HomeMy WebLinkAbout03-23-2009 Council Minutes (2) CITY COUNCIL WORK SESSION March 23, 2009
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
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4 DATE : March 23, 2009
5 TIME STARTED : 5:30 p.m.
6 TIME ENDED : 6:25 p.m.
7 MEMBERS PRESENT : Council Member Gallup, O'Donnell,
8 Stoltz, Reinert and Mayor Bergeson
9 MEMBERS ABSENT : none
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12 Staff members present: Director of Administration, Dan Tesch; Director of Public Safety,
13 Dave Pecchia; City Clerk, Julie Bartell.
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15 REVIEW REGULAR AGENDA ITEMS
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17 Regarding Item 1C (Resolution No. 09-17, authorizing a one-time
18 cost sharing for enhancement of a city process), Mr. John DeHaven, 612 Birch Street,
19 explained his continuing concern about the process of subdividing his property. He
20 believes that somehow, through the course of the process, he has lost 1.5 acres of
21 property. He again urges the council to change the escrow system; it would be
22 appropriate for the city to put a price on things in advance.
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�-- 24 The council directed staff to ensure that there is information available at the front of the
25 process so there can be clear understanding and a good faith estimate of the costs
26 involved. Staff should also investigate Mr. DeHaven's concern that he has lost acreage.
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28 Regarding Item 1B (Resolution No. 09-18, Amending the 2009 General Operating
29 Budget), Administration Director Tesch noted that the resolution includes the 2009
30 budget reductions worked out by the directors and agreed upon by the council at their
31 recent special work session. Mr. Tesch added that he and the Finance Officer have met
32 on the matter of a facilitator for strategic planning(for budgeting beyond 2009) and have
33 a recommendation. The mayor requested that Mr. Tesch forward information to the
34 council via email.
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36 Regarding Item 3B (Resolution No. 09-19, Opposing expansion of the Anoka County-
37 Blaine Airport), the council concurred on a language change within the fourth whereas
38 clause. Since it would be limiting to identify only the east-west runway, the resolution
39 should be amended to delete "of the east-west" and "a" inserted in lieu thereof. A motion
40 to amend the resolution accordingly will be made at the council meeting. The mayor
41 announced that he would be voting "no" on the resolution.
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43 CITY ADMINISTRATOR POSITION
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1
CITY COUNCIL WORK SESSION March 23, 2009
APPROVED
1 Administration Director Tesch reported that he has spoken with Harry Brull of Personnel
�. 2 Decisions International (PDI) in preparation of starting a process to fill the open position.
3 He would suggest that the council begin by meeting with Mr. Brull as soon as possible.
4 Council members could prepare for that discussion by thinking about what sort of
5 challenges exist in the community and the priorities for the individual that fills this
6 position for their first six months in the job. It would be a combination of Mr. Brull
7 recruiting and city hall staff working on the details of bringing five to seven candidates to
8 the council, to be further pared down to about three final candidates. The council should
9 think about how big of a net they want to cast—national, statewide, or regional?
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i i When asked by a council member why the city is exclusively considering the services of
12 Mr. Brull, Mr. Tesch explained that Mr. Brull is an expert in this field and this is his
13 specialty within the PDI organization.
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15 A council member indicated that there will be two parts to the process: the mechanics of
16 taking applications, etc and that part of the process can be handled by Mr. Tesch; the
17 council will need to make clear what type of person they want to see in the job.
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19 A council member reiterated his desire that there be an opportunity in the process for
20 council members to communicate with others who have worked with the candidates,
21 including elected officials.
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23 The mayor noted, as a related item, that the council has not officially taken an action on
24 the responsibility of acting administrator. He is suggesting a situation where
25 Administration Director Tesch will supervise everything except Public Safety and that
26 Chief Pecchia will handle that end. The council will consider that matter at the next
27 regular work session.
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29 INVOICE FOR SERVICES TO CHARTER COMMISSION
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31 The council received a letter from the Chair of the Lino Lakes Charter Commission
32 responding to the council's request for more detail on services for a bill submitted by the
33 Commission's attorney.
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35 Upon review, the council noted that an additional bill had been added (2009 expenses)
36 and they are unclear on the intent of that submission. Regarding the 2008 bill, the council
37 concurred that there is still not enough detail and they directed the city attorney to write a
38 letter stating such.
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40 There was a question about the status of the Charter Commission audit. The council
41 directed Director Tesch to get a status report from the attorney conducting the audit.
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43 The meeting was adjourned at 6:25 p.m.
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2
CITY COUNCIL WORK SESSION March 23,2009
DRAFT
1 These minutes were considered, corrected and approved at the regular Council meeting held on
2 April 13, 2009.
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5 u�...t
6 Julianne B ell, City Cl k ohn B eson, yor
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