HomeMy WebLinkAbout11-28-2011 Council Minutes COUNCIL MINUTES Novemer 28,2011
APPROVED
1 CITY OF LINO LAKES
�- 2 MINUTES
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5 DATE : November 28,2011
6 TIME STARTED : 6:30 p.m.
7 TIME ENDED : 6:55 p.m.
8 MEMBERS PRESENT : Council Member Gallup, O'Donnell, Rafferty,
9 Roeser, and Mayor Reinert
10 MEMBERS ABSENT : None
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12 Staff members present: City Administrator Jeff Karlson; Director of Public Safety John Swenson;
13 Community Development Director Michael Grochala; City Engineer Jason Wedel; Director of
14 Finance Al Rolek; and City Clerk Julie Bartell
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16 PUBLIC COMMENT
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18 John DeHaven, 1612 Birch Street, asked the council to consider merging services with other cities to
19 save money by reducing the number of employees required to do the city's work. The Mayor noted
20 that officials from several cities in the area have been meeting regularly to discuss consolidation
21 possibilities; the council will continue those discussions and continue to look for cost saving options.
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�._ 23 The Mayor added that the council welcomes businesses in the city to come forward and introduce
24 themselves during open mike. He extends that invitation to business representatives throughout the
25 city.
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27 SETTING THE AGENDA
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29 The agenda was approved as presented.
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31 CONSENT AGENDA
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33 Council Member Gallup moved to approve the Consent Agenda, Items 1A through 1H. Council
34 Member O'Donnell seconded the motion. Motion carried on a unanimous voice vote.
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36 ITEM ACTION
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38 Consideration of Expenditures:
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40 November 28, 2011 (Check No.92161 -
41 92234, $346,010.23) Approved
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43 Centennial Fire District (Check No. 5085-
44 5096, $3,017.50) Approved
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COUNCIL MINUTES Novemer 28,2011
APPROVED
46 November 7, 2011 Council Work Session
`..47 Minutes Approved
48
49 November 14, 2011 City Council Meeting
50 Minutes Approved
51
52 November 14, 2011 Canvassing Board Minutes Approved
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54 Resolution No. 11-119, Authorizing the Transfer of
55 Funds from the Area and Unit Fund to the 2003A G.O.
56 Improvement Bond Debt Service Fund Approved
57
58 Resolution No. 11-120, Authorizing the Transfer of
59 Funds from the Area and Unit Fund to the 2005B G.O.
60 Improvement Bond Debt Service Fund Approved
61
62 Resolution No. 11-121, Authorizing an Interfund Loan
63 from the Sanitary Sewer Fund to the 2005A G.O.
64 Improvement Debt Service Fund Approved
65
66 Resolution No. 11-122, Approving Transfers for
67 Installment Payment on Interfund Loan for Recreation
68 Complex Land Approved
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70 FINANCE DEPARTMENT REPORT,AL ROLEK
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72 2A, Approval of Fund Balance Policy—GASB Statement#54, Governmental Fund Balance
73 Reporting and Governmental Fund Type Definitions—Finance Director Rolek explained that the
74 statement is intended to increase the usefulness of fund balance information by providing clearer
75 information that is more consistent to all governments. Staff has prepared a fund balance policy that
76 complies with the statement requirements. The policy has been reviewed by the city's auditor. He
77 noted that, based on council discussion at the work session previous to the council meeting regarding
78 this item, the fund balance figure has been changed.
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80 Council Member Rafferty moved to approve the Fund Balance Policy as presented. Council Member
81 Roeser seconded the motion. Motion carried on a unanimous voice vote.
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83 ADMINISTRATION DEPARTMENT REPORT
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85 3A, Public Hearing and First Reading of Ordinance No. 22-11, approving the 2012 City Fee
86 Schedule—City Clerk Bartell noted that For efficiency and clarity, city fees are consolidated into one
87 schedule that is adopted annually. The 2012 proposed fee schedule is before the council and
88 it includes two staff recommended changes that are noted in red in the ordinance. The changes are in
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COUNCIL MINUTES Novemer 28,2011
APPROVED
89 the area of liquor license investigation fees and to clarify some utility fee charges. Staff is
`- 90 recommending that the council first hold a public hearing on the proposed fee schedule and then
91 consider approval of the 1st reading of Ordinance No. 22-11.
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93 Mayor Reinert opened the public hearing. There being no one present wishing to speak on the
94 ordinance, the public hearing was closed.
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96 Council Member O'Donnell moved to approve First Reading of Ordinance No. 22-11 as presented.
97 Council Member Roeser seconded the motion. Motion adopted on a unanimous voice vote.
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99 PUBLIC SAFETY DEPARTMENT REPORT,JOHN SWENSON
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101 There was no report from the Public Safety Department.
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103 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER
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105 There was no report from the Public Services Department.
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107 COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MICHAEL GROCHALA
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109 6A, Second Reading and Passage of Ordinance No. 21-11,Amending Section 8 of the Zoning
110 Ordinance to Allow Exterior Storage as an Accessory Use by Interim Use Permit in the Light
.� 111 Industrial Zoning District—Community Development Director Grochala noted that the ordinance
112 before the council will allow outdoor storage under the terms of an interim use permit process. The
113 ordinance has been reviewed by the Planning and Zoning Board (forwarded without recommendation)
114 and the Economic Development Advisory Committee (approved) and is presented for second reading
115 and passage. Findings in support of the amendment are included in the ordinance.
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117 Council Member O'Donnell moved to dispense with full reading of the ordinance. Council Member
118 Gallup seconded the motion. Motion carried on a unanimous voice vote.
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120 Council Member Roeser moved to approve the second reading and adoption of Ordinance No. 21-11
121 as presented. Council Member Rafferty seconded the motion. Motion carried: Yeas, 5;Nays none.
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123 6B, Resolution No. 11-117,Approving Final Payment for the 2011 Street Sealcoat Project—City
124 Engineer Wedel noted that the contractor for the 2011 City Sealcoat Project, Pearson Brothers, Inc., is
125 requesting their final payment for the project. That payment, along with a small deduct for a change
126 order, would bring the project in below the original contracted amount. Staff is recommending
127 approval of the payment.
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129 Council Member Rafferty moved to approve Resolution No. 11-117, as presented. Council Member
130 Gallup seconded the motion. Motion carried on a unanimous voice vote.
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132 6C,Resolution No. 11-118, Approving Pay Request 3F (Final) and Compensating Change
133 Order No. 2 for the 2011 Overlay Project.- City Engineer Wedel reported that the contractor for the
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COUNCIL MINUTES Novemer 28,2011
APPROVED
34 city's 2011 Overlay Project,North Valley, Inc., is requesting final payment for their work. That
`--i35 payment along with a compensating change order would bring the project in under the original
136 contract. Staff is recommending approval of the payment.
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138 Council Member Gallup moved to approve Resolution No. 118 as presented. Council Member
139 O'Donnell seconded the motion. Motion carried on a unanimous voice vote.
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141 UNFINISHED BUSINESS
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143 There was no Unfinished Business.
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145 NEW BUSINESS
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147 There was no New Business.
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149 COMMUNITY CALENDAR
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151 Community Calendar-A Look Ahead
152 November 29,2011 through December 12,2011
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154 Wednesday,November 30 6:30 pm, Council Chambers Environmental Board
155 RI, Thursday, December 2 8:00 am, Community Room EDAC
156 Monday, December 5 5:30 pm, Community Room Council Work Session
`- 157 4- Monday,December 12 6:30 pm, Council Chambers City Council Meeting
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159 ADJOURN
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161 The meeting was adjourned to a special closed session at 6:55 p.m.
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163 These minutes were considered and approved at the regular Council Meeting, December 12, 2011.
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ar
168 Ju i e Bartell, City erk Jeff Rr m rt, ayor
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