HomeMy WebLinkAbout2017-089 Council ResolutionCITY OF LINO LAKES
RESOLUTION NO. 17-89
ADOPTING THE GENERAL RECORDS RETENTION SCHEDULE FOR
MINNESOTA CITIES.
WHEREAS, the purpose of a records retention schedule is to provide a plan for
managing government records by giving continuing authority to dispose of records under
Minnesota Statutes section 138.17; and
WHEREAS, the General Records Retention Schedule establishes minimum retention
periods for city records based on their administrative, fiscal, legal and historical value; and
WHEREAS, this schedule was originally developed by the Minnesota State
Department of Administration, Information Policy Analysis Division and the Minnesota
Historical Society, Division of Archives and Manuscripts and was funded in part by a grant
from the National Historical Publications and Records Commission; and
WHEREAS, from time to time the retention schedule is updated by city clerks and
officials representing the Minnesota Clerks and Finance Officers Association (MCFOA); and
WHEREAS, the Lino Lakes Public Safety Department participates with other Anoka
County fire and police agencies in the Anoka County Public Safety Data System (PSDS) for
creation and maintenance of all fire and police records. To ensure efficient management of the
PSDS a countywide records retention schedule as it relates to fire and police records has been
created; thus the Lino Lakes Public Safety Department will continue to maintain a separate
retention schedule consistent with PSDS retention schedule; and
WHEREAS, in the interest of utilizing the most current records retention schedule,
staff is asking Council to adopt the latest General Records Retention Schedule, dated May
2017, and the future schedules as amended from time to time. Therefore, future revisions
may be automatically implemented, without further formal Council action.
NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes:
That the City Council hereby adopts the General Records Retention Schedule, as
amended from time to time, with the exception of the sections entitled Police and Fire; and
That the Lino Lakes Public Safety Department will adhere the PSDS countywide records
retention schedule as it relates to fire and police records, a separate retention schedule as created
by the Joint Law Enforcement Council Public Safety Data System.
Adopted by the Council of the City of Lino Lakes this 2 8 day of Aug • , 2017.
The motion for the adoption of the foregoing resolution was introduced by Council Member
Maher and was duly seconded by Council Member Rafferty and upon
vote being taken thereon, the following voted in favor thereof:
Maher, Rafferty, Manthey, Kusterman, Reinert
The following voted against same:
none
Jeff Reinert, M
AT 1'EST:
i ne Bartell, c