HomeMy WebLinkAbout06-28-2010 Council Minutes (2) CITY COUNCIL WORK SESSION June 28, 2010
APPROVED
CITY OF LINO LAKES
2 MINUTES
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4 DATE : June 28,2010
5 TIME STARTED : 5:33 p.m.
6 TIME ENDED : 6:23 p.m.
7 MEMBERS PRESENT : Councilmember Gallup, O'Donnell,
8 Rafferty, Roeser and Mayor Reinert
9 MEMBERS ABSENT : None
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12 Staff members present: Director of Administration Dan Tesch; Director of Finance Al
13 Rolek; Economic Development Coordinator Mary Alice Divine; City Engineer Jim
14 Studenski; City Planner Paul Bengtson; Police Captain Kent Strege; City Clerk Julie
15 Bartell.
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17 1. Review Annual 2009 Audit,LarsonAllen LLP—Finance Director Rolek noted
18 that each year the city undergoes an internal audit as required under state statute. Larson
19 Allen has come in and thoroughly reviewed the city's financial operations.
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21 Craig Popenhagen, Principal, and Michelle Bruley, Senior, of the Larson Allen firm first
22 presented a written document outlining their presentation. Ms. Bruley reviewed the
23 required communications relative to the firm's assurance on the audit,the absence of any
24 new accounting policies,the use of accounting estimates and cooperation received from
25 management. She noted the general audit results of no exceptions found within internal
26 controls or state compliance. Mr. Popenhagen reviewed the city-wide statement of net
27 assets, a view that gives a snapshot of the city's financial picture that shows there have
28 been lots going on in the last five years. A healthy level of cash and investments has been
29 maintained. Ms. Bruley reviewed general fund revenues, noting that license/permit and
30 intergovernmental revenues are substantially down. Ms. Bruley reviewed general fund
31 expenditures, noting the decrease in spending in 2009. The auditors reviewed the
32 unreserved fund balance which dropped slightly in 2009 but remains at about 60%of
33 annual expenditures (a good mark for financial health). Operating income was reviewed
34 and it was shown that each of the past five years has included positive operating income;
35 water and sewer funds were especially outlined. Regarding debt service,the auditors
36 provided a snapshot of outstanding debt and obligations (without consideration of any
37 new debt). In summary,the council heard about new and upcoming accounting
38 requirements as well as the city's receipt of the Government Finance Officers Association
39 (GFOA) Certificate of Achievement for Excellence in Financial Reporting, for the
40 fourteenth consecutive year.
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42 Based on questions, the Finance Director discussed how the city finances animal control
43 work and how forfeited property is handled.
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45 The auditors will present the results at the upcoming city council meeting.
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CITY COUNCIL WORK SESSION June 28, 2010
APPROVED
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47 2. Review of Regular Meeting Agenda — Regarding Item 1H, approval of a
48 temporary liquor and cabaret license for St. Joseph's Church annual festival, staff and the
49 council discussed how fees for background checks differ between temporary and regular
50 liquor licenses. Fees for background checks are generally only charged for the regular
51 licenses. The council asked staff to report at the next work session on city's work and
52 charges for background investigations related to the issuance of all types liquor licenses.
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54 Regarding Item 6, Pine Street Paving Improvement, City Engineer Studenski explained
55 that "ii" under that item is being taken off the agenda because it was already done. The
56 public hearing will include staff reading into the record a letter received from John
57 Jancsek.
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59 Regarding Item 6A, accepting a donation of funds from the Minnesota Metro North
60 Tourism for promotion for the city's Blue Heron Days, the council received an
61 explanation of how the funds will be expended to promote the festival or increase its
62 family focus.
63 3. English as official language—The city clerk distributed the email
64 communications that she has received relative to the proposal.
65 It was noted that Acting Administrator Tesch is working on the form of a proposal, either
66 ordinance or resolution,perhaps getting some assistance from organizations that have
67 dealt with the question already.
68 Mr. Tesch noted that while the city attorney is on sabbatical,he has spoken with him and
69 gotten some information. If the council wishes to consider the question in the form of a
70 resolution, Mr. Tesch suggests that he may be able to put that together; if the council
71 wishes to look at an ordinance form that becomes a regulation of the city, he would
72 suggest that the city attorney would be involved at some expense in composing that type
73 of proposal.
74 The council would like to discuss further what type of proposal will be considered. The
75 item will be on the agenda for the July work session.
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77 The meeting was adjourned at 6:23 p.m.
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79 These minutes were considered, corrected and approved at the regular Council meeting held on
80 July 12, 2010.
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85 Julianne B ell, City Cl k rt. or
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