HomeMy WebLinkAbout10-09-2017 Council Meeting MinutesCOUNCIL MINUTES
October 9, 2017
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
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4 DATE : October 9, 2017
5 TIME STARTED : 6:30 p.m.
6 TIME ENDED : 7:40 p.m.
7 MEMBERS PRESENT : Council Member Rafferty, Kusterman,
8 Manthey, and Mayor Reinert
9 MEMBERS ABSENT : Council Member Maher
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11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael
12 Grochala; Director of Public Safety John Swenson; City Planner Katie Larsen; City Engineer
13 representative Brian Bourassa (WSB & Associates) and City Clerk Julie Bartell
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15 PUBLIC COMMENT
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17 No one was present to address the council regarding a matter not on the agenda.
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i 9 SETTING THE AGENDA
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21 The agenda was approved as amended by deleting Item 6B, at the request of the developer.
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23 PROCLAMATION
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25 A proclamation honoring Toastmasters was presented to Chris Pacholl, member of the local
26 Toastmasters group.
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28 CONSENT AGENDA
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30 Council Member Kusterman moved to approve the Consent Agenda, Items 1 A through 1 E, as
31 presented. Council Member Manthey seconded the motion. Motion carried on a voice vote.
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33 ITEM ACTION
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35 Consideration of Expenditures:
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37 October 9, 2017 (Check No. 106820—106905,
38 $354,092.96) Approved
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40 September 25, 2017 Council Work Session Minutes Approved
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42 September 25, 2017 City Council Meeting Minutes Approved
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44 Resolution No. 17-111, Approving Election Judges
45 for November 7, 2017 General Election Approved
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COUNCIL MINUTES
APPROVED
Approve Exempt Gambling Permit and Scholarship
Raffle, St. Joseph's Catholic Church
FINANCE DEPARTMENT REPORT
There was no report from the Finance Department.
ADMINISTRATION DEPARTMENT REPORT
There was no report from the Administration Department.
PUBLIC SAFETY DEPARTMENT REPORT
October 9, 2017
Approved
4A) Consider Donation of Seized Property to Bikes for Kids - Public Safety Director Swenson
explained that staff is seeking to donate seven bicycles (currently in the property room). They have
complied with regulations on handling the equipment. The donation would serve the area by
providing bikes for needy kids.
Council Member Rafferty moved to approve the donation of equipment as recommended. Council
Member Manthey seconded the motion. Motion carried on a voice vote.
4B) Consider Hiring of Paid On -Call Firefighter- Public Safety Director Swenson reviewed his
recommendation for the hiring of Jesse Fronek. He is experienced in firefighting and would be
stationed at Lino Lakes Fire Station No. 1.
Council Member Manthey moved to approve the hiring as recommended. Council Member Rafferty
seconded the motion. Motion carried on a voice vote.
PUBLIC SERVICES DEPARTMENT REPORT
There was no report from the Public Services Department.
COMMUNITY DEVELOPMENT DEPARTMENT REPORT
6A) Watermark: i) Consider Resolution No. 17-95 Approving Amendment to the Land Use
Plan of the PUD Development Stage Plan
ii) Consider Resolution No. 17-96 Approving Extension of Final Plat
City Planner Larsen reviewed a Powerpoint presentation outlining:
- Aerial view of site;
- History of developing this area, including approval of the Mattamy proposal and subsequently
their decision to pull out of the Minnesota housing market;
- Mattamy's decision to sell the property to Lennar Homes;
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COUNCIL MINUTES
October 9, 2017
APPROVED
91 - The council's past discussions about the Lennar proposal; concerns that arose;
92 - Lennar's response to the city's concerns;
93 - Staff suggestion to break the project into steps;
94 - Staff s current request for approval of the land use plan for the Lennar development;
95 - Review of land use plan, indicating types of housing product that would be built and where;
96 similiarity of the two proposals (Mattamy and Lennar);
97 - A comparison of the land use proposed by Mattamy and Lennar;
98 - A review of the zoning, subdivision and Comprehensive Plan implications;
99 - The request for an extension for submital of the final plat;
100 - Planning and Zoning Board action.
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102 Mayor Reinert noted that Lennar has modified their plans in response to the council's concerns. He
103 stated that he is happy to have Lennar, a nationally recognized builder, involved. He noted the
104 limited request for action at this time. He noted that this is a large development and must be done
105 right.
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107 Council Member Rafferty recognized Lennar's work to take on a development and fit that into their
108 business plans. That is not an easy task. He is happy Lennar has good staff involved and he also
109 recognized city staff for their work in bringing this forward. He later added his thanks to the Public
110 Safety staff for working through the plans.
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112 Mayor Reinert noted the development lay out; he favors the inclusion of water areas in the plans
113 because that fits this city.
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115 Council Member Manthey thanked Lennar for sticking with the original layout — it's an easier
116 consideration for the council than if everything were changed.
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118 Council Member moved to approve Resolution No. 17-95 as presented. Council Member Kusterman
119 seconded the motion. Motion carried on a voice vote.
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121 Council Member Rafferty moved to approve Resolution No. 17-96 as presented. Council Member
122 Manthey seconded the motion. Motion carried on a voice vote.
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124 611) Century Farm North (Item pulled from agenda at meeting)
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126 6C) Consider Resolution No. 17-100 Approving Conditional Use Permit for Home Occupation
127 Permit Level C at 426 Pine Street — City Planner Larsen recalled a previous discussion this year for a
128 similar use by the same applicant but at a different address on Pine Street; the council did deny that
129 request. The applicant is now proposing the same use at a locaiton that would address many of the
130 concerns that were heard upon his initial request. The site proposed is a former bike arena but that is
131 no longer the use.
132 Ms. Larsen reviewed the requirements for the home occupation proposed. On an aerial photo, she
133 noted how the structures and areas are proposed to be used. The Planning and Zoning Board
134 recommendation as well as conditions of the use were explained.
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COUNCIL MINUTES October 9, 2017
APPROVED
135 Mayor Reinert remarked to the applicant (who was present) that he is pleased the property works so
136 much better for the use proposed. He asked Ms. Larsen to review the screening requirements as well
137 as where equipment would be stored. Ms. Larsen reported no concerns from neighbors.
138 Council Member Rafferty said he recently visited the area and he's thankful that the city can provide an
139 area and keep a good family in the city.
140 Council Member Kusterman moved to approve Resolution No. 17-100 as presented. Council Member
141 Manthey seconded the motion. Motion carried on a voice vote.
142 6D) Consider Resolution No. 17-114 Accept Quotes for the Birch Street Trail Replacement
143 Project and the Century Farms Trail Project — Mr. Bourassa reviewed the written staff report.
144 Quotes have been received on the trail replacement project (area showed on overhead). The need for
145 replacement was reviewed as well as the inclusion of ADA improvements to the trails. He reviewed
146 the engineer's estimate which was just over the quote received. Staff recommends award of the
147 project contract to the low quoter.
148 Council Member Rafferty asked if there is any concern about performing trail work in the fall (cooler
149 weather). Mr. Bourassa noted that there is always special care taken to follow technical
150 specifications when work is conducted in the fall. If the weather were to turn bad, the project would
151 be pushed back. Council Member Rafferty noted that he is proud of staff for addressing the situation
152 at Century Farms North and getting their trail on the schedule.
153 Council Member Rafferty moved to approve Resolution No. 17-114 as presented. Council Member
154 Manthey seconded the motion. Motion carried on a voice vote.
155 6E) Consider Resolution No. 17-112 Accepting Quotes and Awarding a Construction
156 Contract, 2017 Surface Water Project — Brian Bourassa, WSB & Associates, reviewed the written
157 report. Staff is presenting a proposed project for this year as well as recommending acceptance of the
158 low quote to implement the project.
159 Council Member Manthey noted that the city engineer had indicated that there would probably be
160 only one quote, based on that company's work and experience.
161 Council Member Kusterman wondered if the fact that one company continually wins the bid is a
162 concern; is it too non competitive. Mr. Bourassa suggested that next year staff will make more effort
163 to identify contractors that would be a good fit for this type of project.
164 Council Member Manthey moved to approve Resolution No. 17-112 as presented. Council Member
165 Kusterman seconded the motion. Motion carried on a voice vote.
166 6F) Consider Resolution No. 17-113 Accepting Quotes and Awarding a Contract, Bald Eagle
167 Boulevard, Driver Feedback Signs — Brian Bourassa, WSB & Associates, reviewed the written staff
168 report. This project is coming forward at the request of the council. Community Development
169 Director Grochala noted that the contract is about two hot spots identified through speed studies that
170 need these driver awareness signs. Mr. Grochala noted that the cost of the work would be funded
171 from the council contingency account because there is no fund set aside for this specific use. Mayor
172 Reinert asked why not a street or public safety account? Staff indicated that there was no budgeted
173 funds in either of those areas to cover this.
174 Council Member Kusterman noted that a company from Sacramento California is involved. Mr.
175 Bourassa explained that the equipment will be provided by that company and installed by city staff.
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COUNCIL MINUTES
October 9, 2017
APPROVED
176 Council Member Kusterman moved to approve Resolution No. 17-113 as presented. Council
177 Member Manthey seconded the motion. Motion carried on a voice vote.
178 6G) Consider Resolution No. 17-115 Approving Intersection Control Evaluation (ICE)
179 Report for Centerville Road (CSAH 21/CSAH 59) at Ash Street (CR T)/Wilkinson Lake Blvd. —
180 Chuck Rickert, WSB & Associates, reported. He noted the council's discussion at the last work
181 session. They are recommending a roundabout at the Centerville Road location (to be planned
182 through the county and in conjunction with adjoining communities). When funding becomes
183 available, the project can move forward.
184 Mayor Reinert asked about timing for the project. Community Development Director Grochala noted
185 that other community's approval will be requested and funding will be sought. The county will be
186 approached as well. The city's part will play out in its capital improvement program.
187 Council Member Kusterman moved to approve Resolution No. 17-115 as presented. Council
188 Member Rafferty seconded the motion. Motion carried on a voice vote.
189 611) Consider Resolution No. 17-116 Approving a Traffic Policy for the City of Lino Lakes —
190 Chuck Rickert, WSB & Associates, reported. The policy and it's inception was reviewed thoroughly at
191 the last council work session. This will formalize many of the policies that staff is currently using to
192 review traffic situations,
193 Council Member Manthey moved to approve Resolution No. 17-116 as presented. Council Member
194 Kusterman seconded the motion. Motion carried on a voice vote.
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196 UNFINISHED BUSINESS
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198 There was no Unfinished Business.
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2oo NEW BUSINESS
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202 There was no New Business.
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204 COMMUNITY EVENTS
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206 ABSENTEE VOTING HAS BEGUN You may absentee vote at City Hall. Hours are 8:00 a.m. to
207 4:30 p.m. Monday through Friday now through November 6. Information is available on the City
208 website to apply for a ballot by mail.
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210 WALDOCH FARM PUMPKIN PATCH AND CORN MAZE will be open daily September 23
211 through October 31 from 10:00 a.m. to 7:00 p.m.
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213 PUBLIC SAFETY DEPARTMENT OPEN HOUSE The Public Safety Open House will be held at
214 Fire Station #2 on Saturday, October 14 from 12-3. For more information call 651-982-2323.
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COUNCIL MINUTES October 9, 2017
APPROVED
COMMUNITY CALENDAR
Community Calendar —A Look Ahead
October 9, 2017 through October 23, 2017
Wednesday, October 11 6:00 pm, Council Chambers Planning & Zoning
4: Monday, October 23 6:00 pm, Community Room Council Work Session
Monday, October 23 6:30 pm, Council Chambers City Council Meeting
ADJOURN
There being no further business, Council Member Manthey moved to adjourn at 7:40 p.m. Council
Member Rafferty seconded the motion. Motion carried unanimously.
These minutes were considered and approved at the regular Council Meeting, October 23, 2017.
Ju i e Bartell, City Oerk Jeff
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