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HomeMy WebLinkAbout04-12-2010 Council Minutes COUNCIL MINUTES April 12,2010 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : April 12,2010 5 TIME STARTED : 6:30 p.m. 6 TIME ENDED : 7:15 p.m. 7 MEMBERS PRESENT : Council Members Gallup,Roeser, and 8 Mayor Reinert 9 MEMBERS ABSENT : Council Members O'Donnell, Rafferty, 10 11 Staff members present: City Attorney Joseph Langel; Community Development Director Michael 12 Grochala; Chief of Police Dave Pecchia; Finance Director Al Rolek; Environmental Coordinator 3 Marty Asleson; City Engineer Jim Studenski 14 15 PUBLIC COMMENT 16 17 Peggy Little, 7775 Clydesdale Circle,reported her concern about the possibility of a group home 18 locating in her neighborhood. She would like to understand up front who would be housed in that 19 facility. 20 21 Gary Specator, 7785 Clydesdale Circle,noted that he has forwarded information in email form 22 already and won't repeat all of that. He is concerned that Anoka County is not forthcoming with 23 adequate information about this group home situation, either to the residents or the city. The county L 24 is offering to hold an informational community meeting to provide factual information about the 25 situation;the city should be a willing participant. 26 27 Mayor Reinert noted that the council is putting the matter of the group home on their May 3, 2010 28 work session agenda. He has lots of questions and some concern about the operation of the house; 29 future plans and opportunities need to be understood. 30 31 SETTING THE AGENDA 32 33 The agenda was approved as presented. 34 35 CONSENT AGENDA 36 37 Council Member Gallup moved to approve the Consent Agenda. Council Member Roeser seconded 38 the motion. Motion carried on a voice vote; Council Members O'Donnell and Rafferty absent. 39 40 ITEM ACTION 41 42 Consideration of Expenditures: 43 44 April 12, 2010 (Check No. 87947— 45 88027, $233,087.50) Approved 1 COUNCIL MINUTES April 12, 2010 APPROVED 46 47 Centennial Fire District (Check No. 4222- 48 4251, $40,059.04) Approved 49 50 FINANCE DEPARTMENT REPORT,AL ROLEK 51 52 2A. Resolution No. 10-31 Providing for Issuance and Sale of Approximately$1,015,000 General 53 Obligation Improvement& Utility Revenue Refunding Bonds Series 2010A -Finance Director 54 Rolek explained an opportunity to refinance some of the city's general obligation bond debt with 55 savings possible in the area of$45,000. 56 57 Terri Heaton, Springsted, Inc., reviewed the refunding proposal including savings made possible 58 through a reduced interest rate. 59 60 Council Member Roeser moved to approve Resolution No. 10-31 as presented. Council Member 61 Gallup seconded the motion. Motion carried on a voice vote; Council Members O'Donnell Rafferty 62 absent. 63 64 ADMINISTRATION DEPARTMENT REPORT,DAN TESCH 65 66 3A. Consider Lease Agreement with North Memorial Ambulance 67 68 The Mayor noted that this item was postponed at the last meeting and he has been informed by staff 69 that the lease documents are still under necessary legal review. Staff is therefore recommending that 70 the matter be postponed to the next meeting. 71 72 Council Member Gallup moved to postpone to April 26, 2010. Council Member Roeser seconded the 73 motion. Motion carried on a voice vote; Council Members O'Donnell and Rafferty absent. 74 75 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 76 77 There was no report from the Public Safety Department. 78 79 PUBLIC SERVICES DEPARTMENT REPORT,RICK DEGARDNER 80 81 There was no report from the Public Services Department. 82 83 COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MICHAEL GROCHALA 84 85 6A. Public Hearing. Consider First Reading of Ordinance No. 06-10,Vacating a Drainage and 86 Utility Easement, 1612 Birch St- Community Development Director Grochala reported that a minor 87 subdivision was approved by the council with a condition that this drainage and utility easement be 88 achieved. Since the easement was not filed and the property owner is no longer seeking the 89 subdivision, staff is recommending that council approve the vacation. 90 2 COUNCIL MINUTES April 12, 2010 APPROVED 91 Under state statute, however,the item requires a four-fifths vote of the council. Since there are two Lin council members absent from meeting this evening, staff recommends that the public hearing be held 93 but that the item be postponed. 94 95 Mayor Reinert opened the public hearing. 96 97 There was no one present wishing to speak on the matter. 98 99 Council Member Gallup moved to close the public hearing. Council Member Roeser seconded the 100 motion. Motion carried on a voice vote; Council Members O'Donnell and Rafferty absent. 101 102 Council Member Gallup moved that Ordinance No. 06-10 be postponed to the meeting of April 26, 103 2010. Motion carried on a voice vote; Council Members O'Donnell and Rafferty absent. 104 105 . : ' • . ! ! _ . •. , • • r . . . . • -: ; _ 106 ' . .. . . . • . . . : - . . . • . . .. . • . • - . • . • • . • . . . 107 ' . . . • - ' : . ' : . . • -- ! 108 109 The council had been informed that the applicants withdrew their application so the request was 110 withdrawn from the council agenda. 111 112 6C. Town Center Design & Development Guide 13 i. Consider Second Reading of Ordinance No. 05-10,Amending a Planned Unit Development by 114 Amending the Town Center Design & Development Guide Regarding 115 Outdoor Dining/Seating—City Planner Smyser noted that the council approved first reading of this 116 ordinance on March 22, 2010; the proposed ordinance amends the outdoor seating and dining 117 requirements within the Town Center area as was outlined and discussed at the first reading. 118 119 Council Member Gallup moved to approved second reading and passage of Ordinance No. 05-10 as 120 presented. Council Member Roeser seconded the motion. The motion was approved: Yeas 3;Nays 121 none (Raffety and O'Donnell absent) 122 123 ii. Consider Resolution No. 10-30, approving a summary of Ordinance No. 05-10 for 124 publication purposes—City Planner Smyser noted that state law requires a four-fifth vote of the 125 council to authorize a summary publication. Since there are two council members absent this 126 evening, he recommends that this resolution be postponed to the next meeting. 127 128 Council Member Roeser moved to postpone Resolution No. 10-30 to April 26, 2010. Council 129 Member Gallup seconded the motion. Motion carried on a voice vote; Council Members O'Donnell 130 and Rafferty absent. 131 132 6D. Consider First Reading of Ordinance No. 07-10,Amending City Code Chapter 902: Tree 133 Diseases relating to Emerald Ash Borer—Environmental Coordinator Asleson reported that he is 134 presenting an ordinance for first reading that would update the city code to include controls relating to Li 35 the infestation of emerald ash borers. The city's Environmental Board has reviewed the changes. He is 3 COUNCIL MINUTES April 12,2010 APPROVED 136 recommending some additional changes to the ordinance based on additional input; those additional L.,37 changes are indicated. 138 139 Council Member Gallup moved to approve first reading of Ordinance No. 07-10 as presented by staff 140 Council Member Roeser seconded the motion. Motion carried on a voice vote; Council Member 141 O'Donnell and Rafferty absent. 142 143 E. 2010 Street Maintenance Projects: 144 145 i. Consider Resolution No. 10-27,Accepting Bids and Awarding a Construction Contract, 146 2010 Overlay Project—Engineer Studenski presented a map indicating the areas that would be done 147 as part of this year's Overlay Project. Bids were received and opened on March 31, 2010; the low 148 bidder was Rum River Contracting and they are in contact with the city. 149 150 He added that staff will be giving an update on the Pavement Management Plan at the next council 151 work session. It will be an update on the state of the city's streets and how the system is functioning. 152 153 Council Member Roeser moved to approve Resolution No. 10-27 as presented. Council Member 154 Gallup seconded the motion. Motion carried on a voice vote; Council Members O'Donnell and 155 Rafferty absent. 156 157 ii. Consider Resolution No. 10-28,Accepting Bids and Awarding a Construction Contract, -158 2010 Sealcoat Project—Engineer Studenski noted that bids were received and opened on March 31, 159 2010 for this project; there were four bidders with the lowest being Pearson Brothers, a past 160 contractor for the city. One bid was found to be incomplete and they were properly notified. He 161 showed a map indicating this year's planned sealcoating project. 162 163 A council member asked about quality control. With the wide spread in bid amounts, how does the 164 city make sure the best work is achieved. Staff explained that standards are included in the contract 165 and corrections are required if those standards are not fully met. 166 167 Council Member Roeser moved to approve Resolution No. 10-28 as presented. Council Member 168 Gallup seconded the motion. Motion carried on a voice vote; Council Member O'Donnell and 169 Rafferty absent. 170 171 6F. Consider Resolution No. 10-29,Approving Plans and Specifications and Authorizing Ad for 172 Bids,Pine Street, Zodiac Street and Howard Lake Drive Paving Improvements—Engineer 173 Studenski reported that the resolution approves moving ahead with the bid element for the Pine Street 174 paving improvement project. The project is being done in conjunction with the City of Columbus 175 since Pine is a border street. Columbus is adding the Zodiac Street and Howard Lake Drive 176 improvements as well and the larger project may well bring down the overall cost. The City of Lino 177 Lakes will assess one-half of the Pine Street improvements back to the affected property owners. This 178 should be a fairly early summer construction project. Drainage requirements have been reviewed. 179 4 COUNCIL MINUTES April 12,2010 APPROVED 180 Council Member Roeser moved to approve Resolution No. 10-29 as presented. Council Member �31 Gallup seconded the motion. Motion carried on a voice vote; Council Members O'Donnell and 182 Rafferty absent. 183 184 6G. Consider Resolution No. 10-32,Authorizing Preparation of Signal Justification Reports 185 for the Birch St./Ware Road & Lake Drive/Main Street Intersections—Community Development 186 Director Grochala noted that the city has previously received requests from residents to signalize 187 these two intersections, both of which are experiencing growing congestion and safety problems. In 188 order to begin consideration of signalization, a signal justification report that will provide information 189 on conditions and possible signal outcomes at the intersections is necessary. The engineering firm of 190 TKDA has provided an estimate for doing these reports in the range of$6,800 to $10,000. There is 191 no funding in the budget for this purpose so the contingency would be the recommended source. If 192 the project(s)a more permanent source of funding is established and this funding can be reimbursed. 193 Staff would coordinate and work with Anoka County on any process for these intersections. The 194 reports would take about six to to eight weeks to complete. 195 196 It is the council's intent to put these questions on this fall's ballot for citizen consideration. 197 198 Council Member Gallup moved to approved Resolution No. 10-32 as presented. Council Member 199 Roeser seconded the motion. Motion carried on a voice vote; Council Member O'Donnell and 200 Rafferty absent. 201 l '02 UNFINISHED BUSINESS \--iO3 204 There was no Unfinished Business. 205 206 NEW BUSINESS 207 208 8A. Consider approval of March 22,2010 Council Work Session Minutes 209 210 8B. Consider approval of March 22,2010 City Council Meeting Minutes 211 212 Council Gallup moved to approved the minutes as presented. Council Member Roeser seconded the 213 motion. Motion carried on a voice vote; Council Members O'Donnell and Rafferty absent. 214 215 COMMUNITY CALENDAR: 216 217 Community Calendar-A Look Ahead 218 April 13, 2010 through April 26, 2010 219 220 4. Wednesday,April 14 6:30 pm, Council Chambers Planning&Zoning 221 4, Wednesday,April 14 7:30 pm,Community Room Jt. Mtg of P&Z and City Council 222 itv Monday,April 19 6:00 pm,Community Room Special Wk Session—Comp Plan 223 Monday,April 26 5:30 pm,Community Room Council Work Session 224 Monday, April 26 6:30 pm, Council Chambers City Council Meeting 5 COUNCIL MINUTES April 12, 2010 APPROVED 226 ADJOURN 228 There being no further business, the meeting was adjourned. 229 230 These minutes were considered and approved at the regular Council Meeting on April 26, 2010. 231 232 233 234 235 Julianne B 11, City Cle • rt, ayor 236 6