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HomeMy WebLinkAbout02-09-2009 Council Minutes COUNCIL MINUTES February 9, 2009 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 REGULAR COUNCIL MEETING 4 February 9, 2009 5 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 7:00 p.m. 8 MEMBERS PRESENT : Council Members Stoltz, Gallup, Reinert, 9 O'Donnell and Mayor Bergeson 10 MEMBERS ABSENT : none 11 12 Staff members present: City Administrator, Gordon Heitke; City Attorney, Joseph Langel; 13 Community Development Director, Michael Grochala; City Engineer, Jim Studenski; Public Safety 14 Director, Dave Pecchia; City Planner, Jeff Smyser; and City Clerk, Julie Bartell 15 16 PUBLIC COMMENT 17 18 Mr. John DeHaven, 612 Birch Street, addressed the council. He has continuing concern about 19 funds that have been expended from the escrow account associated with the subdivision of his 20 property. He asked the council members present at the January 26, 2009 work session to 21 investigate his concerns. Staff's response to him has not been satisfactory. 22 23 The council indicated that they will further discuss Mr. DeHaven's concerns at the March 2, ■ 24 2009 work session. 25 26 SETTING THE AGENDA 27 28 The agenda was reviewed and approved as presented. 29 30 SPECIAL PRESENTATION 31 Mayor Bergeson, on behalf of the entire council, presented Mr. Rob Rafferty with a plaque 32 thanking him for his years of service to the city serving on the Planning and Zoning Board. 33 34 CONSENT AGENDA 35 36 Council Member Gallup moved to approve the Consent Agenda. Council Member Stoltz 37 seconded the motion. Motion carried. 38 39 ITEM ACTION 40 41 Consideration of Expenditures: 42 i) February 9, 2009 (Check No. 84989 through 85044), 43 $143,226.21; Approved 44 ii) Centennial Fire District (Check No. 3607 through 45 3617), $16,621.68 Approved 1 COUNCIL MINUTES February 9, 2009 APPROVED 46 47 Approval of Appointments to the Economic Development 48 Advisory Committee Approved 49 50 Approval of January 12, 2009 Special Work Session 51 (Comp Plan) Minutes Approved 52 53 Approval of application for Exempt Permit from Lawful 54 Gambling License for Lino Lakes Elementary School 55 Relative to School Carnival Raffle on March 21, 2009 Approved 56 57 FINANCE DEPARTMENT REPORT, AL ROLEK 58 59 There was no report from the Finance Department. 60 61 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 62 63 3A. Accept Resignation of City Administrator Gordon Heitke—Mayor Bergeson reported 64 that City Administrator Heitke has tendered his resignation, effective March 13, 2009. He has 65 accepted a position with another city. The council is grateful for Mr. Heitke's years of service 66 and will be formally honoring him at a future council meeting. 67 68 Council Member Stoltz moved to accept Mr. Heitke's resignation. Council Member O'Donnell 69 seconded the motion. Motion carried on a unanimous voice vote. 70 71 72 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 73 74 There was no report from the Public Safety Department. 75 76 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 77 78 There was no report from the Public Services Department. 79 80 COMMUNITY DEVELOPMENT REPORT, MICHAEL GROCHALA 81 82 6A. First Reading of Ordinance No. 02-09, Amending Subdivision Ordinance for 83 Housekeeping and Consistency with City Code 84 Reading and roll call required 85 86 City Planner Smyser reported that the primary reason for updating the subdivision regulations in 87 the city code is to bring them into consistency with the updating of entire city code. The 88 ordinance before the council is basically housekeeping items recommended by the code attorney. 89 After a public hearing, the Planning and Zoning Board has approved the update. There will be 2 COUNCIL MINUTES February 9, 2009 APPROVED 90 another round of changes to all of the city land use ordinances relative to the comprehensive plan 91 update that this currently underway. 92 93 Council Member O'Donnell moved to dispense with full reading of the ordinance. Council 94 Member Reinert seconded the motion. Motion carried on a unanimous voice vote. 95 96 Council Member O'Donnell moved to approve the first reading of Ordinance No. 02-09 as 97 presented. Council Member Reinert seconded the motion. A roll call vote was taken. Motion 98 carried as follows: Yeas, 5; Nays none. 99 100 6B. Second Reading and Approval of Ordinance No. 01-09, amending the Zoning 101 Ordinance definition of the term Private Kennel 102 Reading and roll call required 103 104 Community Development Director Grochala reported that the ordinance before the council for 105 second reading would update the city's zoning code to include the correct definition of a private 106 kennel in line with the council's recent action approving a change to the animal control 107 regulations. Staff is recommending approval of second reading and adoption of this ordinance 108 that has already been approved by the Planning and Zoning Board. 109 110 Council Member Reinert moved to dispense with full reading of the ordinance. Council Member 111 Gallup seconded the motion. Motion carried on a unanimous voice vote. ' 12 13 Council Member Reinert moved to approve and adopt the second reading of Ordinance No. 01- 114 09 as presented. Council Member Stoltz seconded the motion. A roll call vote was taken. 115 Motion carried as follows: Yeas, 5; Nays none. 116 117 6C. 2009 Street Maintenance Projects 118 i. Resolution No. 09-08, Authorizing Preparation of Plans and Specifications, 119 2009 Overlay Project 120 121 ii. Resolution No. 09-09, Authorizing Preparation of Plans and Specifications, 122 2009 Sealcoat Project 123 124 City Engineer Studenski explained that in accordance with the City's Pavement Management 125 Plan each year the city engages in a street maintenance project. The project involves overlay that 126 consists of patching and overlay of bituminous product or sealcoating on certain city roadways as 127 a maintenance tool. Streets that would benefit from these maintenance procedures are selected 128 based on an analytical process. Staff is seeking approval to begin the project process by 129 preparing plans and specifications. Mr. Studenski further explained that there is a rating system 130 used for streets whereby streets in the best condition (ranked 70 to 100) are candidates for 131 sealcoating, those in not the best conditions (ranked 40-70) are candidates for overlay, while the 132 streets in the worst condition (0—40) are too far gone and putting money into maintenance 133 makes no economical sense. 134 3 COUNCIL MINUTES February 9, 2009 APPROVED 135 Council Member Gallup moved to approve Resolution No. 09-08 as presented. Council Member .__136 Stoltz seconded the motion. Motion carried unanimously. 137 138 Council Member Stoltz moved to approve Resolution No. 09-09 as presented. Council Member 139 O'Donnell seconded the motion. Motion carried unanimously. 140 141 6D. Consider Resolution No. 09-10, Authorizing Execution of Mn/DNR Community 142 Conservation Assistance Grant- Community Development Director Grochala announced that 143 the city has been selected to receive a Community Conservation Assistance Grant from the 144 Minnesota Department of Natural Resources. The grant award of$25,000 can be used to assist 145 with developing and updating city regulations to address environmental goals and must be 146 matched by the city with cash or in-kind services. The Community Development Department 147 would intend to utilize funds already budgeted for ordinance revision work for this match. Staff 148 requests authorization to execute a contract to receive these grant funds. 149 150 A council member commended staff for putting the city in a position to receive this grant money 151 especially during such difficult economic times. 152 153 Council Member Reinert moved to approve Resolution No. 09-10 as presented. Council 154 Member Gallup seconded the motion. Motion carried unanimously. 155 156 UNFINISHED BUSINESS 157 `..58 7A. Approval of January 5, 2009 Council Work Session Minutes. 159 Council Member Stoltz absent. 160 161 Council Member O'Donnell moved to approve the January 5, 2009 Council Work Session 162 minutes as presented. Council Member Reinert seconded the motion. Motion carried. Council 163 Member Stoltz abstained. 164 165 NEW BUSINESS 166 167 8A. Approval of January 26, 2009 Council Work Session Minutes. 168 Council Members Gallup and Stoltz absent. 169 170 Council Member Reinert moved to approve the January 26, 2009 Council Work Session minutes 171 as presented. Council Member O'Donnell seconded the motion. Motion carried. Council 172 Members Gallup and Stoltz abstained. 173 174 8B. Approval of January 26, 2009 City Council Meeting Minutes. 175 Council Members Gallup and Stoltz absent. 176 177 Council Member Reinert moved to approve the January 26, 2009 City Council Meeting minutes 178 as presented. Council Member O'Donnell seconded the motion. Motion carried. Council 179 Members Gallup and Stoltz abstained. 4 COUNCIL MINUTES February 9, 2009 APPROVED 180 81 ADJOURN 182 183 There being no further business, Council Member Stoltz moved to adjourn at 7:00 p.m. Council 184 Member Gallup seconded the motion. Motion carried. 185 186 The special work session to discuss strategic planning that was to be held in the council 187 workroom immediately following adjournment of this meeting was cancelled. 188 189 These minutes were considered and approved at the regular City Council Meeting on February 190 23, 2009. 191 192 Community Calendar— A Look Ahead 193 February 9, 2009 through February 23, 2009 194 195 Monday,February 9 cancelled Special Work Session- 196 Strategic Planning Sessions 197 4, Wednesday, February 11 6:30 pm, Council Chambers Planning&Zoning 198 . Monday,February 16 President's Day City Hall Closed 199 4 Monday,February 23 5:30 pm, Community Room Council Work Session 200 4, Monday, February 23 6:30 pm, Council Chambers Council Meeting 201 202 03 "204 205 206 Julianne rtell, City C rk John :/_eson, tayor 207 5