undeveloped. The property is approximately 1 acre in area. The property is currently being used for community gardens as a temporary use pending its sale and development. Through negotiations with the American Legion the City Council has reached sale price of $90,000. As part of the consideration the City will retain a 40 foot wide access, utility and drainage easement across the easternmost portion of the lot. This will allow future development access to Lots 12 and 13 which are still under City ownership. Staff will be working with the City Attorney and American Legion representatives to finalize the purchase agreement. The City Council approved the 1st Reading on March 27, 2017. The City’s Economic Development Authority will be executing a warranty deed, to the City, in accordance with the 1990 installment purchase contract. RECOMMENDATION Staff is recommending approval of the 2nd Reading of Ordinance No. 02-17. ATTACHMENTS 1. Ordinance No. 02-17 2. General Location Map 3. Proposed Site Plan 1st Reading: Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 02-17 ORDINANCE APPROVING SALE OF LAND TO AMERICAN LEGION POST 566 The City Council of Lino Lakes ordains: Section 1. Property. The City is the fee owner of the Property legally described as: Lot 14, Block 2, Carole’s Estates 2nd Addition, Anoka County. Section 2. Findings. 1. The American Legion’s existing facility is located at 7731 Lake Drive in Lino Lakes. The Legion has expressed a need to expand parking to efficiently operate their existing facility. 2. The City’s Property is southwest of, and directly adjacent to, the American Legion’s existing facility. The Property is vacant, and has been since the City acquired it. 3. The Legion would like to acquire the Property in order to construct a parking lot to service their existing facility. 4. The Property is not needed by the City for public purposes. It is in the best interests of the City to sell the Property to the American Legion for expansion of their facilities. Section 3. Easements City shall retain an access easement and a drainage and utility easement across the easternmost 40 feet of the Property. Section 4. Authorization The City Council approves the sale of the Property to American Legion Post 566. The Mayor and City Clerk are hereby authorized and directed to execute a purchase agreement, deed and other documents as may be necessary in order to sell the Property. Proceeds from the sale of the Property shall be used in accordance with the requirements of the City Charter. 2 Section 4. Effective Date. This ordinance shall be in full force and effect from and after 30 days following its passage and publication, in accordance with section 3.09 of the City Charter. Adopted by the Lino Lakes City Council this 10th day of April, 2017. The motion for the adoption of the foregoing ordinance was introduced by Council Member_____________and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ____________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk 15"-RCP 66"-RCP -1"PVC1 0 "PV C 10" PVC10" PVC -1" PVC-1" PVC1 2 ''D I P 6''DIP8 ''D I P 12''DIP6''DIP1 2 ''D IP 12''DIP12'' DIP12''DIP12''DI P 12''DI P 12'' DIP 8''DI P12'' DIPMH0 029 MH0 030 MH0 073MH0075 MH0 141 MH0 142 14 AP-0852AP-0852 AP-1026AP-1026 AP-1027AP-1027 AP-1029AP-1029 AP-1030AP-1030 CB-19 34CB-19 35 CB-19 38 77347734 77317731 77227722 W09 7 5 W12 8 8 W17 0 577TH ST77TH ST City Property Map American Legion Parking Lot Expansion Date: 3 /24/2017 Ü05010025Feet LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY MEETING Monday, April 10, 2017 6:15 P.M. City Council Chambers 1. Call to Order and Roll Call 2. Consideration of Minutes of February 13, 2017 3. Action Items A. Consideration Resolution No. 17-01, Approving Conveyance of Lots 12- 14, Block 2, Carole’s Estate 2nd Addition to City of Lino Lakes, Michael Grochala 4. Adjourn EDA MINUTES February 13, 2017 DRAFT 1 DATE : February 13, 2017 TIME STARTED : 7:15 p.m. TIME ENDED : 7:30 p.m. MEMBERS PRESENT : EDA Members Kusterman, Reinert, Rafferty, Maher, Manthey MEMBERS ABSENT : None OTHERS PRESENT: : Community Development Director Michael Grochala; City Clerk Julie Bartell The meeting was called to order at 7:15 p.m. by EDA President Kusterman. CONSIDERATION OF THE MINUTES OF DECEMBER 12, 2016 Economic Development Authority (EDA) Member Rafferty moved to approve the December 12, 2016 minutes as presented. EDA Member Maher seconded the motion. Motion carried on a voice vote. CONSIDERATION OF 2017 ANNUAL APPOINTMENTS Community Development Director Grochala reviewed the list of appointments that are considered annually by the group. The list includes providers for certain professional services and staff is recommending those remain in place as is. The other appointments are the EDA officers (President, Vice President and Treasurer). EDA Member Reinert suggested that one option would be to rotate the officers and move people up the ladder, i.e. Vice President move to President, Treasurer to Vice President, etc. That way experience in those positions is shared. EDA Member Reinert moved to approve the following appointments for 2017 EDA Officers: President – Rafferty Vice President – Manthey Treasurer – Maher. EDA Maher seconded the motion. Motion carried on a voice vote. EDA Member Reinert moved that the balance of the EDA appointments remain as is for 2017. EDA Member Maher seconded the motion. Motion carried on a voice vote. EDA ANNUAL REPORT Michael Grochala, Community Development Director, reviewed the written staff report, highlighting the following 2016 activities: - 49 Club building demolition; - Business Subsidy Policy update; - Development Plan/District and TIF plan for United Properties project; - Contract for Development, United Properties; - Land Sale, DR Horton. Staff and the council discussed the substantial increase in development within the city in 2016. Development activity overall and building permit value included saw substantial growth during the year. EDA MINUTES February 13, 2017 DRAFT 2 Community Development Director Grochala added that no modifications to the EDA enabling resolution are needed or proposed at this time. EDA Member Manthey moved to approve the annual report as presented. EDA Member Maher seconded the motion. Motion carried on a voice vote. ADJOURNMENT There being no further business for consideration, the meeting was adjourned at 7:30 p.m. ECONOMIC DEVELOPMENT AUTHORITY AGENDA ITEM 3A STAFF ORIGINATOR: Michael Grochala MEETING DATE: April 10, 2017 TOPIC: Consideration of Resolution No. 17-01, Authorizing Conveyance of Lots 12-14, Block 2, Carole’s Estates 2nd Addition to City of Lino Lakes VOTE REQUIRED: Simple Majority. BACKGROUND In 1990 the Lino Lakes Economic Development Authority (EDA) purchased lots 12-16, Block 2, Carole’s Estates to facilitate the development of a Public Safety complex including construction of a new Fire Station. As part of the project financing the EDA entered into an Installment Purchase Contract (IPC) with the City of Lino Lakes. Article IV of the agreement authorized the sale of the land to the City. Section 4.4 specified that upon the City’s prompt and full performance of the agreement the EDA would execute and deliver to the City a warranty deed. All obligations related to the IPC were fulfilled by the City in 2010. At this time staff is requesting execution of a warranty deed, by the EDA, in fulfillment of the contract requirements. RECOMMENDATION Staff recommends approval of Resolution 17-01, Authorizing Conveyance of Lots 12-14, Block 2, Carole’s Estates 2nd Addition to City of Lino Lakes. ATTACHMENTS 1. Resolution No. 17-01 2. Property Location Map LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 17-01 RESOLUTION AUTHORIZING CONVEYANCE OF LOTS 12-14, BLOCK 2, CAROLE’S ESTATES 2ND ADDITION TO THE CITY OF LINO LAKES, MINNESOTA BE IT RESOLVED By the Board of Commissioners ("Board") of the Lino Lakes Economic Development Authority ("Authority") as follows: Section 1. Recitals. 1.01. The Authority is the owner of certain real property legally described to wit: Lots 12, 13, and 14, Block 2, Carole’s Estates, 2nd Addition, Anoka County, Minnesota 1.02. The Authority entered into an Installment Purchase Contract with the City of Lino Lakes (“City”), dated June 28, 1990 and filed for record with Anoka County as Document No. 910329 on October 10, 1990. 1.03. Article IV of the agreement authorized the sale of said land to the City. 1.04. Section 4.4 of the agreement states that upon the City’s prompt and full performance of the agreement the EDA shall execute and deliver to the City a warranty deed conveying marketable title. 1.05. The City has fulfilled the terms and conditions of the agreement. Section 2. Authority Approval; Further Proceedings. 2.01. The President and Executive Director are hereby authorized to execute, on behalf of the Authority, the warranty deed, and any documents referenced therein requiring execution by the Authority or otherwise required to effectuate the transaction described in those documents. 2.03. Authority staff and consultants are authorized and directed to take all actions needed to carry out the transactions describe in this Resolution. 2 Approved by the Board of Directors of the Lino Lakes Economic Development Authority, this 10th day of April, 1017. President ATTEST: Secretary 15"-RCP 66"-RCP -1"PVC1 0 "PV C 10" PVC10" PVC -1" PVC-1" PVC1 2 ''D I P 6''DIP8 ''D I P 12''DIP6''DIP1 2 ''D IP 12''DIP12'' DIP12''DIP12''DI P 12''DI P 12'' DIP 8''DI P12'' DIPMH0 029 MH0 030 MH0 073MH0075 MH0 141 MH0 142 14 AP-0852AP-0852 AP-1026AP-1026 AP-1027AP-1027 AP-1029AP-1029 AP-1030AP-1030 CB-19 34CB-19 35 CB-19 38 77347734 77317731 77227722 W09 7 5 W12 8 8 W17 0 577TH ST77TH ST City Property Map American Legion Parking Lot Expansion Date: 3 /24/2017 Ü05010025Feet 7898 Century Trl Lino Lakes, MN 55014 April 10, 2017 Mayor, Council, and Staff 600 Town Center Parkway Lino Lakes, MN 55014 Dear Mayor, City Council, and City Staff, My name is Robert Sibell and I have lived at 7898 Century Trail for 6 years. I have been on the Century Farm North Homeowners Association, Board of Directors for 3 years. I am representing the 49 homeowners in my association and there are 257 total homes within the entire Century Farm North development. We have lots of young families with small children that like to play outside, and older adults that like walking the neighborhood. There are two items I want to mention tonight and I will stay under the 8 minutes. Many of our residents have lived in Century Farm North since it began over a decade ago, waiting for the developer and city to complete their planned park and trail system in our development. It has been 14 long years since the development was approved with a park and trails. Sadly, it is now in its final and last phase of development and somehow the developer has gotten away without installing that park or trail that we were told would be constructed. To save you time, I compiled a handout which is a timeline and transcript of city meetings discussing and insisting this. We are asking the city to complete its plan or for the city to hold the developer accountable to complete its contractual promise of a park and trail system for Century Farm North. Our second concern is just about every other development of our size in Lino Lakes has not only a dedicated park, but as well as trail access to the Rice Creek Regional Park. Our development has no real safe bike, rollerblade, or pedestrian connection to the rest of Lino Lakes. We feel this whole area north of 35W has been neglected and not represented. Our entire community does not have a connection to the city's key amenities. I, like many of us, chose to purchase a home in this newer development because it's close to the freeways, has a great school district, fair taxes, but it has very few paths and no way for kids or pedestrians to access anything safely. The Regional Rice Creek Reserve, the library, YMCA, town hall, and marketplace are all unreachable by anything but automobile. The proposed linking trail would connect our community, Century Farm North, along with the adjacent development, Behm's Century Farm, to the city's trail system. It is just under a mile long and corresponds with the city's Comprehensive Plan and Future Trail Plan. Funding is an issue I know. Who's going to pay for this? For the first issue, funding for our development's local park should be the developer's responsibility. Our City Council only approved the development contract back in 2003, because it included park land dedication and over $103,000 in park dedication fees. Lino Lakes never collected that money because the developer "Gary Uhde" had a lawyer submit an appraisal a year later stating that the 8 acres of total park land (including wetland) he was dedicating was worth way more than the city had valued it at the time. Unfortunately, this was never questioned by the City. If that is still the case, then before the last phase of development is complete we urge the city to accept less park land, because half of it is unusable, not contiguous land and instead, to receive more cash to develop. We recommend the city pursue the originally agreed upon developer improvements such as trails and obtain the stipulated park dedication fees by negotiating for less park land, if necessary, and enforcing the Development Contract. I have included the Developer Agreement and referenced sections useful for enforcing this. For reference: Developer Agreement section XV. "Park Dedication" using the Guarant ee clause under section II,A,21,a(1) and the Reimbursement of Costs clause under section V,A,7 and V,B and the Violations/Building Permits clause under section XIV,A to withhold building permits and/or Certificate of Occupencies. Funding for the second issue - a linking trail to connect Century Farm North with the rest of the city - could be achievable via appropriation of funds, park dedication dollars, and undedicated park dollars. Our community feels that our 257 homes have contributed funds in the form of taxes for 14 years with little progress being made toward the Century Farm North Park Plan or toward connecting the area north of 35W of Lino Lakes to the rest of the city. Home values have also increased dramatically over the last ten years, helping t he city's bottom line, and the city's population has increased dramatically - increasing the tax base. In conclusion, we respectfully ask you to consider our proposal and seek our involvement in pursuing these goals. These items would greatly enhance our community and increase safety for children and adults. Thank you for your commitment to the citizens of Lino Lakes including those of our development. Sincerely, Robert Sibell of Century Farm North (763)486-5369 rsibell@gmail.com PS: Entrance monument signs have never been installed at street connections to Sunset Road off the right of way similar to signs constructed as part of the Behm's Century Farm along Lilac Street, as per narrative dated Nov 22, 2002 from the Dec 2nd 2002 Park Board Packet. Proposal to Complete Century Farm North Park and Trails Handout Summary of Events Contents (abridged): Century Farm North Location Map Century Farm North Master Plan Highlighting Never Built Trails or Park 08-05-2002 Park Board Minutes 08-05-2002 Park Board Packet 08-14-2002 Planning and Zoning Minutes 12-02-2002 Park Board Packet 12-02-2002 Park Board Minutes 01-08-2003 Planning and Zoning Board Packet 04-28-2003 Council Resolution 07-07-2003 Park Board Minutes 07-07-2003 Park Board Packet 07-14-2003 City Council Packet Resolution and Developer Agreement 04-21-2004 City Council Packet Work Session, Gary Uhde Legal Representation 2014 Council Resolution indicating Preliminary Plat Maps 03-11-2015 Planning and Zoning Board Packet Site Location Map0 2,500 5,000 7,500 10,0001,250FeetRondeau Lake 100-yr 888.1Rice LakeOHWL 883.1100-yr 886.0 Marshan LakeOHWL 883.3100-yr 886.1 Peltier LakeOHWL 884.7100-yr 887.0Centerville LakeOHWL 885.0100-yr 886.3George Watch Lake 100-yr 886.1Reshanau LakeOHWL 883.5100-yr 886.0 §¨¦§¨¦§¨¦§¨¦§¨¦Century Farm North35E35E35W35W35Wµ Park Board Meeting – August 5, 2002 Minutes 1 The August 5, 2002 City of Lino Lakes Park Board meeting was called to order at 6:30pm, by Chair Lindy. Roll call was taken, members present were Bill Kusterman, Pam Taschuk, Katie Boyle, Michael O’Connor and George Lindy. Members absent were Paul Montain and Pat Huelman. Also present was Rick DeGardner, Public Services Director. APPROVAL OF JULY 1, 2002 MINUTES: Bill Kusterman made a motion, seconded by Katie Boyle, to approve the July 1, 2002 minutes. The minutes were approved. SETTING THE AGENDA: The Agenda was passed as presented. OPEN MIKE: No one was present for open mike. REVIEW BEHM’S CENTURY FARM 6TH-10TH ADDITIONS – PRELIMINARY PLAT: Rick advised the 95.12-acre development consists of 156 single- family lots. The proposed parks and trail amenities are as follows: Park – Outlot B (13.5 acres). The proposed park area consists of a significant amount of wetland as well as a 90’ power line easement. The park area does have road frontage at three different areas and will provide good access from different areas of the development. Given the ditch, the power line easement, and the wetlands, the city needs to insure there is a suitable area for development consisting of contiguous, usable upland. It appears there is possible room for park expansion near the northwest area of the park, perhaps up to the ditch line. Trail A – An 8’ wide bituminous trail along the southern edge of Carl Street. Carl Street is classified as a collector street. Trail B – A trail that begins in the southeast corner of the proposed development that extends the platted trail in the Behm’s Century Farm 5th Addition adjacent to the Lino Air Park. The trail continues through the proposed park area providing access to the proposed park from Carl Street and continues northward to the northern limits. The trail would also provide direct park access from the northern most street. Trail C – A trail beginning at the eastern limits of proposed development and moves westward into the proposed park area. This would also provide an access to the park via the road directly east of the proposed park area. The proposed trail is located in close proximity to the existing power line. Park Board Meeting – August 5, 2002 Minutes 2 Rick added the Environmental Board reviewed the project last week and the Planning and Zoning Board will be reviewing it on August 14, 2002. Mr. John Johnson, Engineer for Gary Uhde, came forward and reviewed the preliminary plat noting the proposed location of Carl Street. The proposed location has caused a lot of discussion. It was determined that Carl Street will be built on the indicated location on the current map. Mr. Johnson advised a traffic report has been completed that does show other options for the roadway. If the location is changed, the trail location will also be affected. He noted the total upland park area is 8.46 acres, over 5 acres of wetland and available open space. He also reviewed the park dedication requirements for the project. He indicated Mr. Uhde would like to create the park area as soon as possible and a recommendation needs to be made to the Planning and Zoning Board and the City Council. Chair Lindy asked if the intent of the park area was a linear type park. Rick advised the intent was to have a larger park area to accommodate substantial park amenities. Mr. Johnson stated there is a greenway element that blends into the project. Earlier discussions did include linear greenways but staff did indicate the active park should be in one area. Chair Lindy noted in the original discussions did include the difficulty of getting around the wetlands. Mr. Johnson referred to the map and pointed out the brown dotted line noting there is space there. The wetland there cannot be defined. That area needs to be mitigated but there needs to be a connection to the southern piece of the property. The two cul- de-sacs do connect with a trail. There was concern by the Air Park regarding the location of the trail. Chair Lindy stated the upland park area has notions of wetland also. He asked if the green area on the map is upland. Mr. Johnson stated there is a large area that is wetland that needs to be restored in another location. The green area will become entirely upland. Rick stated the city needs to get a minimum of 4-5 acres of contiguous upland that is buildable for the park area. Mr. Johnson stated the developer understands that and he believes that will happen with the current plan. Park Board Meeting – August 5, 2002 Minutes 3 Chair Lindy inquired about the location of the area that will be developed for the park amenities. Mr. Johnson referred to the map and pointed out that park area noting any of the green area can have park amenities. The question is where the trail will be developed. The plan may also have another acre to include in the park area. Chair Lindy referred to the map and inquired about the green square. Mr. Johnson stated the green box is a larger area of open space around the trail to buffer the residents. Chair Lindy stated the Park Board needs to differentiate between useable park land and open space. Mr. Johnson stated that area is part of the park land dedication calculations. He stated he has not yet discussed with staff how the park land and open space will be calculated in regards to park dedication requirements. Chair Lindy stated it appears that if the land is not developable it has been thrown into open space. The Park Board needs as much developable property as possible for the park area. Mr. Johnson stated he can not respond to that at this time. The plan tries to blend a lot of different aspects including the power line easement, wetlands, trails, developable upland and open space. The plan does try to optimize the amount of land to dedicate to the park. Rick advised there are three substantial areas for park activities. He stated he does like the concept of the trail corridor and the park area. He indicated his only concern is that after the Rice Creek Watershed District makes its final determination that the city has 4-5 acres of contiguous land that can be developed for an active park area. The city does have to determine if the smaller green box shown on the map will remain as is or developed and maintained. Mr. Johnson stated the Environmental Board made it very clear they want natural open space areas within the plan. Bill stated he likes the plan and the location of the park within the plan. He stated the city just needs to be sure to obtain the 4-5 acres of contiguous developable land. Chair Lindy stated he wants to see a developable park area that is not especially spread out. Park Board Meeting – August 5, 2002 Minutes 4 Mr. Johnson stated staff had indicated the city needs 8 acres of upland with 4 ½ acres of that contiguous land to develop the park area. It was the consensus of the Park Board that the presented plan is agreeable but the City needs assurance that it will obtain 4-5 acres of contiguous developable park land. Mr. Johnson advised that if there are significant changes to the plan he will present those changes to the Park Board at a future meeting. RECREATION DEPARTMENT UPDATE: Rick referred to the Program Highlights Flyer from July 2002. He noted the Summer Playground Program is coming to a close and will officially end on August 1. There were 229 full-time registrations and over 210 daily registrations this summer. The Options program is still going well. Some negative comments about the construction at the new location have been received, however, the new location has allowed for some cooking programs, on-site swimming and more classroom space – all of which were unavailable at the previous site. Rick advised many of the youth instructional programs are now over or will be coming to a close in the early part of August. Over 120 youth participated in the Soccer “Fun”damentals program and over 300 youth participated in the T-Ball program. Registration is now complete for the annual Safety Camp program scheduled for August 8. Ninety-nine youth are currently registered. Registration has concluded for the Fall Soccer and Tackle Football programs. Approximately 500 youth are registered for soccer and approximately 300 youth are registered for football. Rick noted work on the Fall Activities Guide is underway. Delivery is scheduled for the last week in August. PARKS DEPARTMENT UPDATE: Rick reviewed a memo from Mike Hoffman, Parks Supervisor, which summarizes the maintenance highlights for July 2002. Rick noted the summer softball and soccer programs have come to a close, which will allow more time for improvement projects vs. daily game preparation. Rick added that maintenance highlights during a very busy July have included party wagon delivery and pickup, a new City Hall Park sign, and playground installation at Clearwater Creek Park. APPROVED MINUTES CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES I.CALL TO ORDER AND ROLL CALL Chair Schaps called the Lino Lakes Planning and Zoning Board meeting to order at 6:37 p.m., August 14, 2002. II.APPROVAL OF AGENDA The agenda was approved. III.APPROVAL OF MINUTES – July 10, 2002 Ms. Lane made a MOTION to approve the minutes of the July 10, 2002, meeting of the Lino Lakes Planning and Zoning Board, and was supported by Mr. Hyden. Motion carried 5-0. IV.OPEN MIKE Chair Schaps declared open mike open at 6:39 p.m. Mr. Smyser stated there was a Comprehensive Plan as of today. The Council voted to approve the Comprehensive Plan. He stated there were a couple of minor conditions. One of them being a ghost platting ordinance within 9 months and the other being to adopt something to protect hydric soils. Ms. Lane asked if they had any problems with the zoning. Mr. Smyser replied that a few weeks ago, staff sat down with the City Council and made a couple of minor changes to the land use map. DATE: August 14, 2002 TIME STARTED: 6:37 P.M. TIME ENDED: 11:58 P.M. MEMBERS PRESENT: Hyden, Lane , Lyden (Arrived at 6:40 p.m.), Rafferty, Schaps and Zych. MEMBERS ABSENT: Corson. STAFF PRESENT: Jeff Smyser; Tanda Gretz; Mike Grochala; James Studenski; Bob Kirmis (NAC) Planning & Zoning Board August 14, 2002 Page 21 APPROVED MINUTES Motion carried 5-0. Ms. Lane made a MOTION to recommend approval of JADT Development, Lino Lakes Commercial Center, SE corner of Lake Drive & Apollo Drive intersections, Preliminary Plat based on the recommendations and conditions as outlined in staff’s report on pages 9 and 10 number A1 through A5. The motion was supported by Mr. Lyden. Motion carried 5-0. Mr. Lyden made a MOTION to recommend approval of JADT Development, Lino Lakes Commercial Center, SE corner of Lake Drive & Apollo Drive intersections, Site Plan Review based on the recommendations and conditions as outlined in staff’s report on Pages 10 and 11 B1 through B17. The motion was supported by Mr. Hyden. Motion carried 5-0. Ms. Lane made a MOTION to recommend approval of JADT Development, Lino Lakes Commercial Center, SE corner of Lake Drive & Apollo Drive intersections, Conditional Use Permit based on the recommendations and conditions as outlined in staff’s report on Page 11 C1 and C2. The motion was supported by Mr. Rafferty. Motion carried 5-0. E.PUBLIC HEARING, Gary Uhde, Behms Century Farm 6th – 10th Additions, South of Main St. & North of Carl Street – Section 7, Preliminary Plat Chair Schaps opened the public hearing at 8:04 p.m. Staff stated Century Farm Development Inc. has requested rezoning and preliminary plat approval for Behms Century Farms 6th through 10th Additions. The proposed subdivision comprises 95 acres located north of Lilac Street and east of Sunset Road. The subject property is currently zoned R, Rural and would need to be rezoned to R-1, Single Family. The proposed residential subdivision would consist of 156 single family homes distributed in the following additions: 54 homes in the 6th Addition 28 homes in the 7th Addition 26 homes in the 8th Addition 24 homes in the 9th Addition 24 homes in the 10th Addition Planning & Zoning Board August 14, 2002 Page 22 APPROVED MINUTES Staff’s review of the application submission materials find that the application is incomplete. As such, this report represents only a preliminary review of the overall subdivision and rezoning. A more detailed review will be prepared for the September Planning and Zoning meeting. Staff presented its analysis by explaining to accommodate the proposed development, the following approvals will be necessary: 1. Rezone from R, Rural to R-1, Single Family. 2. Review and approval of the preliminary plat. 3. If the airplane hangars are found to be an acceptable use, a PDO will be required to accommodate the proposed airplane hangars and insure there will be proper maintenance associated with these accessory buildings. 4. There is a need to vacate a portion of Carl Street that would not be utilized if the subdivision is approved. Said vacation would be done as a condition of final plat approval. Staff noted in review of the rezoning application, we find that the new land use plan guides this area for low density residential. The R-1, Single Family Residential District is consistent with this land use classification. Additionally, MUSA would need to be extended to this subdivision as final plats are reviewed and approved. In addition to consistency with the Comprehensive Plan, the extension of the R-1 zoning would be consistent with the zoning that is already in place on Behms Century Farms 1st through 5th Additions located to the south. The proposal appears to be the logical extension of the low-density land use pattern. However, we have not had the opportunity to conduct a thorough review of the application to determine if the proposed plats meet the requirements for the R-1 District. In review of the preliminary plat, staff indicated the following issues need further attention: 1. The proximity to the Lino Airpark raises issue as to whether the plat has been fully designed in compliance with required airport safety zones to insure that flight patterns will not disturb the future residents of the single-family lots. 2. The proposed Behms Century Farms 6th through 10th Additions surround a number of lot exceptions that contain unsewered residential properties. The application has not provided any type of conceptual plan that would illustrate future subdivision or extension of utilities into these areas. In accordance with the City’s Subdivision Ordinance, where a plat abuts undeveloped properties. A concept plan can be required and extension of streets should be considered in conjunction with the plat design. 3. There is a need for a park in this area to accommodate the new subdivision and residents that would live within the plat . A detailed park proposal should be outlined for City staff and Planning and Zoning Board consideration. At this point, City staff has not seen any proposal in that regard. Park Board Meeting – December 2, 2002 Minutes 1 The December 2, 2002 City of Lino Lakes Park Board meeting was called to order at 6:30pm, by Chair Lindy. Roll call was taken, members present were Paul Montain, Pam Taschuk, Katie Boyle, Michael O’Connor, Pat Huelman and George Lindy. Members absent was Bill Kusterman. Also present was Rick DeGardner, Public Services Director. APPROVAL OF NOVEMBER 4, 2002 MINUTES: Pam Taschuk made a motion, seconded by Michael O’Connor, to approve the November 4, 2002 minutes. The minutes were approved with Paul Montain abstaining. SETTING THE AGENDA: The Agenda was passed as presented. OPEN MIKE: No one was present for open mike. REVIEW REVISED PRELIMINARY PLAT OF CENTURY FARM NORTH 1-7 ADDITIONS: Rick advised on November 26, 2002, staff received an amended preliminary site plan for the Century Farm North 1-7th Additions. The revised plan shows a significant amount of medium density housing. The proposed park area and trails have also been changed. Rick referred to the following attachments that were included in the packets: • 11 x 17 colored Preliminary Parks/Open Space Plan • Narrative for Century Farm North received November 22, 2002 • July 30, 2002, memo to Park Board • August 6, 2002 memo to City Planner The Preliminary Park Plan indicates a significant portion of wetland will be filled and be considered as useable parkland. The developer has agreed to grade the park area as indicated in the Preliminary Grading Plan. It will be imperative that the City is assured the end product will provide land suitable for development (turf, playground equipment, gazebo, etc.). It would also be helpful to know what the groundwater elevations for the park area are estimated to be after full development of Century Farm North. Rick advised Mr. John Johnson from Metro Land Surveying and Engineering is present to review the revised plan and answer questions. Park Board Meeting – December 2, 2002 Minutes 2 Mr. Johnson came forward and advised the biggest change to the plat is the density. The Comprehensive Plan that was approved by the City this summer modified the density on 75% of the land within the plat. He referred to a drawing of the plat noting the park area has increased, there are tree preservation areas, a continued trail system on the north side of the roadway and sidewalk/trails along several roadways. Mr. Johnson stated the plat calls for two miles of public trails and a half mile of trail that will connect the townhomes to the trail system. The landscaping has been substantially enhanced with the revised plan. There is 22.5 acres of public park area and seven acres of contiguous park land with five acres of privately owned open space. The ground water elevations range from 892 – 895 feet. Most of the park area is above 898 feet. Specific park amenities have not yet been discussed with staff. Some of the lots already have some of the park dedication satisfied. The park dedications that have been satisfied will be firmed up with City staff. The plan also shows a six foot concrete sidewalk along the collector roadway. He added the park land would be dedicated in two phases. Chair Lindy asked if Outlot C is the proposed park land and if it is currently wetland. Mr. Johnson stated Outlot C is the proposed park land and it is currently wetland. That wetland will not exist after the pond is built. Chair Lindy asked what is on the plan from the power line south. Mr. Johnson stated what is indicated on the plan is a trail. That line was used to arbitrarily separate the north and south portions of the property. Chair Lindy asked if there is something on the power easement and what is the significance of the power line easement. Mr. Johnson stated the power company has an overhead power line with substantial poles on it. The easement is 90 feet wide and the power line is not centered within the easement. The easement does restrict building but not open areas. There are five poles across the easement but where they are positioned will not cause any additional problems. Chair Lindy asked for the dimensions of the effective park land. Mr. Johnson referred to the map and indicated the effective park land is in excess of 4.5 acres. Park Board Meeting – December 2, 2002 Minutes 3 Rick stated the City almost has to include the 1.5 additional acres that will also be park land when the property to the west is developed. He stated that a few months ago the biggest hesitation with the plan was the wetland area. The revised plan indicates the wetland will be filled and graded so the land will be useable. Mr. Johnson stated he does have documentation from the Rice Creek Watershed District indicating the wetland will be filled. Chair Lindy asked if the available park land would serve the needs for a flat non-specific field if the land is useable. Rick advised that would be enough area for a non-specific field. He compared the area to Clearwater Creek Park that is 5.5 acres. With the 4.5 acres and the additional 1 ½ acres there will be enough room for fields. There are design issues due to the power easement but it should not be a problem. Rick advised he is comfortable with the revised plan. Paul asked for an estimate on how many total units the park land will serve and for how long. Mr. Johnson stated the project will be built in six phases over 5-6 years. There will be another 600 units but that is out past 2010. Paul stated the 7.5 acres of park will serve 250 units. He asked how many units that same park land will serve in the future. Mr. Johnson stated the park will not serve any additional units. He noted the City’s Comprehensive Park Plan does not indicate another park in the area. Paul inquired about the private open space. Mr. Johnson stated the open space around the townhomes is for the residents and will have landscaping, grass and trails. Paul inquired about the vegetative cover of the wetland. Mr. Johnson stated the vegetative cover is mixed including cattails, canary grass and a lot of brush or dogwood. The wetland is 8-9 acres and is part of the public open space. Paul inquired about Outlot B and if that is also wetland. Mr. Johnson stated Outlot B is wetland but it has more trees and willow in it. It is much more wooded and less open. Park Board Meeting – December 2, 2002 Minutes 4 Rick asked Mr. Johnson to point out the sidewalk/trails along the roadways. Mr. Johnson referred to a map and pointed out the trails. Both of the trails start at Sunset with one ending at the ditch and one going to the cul-de-sac. The plan also calls for a six foot concrete sidewalk. Rick stated the Park Board needs to determine if the trail extension should go all the way to the east. Mr. Johnson stated the Planning and Zoning Board indicated they do want a trail connection to Carl Street. The neighbors are still opposed to the trail connection. Rick stated there was a trail corridor in the 5th Addition. In order to connect that trail it would have to cross the safety zone in the air park. The air park will not allow that to cross so that portion of the trail has been eliminated from the plan. Paul asked if the developer will be installing the trail from north Outlot A to Outlot C. Mr. Johnson advised the developer will be grading and installing class 5 on that trail. The City can pave it when funds become available. Rick stated he believes that trail will not be in that location and it should not be graded. Pat inquired about the logic for the piece of public trail between two private areas. Mr. Johnson advised the purpose is for it to hopefully be an easement for public use. The plan shows it as open space. Pam inquired about the possibility of the private owner adjacent to Outlot C developing that property. Mr. Gary Uhde, developer, stated he has discussed the possibility of developing that parcel. The landowner has expressed interest in development but is in no hurry. The landowner is also aware that the land may go to park use when it is developed. Chair Lindy asked who will be installing the concrete sidewalk. Mr. Johnson advised the installation of the concrete sidewalk has not yet been discussed. Park Board Meeting – December 2, 2002 Minutes 5 Mr. Uhde stated it is premature to discuss that issue. The main reason for the concrete trail is to eliminate damage to the trail and to avoid problems with the homeowners. There will be additional costs for the trail and that will be discussed with City staff. Rick stated the park dedication for this project and other details of the plan will be discussed further with City staff and the developer. He added he is supportive of the concrete sidewalk. Mr. Johnson stated there were conditions the Park Board listed when the plat was previously reviewed. Those conditions and issues are still valid. Mr. Uhde wants to know if the Park Board is comfortable with the revised plan. Chair Lindy stated there is no way to achieve more buildable park land on this site. If staff is comfortable the City will have to work with what is laid out. Rick stated that if the Park Board is comfortable with the plan staff will work on the details. An update will be given at the January Park Board meeting. Paul inquired about Outlot F. Mr. Johnson stated the developer is reserving three outlots that will be used to integrate with adjoining parcels when they develop. Paul stated he is concerned about tying other homes into the park land and easy access to the park for those homes. He stated he hopes all units have easy access to the useable park land. Mr. Johnson noted a concept plan has been provided for those other areas to the Planning and Zoning Board. It was the consensus of the Park Board to support the revised plan with the assumption that the details will be worked out between the developer and City staff. REVIEW PHEASANT HILLS TRAIL PROPOSAL: Rick advised City staff has attempted the past several years to provide a trail connection in the northeastern portion of the Pheasant Hills Development (identified in the Comprehensive Park Plan and Development Guide as Trail No. 43). This trail would provide an additional connection to the Regional Park Reserve Trail System. This trail would complement the trail recently completed off of Timberwolf Trail and provide a nice trail loop for residents in the Pheasant Hills Development. CITY OF LINO LAKES RESOLUTION NO. 03-60 RESOLUTION APPROVING A MUSA RESERVE ALLOCATION AND PRELIMINARY PLAT/ PLANNED UNIT DEVELOPMENT STAGE PLAN FOR CENTURY FARM NORTH WHEREAS, the City has received applications for developing an area known as Century Farm North; and WHEREAS, the development requires approval of the allocation of Metropolitan Urban Service Area (MUSA) reserve and approval of a preliminary plat/planned unit development stage plan; and WHEREAS, a public hearing was held before the Planning & Zoning Board on December 11, 2002 and was continued to January 8, 2003 and February 12, 2003; and WHEREAS, the proposed MUSA allocation and preliminary plat/planned unit development stage plan meet the requirements of the City's Growth Management, Zoning and Subdivision Ordinances; and WHEREAS, the City Council approved Ordinance 12-03 rezoning the site to Planned Unit Development for residential development; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Lino Lakes hereby approves the MUSA allocation and preliminary plat/planned unit development stage plan for Century Farm North with the following conditions: 1. A total of 55.0 acres of MUSA shall be allocated for the project, and the project's 249 residential units shall be developed in accordance with the following phasing plan, which is illustrated on Attachment A: year 2003 2004 2005 2006 2007 total MUSA acres to be Allocated 15.3 11.4 13.5 5.4 9.4 55.0 Lots to be final platted 56 65 52 43 33 249 2. A cul de sac will be constructed at the east terminus of the new Carl Street within Century Farm North. Carl Street will not be connected to the existing Carl Street as part of the Century Farm North development. 3. The driveway of Lot 7, Block 6 be shifted eastward to the extent possible. 4. The submitted townhome housing types and building elevations be modified to specify finish materials and be subject to City approval. Side walls facing public streets shall include windows or other architectural features to avoid the appearance of a blank wall. 5. Lots 1-3, Block 4 shall be "airpark" lots. If these or other designated airpark lots are to be converted to non-airpark lots in the future, depending on the extent of changes to the design or configuration of the lots and roads, this could require replatting and a PUD amendment, at the City's discretion. 6. The applicant provide documentation to the City that all applicable runway safety requirements have or will be satisfied. The runway safety zone requirements are herebay established as a zoning restriction. As shown on the preliminary plat, the restricted area is measured from the edge of a 200' wide strip centered on the runway. At 126' from the edge, the maximum structure height is 18'. At 175' from this edge, the maximum structure height is 25'. The structure height maximum limit shall follow the slope of this imaginary surface and shall continue to extend over the development. 7. Specific hanger designs be submitted subject to City approval prior to consideration of the final plat approval of the lots with the hangers. 8. All homeowner association by-laws be subject to review and approval by the City Attorney prior to consideration of the final plat for lots where the association applies. 9. The wetland mitigation plan be subject to comment and recommendation by the City Engineer and Rice Creek Watershed District. All conditions imposed by the Rice Creek Watershed District shall be satisfied. The filling of land intended to be upland for park dedication must be accepted with the mitigation plan. 10. Park dedication shall include cash as well as land, shall include the trail across the 2nd Addition to the eastern plat boundary, and include rough grading of the park land. Generally, park land shall be as indicated on the "Parks/Open Space" plan submitted in the April 2003 booklet. However, a new preliminary plat shall be submitted that clearly shows the park dedication lands, along with upland data for all areas intended to be dedicated as parkland. This data shall be reviewed to ensure acceptability prior to final plat approval. There must be a minimum of 4.5 (four and one-half) acres of contiguous upland useable for active recreation uses as determined by the Public Services Director, and a minimum of 7.0 (seven) acres total upland. The cash dedication may, at the City's discretion, be reduced by the cost of trail construction or other in-kind activities by the developer. Trail locations within the park areas shall be determined by the overall park design. The final park dedication shall be included in the development agreement, which must be reviewed by the City Council for approval. Park Board Meeting – July 7, 2003 Minutes 4 area. The concept on the preliminary plat is just a bit different than what is typically presented. Bill stated he does not believe that policing the park will become a reality. It was the consensus of the Park Board that the concept of the preliminary plat is acceptable. However, the numbers are needed to determine the park dedication credit, if any, that would be given for the park area and trails. REVIEW PARK DEDICATION FOR CENTURY FARM NORTH PLAT: Rick advised the Park Board reviewed the Preliminary Parks/Open Space Plan for the Century Farm North 1-7th Additions (dated 11/18/02) at the December 2, 2002 Park Board meeting. Rick referred to a copy of the minutes from that meeting related to this item as well as two letters addressed to Mr. Smyser, City Planner. City Staff is still trying to provide a recommendation regarding the park dedication requirements for Century Farm North. The park dedication will consist of land, trail and sidewalk construction and cash. Mr. John Johnson, Metro Land surveying and Engineering, advised the park area has a lot of pieces. He distributed and reviewed a drawing of the plan noting the shaded areas are park areas. There is a contiguous park area consisting of 4.72 acres. There are approximately 3.09 acres of trails. He stated the plan will be coming back before the City for plat approval. Paul inquired about the seeding of the upland areas. Mr. Johnson stated he has spoke with the Environmental Specialist regarding seeding. His criteria will be used to determine what seeding will be done. Paul stated his concern is those open spaces may be needed for play areas for the residents at some point in the future. Native grasses are good but make the area unusable. Mr. Johnson stated that is the intent of the open areas. The trail locations have not yet been determined. Phase I will be completed this year. Rick advised 4.7 acres would be usable park area. He noted he does not know when the City will have sufficient funds to develop the park. Park Board Meeting – July 7, 2003 Minutes 5 Paul stated he does not want the other 3 acres to be designated as environmentally sensitive areas. The Park Board may need that acreage for use at some point in the future. He stated the additional 3 acres should at least be rough graded. Chair Lindy asked if Outlot C is included in the non-contiguous park land. He also asked what makes up the non-contiguous park land. Mr. Johnson stated Outlot C is not included in the non-contiguous park land. He referred to a map and pointed out the non- contiguous upland areas and trail locations. Rick stated the developer only gets park dedication credit for upland park areas. Paul asked how large the trail is on the 3.09 acres. Mr. Johnson advised that more than ¾ of an acre is designated for the trail corridor. Pat asked if any of the wetland areas would be maintained. Rick advised the wetland areas would be used for ground water storage. He reviewed the acreage for the contiguous park areas, pieces of upland and trail segments. Pat stated he believes the plan meets the intent of the park dedication ordinance. It comes back to the question of whether or not park dedication credits will be given for non-park land areas. Rick advised staff would work with the developer to determine the final details of the park dedication requirements. REVIEW PROPOSAL FOR COMPREHENSIVE PARKS, RECREATION FACILITIES, OPEN SPACE/GREENWAYS, AND TRAILS SYSTEM PLAN: Rick advised he and Mr. Michael Grochala, Community Development Director, have determined that it is appropriate to update the current Comprehensive Park and Trail System Plan and integrate the City’s Open Space/Greenways Plan. He referred to a letter from Mr. Jeff Schoenbauer from Brauer and Associates, Ltd. Dated June 30, 2003. Rick stated he does not have a lot of details yet but will meet with Mr. Schoenbauer again next month. The project will then go before the City Council for approval to move forward. The project will take approximately 4-6 months to complete and will be done in three phases. The estimated cost is $35,000 - $42,000. Staff is recommending that be taken out of dedicated park funds. Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 651) 982 -2440 Fax (651) 982 -2439 www.ci.lino- lakes.mn.us July 2, 2003 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Review Park Dedication for Century Farm North Plat The Park Board reviewed the Preliminary Parks /Open Space Plan for the Century Farm North 1- 7th Additions (dated 11/18/02) at the December 2, 2002 Park Board Meeting. Attached are minutes from the December meeting related to this item as well as 2 letters addressed to Mr. Smyser, City Planner. City Staff is still trying to provide a recommendation regarding the park dedication requirements for Century Farm North. The park dedication will consist of land, trail and sidewalk construction, and cash. I will provide more detailed information at Monday's Park Board Meeting. Mr. John Johnson, from Metro Land Surveying and Engineering is expected to attend. sw /parkbrd/meeting info/Review Park Dedication for Century Farm North Plat.doc Park Board Meeting - December 2, 2002 Minutes The December 2, 2002 City of Lino Lakes Park Board meeting was called to order at 6:30pm, by Chair Lindy. Roll call was taken, members present were Paul Montain, Pam Taschuk, Katie Boyle, Michael O'Connor, Pat Huelman and George Lindy. Members absent was Bill Kusterman. Also present was Rick DeGardner, Public_ Services Director. APPROVAL OF NOVEMBER 4, 2002 MINUTES: Pam Taschuk made a motion, seconded by Michael O'Connor, to approve the November 4, 2002 minutes. The minutes were approved with Paul Montain abstaining. SETTING THE AGENDA: The Agenda was passed as presented. OPEN MIKE: No one was present for open mike. REVIEW REVISED PRELIMINARY PLAT OF CENTURY FARM NORTH 1 -7 ADDITIONS: Rick advised on November 26, 2002, staff received an amended preliminary site plan for the Century Farm North 1 -7th Additions. The revised plan shows a significant amount of medium density housing. The proposed park area and trails have also been changed. Rick referred to the following attachments that were included in the packets: 11 x 17 colored Preliminary Parks /Open Space Plan Narrative for Century Farm North received November 22, 2002 July 30, 2002, memo to Park Board August 6, 2002 memo to City Planner The Preliminary Park Plan indicates a significant portion of wetland will, be filled and be considered as useable parkland. The developer has agreed to grade the park area as indicated in the Preliminary Grading Plan. It will be imperative that the City is assured the end product will provide land suitable for development (turf, playground equipment, gazebo, etc.). It would also be helpful to know what the groundwater elevations for the park area are estimated to be after full development of Century Farm North. Rick advised Mr. John Johnson from Metro Land Surveying and Engineering is present to review the revised plan and answer questions. 1 Park Board Meeting - December 2, 2002 Minutes Mr. Johnson came forward and advised the biggest change to the plat is the density. The Comprehensive Plan that was approved by the City this summer modified the density on 75% of the land within the plat. He referred to a drawing of the plat noting the park area has increased, there are tree preservation areas, a continued trail system on the north side of the roadway and sidewalk /trails along several roadways. Mr. Johnson stated the plat calls for two miles of public trails and a half mile of trail that will connect the townhomes to the trail system. The landscaping has been substantially enhanced with the revised plan. There is 22.5 acres of public park area and seven acres of contiguous park land with five acres of privately owned open space. The ground water elevations range from 892 - 895 feet. Most of the park area is above 898 feet. Specific park amenities have not yet been discussed with staff. Some of the lots already have some of the park dedication satisfied. The park dedications that have been satisfied will be firmed up with City staff. The plan also shows a six foot concrete sidewalk along the collector roadway. He added the park land would be dedicated in two phases. Chair Lindy asked if Outlot C is the proposed park land and if it is currently wetland. Mr. Johnson stated Outlot C is the proposed park land and it is currently wetland. That wetland will not exist after the pond is built. Chair Lindy asked what is on the plan from the power line south. Mr. Johnson stated what is indicated on the plan is a trail. That line was used to arbitrarily separate the north and south portions of the property. Chair Lindy asked if there is something on the power easement and what is the significance of the power line easement. Mr. Johnson stated the power company has an overhead power line with substantial poles on it. The easement is 90 feet wide and the power line is not centered within the easement. The easement does restrict building but not open areas. There are five poles across the easement but where they are positioned will not cause any additional problems. Chair Lindy asked for the dimensions of the effective park land. Mr. Johnson referred to the map and indicated the effective park land is in excess of 4.5 acres. Park Board Meeting - December 2, 2002 Minutes Rick stated the City almost has to include the 1.5 additional acres that will also be park land when the property to the west is developed. He stated that a few months ago the biggest hesitation with the plan was the wetland area. The revised plan indicates the wetland will be filled and graded so the land will be useable. Mr. Johnson stated he does have documentation from the Rice Creek Watershed District indicating the wetland will be filled. Chair Lindy asked if the available park land would serve the needs for a flat non - specific field if the land is useable. Rick advised that would be enough area for a non - specific field. He compared the area to Clearwater Creek Park that is 5.5 acres. With the 4.5 acres and the additional 1 1/2 acres there will be enough room for fields. There are design issues due to the power easement but it should not be a problem. Rick advised he is comfortable with the revised plan. Paul asked for an estimate on how many total units the park land will serve and for how long. Mr. Johnson stated the project will be built in six phases over 5 -6 years. There will be another 600 units but that is out past 2010. Paul stated the 7.5 acres of park will serve 250 units. He asked how many units that same park land will serve in the future. Mr. Johnson stated the park will not serve any additional units. He noted the City's Comprehensive Park Plan does not indicate another park in the area. Paul inquired about the private open space. Mr. Johnson stated the open space around the townhomes is for the residents and will have landscaping, grass and trails. Paul inquired about the vegetative cover of the wetland. Mr. Johnson stated the vegetative cover is mixed including cattails, canary grass and a lot of brush or dogwood. The wetland is 8 -9 acres and is part of the public open space. Paul inquired about Outlot B and if that is also wetland. Mr. Johnson stated Outlot B is wetland but it has more trees and willow in it. It is much more wooded and less open. 3 Park Board Meeting - December 2, 2002 Minutes Rick asked Mr. Johnson to point out the sidewalk /trails along the roadways. Mr. Johnson referred to a map and pointed out the trails. Both of the trails start at Sunset with one ending at the ditch and one going to the cul -de -sac. The plan also calls for a six foot concrete sidewalk. Rick stated the Park Board needs to determine if the trail extension should go all the way to the east. Mr. Johnson stated the Planning and Zoning Board indicated they do want a trail connection to Carl Street. The neighbors are still opposed to the trail connection. Rick stated there was a trail corridor in the 5th Addition. In order to connect that trail it would have to cross the safety zone in the air park. The air park will not allow that to cross so that portion of the trail has been eliminated from the plan. Paul asked if the developer will be installing the trail from north Outlot A to Outlot C. Mr. Johnson advised the developer will be grading and installing class 5 on that trail. The City can pave it when funds become available. Rick stated he believes that trail will not be in that location and it should not be graded. Pat inquired about the logic for the piece of public trail between two private areas. Mr. Johnson advised the purpose is for it to hopefully be an easement for public use. The plan shows it as open space. Pam inquired about the possibility of the private owner adjacent to Outlot C developing that property. Mr. Gary Uhde, developer, stated he has discussed the possibility of developing that parcel. The landowner has expressed interest in development but is in no hurry. The landowner is also aware that the land may go to park use when it is developed. Chair Lindy asked who will be installing the concrete sidewalk. Mr. Johnson advised the installation of the concrete sidewalk has not yet been discussed. 4 Park Board Meeting - December 2, 2002 Minutes Mr. Uhde stated it is premature to discuss that issue. The main reason for the concrete trail is to eliminate damage to the trail and to avoid problems with the homeowners. There will be additional costs for the trail and that will be discussed with City staff. Rick stated the park dedication for this project and other details of the plan will be discussed further with City staff and the developer. He added he is supportive of the concrete sidewalk. Mr. Johnson stated there were conditions the Park Board listed when the plat was previously reviewed. Those conditions and issues are still valid. Mr. Uhde wants to know if the Park Board is comfortable with the revised plan. Chair Lindy stated there is no way to achieve more buildable park land on this site. If staff is comfortable the City will have to . work with what is laid out. Rick stated that if the Park Board is comfortable with the plan staff will work on the details. An update will be given at the January Park Board meeting. Paul inquired about Outlot F Mr. Johnson stated the developer is reserving three outlots that will be used to integrate with adjoining parcels when they develop. Paul stated he is concerned about tying other homes into the park land and easy access to the park for those homes. He stated he hopes all units have easy access to the useable park land. Mr. Johnson noted a concept plan has been provided for those other areas to the Planning and Zoning Board. It was the consensus of the Park Board to support the revised plan with the assumption that the details will be worked out between the developer and City staff. REVIEW PHEASANT HILLS TRAIL PROPOSAL: Rick advised City staff has attempted the past several years to provide a trail connection in the northeastern portion of the Pheasant Hills Development (identified in the Comprehensive Park Plan and Development Guide as Trail No. 43). This trail would provide an additional connection to the Regional Park Reserve Trail System. This trail would complement the trail recently completed off of Timberwolf Trail and provide a nice trail loop for residents in the Pheasant Hills Development. 5 Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 651) 982 -2440 Fax (651) 982 -2439 August 6, 2002 TO: Jeff Smyser, City Planner FROM: Rick DeGardner, Public Services Director SUBJECT: Behm's Century Farm 6th - 10th Additions — Preliminary Plat The Park Board discussed the Behm's Century Farm 6th — 10th Additions Preliminary Plat (dated 7/9/02) at the August 5, 2002 Park Board Meeting. There was consensus from the Park Board Members to approve the plan as presented with the following caveat: Assurance that when the wetland area within the park is defined there is at least 4'/ acres of contiguous upland area suitable for park development. In addition there should be a minimum of eight acres of useable upland within the entire park area. There is a concern from the Park Board that the open space /green ways are reducing the size of active park areas. For example, the 150'x100' area east of the park is classified as upland but really can't be used for anything than a trail corridor and open space. If the open space areas are credited towards fulfillment of the park dedication requirements, this reduces the amount of active park land (or cash) derived from the developer. The open space areas proposed to be owned by the city need to be addressed. A determination must be made as to whether any enhancements will take place (i.e. natural prairie, native plantings) and any maintenance plan so all interested parties, including potential adjoining home owners, are aware of the plans for the open space areas. I think the development has done a good job incorporating several linear trail corridors. However, I question the necessity of having two trails branching out southward from Carl Street. The western most trail will result in a property owner having a trail on the front and the side of their home. Unless this is a pristine, natural area that residents will use for the aesthetic value, perhaps one trail access directly south of the proposed park area will suffice. Perhaps we can get together and discuss the proposed park area, trail corridors, and open space to determine what is reasonable in fulfilling the park dedication requirements. Any remaining balance should be fulfilled by cash or in -kind services such as grading. If you have any questions or need additional information please contact me at 651 982 -2444. 11/27/02 RD /Corr/City StaffBehms 6 -10 additon comments Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 651) 982 -2440 Fax (651) 982 -2439 December 4, 2002 TO: Jeff Smyser, City Planner FROM: Rick DeGardner, Public Services Director SUBJECT: Amended Preliminary Site Plan for Century Farm North 1 -7th Additions The Park Board reviewed the Preliminary Parks /Open Space Plan for the Century Farm North 1- 7 Additions (dated 11/18/02) at the December 2, 2002 Park Board Meeting. There was consensus among the Park Board Members that the concerns /issues discussed at the August 5 Park Board Meeting have been addressed. I have identified some issues that should be discussed prior to the final design being completed: Sidewalk along Century Trail — Current plans are to install a 6' wide concrete sidewalk along the southern side of Century Trail, within the right -of -way. The trail begins at Sunset Road and extends to Carl Street. The plan indicates the sidewalk continuing easterly along Carl Street. We need to make sure this sidewalk extension makes sense, depending upon the future plans of the existing Carl Street. Trail along northern most street — The plans currently indicate a 8' wide bituminous trail along the southern edge of the road, from Sunset Drive to the eastern edge of the development. We need to look at the future plans for the property to the east to determine whether an 8' wide bituminous trail will make sense when the road is extended to 4th Avenue. Perhaps we may need to consider a 6' wide concrete sidewalk. Trails within park area — The preliminary grading plan indicates the developer will be grading the entire park area. Past practice has been to have the developer grade and install the base for the trails. However, this should not be done within the park area as depicted on the Preliminary Tree/Landscape Plan. We will need to develop a master plan for the park area, which will include trails. I expect that we will not locate the trails as illustrated. I am interested in being involved in the discussion regarding the application of the Park Dedication Ordinance related to this development. This may be a complicated process to determine what park dedication has already been fulfilled with prior plats. Also, we will need to ensure that the proposed trails along the streets are adequately funded. We may want to indicate in the Developers Agreement specifically what activities (i.e. grading park area, installing trails, etc.) are required along with what City contributions will be committed for the projects I have also included a copy of my letter dated August , 2002 regarding the origmal pre plat for your review. I want to insure that the issues raisedin` the previous le are kep as the process continues. kSLf ys'4.' i' If you have any questions or need additional information please y i ,r contact Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 651) 982 -2440 Fax (651) 982 -2439 www.ci.lino-lakes.mn.us 7 July 2, 2003 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Review Proposal for Comprehensive Parks, Recreation Facilities, Open Space /Greenways, and Trail System Plan Mr. Michael Grochala, Community Development Director and I have determined that it is appropriate to update our current Comprehensive Park and Trail System Plan and integrate the City's Open Space /Greenways Plan. I have attached a preliminary letter from Mr. Jeff Schoenbauer from Brauer and Associates, Ltd. dated June 30, 2003. Mr. Grochala and I will be meeting with Mr. Schoenbauer prior to Monday's Park Board Meeting. I will be able to provide you with more information at the July Park Board Meeting. sw /parkbrd /meeting info /Review Proposal for Comprehensive Parks, Recreation Facilities, Open Space /Greenways, and Trail System Plan AGENDA ITEM 7Ci STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: July 14, 2003 TOPIC: Resolution No. 03 -100, Authorizing Execution of Development Agreement, Century Farm North Vote Required: Simple Majority BACKGROUND: The City Council approved the preliminary plat of Century Farm North on April 28, 2003 and authorized execution of a grading only development agreement on May 27, 2003. Century Farm North Addition consists of 249 units of residential development. In accordance with the preliminary plat approval and City policy, staff has prepared a Development Agreement the Century Farm North Development. The agreement provides for the following: 1. Submittal by the developer of a Letter of representing 150 percent of the development improvement costs to insure completion of the project in accordance with the approved plans. 2. Deposit of a cash escrow to reimburse the City for costs incurred by the City related to the development and improvements of the site and developer improvements. Century Farm Development, Inc. has reviewed the contract and is aware of the conditions set forth. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution Number 03 - 100, Authorizing Execution of Development Agreement, Century Farm North. 3. Not adopt Resolution Number 03 — 100. RECOMMENDATION: Option No. 2 - Staff recommends that Resolution Number 03 - 100 be adopted. CITY OF LINO LAKES RESOLUTION NO. 03 -100 RESOLUTION AUTHORIZING EXECUTION OF DEVELOPMENT AGREEMENT, CENTURY FARM NORTH. WHEREAS, the City Council approved the preliminary plat of Century Farm North on April 28, 2003, and a grading only development agreement on May 27, 2003, and WHEREAS, the City's subdivision ordinance and conditions of approval require the execution of a development contract, between the Developer and the City of Lino Lakes, prior to commencement of site construction activities and final plat approval to insure satisfactory completion of public improvements. NOW, THEREFORE, BE IT RESOLVED THAT the Lino Lakes City Council approves the Development Contract with Century Farm Development, Inc., for Century Farm North Subdivision and authorizes the Mayor and City Clerk to execute such agreement on behalf of the city. Adopted by the Lino Lakes City Council this 14th day of July, 2003. Ann J. Blair, City Clerk John J. Bergeson, Mayor nc DEVELOPMENT CONTRACT Century Farm North THIS AGREEMENT made this 14th day of July, 2003, is by and between the City of Lino Lakes, whose address is 600 Town Center Parkway, Lino Lakes, Minnesota, 55014, a municipal corporation organized under the laws of the State of Minnesota, hereinafter referred to as the "City ", and Century Farm North Development, Inc. whose address is 3157 Berwick Knoll, Brooklyn Park, Minnesota 55443 hereinafter referred to as the "Developer ". WHEREAS, the Developer has received preliminary plat approval from the City Council for a plat of land within the corporate limits of the City known as Century Farm North, hereinafter called "Subdivision ", said land is legally described to -wit Lots 15, 16, 17, 18, 19 and 20, Block 1, LINO AIR PARK NORTH, according to the recorded plat on file and of record in the Office of the County Recorder, Anoka County, Minnesota, AND Lots 13, 14, 15 and 16, Block 1, SUNSET OAKS, according to the recorded plat on file and of record in the Office of the County Recorder, Anoka County, Minnesota, AND Lot 5, Block 1, SUNSET OAKS, except the West 184.18 feet thereof, according to the recorded plat on file and of record in the Office of the County Recorder, Anoka County, Minnesota, AND Lot 1, Block 1, HIDDEN POND, according to the recorded plat on file and of record in the Office of the County Recorder, Anoka County, Minnesota, Development Contract Century Farm North 7 -11 -2003 AND Outlots B, C, and D, BEHM'S CENTURY FARM 5TH ADDITION, according to the recorded plat on file and of record in the Office of the County Recorder, Anoka, County, Minnesota. AND The Southeast Quarter of the Northwest Quarter of Section 7, Township 31, Range 22, Anoka County, Minnesota. AND That portion of vacated Pinto Lane which lies northwesterly of the centerline of Pinto Lane together with that part of said vacated Pinto Lane which lies southeasterly of the centerline of Pinto Lane as dedicated in BEHM'S CENTURY FARM 5TH ADDITION, and was accrued by Outlot C, said BEHM'S CENTURY FARM 5TH ADDITION, according to the recorded plat on file in the office of the County Recorder, Anoka County, Minnesota. That portion of said vacated Pinto Lane is described as follows: That part of Pinto Lane dedicated in BEHM'S CENTURY FARM 5TH ADDITION, Anoka County, Minnesota, according to the recorded plat on file in the office of the County Recorder, which lies easterly of a line commencing at the southwest corner of Lot 21, Block 3, BEHM'S CENTURY FARM 5TH ADDITION; thence North 0 degrees 01 minutes 41 seconds East, assumed bearing, along the westerly line of said Lot 21, 24.80 feet to the point of beginning; thence continuing North 0 degrees 01 minutes 41 seconds East, 80.61 feet; thence along a tangential curve to the left, 91.12 feet, said curve having a radius of 330.00 feet and a delta angle of 15 degrees 49 minutes 12 seconds, to the westerly line of said Pinto Lane; thence northerly along said westerly line of Pinto Lane to the northerly line of BEHM'S CENTURY FARM 5TH ADDITION and there terminating. AND That part of vacated CARL STREET lying westerly of the Northerly extension of the East line of Lot 17, Block 1, LINO AIR PARK NORTH, according to the recorded plat on file and of record in the Office of the County Recorder, Anoka County, Minnesota and easterly of the northerly extension of the westerly line of said Lot 16, Block 1, SUNSET OAKS, according to the recorded plat on file and of record in the office of the County Recorder, Anoka County, Minnesota. AND That part of vacated Laurie Avenue which lies within the above described properties. Said vacation per Document No. 1462634. page 2 Development Contract Century Farm North 7 -11 -2003 AND The Southwest Quarter of the Northwest Quarter of Section 7, Township 31, Range 22, except those parcels described as follows: Beginning at the Northwest corner of the Southwest Quarter of the Northwest Quarter of Section 7, Township 31, Range 22, thence South along the West line of said Southwest Quarter of the Northwest Quarter of Section 7; a distance of 120 feet; thence East parallel with the North line of the Southwest Quarter of the Northwest Quarter a distance of 360 feet; thence North parallel with the West line of the Southwest Quarter of the Northwest Quarter to a point of intersection with the North line of the said Northwest Quarter; thence Westerly along the North line of the Southwest Quarter of the Northwest Quarter to the point of beginning, and also except: That part beginning at the Southwest corner of the Southwest Quarter of the Northwest quarter of Section 7, thence East along the South line of said Northwest Quarter a distance of 285 feet; thence North and parallel with the West line of the said Northwest Quarter a distance of 175 feet, thence West and parallel with the South line of the said Northwest Quarter to a point of intersection with the West line of said Northwest Quarter; thence South along the West line of said Northwest Quarter to the point of beginning; and also except: That part of the Southwest Quarter of the Northwest Quarter of Section 7, Township 31, Range 22, described as follows: Beginning at a point on the West line of said Southwest Quarter of the Northwest Quarter distant 536 feet South of the Northwest corner of said Southwest Quarter of the Northwest Quarter; thence East parallel with the North line of said Southwest Quarter of the Northwest Quarter a distance of 1047 feet; thence South parallel with the West line of said Southwest Quarter of the Northwest Quarter a distance of 208 feet; thence West parallel with the North line; of said Southwest Quarter of the Northwest Quarter a distance of 1047 feet to the West line of said Southwest Quarter of the Northwest Quarter; thence North along said West line a distance of 208 feet to the point of beginning, and also except: That part of the Southwest Quarter of the Northwest Quarter of Section 7, Township 31, Range 22, described as follows: Beginning at a point on the West line of said Southwest Quarter of the Northwest Quarter distance 328 feet South of the Northwest corner of said Southwest Quarter of the Northwest Quarter; thence East parallel with the North line of said Southwest Quarter of the Northwest Quarter a distance of 1047 feet; thence South parallel with the West line of said Southwest Quarter of the Northwest Quarter a distance of 208 feet; thence West parallel with the North line of said Southwest Quarter of the Northwest Quarter a distance of 1047 feet to the West line of said Southwest Quarter of the Northwest Quarter; thence North along said West line a distance of 208 feet to the point of beginning, Anoka County, Minnesota. AND Excepting the following described parcels of property: That part of Section 7, Township 31, Range 22, Anoka County, Minnesota described as follows: page 3 Development Contract Century Farm North 7 -11 -2003 Commencing at the Southwest corner of said Southwest Quarter of the Northwest Quarter of Section 7; thence North 00 degrees 27 minutes 22 seconds West on an assumed bearing, along the West line of said Southwest Quarter of the Northwest Quarter of Section 7 a distance of 175.00 feet to the point of beginning; thence continuing on said bearing of North 00 degrees 27 minutes 22 seconds West along said West line of the Southwest Quarter of the Northwest Quarter of Section 7 a distance of 150.00 feet; thence North 87 degrees 32 minutes 14 seconds East along a line parallel with the South line of said Southwest Quarter of the Northwest Quarter of Section 7 a distance of 759.5 feet; thence South 00 degrees 27 minutes 22 seconds East along a line parallel with said West line of the Southwest Quarter of the Northwest Quarter of Section 7 a distance of 150.00 feet; thence South 87 degrees 32 minutes 14 seconds West along a line parallel with South line of the Southwest Quarter of the Northwest Quarter of Section 7 a distance of 759.50 feet to the point of beginning, subject to a county road over the West 33 feet. AND That part of Section 7, Township 31, Range 22, Anoka County, Minnesota described as follows: Commencing at the Southwest corner of said Southwest Quarter of the Northwest Quarter of Section 7; thence North 00 degrees 27 minutes 22 seconds West on an assumed bearing, along the West line of said Southwest Quarter of the Northwest Quarter of Section 7 a distance of 325.00 feet to the point of beginning; thence continuing on said bearing of North 00 degrees 37 minutes 22 seconds West along said West line of the Southwest Quarter of the Northwest Quarter of Section 7 a distance of 150.00 feet; thence North 87 degrees 32 minutes 14 seconds East along a line parallel with the South line of said Southwest Quarter of the Northwest Quarter of Section 7 a distance of 759.50 feet; thence South 00 degrees 27 minutes 22 seconds East along a line parallel with said West line of the Southwest Quarter of the Northwest Quarter of Section 7 a distance of 150.00 feet; thence South 87 degrees 32 minutes 14 seconds West along a line parallel with said South line of the Southwest Quarter of the Northwest Quarter of Section 7, a distance of 759.50 feet to the point of beginning, subject to a county road over the West 33 feet. WHEREAS, the Developer requested that the City construct and finance certain improvements to service the subdivision; and WHEREAS, the Developer is to be responsible for the installation and financing of certain private improvements within the subdivision; and WHEREAS, Minnesota Statute 429 provides a method for assessing the cost of City installed improvements to the benefited property. WHEREAS, the City Subdivision Ordinance and Minnesota Statute 462.358 authorize the City to enter into a performance contract secured by cash escrow or other security to guarantee completion and payment of such improvements following final approval and recording of final plat; and page 4 Development Contract Century Farm North 7 -11 -2003 NOW, THEREFORE, in consideration of the mutual promises of the parties made herein, IT IS AGREED BY AND BETWEEN THE PARTIES HERETO: that the I. DESIGNATION OF IMPROVEMENTS A. Improvements to be installed at the Developer's expense by the Developer as hereinafter provided are hereinafter referred to as "Developer Improvements ". B. Improvements to be installed by the City and financed by the Developer are hereinafter referred to as "City Improvements ". II. DEVELOPER IMPROVEMENTS A. The Developer's Engineer shall prepare, at the Developer's expense, a grading plan, street including CSAH 53 and utility plan, and a surface water management plan. The Developer shall secure a contractor to install these improvements; said contractor shall be approved by the City at its ABSOLUTE discretion. All Developer Improvements shall require City inspection and approval and, where appropriate, the approval of any other governmental agency having jurisdiction. The Developer will construct and install at Developer's expense the following improvements according to the following terms and conditions: 1. Grading Plan a) A final site grading plan, including certified wetland delineation, with maximum two -foot contours and cross sections as necessary shall be submitted and approved by the City prior to commencement of any site grading. 2. Erosion Control Plan a) The Developer shall submit an erosion control plan, detailing all erosion control measures to be implemented during construction. Said plan shall be approved by the City prior to the commencement of site grading or construction. b) The Developer shall submit a turf establishment plan which details topsoil placement, seeding, sodding, mulching, fertilizing and watering. Said plan shall be approved by the City prior to the commencement of site grading or construction. page 5 Development Contract Century Farm North 7 -11 -2003 3. Tree Preservation Plan a) Developer will provide a tree preservation plan prior to any site grading which shall be in accordance with the City Tree Preservation Policy. Developer shall escrow for boulevard tree planting for each side of a lot which abuts a street. The City Forester shall determine species, size and location. b) The Developer shall remove, dispose of, or treat all dead and diseased trees in accordance with the City Forester's recommendation before building permits will be issued. 4. Grading and Erosion Control Construction & Maintenance a) Prior to the commencement of site grading and erosion control, the Developer shall complete items II.A.l, lI.A.2, and II.A.3 as listed above. b) The Developer shall grade the site to within 0.2 foot of the grades shown on the approved grading plan. No deviations will be allowed unless a revised plan is submitted and approved by the City and all other regulatory agencies. c) All development shall conform to the natural limitations presented by the topography and soil of the subdivision in order to create the best potential for preventing soil erosion. d) Erosion and siltation control measures shall be coordinated with the different stages of development. Appropriate control measures as required by the City shall be installed prior to development when necessary to control erosion. e) Land shall be developed in increments of workable size such that adequate erosion and siltation controls can be provided as construction progresses. The smallest practical area of land shall be exposed at any one period of time. f) Where the topsoil is removed, sufficient arable soil shall be set aside for respreading over the developed area. The topsoil shall be restored to a depth of at least four (4) inches and shall be of a quality at least equal to the soil quality prior to development. B) The Developer shall install four (4) inches of topsoil on all boulevards and seed or sod as approved by the City. The Developer page 6 Development Contract Century Farm North 7 -11 -2003 shall make all necessary adjustments to the curb stops to bring them flush with the topsoil prior to occupancy. h) All disturbed areas shall be seeded. i) The front 50 feet of the lots, the street right -of -way, storm water storage ponds, and surface water drainage ways shall be graded prior to commencement of utility construction. j) Drainage swales, ditches, storm water storage ponds and other high risk erosion areas shall be protected from erosion. k) All remaining grading must be completed prior to issuance of building permits. 1) Protect streets from erosion deposits. This should include a combination of roadside silt fences, roadside sod strips, catch basin rock bale inlet protection, rock construction entrances, straw mulch, and/or street sweeping. m) The Developer's engineer shall certify, in writing with an as -built survey, that all grading complies with the grading plan prior to issuance of building permits. 5. Final street grading, subbase, gravel base, bituminous binder course, and concrete curb and gutter. 6. Storm sewers when deten iined to be necessary by the City Engineer, including all necessary laterals, catch basins, inlets and other appurtenances. 7. Sanitary sewer, laterals or extensions, including all necessary building services and other appurtenances. 8. Water, laterals or extensions, including all necessary building services, hydrants, valves and other appurtenances. 9. The Developer shall place iron monuments at all lot and block comers and at all other angle points on boundary lines. Iron monuments shall be placed after all street and lawn grading has been completed in order to preserve the lot markers for future property owners. Lot corner irons on the back property line shall be installed so that the top of the iron corresponds to the finished ground elevation in accordance with the approved grading plan - guard stakes shall be appropriately installed to mark these irons. 10. The Developer agrees to maintain, at all times before acceptance of the streets by the City, an access road suitable for use by emergency, police and page 7 Development Contract Century Farm North 7 -11 -2003 fire department equipment. The adequacy of such road shall be the sole determination of the City. Furthermore, such access road shall be located no more than 150 feet from any structure built within the Subdivision. 11. The Developer shall promptly clear dirt and debris, within public right -of- ways, and drainage and utility easements, resulting from construction by the Developer, its purchasers, builders and contractors within five (5) days after notification by the City. The Developer or its assigns shall be responsible for all necessary street and storm sewer maintenance including street sweeping, storm sewer cleaning, ditch cleaning and pond dredging, resulting from the accumulation of said dirt and debris, until all Certificates of Occupancy are issued. Warning signs shall be placed when hazards develop in streets to prevent the public from traveling on same and directing attention to detours. If and when the streets become impassable, such streets shall be barricaded and closed. The Developer shall maintain a smooth, hard driving surface and adequate drainage on all temporary streets. 12. Street Lighting: a) Residential street lighting shall be owned by the City. Such street lighting system shall be installed, operated, and maintained by the electric utility company. City and electric utility company may enter into a contractual agreement on the rate and maintenance of the street lighting system. b) It shall be the responsibility of the Developer to pay for street lighting operation charges for the initial 15 months of operation of the system. 13. The Developer shall dedicate to the City, prior to approval of the final plat, at no cost to the City, all permanent or temporary easements necessary for the construction and installation of the Developer Improvements. All such easements required by the City shall be in writing, in recordable form, containing such terms and conditions as the City shall determine. 14. The Developer shall be responsible for securing all site grading and development approvals and permits from all appropriate Federal, State, Regional and Local jurisdictions prior to the commencement of site grading or construction and prior to the City awarding construction contracts for public utilities. 15. The Developer shall make provision that all gas, telephone, cable TV and electric utility designs be submitted to the City for review and approval prior to construction of the streets. Following review and approval by the City, the Developer shall insure that all installations comply with applicable City, page 8 Development Contract Century Farm North 7 -11 -2003 County and State design standards and show proof of security arrangements with said utility companies. 16. Cost of Developer Improvements, description and completion dates are as shown on Attachment A. 17. Construction of Developer's Improvements: a) The construction, installation, materials and equipment shall be in accordance with the plans and specifications approved by the City. b) All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. c) Prior to the acceptance of Developer Improvements by the City, the Developer shall obtain final plat approval and record the final plat which will dedicate all permanent easements necessary for the construction and installation of the Developer and City Improvements as determined by the City. d) All construction debris and trash shall be properly disposed of at the Developer expense and in a timely manner as determined by the City. 18. CSAH 53 improvements shall be at the Developer expense. The Developer must obtain all necessary approvals from Anoka County. The Developer is responsible for acquiring any necessary right -of -way, temporary easements, or permanent easements for the construction of the CSAH 53 improvements. 19. The Developer shall construct and pay for all improvements as described in the landscaping plan. 20. The Developer shall make an application to FFMA for a Letter of Map Amendment (LOMA) or Letter of Map Revision (LOMR) to revise the existing Flood Plain maps consistent with the proposed grading plan. 21. Guarantee a) Faithful Performance of Construction Contracts and Letters of Credit 1) The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Developer Improvements and hereby guarantees the page 9 Development Contract Century Farm North 7 -11 -2003 workmanship and materials for a period of one year following the City's final acceptance of the Developer's Improvements. Concurrently with the execution hereof by the Developer, the Developer will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, or Irrevocable Letter of Credit, based on one hundred fifty (150 %) percent of the total estimated cost of Developer's Improvements. An Irrevocable Letter of Credit shall be for the exclusive use and benefit of the City of Lino Lakes and shall state thereon that the same is issued to guarantee and assure performance by the Developer of all the terms and conditions of this Development Contract and construction of all required improvements in accordance with the ordinances and specifications of the City. The City reserves the right to draw, in whole or in part, on any portion of the Irrevocable Letter of Credit for the purpose of guaranteeing the terms and conditions of this contract. The Irrevocable Letter of Credit shall be automatically extended for additional periods of one year from present or future expiration dates unless thirty (30) days prior to such the City Clerk or Administrator is notified in writing by certified mail that the Letter of Credit will not be renewed. b) Reduction of Escrow Guarantee. 1) The Developer may request reduction of the Letter of Credit, or cash deposit based on prepayment or the value of the completed improvements at the time of the requested reduction. Prior to the final acceptance of the Developer Improvements the City shall require a Performance Bond or Cash Escrow to cover the one -year warranty provisions of the agreement. The amount shall be determined by the City Engineer. III. CITY IMPROVEMENTS A. The City shall credit the Developer for the following described improvements to serve the Subdivision on the terms and conditions herein set forth: 1. Storm sewer trunks. 2. Sanitary sewer trunks. 3. Water trunks. page 10 Development Contract Century Farm North 7 -11 -2003 B. The Developer shall reimburse the City for the following described improvements to serve the Subdivision on the terms and conditions herein set forth: 1. Sanitary sewer trunks. C. Construction Procedures 1. AU City Improvements above shall be instituted, constructed and financed as follows: The City shall commence proceedings pursuant to Minnesota Statute 429 and City Charter providing that such improvements be made and assessed against the benefited properties. After preparation of preliminary plans and estimates by the City Engineer, an improvement hearing, if required by law, will be called by the City Council for the purpose of ordering such City Improvements. After preparation of the final plans and specifications by the City Engineer, bids will be taken by the City and contract awarded for the installation of City Improvements under the City's complete supervision. D. Security, Levy of Special Assessments and Required Payment Therefore. 1. Prior to the preparation of final plans and specifications for the construction of said City Improvements, the Developer shall provide to the City a cash escrow or letter of credit in an amount equal to thirty -five (35 %) percent of the total estimated assessments as established by the City Engineer. (See Attachment B) 2. Said letter of credit or cash escrow including accrued interest thereon, may be used by the City upon default by Developer in the payment of special assessments pursuant hereto, whether accelerated or otherwise. Developer must receive written notice and a reasonable opportunity to cure before City draws on cash escrow for special assessments. That such cash escrow or letter of credit shall remain in full force and effect throughout the term of the special assessments, except, the amount of such escrow or letter of credit may be reduced, upon the request of the Developer, at the City's option, but in no event shall be less than 35% of the outstanding special assessments against all properties within the Subdivision. The entire cost of the installation of such City Improvements, including any reasonable engineering, legal and administrative costs incurred by the City, shall be assessed against the benefited properties within the Subdivision in accordance with City policy existing the date of this agreement, in equal annual principal installments plus interest on the unpaid installments at a rate not to exceed the maximum allowed by law. page 11 Development Contract Century Farm North 7 -11 -2003 3. All related special assessments levied hereto shall be payable to the City Clerk in semi- annual installments over fifteen (15) years commencing on April 15 of the year after the levy of such assessment and on each September 15 and April 15 thereafter until the entire balance plus accrued interest is paid in full unless paid earlier. In the alternative, the City, at its option, may certify the entire assessment roll to the Anoka County Auditor for collection with the Real Estate Taxes. In the event any payment is not made on the dates set out herein, the City may exercise its rights granted hereunder for such default. The Developer waives any and all procedural and substantive objections to the installation of the City Improvements and the special assessments, including but not limited to hearing requirements and any claim that the assessments exceed the benefit to the property. In the event the total of all City Improvements is less than originally estimated by the City Engineer in his feasibility report, Developer waives any appeal rights otherwise available pursuant to M.S.A. 429.081. E. Required Payment of Special Assessments by Developer. 1. Developer, its heirs, successors or assigns hereby agrees that within thirty 30) days after the issuance of a certificate of occupancy for a residence on a lot located within the Subdivision which is assessed for the cost of such City Improvements, the Developer, its heirs, successors or assigns, agrees, at its own cost and expense, to pay the entire unpaid Cost of City Improvements whether assessed or to be assessed under this agreement against such property. 2. If a certificate of occupancy is issued before the special assessments have been levied, the Developer, its heirs, successors or assigns shall pay the City the sum of cash equal to one hundred twenty percent (120 %) of the Engineer's estimate of the special assessments for such City Improvements that would be levied against the property. Upon such payment the City shall issue a certificate showing the assessments are paid in full. Notwithstanding the issuance of said certificate, the Developer shall be liable to the City for any deficiency and the City shall pay the Developer any surplus arising from the payment based upon such estimate. Developer will be paid interest on all assessments paid before the levy of such assessments by the City at the bond interest rates paid by the City. F. Acceleration Upon Default. 1. In the event the Developer violates any of the covenants, conditions or agreements herein contained to be performed by the Developer, violates any ordinance, rule or regulation of the City, County of Anoka, State of Minnesota or other governmental entity having jurisdiction over the Subdivision, or fails to pay any installment of any special assessment levied page 12 Development Contract Century Farm North 7 -11 -2003 pursuant hereto, or any interest thereon, when the same is to be paid pursuant hereto, the City at its option, in addition to its rights and remedies hereunder, after ten (10) days' written notice to the Developer, may declare all of the unpaid special assessments which are then estimated or levied pursuant to this agreement due and payable in full, with interest. The City may seek recovery of such special assessments due and payable from the security provided herein. In the event that such security is insufficient to pay the outstanding amount of such special assessments plus accrued interest the City may certify such outstanding special assessments in full to the County Auditor pursuant to M.S. 429.061, Subd. 3 for collection the following year. The City, at its option, may commence legal action against the Developer to collect the entire unpaid balance of the special assessments then estimated or levied pursuant hereto, with interest, including reasonable attorney's fees, and Developer shall be liable for such special assessments and, if more than one, such liability shall be joint and several. Also, if Developer violates any term or condition of this agreement, or if any payment is not made by Developer pursuant to this agreement the City, at its option, may refuse to issue building permits for any parcel with the Subdivision for which the assessments have not been paid. IV. RECORDING AND RELEASE A. The Developer agrees that the terms of this Development Contract shall be a covenant on any and all property included in the Subdivision. The Developer agrees that the City shall have the right to record a copy of this Development Contract with the Anoka County Recorder to give notice to future purchasers and owners. This shall be recorded against the Subdivision described on Page 1 hereof. City shall provide to Developer upon payment of all the special assessments levied against a parcel, a release of such parcel from the terms and conditions of this Development Contract subject to provisions contained in this contract. REIMBURSEMENT OF COSTS A. The Developer agrees to establish a non - interest bearing escrow account with the City in an amount determined by the City Administrator or his designee for the payment of all costs incurred by the City related to the development of the Subdivision and the Developer Improvements including, but not limited to, the following (See Attachment B for breakdown of costs): 1. Plat Review Fee 2. Planner Review Fee 3. Administration - 3% Construction Cost 4. Engineering page 13 Development Contract Century Farm North 7 -11 -2003 a) Administration 5. Legal - Plat Review 6. Publications 7. Park Dedication Fee 8. Tree Preservation Policy 9. Street Lighting - Install/Operate 10. Traffic Signing Improvements 11. Boulevard Tree Planting 12. Street - Storm Sewer - Pond Maintenance 13. Sealcoating Fund 14. Aerial Photo Recovery Cost B. If the above escrow amounts are insufficient, the Developer shall make such additional deposits as required by the City. The City shall have a right to reimburse itself from the Escrow upon notice to the Developer, with suitable documentation supporting charge. VI. BUILDING PERMITS A. The Developer agrees that building permits may be issued upon approval of the Final Plat by the City Council at which time all required Financial Security shall be in place with the City. B. The Developer further agrees that City Sewer, Water, Storm Sewer, and Bituminous Base Construction of the Streets, temporary street signs, gas, electric, and telephone will be completed prior to the issuance of building permits. C. The Developer further agrees that an as -built survey certifying that all the grading complies with the grading plan prior to issuance of building permits. D. The Developer further agrees to make an application to rEMA for a Letter of Map Amendment (LOMA) or a Letter of Map Revision (LOMR) to revise the existing Flood Plain maps consistent with the proposed grading plan prior to issuance of building permits. E. Each lot must comply with erosion control measures to prevent any material from leaving the lot. The City of Lino Lakes will not perform any requested inspections on the lot until it complies to the erosion control requirements. page 14 Development Contract Century Farm North 7 -11 -2003 F. Each lot must have a City approved Certificate of Grading showing the as -built survey prior to an issuance of a Certificate of Occupancy. It shall be the responsibility of the Developer, its purchasers, builders or contractors to ensure compliance with the grading plan. VII. PHASING PLAN A. The development shall be constructed in accordance with the approved phasing plan as follows: 1. A total of 55.0 acres of MUSA shall be allocated for the project, and the project's 249 residential units shall be developed in accordance with the following phasing plan, which is illustrated on Attachment C: Year 2003 2004 2005 2006 2007 total MUSA acres to be Allocated 15.3 11.4 13.5 5.4 9.4 55.0 Lots to be final platted 5 6 6 5 5 2 4 3 3 3 2 4 9 VIII. HOURS OF CONSTRUCTION ACTIVITY A. All construction activity shall be limited to the hours as follows: Monday through Friday 7:00 a.m. to 7:00 p.m. Saturday 9:00 a.m. to 5:00 p.m. Sunday and Holidays No working hours allowed IX. OWNERSHIP OF IMPROVEMENTS A. Upon completion of the work and construction required by this contract and acceptance by the City, the improvements lying within the public easements shall become City property without further notice or action. X. INSURANCE A. Developer or all its subcontractors shall take out and maintain until one (1) year after the City has accepted the Developer Improvements, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of the Developer's work or the work of his subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than Five Hundred Thousand and no /100 500,000.00) Dollars for one person and One Million and no /100 ($1,000,000.00) Dollars for each occurrence; limits for property damage shall be not less then Two page 15 Development Contract Century Farm North 7 -11 -2003 Hundred Thousand and no /100 ($200,000.00) Dollars for each occurrence; or a combination single limit policy of One Million and no /100 ($1,000,000.00) Dollars or more. The City, its employees, its agents and assigns shall be named as an additional insured on the policy, and the Developer or all its subcontractors shall file with the City a certificate evidencing coverage prior to the City signing the plat. The certificate shall provide that the City must be given ten (10) days advance written notice of the cancellation of the insurance. The certificate may not contain any disclaimer for failure to give the required notice. XI. REIMBURSEMENT OF COSTS FOR DEFENSE A. The Developer agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this contract, or any portion thereof, including court costs and reasonable engineering and attorneys' fees if the City prevails in such action. XII. VALIDITY A. If a portion, section, subsection, sentence, clause, paragraph or phrase in this contract is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of the Development Contract. XIII. GENERAL A. Binding Effect 1. The terms and provisions hereof shall be binding upon and insure to the benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Subdivision and shall be deemed covenants running with the land. B. Notices 1. Whenever in this agreement it shall be required or permitted that notice or demand be given or served by either party to this agreement to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses hereinbefore set forth on Page 1 by certified mail (return receipt requested). Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto are as set forth on Page 1 until changed by notice given as above. C. Final Plat Approval 1. The City agrees to give final approval to the plat of the Subdivision in accordance with section VII upon execution and delivery of this agreement page 16 Development Contract Century Farm North 7 -11 -2003 and all required petitions, bonds, security, and documents including the following: a) Review and approval of a Homeowner's Association agreement, which includes provisions for the operation and maintenance of all signage and buffer areas. b) Review and approval of informational brochure including Best Management Practices with regard to buffer and wetland area requirements. c) Receipt of warranty deeds or dedication of all outlots proposed to be conveyed to the City. d) Detail of proposed wetland and buffer area signage. e) Receipt of permanent easements covering temporary cul -de -sacs lying outside dedicated right -of -way. f) Receipt of Conservation Easements covering wetland buffer areas. g) A total of 55.0 acres of MUSA shall be allocated for the project. The phasing plan will have 15.3 acres of MUSA in 2003 for 56 dwelling units. h) The applicant provides documentation to the City that all applicable runway safety requirements have or will be satisfied. The runway safety zone requirements are hereby established as a zoning restriction. i) Specific hanger designs be submitted subject to City approval prior to consideration of the final plat approval of the lots with the hangers. j) The project is subject to all requirements of Anoka County regarding access to Sunset Road/CR 53. k) Additional right -of -way for Sunset Road/CR 53 shall be dedicated, to total 60' from centerline, within all areas of the plat. 1) The airplane hangers in Lots 1 -4 and Lot 9, Block 4 (Phase 1) shall be built on the runway side of the houses, with the houses fronting on the road rather than the houses on the runway side of the lots. page 17 Development Contract Century Farm North 7 -11 -2003 m) Signs shall be installed along all wetland buffer /easement areas. Wetland easements shall extend, at a minimum, 10 feet outward from the delineated wetland boundary. XIV. VIOLATIONSBUILDING PERMITS A. In the event that Developer violates any of the covenants and agreements contained in this Development Contract and to be performed by the Developer, the City, at its option, in addition to the rights and remedies as set out hereunder may refuse to issue building peanuts and/or Certificate of Occupancies to any property within the Subdivision until such time as such default has been corrected to the satisfaction of the City. XV. PARK DEDICATION A. Park dedication for Century Farm North shall consist of both land dedication and a 103,821.00 park dedication fee. XVI. PROPERTY TAXES A. Should the recording of the Final Plat occur after July 1, any and all property taxes on any public property dedicated as a part of this plat shall be the responsibility of the Developer. Dollars shall be incorporated into the escrow agreement to cover the cost of said property taxes. page 18 Development Contract Century Farm North 7 -11 -2003 DEVELOPER CITY OF LINO LAKES By Developer STATE OF MINNESOTA ) SS COUNTY OF ANOKA ) By Mayor ATTEST: By Clerk On this day of , 20_. before me, a Notary Public within and for said County, personally appeared Mayor) and (Clerk), to me known to be respectively the Mayor and Clerk of the City of Lino Lakes, and who executed the foregoing instrument and acknowledge that they executed the same on behalf of said City. Notary public page 19 Development Contract Century Farm North 7 -11 -2003 STATE OF MINNESOTA ) SS COUNTY OF ANOKA ) On this day of , of 20_, before me, a Notary Public within and for said County, personally appeared (Developer), to me known to be the of , a corporation under the laws of the State of Minnesota, and that they executed the foregoing instrument and acknowledged that they/he executed the same on behalf of said corporation. Notary Public page 20 0 WORK SESSION AGENDA CITY OF LINO LAKES Wednesday April 21, 2004 CITY COUNCIL WORK SESSION Community Room (not televised) 5:30 P.M. 1. Century Farms North, Jeff Smyser a. Park Dedication b. Final Plat 2. Park Dedication Fees, Rick DeGardner 3. Local History Project, Ann Blair, Gordon Heitke 4. Park Plan, Rick DeGardner 5. Comprehensive Water Plan/Water Conservation Measures, Jim Studenski 6. Black Duck Lift Station Property, Michael Grochala 7. Pheasant Hills Preserve 12th Addition Bridge (Island), Jeff Smyser 8. Street Reconstruction Project, Michael Grochala a. Pavement Management Plan b. 2004 Street Reconstruction Referendum 9. Marilyn Drive / Country Lane Utilities Petition, Jim Studenski 10. Special Council Meetings a. Joint EDAC, Environment Board, P& Z, Park Board — Park Plan and I -35E Master Plan — April 29, 2004 b. Review of Comprehensive Plan — Tentative May 3, 2004 11. Regular Agenda Item 12. Adjourn Revised 04/16/04 3:35 p.m. mmg Jeff Smyser From: HawkLaw1@aol.com Sent: Monday, April 19, 2004 11:06 AM To: Jeff Smyser Subject: Century Farms North park Jeff: This is written in response to your request for further clarification on my opinion that the developer has satisfied the park dedication requirements for the plat of Century Farm North. Century Farm North is a plat which consists of 95.12 acres. There are 9.84 acres of wetland which leaves a net of 85.27 acres subject to park land dedication under our ordinance. Furthermore, a part of this plat was previously platted as Sunset Oaks Addition. 14 Tots in Sunset Oaks Addition are included at 10,800 sq. ft. per lot equaling 151,200 sq. ft. (3.47 acres). The developer was required at that time to make a park land dedication of 10% so the total area subject to dedication must be reduced by this 3.47 acres since the city cannot charge park fees twice on the same property. Therefore the total land area subject to dedication is 81.80 acres. The number of new units in this development is 249. The residential unit cash park charge is $1,665.00. This was based upon a Comprehensive Park needs analysis performed by Al Brixius. This equals a total cash payment, if cash only was required, of $414,585. In this plat, however, land is being dedicated. A total of 8.12 acres is included as park land in Century Farm North. Our ordinance provides that we are to value the land dedication based upon a formula set out in the ordinance. The formula is the total land dedication times the land value. Previously, the City Council adopted a resolution establishing land value of $28,000, however, it is our opinion that number is not reasonable in view of recent comparable sales which indicates the value should be nearly double that amount for buildable residential property in Lino Lakes. Mr. Uhde has indicated he feels the and has a value of at least $50,000 per acre. If we apply this value times the land that is being dedicated we arrive at a total cash land value for land dedicated of $406,000. Mr. Uhde is also contributing $70,000 of trail construction within the development which will be a part of the City's park system. I believe it is reasonable to give him credit for this as a cash contribution. Based upon this information, I came to the conclusion that Mr. Uhde was more than fully satisfying his park dedication requirements and that the combination of land and park trail construction were satisfactory. See the following table: 249 units X $1,665.00 = $414,585.00 Credits 8.12 acres X $50,000.00 = $406,000.00 Trail Construction $ 70,000.00 Total $476,000.00 If you have any further questions, please contact me. Bill 4/19/04 FROM LARKIN HOFFMAN Larkin Hoorn April 19, 2004 Mayor John Bergeson City of Lino Lakes 600 Town Center Parkway Lino Lakes, Minnesota 55014 MON) 4. 19' 04 9:40 /ST. 9:39/NO. 4861132132 P 2 Ws — I Larkin Roffman Daly & Lindgren 13d. 1500 Wells Fargo Plaza 7900 Xerxes Avenue South Minneapolis, Minnesota 55431 -1194 GENERAL: 952 - 835 -3800 FAX: 952 - 896 -3333 WEB: wWW.Iarkklnhoffman.com VIA U.S. MAIL AND FACSIMILE Re: Final Plat, Second Addition, Century Farm North Dear Mayor Bergeson: Our firm represents G.M. Development and Gary Uhde in connection with the residential development known as Century Farm North. Last summer, we objected to the City's proposedimpositionofaparkdedicationfeeinconnectionwiththefinalplatfortheFirstAdditionofCenturyFarrnNorth. Specifically, the City sought to impose the amount of $103,821, in addition to park land valued at $405,000, according to an appraisal supplied to the City by Mr. Uhde. It was our contention then, and remains so today, that the City was not lawfully entitled toimposeaparkfeeonG.M. Development, in addition to the park land dedication. FollowingnegotiationswithCitystaff, it was agreed that the value of the land dedicated to the City with theplatforCenturyFarmNorthfulfilledG.M. Development's obligations. I am surprised and disappointed to learn that the City Council once again has raised this issueanduseditarbitrarilytodenythefinalplatforCenturyFarmNorth, Second Addition. 1 urge theCityCouncilimmediatelytoreconsiderandreverseitspriordecisiononthismattergiventhe prior negotiated resolution of this question. Mr. Uhde's builder - customers have lot -sale commitments that are adversely affected by the City Council's unfortunate action. Any damagesresultingfromtheCity's denial will be the responsibility of the City. Please call me if you have any questions. Sincerely, Pet- J. Coyle, for Larkin Hoffman Daly & Lindgren Ltd. Direct Dial: (952) 896 -3214 Direct Fax: (952) 896 -3265 Email: pcoyle @larkinhoffrnan.com cc: Gary Uhde Bill Hawkins, Esq. John Johnson 935357.1 yN cn m m 0us I m 09 00 mD T 0m N A Z8 r m 0-I 0 2D20 r 0 m 0 m 2 N - 0 czn v z Z Z mo mm N 1 m Nm 0 CmZ 0 2 0 0 m z cc n433 K 02. 0 33' 1 rnm 133 g DD vZ 00 00 20 CENTURY FARM NORTH - PUD / PRELIMINARY PLAT AMENDMENT - 6TH ADDITION LINO LANES, MN UTILITY PLAN - WATERMAIN LOOP Ihereby' tlhp that lit FI 's ErHP.d by oe or u d y direct oper nand that I are a duty erased PTotestiianat Enyi..oeT woe, the la ADA NATE: 04.2h.2014 DATE REVISION DESCRIPTION 4_25-14__ CITY REVIEW At SUNSET ROAD (COUNTY RfdA-k N,O 53) 12o ao 00 001 613.1er1 _. 55'01'13"0 OCraei S CENiNilINE_OE---- •----- COt1NLY DITCH N0. . tl 133!115 0 SO2 4 E 251,47 602'32'30'W Z 0 D I CENTURY FARM NORTH - PUD / PRELIMINARY PLAT AMENDMENT - 6TH ADDITION LINO LANES, MN PRELIMINARY PI. AT I hereby carlify that Ihls plan was prapared by mo or undo; my duet, oupervlslon and that I am a dulyrensed ProfessloliOI Engineer under the Slate of MI.J: sot ADAM G DATE, 04.25 2014 10. NO. 4306 DATE REVISION DESCRIP IION 4-8-14 4-25-14 RCWD COMMENTS CITY REVIEW 41 i 0 m z I c t D zmON lop c m z- — pm O z Z-< NO " FEMA FLOOD ZONE A" LOCATED ON PROPERTY. NO11VINHOJNI)1H3dOHd SUNSET RUAD (COUNTY R[A aJ,0 53) grEsR TAU"' 1 I 11 ©''. I°9 000-2740"W fkll!MI ..i q.___. 32820 55'07'1YE HO __ _ CENWE-4NE_0E COUNLY DITCH 00. j 10 196 23 SO0'23'40"1N 000'2012'W 416.00 200'2702"W 6 213 N02234431W CENTURY FARM NORTH 6TH ADDITION LINO LAKES, MN RESOURCE INVENTORY DAZE REVISION DESCRIPTION a 1 SUNSET ROAD (COUNTY ROAD NO 53) TURN ANE V 13313 8 0 r% / Z II C I 33 0 zO oz o 0 0 P. ZZ wel 2 0 I CENTURY FARM NORTH - PUD / PRELIMINARY PLAT AMENDMENT - 6TH ADDITION LINO LANES, MN BUILD -OUT & PHASING PLAN DATE REVISION DESCRIPTION 4-25-14 CITY REVIEW 51 42 A SUNSET ROAD (CEIUNTY R[ NI1 53) 0 CENTURY FARM NORTH 6TH ADDITION UNQ H INES, MN I hereby certify Ilial Nle plan wire prepared by ma 0 under my dlrect eupervIslon end Nei I air; duly jlt. sad Profesnlonsl Engineer under the le Stele e11A, eol.. DATE REVISION DESCRIPTION 2 O (n Dm O O z3 0 mO N 518 ZO r O4 0A2 OT Z Om mZNO 2 22 T0 1 m Nm 0C m2 0 2O 1) SEE SHEET CO FOR LEGEND AND CONSTRUCTION NOTES 0 m z c m z 0 z 1N o DD pm 13 o zz z 0 m N A f s crCD ocr CD CD 0 O 6 O UNDERSTORY TREES EVERGREEN TREES 0 OVERSTORY TREES SYMBOL BOTANICAL NAME •• COMMON NAME •• SIZE AT INSTALL CRATAEGUS CRUS- GALLI AMELANCHIER X GRANOIFLORA MALUS SARGENTILL ' SELECT A VUOINSDNId PICEA GLAUCA DENSATA ACER RUDRUMPOPULUS TREMULDIDES TILIA AMERICANA TILLIA EUCHLORA QUERCUS ALBA QUERCUS BICOLOR A i SIA' m H. s > mS a8 AUSTRIAN PINE BLACK HILLS SPRUCE RED MAPLEQUAKING ASPEN AMERICAN LINDEN REDMOND LINDEN 3UR OAKSWAMP WHITE OAK 4 4 i 4' HEIGHT B3® SUNSET ROAD (COUNTY ROAD NO 53) CENTURY FARM NORTH 6TH ADDITION LINO LAKES, MN LANDSCAPE PLAN DATE REVISION DESCRIPI ION 1 PLANNING & ZONING BOARD AGENDA ITEM 5B STAFF ORIGINATOR: Katie Larsen, City Planner P & Z MEETING DATE: March 11, 2015 REQUEST: Century Farm North 6th Addition 1. PUD Final Plan/Final Plat CASE NUMBER: PF 2015-001 FP 2015-001 APPLICANT: Gary M. Uhde 3157 Berwick Knoll Brooklyn Park, MN 55443 Jeff Morell 7880 Sunset Avenue Lino Lakes, MN 55014 REVIEW DEADLINE: Complete Application Date: February 9, 2015 Environmental Board Meeting: February 25, 2015 Park Board Meeting: March 2, 2015 Planning & Zoning Board Meeting: March 11, 2015 Council Work Session Meeting: April 6, 2015 Council Meeting: April 13, 2015 60-Day Review Date: April 10, 2015 120-Day Review Date: June 9, 2015 BACKGROUND Century Farm North is a residential Planned Unit Development (PUD) in northwest Lino Lakes and was approved in 2003. In July 2014, the Planning & Zoning Board and City Council reviewed and approved an amendment to the PUD Development Stage Plan/Preliminary Plat of Century Farm North to include a 0.991 acre parcel located 7880 Sunset Avenue owned by Jeff Morell. The parcel was rezoned to PUD, Planned Unit Development to be consistent with Century Farm North. The project also includes the realignment and extension of Robinson Drive to Sunset Road. 3 Phase Single Family Lots Air Park Single Family Detached Townhomes Attached Townhomes TOTAL Original Proposed Original Proposed Original Proposed Original Proposed Original Proposed 1st 30 26 9 8 16 16 - - 55 50 2nd 1 - - - 22 23 42 42 65 65 3rd - - 9 14 9 9 34 34 52 57 4th - - - - 1 1 38 38 39 39 5th 5 - - - - 5 - - 5 5 6th 11 29 - - 10 - - - 21 29 7th - - - - - - 12 12 12 12 TOTAL 47 58 18 22 58 54 126 126 249 257 Difference +8 +4 -4 0 +8 Density Calculations Amended Preliminary Plat for Century Farm North Acres Gross Property Area 95.63 Wetland 12.72 Arterial (CR 53) ROW 1.28 Park Dedication 13.32 Net Property Area 68.31 # Units 257 Density 3.76 units/acre The density calculations are based on the entire amended preliminary plat for Century Farm North. At the time the original PUD was approved in 2003, the City’s Comprehensive Plan for medium density residential development allowed for 3 to 6 dwelling units per acre and the original density was 2.93 units per acre. Although the current Comprehensive Plan for medium density requires 4.0 to 5.9 dwelling units per 5 In January 2015, the developer decided to use the City’s plans and specification and complete the construction improvements on their own and not have assessments. Public Land Dedication and Fees The original Century Farm North fulfilled the public land dedication requirements for the entire development through parkland dedication and trail construction. The PUD amendment created 8 additional lots that are subject to the City’s Park Dedication fee at $2,500 per lot. The following park dedication requirements shall be met: Park Land Dedication and Fees 8 lots x $2,500 payment in lieu of land dedication = $20,000 TOTAL = $20,000 Zoning Century Farm North 6th Addition is zoned PUD, Planned Unit Development as approved by the City Council with Ordinance 06-14. Comprehensive Plan The PUD Final Plan/Final Plat is in compliance with the Comprehensive Plan in terms of the Resource Management System, Land Use Plan, Housing Plan, and Transportation Plan as detailed in previous staff reports. Development Contract A Development Contract shall be drafted by the City, executed by the City and the developer and recorded by the developer. Maintenance Agreement-Stormwater Management Facilities Century Farm North 6th Addition includes the construction of stormwater facilities and a stormwater maintenance agreement shall be required. RECOMMENDATION Staff recommends approval of the PUD Final Plan/Final Plat for Century Farm North 6th Addition. The following items shall be addressed prior to approval by the City Council unless otherwise noted: 1. All comments from the City Engineer letter dated March 4, 2015 shall be addressed. Site Location Map0 2,500 5,000 7,500 10,0001,250FeetRondeau Lake 100-yr 888.1Rice LakeOHWL 883.1100-yr 886.0 Marshan LakeOHWL 883.3100-yr 886.1 Peltier LakeOHWL 884.7100-yr 887.0Centerville LakeOHWL 885.0100-yr 886.3George Watch Lake 100-yr 886.1Reshanau LakeOHWL 883.5100-yr 886.0 §¨¦§¨¦§¨¦§¨¦§¨¦Century Farm North35E35E35W35W35Wµ Aerial MapCentury Farm North0 190 380 570 76095FeetCircleC e n tury Trl S h e tlandLnMorganLnStallionLaneRobinsonDrdesdaleCircleSun78807803131779877911 1 3 5978007902781278097 17818178 21 0 2 0 4 1731 3 7197172 77901 4 67806 1 4 0 1 3 8 1 5 5 1 4 9 1 4 3 1 8 520 317815715978301987868186187221219782422914978361891977860786278861851 1 6 12977851 1 019778807892 65 531747893167155142787378771361341311 3 5 1231 3 1 1 2 57795 779078121 9 8 1 6 6193 1 9 1 77841 4 4179167161 155787417714517718922519715321316617878981501281 2 2 1 3 4 122785616919878507797162158788512713978721 2 8 14313518516518613278841231 1 9 77857780119µSunset Avenue/CR 53 CITY COUNCIL WORK SESSION March 27, 2017 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : March 27, 2017 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:25 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, Kusterman, 7 Maher, Manthey and Mayor Reinert 8 MEMBERS ABSENT : None 9 10 Staff members present: City Administrator Jeff Karlson; Community Development 11 Director Michael Grochala; City Planner Katie Larsen; City Clerk Julie Bartell. 12 13 1. Review Regular Council Agenda of March 27, 2017 14 Council Member Rafferty noted that he’s seen the Public Safety Department’s new quint; 15 it is impressive. 16 17 Consent Agenda –some questions were raised on process of getting a peddler license. 18 City Clerk Bartell responded with information on the city’s regulations and enforcement 19 procedures. Council Member Kusterman asked about non-profit organizations (i.e. 20 political action) and the City Clerk explained the process that is used to license and 21 background that type of activity. 22 23 Item 6B) Sale of property to American Legion- Community Development 24 Director Grochala updated the council on the process of a land sale (ordinance, two 25 readings, publication period). 26 27 Item 6C) Comprehensive Plan Update – Community Development Director 28 Grochala confirmed that there were no additional offers to provide these services other 29 than the initial proposals received. He feels the team of Landform and WSB & 30 Associates is a good one and they will serve the process well. He reviewed funding 31 plans for the project, including a grant from the Metropolitan Council. For planning 32 purposes, a budget is prepared and includes a contingency. If the council is comfortable 33 going forward, staff would plan on commencing discussion in April and continuing the 34 process from there. 35 36 Mayor Reinert asked how the council can prepare for the process. Community 37 Development Director Grochala suggested that the council think about their long term 38 ideas for the city. The area of water supply was noted. 39 40 The meeting was adjourned at 6:25 p.m. 41 42 These minutes were considered, corrected and approved at the regular Council meeting held on 43 April 10, 2017. 44 45 CITY COUNCIL WORK SESSION March 27, 2017 DRAFT 2 46 47 48 Julianne Bartell, City Clerk Jeff Reinert, Mayor 49 50 COUNCIL MINUTES March 27, 2017 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : March 27, 2017 4 TIME STARTED : 6:30 p.m. 5 TIME ENDED : 7:00 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, Kusterman, Maher, 7 Manthey, and Mayor Reinert 8 MEMBERS ABSENT : 9 10 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 11 Grochala; City Planner Katie Larsen; and City Clerk Julie Bartell 12 13 PUBLIC COMMENT 14 15 No one was present to address the council regarding a matter not on the agenda. 16 17 SETTING THE AGENDA 18 19 The agenda was approved as presented. 20 21 SPECIAL PRESENTATION 22 23 Proclamation – Military Child Day – April 21, 2017 – The proclamation was accepted by 24 representatives of Lino Lakes Beyond the Yellow Ribbon group. Dorothy Rademacher, Beyond the 25 Yellow Ribbon Co-Chair announced the purpose of Military Child Day, and introduced military 26 children from the community. 27 28 CONSENT AGENDA 29 30 Council Member Rafferty moved to approve Consent Items 1A and 1C through 1F as presented. 31 Council Member Kusterman seconded the motion. Motion carried on a voice vote. 32 33 Council Member Rafferty moved to approve Consent Item 1B as presented. Council Member 34 Kusterman seconded the motion. Motion carried on a voice vote. Council Members Maher and 35 Manthey abstained from voting. 36 37 ITEM ACTION 38 39 Consideration of Expenditures: 40 41 March 27, 2017 (Check No. 105550 – 42 105640, $758,074.81) Approved 43 44 March 6, 2017 Council Work Session Minutes Approved 45 COUNCIL MINUTES March 27, 2017 DRAFT 2 46 March 13, 2017 City Council Meeting Minutes Approved 47 48 Consider Approving Application for Exempt Permit 49 From Lawful Gambling License for Lino Lakes Lions 50 Club Approved 51 52 March 13, 2017 Closed Council Minutes Approved 53 54 Consider Resolution No. 17-28, Approving a Peddler 55 License for Michael Morency (Edward Jones Financial) Approved 56 57 FINANCE DEPARTMENT REPORT 58 59 There was no report from the Finance Department. 60 61 ADMINISTRATION DEPARTMENT REPORT 62 63 There was no report from the Administration Department. 64 65 PUBLIC SAFETY DEPARTMENT REPORT 66 67 There was no report from the Public Safety Department. 68 69 PUBLIC SERVICES DEPARTMENT REPORT 70 71 There was no report from the Public Services Department. 72 73 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 74 75 6A) Erickson Estates: i. Consider Resolution No. 17-23, Approving Final Plat; 76 ii. Consider Resolution No. 17-24, Approving Development Agreement – City Planner Larsen 77 reviewed the staff report outlining a request for a single subdivision of a residential lot. She reviewed 78 a PowerPoint that included information on: 79 - Comp Plan amendment already approved; 80 - Density projection; 81 - Blocks and lots size; 82 - Park dedication fees; 83 - Findings of fact attached to approval; 84 - Development amendment inclusion; 85 - Planning and Zoning Board approval. 86 87 Mayor Reinert remarked that the council has seen this project several times and he sees this brings it 88 to conclusion. 89 90 COUNCIL MINUTES March 27, 2017 DRAFT 3 Council Member Maher moved to approve Resolution No. 17-23 as presented. Council Member 91 Maher seconded the motion. Motion carried on a voice vote. 92 93 Council Member Maher moved to approve Resolution. No. 17-24 as presented. Council Member 94 Manthey seconded the motion. Motion carried on a voice vote. 95 96 6B) Consider 1st Reading of Ordinance No. 02-17, Sale of Property to American Legion (Lot 97 14, Block 2, Carole’s Estates 2nd Addition) – Community Development Director Grochala reviewed 98 the staff report requesting first reading of an ordinance that approves the sale of certain city owned 99 land. He reviewed the history of the property (fire station, police station, American Legion, 100 community gardens). The American Legion is interested in purchasing some land for additional 101 parking and the council has reached an agreement on a purchase price and other elements of the sale 102 as outlined in the report. Staff is working on finalizing an appropriate purchase agreement. 103 104 Council Member Kusterman asked why an ordinance is required and Director Grochala noted that 105 state law allows the sale of property generally but the city charter calls for ordinance approval in order 106 to sell land. 107 108 Council Member Manthey moved to approve the 1st reading of Ordinance No. 02-17 as presented. 109 Council Member Kusterman seconded the motion. Motion carried on a voice vote. 110 111 6C) Consider Resolution No. 17-25, Approving Professional Services Agreements with 112 Landform and WSB & Associates, 2040 Comprehensive Plan Update – Community Development 113 Director Grochala explained that staff is recommending that the council authorize execution of 114 agreements with Landform and WSB & Associates to provide services related to the city’s required 115 update of its comprehensive plan. The recommendation comes forward after an RFP process and Mr. 116 Grochala stated that he is comfortable that these two organizations will provide good services to meet 117 the city’s needs in the update process. He briefly reviewed the budget proposed for the project, noting 118 that a budget to cover costs is in place. Mayor Reinert asked staff to review the funding sources 119 (within the city finance structure) and staff outlined the reasoning for each funding source. Council 120 Member Kusterman asked, once the process begins with the consultant, how will the council be 121 advised. Mr. Grochala explained the process of meetings with staff, the Planning and Zoning Board 122 and elected officials. He is confident that the schedule is laid out and the hours and costs proposed 123 are accurate. 124 125 The council will be introduced into the process at the April work session. That will be followed this 126 year by a joint meeting with the advisory boards. It’s a process that the city goes through every ten 127 years. There is a public information and outreach element included in plans. Mayor Reinert 128 promised that the council will remain observant of the quality of life that residents love in the city as 129 this process of planning for the future proceeds. 130 131 Council Member Manthey moved to approve Resolution No. 17-25 as presented. Council Member 132 Kusterman seconded the motion. Motion carried on a voice vote. Council Member Rafferty 133 abstained from voting (possible professional conflict of interest). 134 135 COUNCIL MINUTES March 27, 2017 DRAFT 4 UNFINISHED BUSINESS 136 137 There was no Unfinished Business. 138 139 NEW BUSINESS 140 141 There was no New Business. 142 143 COMMUNITY EVENTS 144 145 AMERICAN LEGION POST 566 will hold a fish fry on Friday’s from 4:00 p.m. – 8:00 p.m. through 146 Lent 147 148 LINO LAKES ELEMENTARY SCHOOL CARNIVAL will be held Saturday, April 1 from 11:00 149 a.m. -3:00 p.m. 150 151 SPAGHETTI FUNDRAISER DINNER will be held at the American Legion to benefit 4H on Sunday, 152 April 2 from 4:00 p.m. to 7:00 p.m. 153 154 COMMUNITY CALENDAR 155 Community Calendar – A Look Ahead 156 March 27, 2017 through April 10, 2017 157 Thursday, March 30 6:30 pm, Community Room Charter Commission 158 Monday, April 3 6:00 pm, Community Room Council Work Session 159 Monday, April 10 6:30 pm, Council Chambers City Council Meeting 160 161 ADJOURN 162 163 There being no further business, Council Member Maher moved to adjourn at 7:00 p.m. Council 164 Member Rafferty seconded the motion. Motion carried on a voice vote. 165 166 These minutes were considered and approved at the regular Council Meeting, April 10, 2017. 167 168 169 170 171 Julianne Bartell, City Clerk Jeff Reinert, Mayor 172 173 CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: April 10, 2017 TOPIC: Advisory Board Appointment VOTE REQUIRED: 3/5 INTRODUCTION Each year, the city council appoints or reappoints citizens to serve on council advisory boards. BACKGROUND The city advertised and received an application for the Park and Recreation Board from Kelly Jo McDonnell. She has been interviewed. Park and Recreation Board Advisory Committee – 1 vacancy (1 term expires Dec. 31, 2019) Kelly Jo McDonnell RECOMMENDATION Approve advisory board appointment as listed above. CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Karissa Henning, Human Resources Manager MEETING DATE: April 10, 2017 TOPIC: Appointment of Scanner Operator VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve the hiring of a Scanner Operator. BACKGROUND In late February the previous scanner operator, Kristine Kroll, was promoted to a position within the Public Services Department. The City re-advertised for the scanner operator position and made a conditional job offer to Thomas DeBilzan. His hourly rate would be $11.50 an hour. Mr. DeBilzan would start on April 12, 2017, and work an average of 24 hours a week. RECOMMENDATION Approve the appointment of Thomas DeBilzan as Scanner Operator. CITY COUNCIL AGENDA ITEM 4B STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: April 10, 2017 TOPIC: Public Safety Department Police Division Vehicle Replacement Policy VOTE REQUIRED: 3/5 INTRODUCTION As directed by Council, staff has prepared a vehicle replacement plan for Police Division vehicle replacement. BACKGROUND During the Council Work Session on April 3, 2017 Council provided further direction on the draft vehicle replacement plan for the Police Division and staff revised the policy as directed by Council. The revised vehicle replacement policy for the Police Division is attached for Council consideration and action. RECOMMENDATION Staff brings this policy forward as directed by Council for consideration and action. ATTACHMENTS Revised Police Division Vehicle Replacement Policy 1 City of Lino Lakes Public Safety Department – Police Division Vehicle Replacement Policy [Draft] 1. Purpose The purpose of this Vehicle Replacement Policy is to propose a vehicle replacement plan for the Police Division to follow, and to establish the specific vehicle needs and requirements of the City. This document may be modified or updated annually due to the changing needs of citizens or changes in the automotive industry. 2. Objectives The primary objectives of the City of Lino Lakes is to control the overall cost of operating and maintaining the fleet of vehicles, to maintain the vehicles in a manner that extend their useful life, to control the growth in size of the fleet, to standardize the composition of the fleet, and to accurately budget for maintenance replacement costs. All new purchases for vehicles are part of the budget cycle and are coordinated through the City Administrator for recommendation. 3. Acquisition The goal of the City’s acquisition practices is to obtain the lowest possible price and the highest possible quality for vehicles. Before preparation of the Police Capital Equipment Plan, the Public Safety Director will review the vehicle replacement schedule and appropriate maintenance and repair records with the Public Services Director and Mechanic and plan the acquisition of replacement vehicles. Any request for new vehicles that will increase the size of the fleet must be approved by the City Council. 4. Maintenance The goal of the Public Safety Department is to keep vehicles in sound operating condition. Accurate and complete vehicle maintenance records are an important tool for making responsible management decisions. Preventative maintenance routines and intervals are based on local driving conditions and manufacturer’s recommendations of each type of vehicle. Preventative maintenance is the key to avoiding the repair or replacement of costly major vehicle components such as engines, transmissions, and drive trains. Appropriate records for each vehicle are maintenance logs, fuel usage logs, and cumulative costs of parts and labor. 5. Replacement It is the policy of the City of Lino Lakes to replace police vehicles after five years or 90,000 miles of use a minimum of 100,000 miles. The goal is to keep the vehicle for at least five years. However, vehicle maintenance costs are variable and distinct to each vehicle. The ultimate aim is to analyze the costs associated with a vehicle and to identify the point when each vehicle is reasonably depreciated but not yet incurring significant maintenance costs. Based on the vehicle 2 records, it may be determined that a vehicle can be replaced later or may need to be replaced earlier than the schedule calls for. Any request for replacing vehicles must be cost-justified to the City Administrator and City Council. 6. Guidelines and Procedures The Police Division has inventoried existing vehicles and has prepared a replacement schedule for police vehicles. The schedule will be updated annually and will be used as the basis for planning for the replacement of vehicles through the annual budget. Each vehicle recommended for replacement will include the following information: a. Age in years, also known as life b. a. Miles of use c. b. Useful life (based on commonly used standards for police vehicles) d. c. Cost of maintenance e. d. Overall condition (mechanical, operating, safety, and appearance) f. e. Downtime g. f. Availability of replacement parts h. g. Funding The guideline for vehicles considered for replacement is primarily based on five years of age or 90,000 miles of use 100,000 miles of use, but additional consideration is given to age, functionality, and overall condition of the vehicle. As vehicles reach this the 100,000 mile threshold for age or miles, maintenance evaluations will be performed by the Public Services Director and Mechanic. If the evaluation indicates the vehicle would be economical to retain for an additional year, the vehicle will be retained. Depending on the availability of funds, vehicles will be replaced when they are at the end of their economic life, no longer safe to operate, not reliable enough to perform their intended function, or there is a demonstrated cost savings to the City of Lino Lakes. CITY COUNCIL AGENDA ITEM 5A STAFF ORIGINATOR: Rick DeGardner, Public Services Director MEETING DATE: April 10, 2017 TOPIC: Consider Resolution No. 17-31 Accepting Plans and Specifications and Authorizing the Advertisement for Bids, Northpointe Park Development Project, Rick DeGardner VOTE REQUIRED: 3/5 Vote Required INTRODUCTION NorthPointe is a 94 acre residential subdivision located northeast of the intersection of Birch Street and 20th Avenue South consisting of a residential density mix of 227 single family lots and an 88 unit senior multi-family residence. Staff is requesting Council approval of the plans and specifications and authorizing the advertisement for bids for the Northpointe Park Development Project. The complete Project Manual is available for review at City Hall. BACKGROUND The schedule for this project is as follows: City Council Approves Plans and Specifications April 10, 2017 City Council Authorizes Ad for Bids April 10, 2017 City Open Bids May 10, 2017 City Council Awards Contract May 22, 2017 Substantial Completion July 21, 2017 Final Completion August 4, 2017 Funding for this project is the Dedicated Parks Fund. RECOMMENDATION Staff recommends adoption of Resolution No. 17-31 Accepting Plans and Specifications and Authorizing the Advertisement for Bids for the Northpointe Park DevelopmentProject. ATTACHMENTS 1. Resolution No. 17-31 2. Project Manual Cover 3. Northpointe Park Master Plan CITY OF LINO LAKES RESOLUTION NO. 17-31 RESOLUTION ACCEPTING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMNT FOR BIDS, NORTHPOINTE PARK DEVELOPMENT PROJECT WHEREAS, NorthPointe is a 94 acre residential subdivision located northeast of the intersection of Birch Street and 20th Avenue South consisting of a residential density mix of 227 single family lots and an 88 unit senior multi-family residence; and WHEREAS, Staff is requesting Council approval of the plans and specifications and authorizing the advertisement for bids for the Northpointe Park Development Project; and WHEREAS, The schedule for this project is as follows: City Council Approves Plans and Specifications April 10, 2017 City Council Authorizes Ad for Bids April 10, 2017 City Open Bids May 10, 2017 City Council Awards Contract May 22, 2017 Substantial Completion July 21, 2017 Final Completion August 4, 2017 WHEREAS, Funding for this project is the Dedicated Parks Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: Such plans and specifications, a copy of which is on file at City Hall, are hereby approved. The Public Services Director is directed to advertise for bids, open bids, and bring forth the bid results to the City Council for consideration. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be received by the Clerk, at which time they will be publicly opened at City Hall on May 10, 2017 at 10:00am by the City Clerk and Public Services Director. The bids will then be tabulated, and will be considered by the Council at 6:30 p.m. on May 22, 2017, in the Council chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier’s check, bid bond or certified check payable to the “City of Lino Lakes” for five (5) percent of the amount of such bid. Adopted by the Council of the City of Lino Lakes this 10th day of April, 2017. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk PROJECT MANUAL NORTHPOINTE PARK DEVELOPMENT April 17, 2017 Prepared for: City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Anoka County WSB PROJECT NO. 2988‐250 CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: April 10, 2017 TOPIC: Consider Resolution No. 17-26, Approving Change Orders No. 1 & 2, and Final Payment No. 8, for the Construction of Well No. 6 Pump House VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council consideration to Approve Change Orders No. 1 & 2, and Final Payment No. 8, for the Construction of Well No. 6 Pump House. BACKGROUND The original contract for construction of Well No. 6 Pump House was in the amount of $756,400.00. There were two change orders for a net increase of $10,080.29. Change Order No. 1 included a deduct to change the chlorine scale from electronic to hydraulic. Change Order No. 2 was for the construction of a retaining wall and deducts related to City furnished materials and minor plan changes. The final amount earned by the contractor for this project is $766,480.29. The final payment to Rice Lake Construction Group is in the amount of $50,595.91. The final construction costs are under the construction budget of $877,113.00. RECOMMENDATION Approve Resolution No. 17-26, Approving Change Orders No. 1 & 2, and Final Payment No. 8, for the Construction of Well No. 6 Pump House in the amount of $50,595.91 to Rice Lake Construction Group. ATTACHMENTS 1. Resolution 17-26 2. Pay Request No. 8 & Final CITY OF LINO LAKES RESOLUTION NO. 17-26 APPROVING CHANGE ORDERS NO. 1 & 2, FINAL PAYMENT NO. 8, FOR THE CONSTRUCTION OF WELL NO. 6 PUMP HOUSE WHEREAS, pursuant to Resolution No. 15-125, adopted on October 26, 2015, the City Council, awarded the contract for the Construction of Well No. 6 Pump House to Rice Lake Construction Group; and WHEREAS, the contractor has satisfactorily completed the improvement and a complete summary of costs are detailed in Change Orders No. 1 & 2 and Payment No. 8 (Final); NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED, that Change Orders No. 1 & 2 and Payment Request No. 8 (Final) is hereby approved for a final contract amount of $766,480.29. Adopted by the Council of the City of Lino Lakes this 10th day of April, 2017. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: April 10, 2017 TOPIC : Consider Resolution No. 17-27, Accepting bids, Awarding a Construction Contract, and Approving Construction Services Contract with WSB and Associates, 2017 Mill and Overlay Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council authorization to accept bids, award construction contract, and approving construction services contract with WSB and Associates for the 2017 Mill and Overlay Project contract. BACKGROUND The 2017 Mill and Overlay Project includes the following: • Base Bid – SCHEDULE A (MILL AND OVERLAY) Construction includes Mill and Overlay and Storm Sewer Improvements to 2nd Avenue from Lake Street to Elm Street, Glenview Avenue and Parkview Drive from 2nd Avenue to Glenview Lane, and Elm Street from Lake Drive to Grey Heron Drive. • Base Bid – B (SEAL COAT) Construction includes Bituminous Sealcoat public streets within the subdivisions of Pine Glen, Marshan Meadows and Grandview, Foxborough, Vaughan Addition, Oakwood View and Woodridge Estates. • Alternate – 1 (MILL AND OVERLAY – GLENVIEW LANE) Construction includes Mill and Overlay Improvements to Glenview Lane from Glenview Drive Glenview Avenue. • Alternate – 2 (TEXAS UNDERSEAL – 2ND AVENUE) Construction includes application of a bituminous sealcoat prior to the bituminous overlay of 2nd Avenue to reduce reflective cracking. Bids were received for the above-referenced project on Thursday, March 30, 2017. A total of seven bids were received. The bids were checked for mathematical accuracy and tabulated. CONTRACTOR BASE BID (SCHEDULES A&B) ALTERNATE 1 (GLENVIEW LN M & O) ALTERNATE 2 (TEXAS UNDERSEAL) TOTAL BID North Valley, Inc. $406,663.86 $51,331.70 $34,677.62 $492,673.18 Park Construction Co. $418,376.60 $47,342.50 $29,885.00 $495,604.10 Northwest Asphalt, Inc. $434,522.30 $50,371.80 $31,015.00 $515,909.10 TA Schifsky & Sons, Inc. $425,657.10 $59,530.00 $32,168.00 $517,355.10 Astech Corp $483,952.70 $63,538.00 $34,190.00 $581,680.70 Omann Contracting Co, Inc. $491,598.32 $61,618.30 $33,016.00 $586,232.62 Hardrives, Inc. $496,779.88 $66,721.07 $34,255.71 $597,756.66 The low bid was submitted by North Valley Inc., Nowthen, Minnesota, in the amount of $492,673.18. WSB and Associates has submitted a proposal to complete the construction services for the 2017 Mill and Overlay Project in the amount of $38,883.00. The budget for the project is $580,330.00 including construction costs, contingency, and soft costs. The completion date for this project is August 18, 2017. RECOMMENDATION Staff recommends adoption of Resolution No. 17-27, Accepting the Base Bid and Alternates, Awarding a Construction Contract in the amount of $492,673.18 to North Valley, Inc., and Approving the Construction Services Contract with WSB and Associates for the 2017 Mill and Overlay Project, in the amount of $38,883.00. ATTACHMENTS 1. Resolution No. 17-27 2. Bid Tabulation 3. WSB Proposal CITY OF LINO LAKES RESOLUTION NO. 17-27 RESOLUTION ACCEPTING BASE BID AND ALTERNATES, AWARDING A CONSTRUCTION CONTRACT, AND APPROVING THE CONSTRUCTION SERVICES CONTRACT, 2017 MILL AND OVERLAY PROJECT WHEREAS, pursuant to an advertisement for bids for the construction of the 2017 Mill and Overlay Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: CONTRACTOR BASE BID (SCHEDULES A&B) ALTERNATE 1 (GLENVIEW LN M & O) ALTERNATE 2 (TEXAS UNDERSEAL) TOTAL BID North Valley, Inc. $406,663.86 $51,331.70 $34,677.62 $492,673.18 Park Construction Co. $418,376.60 $47,342.50 $29,885.00 $495,604.10 Northwest Asphalt, Inc. $434,522.30 $50,371.80 $31,015.00 $515,909.10 TA Schifsky & Sons, Inc. $425,657.10 $59,530.00 $32,168.00 $517,355.10 Astech Corp $483,952.70 $63,538.00 $34,190.00 $581,680.70 Omann Contracting Co, Inc. $491,598.32 $61,618.30 $33,016.00 $586,232.62 Hardrives, Inc. $496,779.88 $66,721.07 $34,255.71 $597,756.66 WHEREAS, it appears that North Valley, Inc. is the lowest responsible bidder; WHEREAS, the City Council finds that it would be in the best interests of the city to proceed with the construction oversight and administration, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with North Valley, Inc., in the name of the City of Lino Lakes for the construction of the 2017 Mill and Overlay Project according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The Mayor and Clerk are hereby authorized and directed to enter into a contract with WSB and Associates, Inc., in the name of the City of Lino Lakes for the construction services of the 2017 Mill and Overlay Project in the amount of $38,883.00. 3. The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid Bonds made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Adopted by the Council of the City of Lino Lakes this 10th day of April, 2017. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk WSBProject Bid AbstractProject Name: 2017 Mill and Overlay ProjectClient: City of Lino LakesBid Opening: 03/30/2017 10:00 AM Project No.: 02988-36 Owner: City of Lino Lakes, MNProject: 02988-36 - 2017 Mill and Overlay Project North Valley, Inc. Park Construction Company - Mpls Northwest Asphalt, Inc. T. A. Schifsky & Sons,Inc. Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceSCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY) 1 2021.501 MOBILIZATION LS 1$6,404.46$6,404.46$17,500.00$17,500.00$18,425.00$18,425.00$16,500.00$16,500.002 2104.501 REMOVE AND REPLACE CONCRETE CURB AND GUTTER L F 540$43.38$23,425.20$44.10$23,814.00$40.65$21,951.00$32.00$17,280.003 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 30$14.70$441.00$10.90$327.00$10.00$300.00$68.50$2,055.004 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 30$14.70$441.00$8.15$244.50$5.00$150.00$7.00$210.005 2104.505 REMOVE BITUMINOUS PAVEMENT S Y 630$5.45$3,433.50$6.45$4,063.50$2.00$1,260.00$5.00$3,150.006 2104.509 REMOVE CASTING EACH 2$197.47$394.94$93.80$187.60$150.00$300.00$100.00$200.007 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 100$6.40$640.00$2.70$270.00$3.00$300.00$2.50$250.008 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 300$3.04$912.00$2.45$735.00$2.50$750.00$2.50$750.009 2104.602 SALVAGE AND REINSTALL MAILBOX EACH 1$160.11$160.11$177.00$177.00$100.00$100.00$100.00$100.0010 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 10$133.43$1,334.30$126.00$1,260.00$125.00$1,250.00$125.00$1,250.0011 2231.501 BITUMINOUS PATCHING MIXTURE TON 100$100.65$10,065.00$81.20$8,120.00$100.00$10,000.00$85.00$8,500.0012 2232.501 MILL BITUMINOUS SURFACE S Y 13500$0.89$12,015.00$0.68$9,180.00$2.50$33,750.00$1.25$16,875.0013 2331.501 JOINT ADHESIVE - MASTIC L F 14600$0.50$7,300.00$0.47$6,862.00$0.47$6,862.00$0.50$7,300.0014 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 3030$3.04$9,211.20$2.20$6,666.00$0.01$30.30$1.50$4,545.0015 2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) TON 4200$51.98$218,316.00$55.20$231,840.00$50.78$213,276.00$57.20$240,240.0016 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 30$72.34$2,170.20$35.50$1,065.00$35.00$1,050.00$27.00$810.0017 2504.602 ADJUST GATE VALVE EACH 28$69.38$1,942.64$286.00$8,008.00$300.00$8,400.00$185.00$5,180.0018 2504.602 IRRIGATION SYSTEM REPAIR EACH 2$426.97$853.94$404.00$808.00$400.00$800.00$400.00$800.0019 2506.503 RECONSTRUCT DRAINAGE STRUCTURE EACH 12$933.98$11,207.76$1,030.00$12,360.00$900.00$10,800.00$695.00$8,340.0020 2506.516 CASTING ASSEMBLY EACH 2$747.19$1,494.38$909.00$1,818.00$850.00$1,700.00$675.00$1,350.0021 2506.522 ADJUST FRAME & RING CASTING EACH 16$266.85$4,269.60$174.00$2,784.00$400.00$6,400.00$395.00$6,320.0022 2531.507 6" CONCRETE DRIVEWAY PAVEMENT S Y 30$91.36$2,740.80$72.70$2,181.00$80.00$2,400.00$67.00$2,010.0023 2557.602 REPAIR DOG FENCE EACH 2$106.74$213.48$101.00$202.00$150.00$300.00$103.00$206.00Page 1 of 602988-36 - Project Bid Abstract24 2563.601 TRAFFIC CONTROL LS 1$1,814.60 $1,814.60$1,720.00 $1,720.00 $18,217.00 $18,217.00 $4,500.00 $4,500.00 Project: 02988-36 - 2017 Mill and Overlay Project North Valley, Inc. Park Construction Company - Mpls Northwest Asphalt, Inc. T. A. Schifsky & Sons,Inc. Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal Price25 2573.530 STORM DRAIN INLET PROTECTION EACH 40$144.10$5,764.00$101.00$4,040.00$100.00$4,000.00$92.70$3,708.0026 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 650$4.27$2,775.50$4.05$2,632.50$4.00$2,600.00$3.09$2,008.5027 2575.502 SEED MIXTURE 25-151 LB 10$5.34$53.40$5.05$50.50$5.00$50.00$14.42$144.2028 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y 450$21.35$9,607.50$20.20$9,090.00$20.00$9,000.00$18.54$8,343.0029 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 S Y 100$2.13$213.00$2.00$200.00$2.00$200.00$7.47$747.0030 2575.604 SEEDING (INCL TOPSOIL & FERT) ACRE 0.01$85,393.00$853.93$80,800.00$808.00$80,000.00$800.00$61,800.00$618.0031 2582.502 4" DBLE SOLID LINE PAINT L F 600$0.13$78.00$0.12$72.00$0.12$72.00$0.52$312.0032 2582.503 CROSSWALK MARKING-PAINT S F 540$3.63$1,960.20$3.45$1,863.00$3.40$1,836.00$1.29$696.6033 2582.601 PAVEMENT MESSAGE - PAINT S F 320$3.63$1,161.60$3.45$1,104.00$3.40$1,088.00$3.09$988.8034 2582.602 4" BROKEN LINE - PAINT L F 1000$0.06$60.00$0.06$60.00$0.06$60.00$0.26$260.0035 2582.602 4" SOLID LINE - PAINT L F 9500$0.06$570.00$0.06$570.00$0.06$570.00$0.19$1,805.00Total SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY): $344,298.24 $362,682.60 $379,047.30 $368,352.10 SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT) 36 2021.501 MOBILIZATION LS 1$2,321.62$2,321.62$1.00$1.00$2,175.00$2,175.00$2,700.00$2,700.0037 2356.505 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2) GAL 10900$0.56$6,104.00$0.52$5,668.00$0.50$5,450.00$0.50$5,450.0038 2356.604 SEAL COAT AGGREGATE FA-1 CLASS A (TRAP ROCK) S Y 43500$1.24$53,940.00$1.15$50,025.00$1.10$47,850.00$1.13$49,155.00Total SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT): $62,365.62 $55,694.00 $55,475.00 $57,305.00 ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE) 39 2021.501 MOBILIZATION LS 1$1,601.11$1,601.11$1.00$1.00$2,230.00$2,230.00$2,800.00$2,800.0040 2104.503 REMOVE BITUMINOUS PAVEMENT S Y 50$6.94$347.00$6.45$322.50$2.00$100.00$7.00$350.0041 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 20$14.68$293.60$10.90$218.00$10.00$200.00$5.00$100.0042 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 20$14.68$293.60$8.15$163.00$5.00$100.00$5.00$100.0043 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 30$6.40$192.00$2.70$81.00$3.00$90.00$5.00$150.0044 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 130$3.04$395.20$2.45$318.50$2.50$325.00$5.00$650.0045 2104.601 REMOVE AND REPLACE CONCRETE CURB & GUTTER L F 50$43.38$2,169.00$44.10$2,205.00$40.65$2,032.50$35.00$1,750.0046 2231.501 BITUMINOUS PATCHING MIXTURE TON 10$100.79$1,007.90$81.30$813.00$100.00$1,000.00$150.00$1,500.0047 2232.501 MILL BITUMINOUS SURFACE S Y 2300$1.70$3,910.00$0.68$1,564.00$2.50$5,750.00$2.00$4,600.0048 2331.501 JOINT ADHESIVE - MASTIC L F 2600$0.50$1,300.00$0.47$1,222.00$0.47$1,222.00$0.50$1,300.0049 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 430$3.04$1,307.20$2.20$946.00$0.01$4.30$2.50$1,075.0050 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,B) TON 600$52.27$31,362.00$55.20$33,120.00$50.78$30,468.00$57.20$34,320.0051 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 20$72.29$1,445.80$35.50$710.00$35.00$700.00$30.00$600.0052 2504.602 ADJUST GATE VALVE EACH 3$69.38$208.14$286.00$858.00$300.00$900.00$200.00$600.0053 2504.602 IRRIGATION SYSTEM REPAIR EACH 1$426.97$426.97$404.00$404.00$400.00$400.00$400.00$400.0054 2506.522 ADJUST FRAME & RING CASTING EACH 4$266.85$1,067.40$180.00$720.00$400.00$1,600.00$550.00$2,200.0055 2531.507 6" CONCRETE DRIVEWAY PAVEMENT S Y 20$91.36$1,827.20$72.70$1,454.00$80.00$1,600.00$65.00$1,300.00Page 2 of 602988-36 - Project Bid Abstract Project: 02988-36 - 2017 Mill and Overlay Project North Valley, Inc. Park Construction Company - Mpls Northwest Asphalt, Inc. T. A. Schifsky & Sons,Inc. Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal Price56 2557.602 REPAIR DOG FENCE EACH 1$106.74$106.74$101.00$101.00$150.00$150.00$100.00$100.0057 2563.601 TRAFFIC CONTROL LS 1$640.44$640.44$909.00$909.00$300.00$300.00$4,500.00$4,500.0058 2573.530 STORM DRAIN INLET PROTECTION EACH 4$144.10$576.40$101.00$404.00$100.00$400.00$90.00$360.0059 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 50$4.27$213.50$4.05$202.50$4.00$200.00$3.50$175.0060 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y 30$21.35$640.50$20.20$606.00$20.00$600.00$20.00$600.00Total ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE): $51,331.70 $47,342.50 $50,371.80 $59,530.00 ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE) 61 2021.501 MOBILIZATION LS 1$2,321.62$2,321.62$1.00$1.00$2,175.00$2,175.00$2,700.00$2,700.0062 2356.505 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2) GAL 5500$4.33$23,815.00$4.00$22,000.00$3.85$21,175.00$0.50$2,750.0063 2356.604 SEAL COAT AGGREGATE FA-3 CLASS 1 (TRAP ROCK) S Y 21900$0.39$8,541.00$0.36$7,884.00$0.35$7,665.00$1.22$26,718.00Total ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE): $34,677.62 $29,885.00 $31,015.00 $32,168.00 Total SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY): $344,298.24 $362,682.60 $379,047.30 $368,352.10 Total SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT): $62,365.62 $55,694.00 $55,475.00 $57,305.00 Total ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY -GLENVIEW LANE): $51,331.70 $47,342.50 $50,371.80 $59,530.00 Total ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE): $34,677.62 $29,885.00 $31,015.00 $32,168.00 Totals for Project 02988-36 $492,673.18 $495,604.10 $515,909.10 $517,355.10Page 3 of 602988-36 - Project Bid Abstract Astech Corp. Omann Contracting Companies, Inc. Hardrives, Inc. (Rogers) Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceProject: 02988-36 - 2017 Mill and Overlay Project Line No. Item SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY) 1 2021.501 MOBILIZATION LS 1$20,000.00$20,000.00$5,000.00$5,000.00$32,946.26$32,946.262 2104.501 REMOVE AND REPLACE CONCRETE CURB AND GUTTER L F 540$45.59$24,618.60$53.44$28,857.60$44.04$23,781.603 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 30$18.33$549.90$12.75$382.50$14.40$432.004 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 30$10.00$300.00$14.89$446.70$19.43$582.905 2104.505 REMOVE BITUMINOUS PAVEMENT S Y 630$3.95$2,488.50$6.48$4,082.40$2.35$1,480.506 2104.509 REMOVE CASTING EACH 2$125.00$250.00$100.00$200.00$116.42$232.847 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 100$3.75$375.00$3.00$300.00$5.63$563.008 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 300$3.00$900.00$2.25$675.00$3.76$1,128.009 2104.602 SALVAGE AND REINSTALL MAILBOX EACH 1$250.00$250.00$211.00$211.00$148.64$148.6410 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 10$165.00$1,650.00$135.00$1,350.00$161.85$1,618.5011 2231.501 BITUMINOUS PATCHING MIXTURE TON 100$200.00$20,000.00$135.00$13,500.00$110.17$11,017.0012 2232.501 MILL BITUMINOUS SURFACE S Y 13500$0.95$12,825.00$1.14$15,390.00$1.41$19,035.0013 2331.501 JOINT ADHESIVE - MASTIC L F 14600$0.55$8,030.00$0.49$7,154.00$0.52$7,592.0014 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 3030$3.00$9,090.00$2.50$7,575.00$1.54$4,666.2015 2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) TON 4200$59.90$251,580.00$69.50$291,900.00$64.82$272,244.0016 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 30$33.00$990.00$65.00$1,950.00$43.97$1,319.1017 2504.602 ADJUST GATE VALVE EACH 28$200.00$5,600.00$437.00$12,236.00$374.34$10,481.5218 2504.602 IRRIGATION SYSTEM REPAIR EACH 2$82.00$164.00$180.60$361.20$350.14$700.2819 2506.503 RECONSTRUCT DRAINAGE STRUCTURE EACH 12$1,500.00$18,000.00$1,138.32$13,659.84$650.63$7,807.5620 2506.516 CASTING ASSEMBLY EACH 2$300.00$600.00$435.74$871.48$437.67$875.3421 2506.522 ADJUST FRAME & RING CASTING EACH 16$600.00$9,600.00$194.75$3,116.00$389.01$6,224.1622 2531.507 6" CONCRETE DRIVEWAY PAVEMENT S Y 30$80.00$2,400.00$77.34$2,320.20$32.53$975.9023 2557.602 REPAIR DOG FENCE EACH 2$300.00$600.00$180.60$361.20$412.88$825.7624 2563.601 TRAFFIC CONTROL LS 1$1,870.00$1,870.00$2,500.00$2,500.00$3,853.55$3,853.5525 2573.530 STORM DRAIN INLET PROTECTION EACH 40$200.00$8,000.00$125.00$5,000.00$132.12$5,284.8026 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 650$4.68$3,042.00$3.10$2,015.00$3.30$2,145.0027 2575.502 SEED MIXTURE 25-151 LB 10$14.00$140.00$5.16$51.60$11.01$110.1028 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y 450$20.33$9,148.50$15.48$6,966.00$27.53$12,388.5029 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 S Y 100$6.85$685.00$2.06$206.00$4.40$440.0030 2575.604 SEEDING (INCL TOPSOIL & FERT) ACRE 0.01$16,500.00$165.00$42,500.00$425.00$82,576.00$825.7631 2582.502 4" DBLE SOLID LINE PAINT L F 600$0.55$330.00$0.21$126.00$0.13$78.0032 2582.503 CROSSWALK MARKING-PAINT S F 540$1.38$745.20$3.10$1,674.00$3.74$2,019.6033 2582.601 PAVEMENT MESSAGE - PAINT S F 320$3.30$1,056.00$4.13$1,321.60$3.74$1,196.8034 2582.602 4" BROKEN LINE - PAINT L F 1000$0.28$280.00$0.11$110.00$0.07$70.00Page 4 of 602988-36 - Project Bid Abstract Astech Corp. Omann Contracting Companies, Inc. Hardrives, Inc. (Rogers) Project: 02988-36 - 2017 Mill and Overlay Project Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal Price35 2582.602 4" SOLID LINE - PAINT L F 9500$0.20$1,900.00$0.11$1,045.00$0.07$665.00Total SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY): $418,222.70 $433,340.32 $435,755.17 SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT) 36 2021.501 MOBILIZATION LS 1$10,000.00$10,000.00$3,000.00$3,000.00$2,394.71$2,394.7137 2356.505 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2) GAL 10900$2.00$21,800.00$0.52$5,668.00$0.55$5,995.0038 2356.604 SEAL COAT AGGREGATE FA-1 CLASS A (TRAP ROCK) S Y 43500$0.78$33,930.00$1.14$49,590.00$1.21$52,635.00Total SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT): $65,730.00 $58,258.00 $61,024.71 ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE) 39 2021.501 MOBILIZATION LS 1$10,000.00$10,000.00$1,500.00$1,500.00$5,084.80$5,084.8040 2104.503 REMOVE BITUMINOUS PAVEMENT S Y 50$10.00$500.00$12.30$615.00$13.69$684.5041 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 20$18.50$370.00$12.76$255.20$10.68$213.6042 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 20$20.00$400.00$12.76$255.20$28.19$563.8043 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 30$3.75$112.50$3.00$90.00$37.56$1,126.8044 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 130$3.00$390.00$2.25$292.50$6.26$813.8045 2104.601 REMOVE AND REPLACE CONCRETE CURB & GUTTER L F 50$45.59$2,279.50$53.44$2,672.00$41.29$2,064.5046 2231.501 BITUMINOUS PATCHING MIXTURE TON 10$200.00$2,000.00$135.00$1,350.00$148.94$1,489.4047 2232.501 MILL BITUMINOUS SURFACE S Y 2300$1.75$4,025.00$1.14$2,622.00$3.19$7,337.0048 2331.501 JOINT ADHESIVE - MASTIC L F 2600$0.52$1,352.00$0.49$1,274.00$0.52$1,352.0049 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 430$3.00$1,290.00$2.50$1,075.00$1.54$662.2050 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,B) TON 600$53.85$32,310.00$69.50$41,700.00$60.48$36,288.0051 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 20$35.00$700.00$65.00$1,300.00$63.15$1,263.0052 2504.602 ADJUST GATE VALVE EACH 3$200.00$600.00$437.00$1,311.00$389.03$1,167.0953 2504.602 IRRIGATION SYSTEM REPAIR EACH 1$300.00$300.00$180.60$180.60$550.51$550.5154 2506.522 ADJUST FRAME & RING CASTING EACH 4$600.00$2,400.00$194.75$779.00$499.25$1,997.0055 2531.507 6" CONCRETE DRIVEWAY PAVEMENT S Y 20$79.20$1,584.00$77.34$1,546.80$89.18$1,783.6056 2557.602 REPAIR DOG FENCE EACH 1$300.00$300.00$180.60$180.60$275.25$275.2557 2563.601 TRAFFIC CONTROL LS 1$1,000.00$1,000.00$1,500.00$1,500.00$330.30$330.3058 2573.530 STORM DRAIN INLET PROTECTION EACH 4$200.00$800.00$125.00$500.00$143.13$572.5259 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 50$4.20$210.00$3.10$155.00$5.51$275.5060 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y 30$20.50$615.00$15.48$464.40$27.53$825.90Total ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE): $63,538.00 $61,618.30 $66,721.07 ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE) 61 2021.501 MOBILIZATION LS 1$10,000.00$10,000.00$3,000.00$3,000.00$2,394.71$2,394.7162 2356.505 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2) GAL 5500$4.00$22,000.00$0.52$2,860.00$4.24$23,320.0063 2356.604 SEAL COAT AGGREGATE FA-3 CLASS 1 (TRAP ROCK) S Y 21900$0.10$2,190.00$1.24$27,156.00$0.39$8,541.00Page 5 of 602988-36 - Project Bid Abstract Project: 02988-36 - 2017 Mill and Overlay Project Astech Corp. Omann Contracting Companies, Inc. Hardrives, Inc. (Rogers) Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceTotal ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE): $34,190.00 $33,016.00 $34,255.71 Total SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY): $418,222.70 $433,340.32 $435,755.17 Total SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT): $65,730.00 $58,258.00 $61,024.71 Total ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE): $63,538.00 $61,618.30 $66,721.07 Total ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE): $34,190.00 $33,016.00 $34,255.71 Totals for Project 02988-36 $581,680.70 $586,232.62 $597,756.66I hereby certify that this is an exact reproduction of bids received.Certified By: _______________________________ License No. ________Date: ____________Page 6 of 602988-36 - Project Bid AbstractMarch 30, 201743338 engineering planning environmental construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Equal Opportunity Employer wsbeng.com S:\Community Development\Projects\Capital Improvement Projects\2017 Mill and Overlay Project\Staff Reports\20170410 CC Award Const Contract & Engineering\4. Proposal WSB.doc April 3, 2017 Mr. Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: Request for Proposal to Provide Construction Services for the 2017 Mill and Overlay Improvement Project City of Lino Lakes, MN WSB Project No. 02988-360 Dear Mr. Grochala: WSB & Associates, Inc. is pleased to present to you this proposal for professional engineering services associated with the City’s 2017 Mill and Overlay Improvement Project. This would be subsequent to the City Council awarding the construction contract for the project to North Valley Inc. in the amount of $492,673.18. Our construction services scope of work includes the following tasks: • Contract Administration • Construction Observation • Construction Staking • Materials Testing Coordination The engineering fee to complete the 2017 Mill and Overlay Improvement Project, on an hourly not to exceed basis, is as follows: Contract Administration ................ $ 12,023 Construction Inspection Services .. $ 24,792 (Staking $4,236 included) Material Testing Coordination ...... $ 2,068 Total Fee $ 38,883 Our construction observation fees are estimated hourly, based on part time inspection of twenty (20) hours per week, and the contractor substantially completing the work in approximately eight (8) weeks. We will work diligently with the City and the contractor to ensure a timely schedule is kept in accordance with the plans and specifications. WSB & Associates assumes the City will coordinate a City hired sub-consultant to provide the materials testing services required for the project, but the responsibility to coordinate and schedule these activities in a timely manner is included in WSB’s scope of work. Mr. Michael Grochala April 3, 2017 Page 2 S:\Community Development\Projects\Capital Improvement Projects\2017 Mill and Overlay Project\Staff Reports\20170410 CC Award Const Contract & Enginee A detailed list of project tasks is defined and shown on the attached task hour budget worksheet. Tasks not shown are considered outside of the scope of services. If additional work is necessary, we will prepare a detailed scope of work and include it as an addendum to this agreement. We will not proceed with any additional work until the addendum is authorized by both parties. This letter represents our complete understanding of the 2017 Mill and Overlay Improvement Project and the proposed scope of services. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions about this proposal, please feel free to call me at 763-287-7179. Sincerely, WSB & Associates, Inc. Diane Hankee, PE Associate ACCEPTED BY: City of Lino Lakes Name Title Date Project Manager Project Engineer Lead Project Two Person Inspector Survey Crew Clerical Total WORK TASK Contract No Ed Youngquist Diane Hankee Karla Pederson Hours Cost Task Description A PROJECT MANAGEMENT (time included within specific phases) B CONTRACT ADMINISTRATION Pre-Construction Conference 2 2 2 1 7 $845.00 Weekly Meeting (Assume 4 meetings)2 2 4 2 10 $1,134.00 Public Notification and Response 4 4 2 10 $1,322.00 Documentation Review 2 4 6 $672.00 Contract Administration 8 4 4 16 $1,932.00 Monthly Pay Estimates 4 8 4 16 $1,660.00 Final Pay Voucher 2 4 8 14 $1,304.00 Materials Certification 3 6 9 $1,086.00 Materials Certification Summary 2 2 4 $514.00 Final Documentation 2 2 8 2 14 $1,554.00 SUBTOTAL CONTRACT ADMINISTRATION $12,023.00 C CONSTRUCTION INSPECTION SERVICES Pre-Project Inspection / Removal Measurements 2 8 10 $1,092.00 Part Time Construction Inspection 16 12 98 126 $14,130.00 Traffic Control Inspection 10 10 $1,050.00 Construction Staking & coordination 6 4 18 28 $4,236.00 Punchlist / Final Inspection 10 4 20 4 38 $4,284.00 SUBTOTAL CONSTRUCTION INSPECTION SERVICES $24,792.00 D MATERIALS TESTING COORDINATION Testing Documentation 1 2 3 $362.00 Grading & Base Field Testing Coordination / Review 1 2 3 $362.00 Bituminous Field Testing Coordination / Review 1 2 3 $362.00 Materials Testing Coordination 2 1 4 2 9 $982.00 SUBTOTAL MATERIALS TESTING COORDINATION $2,068.00 Assume May 15, 2017 Start Date/ August 18, 2017 Substantial Completion Date Total Hours 62 39 190 18 27 336 2017 Hourly Costs 126.00 152.00 105.00 170.00 79.00 WSB SALARY COSTS $7,812.00 $5,928.00 $19,950.00 $3,060.00 $2,133.00 $38,883.00 Lino Lakes, Minnesota Mill and Overlay, Sealcoat and Texas Underseal 2017 Mill and Overlay Improvement Project ESTI M ATE OF COST W SB & Associates I nc. 1 CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: April 10, 2017 TOPIC: Consider Resolution No. 17-29 Denying Conditional Use Permit for Home Occupation Permit Level C at 180 Pine Street VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of a Conditional Use Permit for Home Occupation Permit Level C at 180 Pine Street. Complete Application Date: February 13, 2017 60-Day Review Deadline: April 14, 2017 120-Day Review Deadline: June 13, 2017 Environmental Board Meeting: NA Park Board Meeting: NA Planning & Zoning Board Meeting: March 08, 2017 City Council Work Session: April 03, 2017 City Council Meeting: April 10, 2017 BACKGROUND The applicant, Stephen Witzel, submitted a Land Use Application for a conditional use permit for a Home Occupation Permit Level C to be located at 180 Pine Street. Mr. Witzel owns Mobile Maintenance, Inc, a handyman service that specializes in the repair and service on manufactured home on the lots where they are located. Mr. Witzel currently resides at 925 Evergreen Trail in Lino Lakes and is considering moving to 180 Pine Street. ANALYSIS Zoning and Land Use The parcel is zoned R-Rural and allows for a Home Occupation Permit Level C with a conditional use permit. 2 Current Zoning R, Rural Current Land Use Rural Residential Future Land Use per CP Urban Reserve Utility Staging Area Post 2030 Surrounding Zoning and Land Use Direction Zoning Current Land Use Future Land Use North (City of Columbus) Residential Rural Residential 2030 Rural Residential East R, Rural Rural Residential Urban Reserve South R, Rural Rural Residential Urban Reserve West R, Rural Rural Residential Urban Reserve Section 1007.047 regulates Home Occupation Permits. A Level C entails a more intense home occupancy use of the property in regards to the number of on-site employees, customers and traffic and requires a conditional use permit. The ordinance details requirements under (6) General Provisions and (9) Home Occupation Level C. These requirements must be in compliance at all times. The applicant has acknowledged these requirements in his submitted narrative. It should be noted that although the applicant uses the word “intend” in many of the responses, the requirements must be met at all times. Site Plan Review Site Plan The applicant submitted an aerial map indicating the locations of the existing house and accessory structures. The home occupation will operate out of the smaller accessory structure noted as office/storage. A small office and restroom are proposed to be constructed. A parking area will be located to the north of the office/storage accessory structure. A trash dumpster is proposed to the west of the structure. Per the applicant’s narrative: “Mobile Maintenance, Inc. is a handyman service that specializes in the repair and service on manufactured homes on the lots where they are located. The daily activities would typically include employees coming to office to pick up workorders, load materials, go to the jobsite, provide repair services, and return to site to drop off workorders and pick up assignments for next day. Because no repairs to the homes are done at the office, there is typically no equipment used onsite. The materials that would be stored in the accessory structures would typically be furnace parts, plumbing parts, some lumbar, and other parts associated with the repair of manufactured homes. We do not usually 3 store materials outside. There is typically one employee in the office onsite during the day with other employees coming to the site to pick up their assignments and leaving. We occasionally have customers who want to purchase parts from the office but this is likely one per day, and typically less than that. Personal vehicle trips per day is less than 10. The number of deliveries and/or pickups is typically trash twice per week and material delivery on Thursdays. Although we are open for business 7 days a week, there are rarely employees at the office on weekends. If we have a dumpster onsite, it would probably be approximately 4 yards, behind the house, between two pole barns, where it cannot be seen from Pine Street. We can build a fence around it if necessary, but it cannot be seen from surrounding properties anyway. The parking area is adjacent to the building as shown on the site plan provided. It is approximately 50 ft wide by 20 ft. There is an existing, natural berm between Pine Street and the parking area in addition to a large tree and several other trees between Pine Street and the area that we plan to use for parking. There could be shrubs, or fencing to further screen the parking area from Pine Street if needed. There are several other areas that could be used for parking but we do not plan to have that many vehicles there anyway. We understand that we would need hard surface, or class 5, in the parking area. The office space would be in one of the existing accessory structures and would be approximately 12x20ft and have an ADA bathroom and a 10x10 break area. The interior finish would be sheetrock and all improvements would be inspected and be up to local code. ”. Comments: 1. The parking area shall be gravel surfaced. 2. No exterior trash dumpsters shall be allowed. 3. No more than one (1) trash hauler per week for both residential and commercial purposes shall be allowed. 4. No exterior storage of commercial or personal items/materials shall be allowed at any time. a. The parcel is 29 acres and there is no limit to the number of size of accessory structures that could be constructed on site to store items/materials. 5. A building permit is required for the office and restroom improvements. 6. Hours of operation shall be limited to Monday through Friday, 7 a.m. to 7 p.m. 7. All work and the use of power tools and/or equipment shall be performed inside the home occupation accessory structure with the garage doors closed. Grading Plan and Stormwater Management No grading plan or stormwater management is required. Public Utilities The site is served by private well and septic system. The septic system shall be designed and sized to accommodate the proposed office restroom. Landscaping and Tree Preservation Plan Landscaping and tree preservation is not required for the home occupation. 4 Wetlands Wetlands are located on portions of the parcel but are not impacted by the accessory structures or home occupation. The applicant shall be cognizant of the existence of the wetlands on site. Floodplain The 2015 DFIRM indicates Zone A floodplain on the parcel. The existing house and accessory structures do not appear to be impacted by the floodplain. Architectural Plans and Exterior Building Materials A building permit is required for the office/restroom improvements. Signage Per Chapter 1010: Signs, one sign with a maximum size of 6 square feet placed at least 10 feet from the property line is allowed without a permit. Site Improvement Performance Agreement A Site Improvement Performance Agreement is not required. Findings of Fact Staff is recommending denial of the conditional use permit due to Findings of Fact listed in Council Resolution No. 17-29. Major concerns are traffic, land use compatibility and noise. Traffic Pine Street is a major collector road. It is an unimproved, gravel road west of 4th Avenue. There are approximately 230 ADT (23 households x 10 trips per day) along this gravel section. The distance from 4th Avenue to the subject site driveway is approximately 2,700 feet. Per the City Engineer, gravel roads are not efficient or cost effective when trips start to exceed 200 ADT. The proposed home occupation will increase personal traffic (employees and customers), heavy trash collection and delivery vehicles. The existing gravel road does not have structural design to accommodate the added traffic proposed by the home occupation. Land Use Compatibility The proposed home occupation is not compatible with present and future land uses of the area in regards to increased personal vehicles (employee and customer), garbage haulers and delivery traffic on the gravel road. 5 Although the surrounding land uses are rural residential, the adjacent parcels are not standard 10 acre parcels (172 Pine Street is 0.4 acres and 234 Pine Street is 2.33 acres). Three (3) residential homes (166, 172 and 234 Pine Street) are also within 400 feet of the proposed accessory structure home occupation. Noise The proposed home occupation will involve uses and activities detrimental to persons or property. Traffic will increase on a gravel road. The applicant states that “typically” no equipment is used onsite. Any equipment used on site will generate excessive noise. Three (3) residential homes (166, 172 and 234 Pine Street) within 400 feet of the proposed accessory structure home occupation would be affected. Planning and Zoning Board The Planning & Zoning Board held a public hearing on March 08, 2017 and the following comments were made: • The neighboring resident at 172 Pine Street spoke in opposition to the conditional use permit due to concerns regarding increased traffic and outdoor storage. • Chair Tralle expressed concerns regarding Mr. Witzel’s current business operations at 925 Evergreen and outdoor storage. • Board members also discussed traffic, outdoor storage and trash pickup. The applicant, Mr. Witzel, presented the Board with a list of 19 residents along Pine Street he had interviewed. The residents stated they were not opposed to a small handyman company operating out of a home. Mr. Witzel also asked each resident how many trips they took per day. It should be noted that while the resident survey indicated an average of 108 total trips, one trip is calculated as leaving the house and a second trip is returning home. Therefore, leaving home and returning home is a total of 2 trips. The survey indicated some residents as taking only 1 trip. Assuming the residents left and returned home, the 108 trips x 2 = 216 total trips. This is consistent with standard engineering practices of 10 trips per day for single family homes. The Board recommended denial of the conditional use permit with a 3-1 vote. RECOMMENDATION Staff and the Board recommend approval of the following item: • Resolution No. 17-29 Denying Conditional Use Permit for Home Occupation Permit Level C at 180 Pine Street 6 ATTACHMENTS 1. Site Location Map 2. Aerial Map 3. Site Plan 4. Resolution No. 17-29 0 4,000 8,0002,000 Feet UV14 UV49 UV12 UV23 UV21 UV54 IJ84 IJ140 IJ53 §¨¦I-35W §¨¦I-35E Lino Lakes Circle Pines Centerville Site Location Map µ 180 Pine Street 0 100 20050 Feet 172172 234234 Aerial Map180 Pine Street µ Accessory Struc ture-Home Occ upation 166 Pine Street 1 CITY OF LINO LAKES RESOLUTION NO. 17-29 RESOLUTION DENYING A CONDITIONAL USE PERMIT FOR HOME OCCUPATION LEVEL C (180 PINE STREET) WHEREAS, the City received an application for a Conditional Use Permit for Home Occupation Level C at 180 Pine Street and hereafter referred to as “Development”; and WHEREAS, the parcel is zoned R-Rural and allows for a Home Occupation Permit Level C with a conditional use permit; and WHEREAS, the legal description of the subject property is: Property Identification No. 06-31-22-24-0001 E 495 FT OF NW1/4 OF SEC 6 TWP 31 RGE 22, EX N 210 FT OF W 100 FT THEREOF, EX RD, SUBJ TO EASE OF REC; and WHEREAS, City staff has completed a review of the proposed “Development” based on an aerial map/site plan and narrative submitted by the applicant; and WHEREAS, a public hearing was held before the Planning & Zoning Board on March 8, 2017, and the Board recommended denial of the conditional use permit. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby makes the following: FINDINGS OF FACT 1. The proposed development application has been found to be consistent with the policies and recommendations of the Lino Lakes Comprehensive Plan including: a. Land Use Plan. The 29 acre parcel is guided Urban Reserve and zoned R, Rural. A Home Occupation Level C is allowed with a conditional use permit. b. Transportation Plan. Pine Street is a major collector road. It is an unimproved, gravel road west of 4th Avenue. There are approximately 230 ADT (23 households x 10 trips per day) along this gravel section. The distance from 4th Avenue to the subject site driveway is approximately 2,700 feet. Per the City Engineer, gravel roads are not efficient or cost effective when trips start to exceed 200 ADT. 2 The proposed home occupation will increase personal traffic (employees and customers), heavy trash collection and delivery vehicles. The existing gravel road does not have structural design to accommodate the added traffic proposed by the home occupation. c. Utility (Sewer and Water) Plans. The parcel is served by private well and septic system. The City’s utility plans are not impacted. d. Local Water Management Plan. The City’s Local Surface Water Management Plan (LSWMP) is incorporated into Chapter 2: Resource Management System Plan of the City’s Comprehensive Plan. The goal of the LSWMP is to improve of the quality of surface waters by delivering good quality stormwater runoff to lakes and wetlands. The proposed home occupation will occur in an existing accessory structure on a 29 acre parcel. Stormwater runoff will not increase and surface water (wetlands) will not be impacted. e. Capital Improvement Plan. The proposed home occupation will increase traffic along a gravel portion of Pine Street. This will potentially increase City capital expenditures not part of the City’s Capital Improvement Plan if road improvements or increased maintenance is required. f. Policy Plan. The proposed home occupation is consistent with the comprehensive plan (i.e. Policy Plan) in regards to land use, utility plans and local water management plan. The proposed home occupation is not consistent with the comprehensive plan in regards to the transportation or capital improvements plan. g. Natural Environment Plan. The City’s Natural Environment Plan is incorporated into Chapter 2: Resource Management System Plan of the City’s Comprehensive Plan. One goal of the Plan is to identify, protect and preserve the desirable natural areas and ecological and aquatic resources of the community. The City’s greenway corridor exists along the parcel. The proposed home occupation will occur in an existing accessory structure and will not impact the City’s Parks, Natural Open Space/Greenway and Trail System. 3 2. The proposed development application is compatible with present and future land uses of the area. The proposed home occupation is not compatible with present and future land uses of the area in regards to increased personal vehicles (employee and customer), garbage haulers and delivery traffic on the gravel road. Although the surrounding land uses are rural residential, the adjacent parcels are not standard 10 acre parcels (172 Pine Street is 0.4 acres and 234 Pine Street is 2.33 acres). Three (3) residential homes (166, 172 and 234 Pine Street) are also within 400 feet of the proposed accessory structure home occupation. 3. The proposed development application conforms to performance standards herein and other applicable City Codes. The proposed home occupation conforms to the performance standards of the City Code. 4. Traffic generated by a proposed development application is within the capabilities of the City when: a. If the existing level of service (LOS) outside of the proposed subdivision is A or B, traffic generated by a proposed subdivision will not degrade the level of service more than one grade. b. If the existing LOS outside of the proposed subdivision is C, traffic generated by a proposed subdivision will not degrade the level of service below C. c. If the existing LOS outside of the proposed subdivision is D, traffic generated by a proposed subdivision will not degrade the level of service below D. d. The existing LOS must be D or better for all streets and intersections providing access to the subdivision. If the existing level of service is E or F, the subdivision developer must provide, as part of the proposed project, improvements needed to ensure a level of service D or better. e. Existing roads and intersections providing access to the subdivision must have the structural capacity to accommodate projected traffic from the proposed subdivision or the developer will pay to correct any structural deficiencies. f. The traffic generated from a proposed subdivision shall not require City street improvements that are inconsistent with the Lino Lakes Capital Improvement Plan. However, the City may, at its discretion, consider developer-financed improvements to correct any street deficiencies. 4 g. The LOS requirements in paragraphs a. to d. above do not apply to the I- 35W/Lake Drive or I-35E/Main St. interchanges. At City discretion, interchange impacts must be evaluated in conjunction with Anoka County and the Minnesota Dept. of Transportation, and a plan must be prepared to determine improvements needed to resolve deficiencies. This plan must determine traffic generated by the subdivision project, how this traffic contributes to the total traffic, and the time frame of the improvements. The plan also must examine financing options, including project contribution and cost sharing among other jurisdictions and other properties, that contribute to traffic at the interchange. h. The City does not relinquish any rights of local determination. Pine Street is a major collector road. It is an unimproved, gravel road west of 4th Avenue. There are approximately 230 ADT (23 households x 10 trips per day) along this gravel section. The distance from 4th Avenue to the subject site driveway is approximately 2,700 feet. Per the City Engineer, gravel roads are not efficient or cost effective when trips start to exceed 200 ADT. The proposed home occupation will increase personal traffic (employees and customers), heavy trash collection and delivery vehicles. The existing gravel road does not have structural design to accommodate the added traffic proposed by the home occupation. 5. The proposed development shall be served with adequate and safe water supply. The site is served by private well. The proposed home occupation and office/restroom can be served by the well. 6. The proposed development shall be served with an adequate and safe sanitary sewer system. The site is currently served by a private septic system. The septic system shall be designed and sized to accommodate the proposed restroom. 7. The proposed development shall not result in the premature expenditures of City funds on capital improvements necessary to accommodate the proposed development. The proposed home occupation will increase traffic along a gravel portion of Pine Street. This will potentially increase City capital expenditures not part of the City’s Capital Improvement Plan if road improvements or increased maintenance is required. 8. The proposed development will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, 5 property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. The proposed home occupation will involve uses and activities detrimental to persons or property. Traffic will increase on a gravel road. The applicant states that “typically” no equipment is used onsite. Any equipment used on site will generate excessive noise. Three (3) residential homes (166, 172 and 234 Pine Street) within 400 feet of the proposed accessory structure home occupation would be affected. 9. The proposed development will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. The natural features (wetlands) will not be impacted. There are no other known natural, scenic or historic features on the existing site. BE IT FURTHER RESOLVED by The City Council of the City of Lino Lakes hereby denies the conditional use permit for Home Occupation Level C at 180 Pine Street due to reasons listed in the Findings of Fact. Adopted by the Council of the City of Lino Lakes this 10th day of April, 2017. The motion for the adoption of the foregoing resolution was introduced by Council Member_______________ and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk 180 Pine Street-Home Occupation Level C City Council Meeting April 10, 2017 Land Use Application•Conditional Use Permit •Home Occupation Level C •180 Pine Street 2 Background•Applicant is Stephen Witzel •Owns Mobile Maintenance, Inc, •Handyman service that specializes in the repair and service on manufactured home on the lots where they are located. •Mr. Witzel currently resides at 925 Evergreen Trail in Lino Lakes and is considering moving to 180 Pine Street. 3 4 5 Zoning and Land Use 6 Current Zoning R, Rural Current Land Use Rural Residential Future Land Use per CP Urban Reserve Utility Staging Area Post 2030 7 Pine Street 4thAveSurrounding Land Uses City of Columbus 29 acres Background•Section 1007.047 regulates Home Occupation Permits •Level C entails a more intense home occupancy use •number of on-site employees •customers and traffic •requires a conditional use permit 8 9 Site Plan House •Accessory Structure/ Home Occupancy •Parking •Trash enclosure Second Accessory Structure Applicant Narrative•DAILY ACTIVITIES: •employees coming to office •pick up work orders •load materials •go to the jobsite •return to site to drop off work orders and pick up assignments for next day. 10 Applicant Narrative•Typically no equipment used onsite •Stored materials onsite: •furnace and plumbing parts •lumber •other parts associated with the repair of manufactured homes •One employee •Occasional customer to purchase parts 11 Applicant Narrative•Personal vehicle trips per day is less than 10 •Typical deliveries and/or pickups: •trash twice per week •material delivery on Thursdays •Open for business 7 days a week •Rarely employees at the office on weekends 12 Applicant Narrative•4 yard dumpster onsite, •fence around it •Parking area approximately 50 ft wide by 20 ft •Existing, natural berm between Pine Street and the parking area •Shrubs, or fencing to further screen the parking area from Pine Street if needed. 13 Applicant Narrative•Office space in accessory structure •Approximately 12 ft x 20 ft •ADA bathroom •10 x 10 break area •Interior finish would be sheetrock and all improvements would be inspected and be up to local code. 14 Staff Comments1.Parking area shall be gravel surfaced. 2.No exterior trash dumpsters shall be allowed. 3.No more than one (1) trash hauler per week for both residential and commercial purposes shall be allowed. 4.No exterior storage of commercial or personal items/materials shall be allowed at any time. a.The parcel is 29 acres and there is no limit to the number of size of accessory structures that could be constructed on site to store items/materials.15 Staff Comments5.Building permit is required for the office and restroom improvements. 6.Hours of operation shall be limited to Monday through Friday, 7 a.m. to 7 p.m. 7.All work and the use of power tools and/or equipment shall be performed inside the home occupation accessory. 16 CUP-Findings of Fact1.The proposed development application has been found to be consistent with the policies and recommendations of the Lino Lakes Comprehensive Plan including: a.Land Use Plan. •29 acre parcel is guided Urban Reserve and zoned R, Rural. •Home Occupation Level C is allowed with a conditional use permit. 17 CUP-Findings of Factb.Transportation Plan. •Pine Street is a major collector road. •Unimproved, gravel road west of 4th Avenue. •Approximately 230 ADT •(23 households x 10 trips per day) along this gravel section. •Distance from 4th Avenue to the subject site driveway is approximately 2,700 feet. 18 19 Pine Street 4thAveSurrounding Land Uses 2,700 ft Unpaved, gravel road CUP-Findings of Fact•Per the City Engineer, gravel roads are not efficient or cost effective when trips start to exceed 200 ADT. •Proposed home occupation will increase personal traffic (employees and customers), heavy trash collection and delivery vehicles. •Existing gravel road does not have structural design to accommodate the added traffic proposed by the home occupation. 20 CUP-Findings of Factc.Utility (Sewer and Water) Plans. •Parcel is served by private well and septic system. •City’s utility plans are not impacted. 21 CUP-Findings of Factd.Local Water Management Plan. •Parcel is 29 acres •Stormwater runoff will not increase and surface water (wetlands) will not be impacted. 22 CUP-Findings of Facte.Capital Improvement Plan. •Proposed home occupation will increase traffic along a gravel portion of Pine Street. •Potentially increase City capital expenditures not part of the City’s Capital Improvement Plan if road improvements or increased maintenance is required. 23 CUP-Findings of Factf.Policy Plan. •Proposed home occupation is consistent with the comprehensive plan (i.e. Policy Plan) in regards to land use, utility plans and local water management plan. •Proposed home occupation is not consistent with the comprehensive plan in regards to the transportation or capital improvements plan. 24 CUP-Findings of Factg.Natural Environment Plan. •Greenway corridor exists along the parcel. •Proposed home occupation will occur in an existing accessory structure and will not impact the City’s Parks, Natural Open Space/Greenway and Trail System. 25 CUP-Findings of Fact2.The proposed development application is compatible with present and future land uses of the area. •Proposed home occupation is not compatible with present and future land uses of the area •increased personal vehicles (employee and customer) •garbage haulers •delivery traffic on the gravel road 26 CUP-Findings of Fact•Adjacent parcels are not standard rural 10 acre parcels •172 Pine Street is 0.4 acres •234 Pine Street is 2.33 acres •3 residential homes (166, 172 and 234 Pine Street) are also within 400 feet of the proposed accessory structure home occupation. 27 28 CUP-Findings of Fact3.The proposed development application conforms to performance standards herein and other applicable City Codes. •Proposed home occupation shall conform to the performance standards of the City Code. 29 CUP-Findings of Fact4.Traffic generated by a proposed development application is within the capabilities of the City •Discussed above under Transportation Plan 30 CUP-Findings of Fact5.The proposed development shall be served with adequate and safe water supply. •Proposed home occupation and office/restroom can be served by the well. 6.The proposed development shall be served with an adequate and safe sanitary sewer system. •Septic system shall be designed and sized to accommodate the proposed restroom. 31 CUP-Findings of Fact7.The proposed development shall not result in the premature expenditures of City funds on capital improvements necessary to accommodate the proposed development. •Proposed home occupation will increase traffic along a gravel portion of Pine Street. •Potentially increase City capital expenditures not part of the City’s Capital Improvement Plan if road improvements or increased maintenance is required. 32 CUP-Findings of Fact8.The proposed development will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. 33 CUP-Findings of Fact•Proposed home occupation will involve uses and activities detrimental to persons or property. •Traffic will increase on a gravel road. •Applicant states that “typically” no equipment is used onsite. •Any equipment used on site will generate excessive noise. •3 residential homes (166, 172 and 234 Pine Street) within 400 feet of the proposed accessory structure home occupation would be affected.34 CUP-Findings of Fact9.The proposed development will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. •Natural features (wetlands) will not be impacted. •No other known natural, scenic or historic features on the existing site. 35 Planning & Zoning Board•March 8, 2017: Held Public Hearing •Neighboring resident at 172 Pine Street spoke in opposition to the conditional use permit due to concerns regarding increased traffic and outdoor storage. •Chair Tralle expressed concerns regarding Mr. Witzel’s current business operations at 925 Evergreen and outdoor storage. •Board members also discussed traffic, outdoor storage and trash pickup. 36 Planning & Zoning Board•Mr. Witzel surveyed 19 residents along Pine Street •They stated they were not opposed to small handyman business •Survey indicated an average of 108 total trips, •Leaving home and returning home is a total of 2 trips. •one trip is calculated as leaving the house •second trip is returning home. 37 Planning & Zoning Board•Survey indicated some residents as taking only 1 trip. •Assuming the residents left and returned home, •108 trips x 2 = 216 total trips. •This is consistent with standard engineering practices of 10 trips per day for single family homes. •Board recommended denial of the conditional use permit with a 3-1 vote.38 Council Action•Resolution No. 17-29 Denying Conditional Use Permit for Home Occupation Permit Level C at 180 Pine Street 39 180 Pine Street Conditional Use Permit for Home Occupation Level C Aerial View of Property Mobile Maintenance, Inc. repairs Manufactured Homes in Mobile Home Parks. No onsite work is done at our current location in Fridley. We store our materials there and have an office. If a job is big we have an job site dumpster rented and do not bring trash back to our location. Most of our employees bring their vehicles home at night and go directly to the job site each day unless they need materials. 180 Pine •180 Pine Street is hidden behind trees •View from Pine street standing north and west of property – from Columbus View looking west on Pine Street •Driveway for 180 Pine on left •Apollo street on Right •DNR Hunting Land (200 acres) •Donated by Pheasants Forever •New parking lot being installed 180 Pine Street •View from Columbus side •Looking south to home 180 Pine Street •Neighbor’s view of airport runway from their back yard •White building to the left is an airplane hanger 180 Pine Street •View of Pole Buildings from back of house on property 180 Pine •North end of the airport runway •Backyard of Neighbor to north and west 180 Pine Street •View of new septic site from Neighbor to the north and west 180 Pine •View of Barn and proposed parking from Pine Street •(you can’t see it because it’s behind those trees) My Family •4 Licensed Drivers •3 College Students •1 Eagle, 2 Life, 1 2nd Class Scout •1 Former L.L. Ambassador •1 Brownie Leader •1 Brownie CITY COUNCIL AGENDA ITEM 6D STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: April 10, 2017 TOPIC: Consider Second Reading of Ordinance 02-17, Approving Sale of Land to American Legion Post 566. VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of the sale of land to American Legion Post 566. BACKGROUND In 1990 the Lino Lakes Economic Development Authority (EDA) purchased lots 12-16, Block 2, Carole’s Estates for the construction of a Public Safety complex including a new Fire Station. The City acquired the land, from the EDA, through an installment purchase contract in 1990, as part of the project financing. In 1999, following completion of the Civic Complex, the City sold the former Police Station (Lot 15) to the American Legion. The Legion has recently expressed a need to expand parking to efficiently operate their existing facility. Lot 14, Block 2 of Carole’s Estates 2nd Addition is immediately south of the American Legion and is currently undeveloped. The property is approximately 1 acre in area. The property is currently being used for community gardens as a temporary use pending its sale and development. Through negotiations with the American Legion the City Council has reached sale price of $90,000. As part of the consideration the City will retain a 40 foot wide access, utility and drainage easement across the easternmost portion of the lot. This will allow future development access to Lots 12 and 13 which are still under City ownership. Staff will be working with the City Attorney and American Legion representatives to finalize the purchase agreement. The City Council approved the 1st Reading on March 27, 2017. The City’s Economic Development Authority will be executing a warranty deed, to the City, in accordance with the 1990 installment purchase contract. RECOMMENDATION Staff is recommending approval of the 2nd Reading of Ordinance No. 02-17. ATTACHMENTS 1. Ordinance No. 02-17 2. General Location Map 3. Proposed Site Plan 1st Reading: Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 02-17 ORDINANCE APPROVING SALE OF LAND TO AMERICAN LEGION POST 566 The City Council of Lino Lakes ordains: Section 1. Property. The City is the fee owner of the Property legally described as: Lot 14, Block 2, Carole’s Estates 2nd Addition, Anoka County. Section 2. Findings. 1. The American Legion’s existing facility is located at 7731 Lake Drive in Lino Lakes. The Legion has expressed a need to expand parking to efficiently operate their existing facility. 2. The City’s Property is southwest of, and directly adjacent to, the American Legion’s existing facility. The Property is vacant, and has been since the City acquired it. 3. The Legion would like to acquire the Property in order to construct a parking lot to service their existing facility. 4. The Property is not needed by the City for public purposes. It is in the best interests of the City to sell the Property to the American Legion for expansion of their facilities. Section 3. Easements City shall retain an access easement and a drainage and utility easement across the easternmost 40 feet of the Property. Section 4. Authorization The City Council approves the sale of the Property to American Legion Post 566. The Mayor and City Clerk are hereby authorized and directed to execute a purchase agreement, deed and other documents as may be necessary in order to sell the Property. Proceeds from the sale of the Property shall be used in accordance with the requirements of the City Charter. 2 Section 4. Effective Date. This ordinance shall be in full force and effect from and after 30 days following its passage and publication, in accordance with section 3.09 of the City Charter. Adopted by the Lino Lakes City Council this 10th day of April, 2017. The motion for the adoption of the foregoing ordinance was introduced by Council Member_____________and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ____________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk 15"-RCP 66"-RCP -1"PVC1 0 "PV C 10" PVC10" PVC -1" PVC-1" PVC1 2 ''D I P 6''DIP8 ''D I P 12''DIP6''DIP1 2 ''D IP 12''DIP12'' DIP12''DIP12''DI P 12''DI P 12'' DIP 8''DI P12'' DIPMH0 029 MH0 030 MH0 073MH0075 MH0 141 MH0 142 14 AP-0852AP-0852 AP-1026AP-1026 AP-1027AP-1027 AP-1029AP-1029 AP-1030AP-1030 CB-19 34CB-19 35 CB-19 38 77347734 77317731 77227722 W09 7 5 W12 8 8 W17 0 577TH ST77TH ST City Property Map American Legion Parking Lot Expansion Date: 3 /24/2017 Ü05010025Feet