HomeMy WebLinkAbout06-22-2009 Council Minutes (2) CITY COUNCIL WORK SESSION June 22, 2009
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
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4 DATE : June 22, 2009
5 TIME STARTED : 5:32 p.m.
6 TIME ENDED : 5:45 p.m.
7 MEMBERS PRESENT : Council members Gallup, Reinert,
8 O'Donnell and Mayor Bergeson
9 MEMBERS ABSENT : Council member Stoltz
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12 Staff members present: Director of Administration, Dan Tesch; Director of Public Safety,
13 Dave Pecchia; Director of Public Services, Rick DeGardner; Director of Community
14 Development, Michael Grochala; Director of Finance, Al Rolek; City Clerk, Julie Bartell.
15
16 REVIEW REGULAR AGENDA ITEMS
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18 Item 1F regarding authorization for the Police Chief to purchase office equipment was
19 distributed and reviewed by the Police Chief.
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21 There were no changes to the regular council agenda.
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23 2010 BUDGET
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25 Finance Director Rolek distributed the City of Lino Lakes Strategic Profile document that
26 outlines the discussions of the council and management staff during recent strategic
27 planning sessions. The process is intended to assist as the city moves to planning the
28 2010 budget. Director Rolek noted that staff isn't looking for all the details at this time
29 but would like direction from the council on preparing their department level budgets for
30 presentation in early August.
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32 Director Rolek reviewed the key goals and priorities as presented in the report. He
33 pointed out the section regarding a Balanced Scorecard and noted that it will provide
34 information on the areas,based on strategic planning, to keep uppermost in mind in
35 framing the upcoming budget process. Regarding the identified strategic goals for the
36 city, they should be used to bring in a budget that is based on priorities. He suggests that
37 the council should establish a time for their first budget work session; Acting
38 Administrator Tesch will poll the council to set up that meeting.
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40 In addition to the strategic profile report, Director Rolek reviewed the following:
41 strategies to keep costs down, a budget preparation process that will be utilized by the
42 management team, the 2010 budget calendar, a 2010 proposed tax levy, and a net tax
43 capacity calculation.
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CITY COUNCIL WORK SESSION June 22, 2009
APPROVED
1 The council recessed from the work session at 6:30 to move to their regular council
2 meeting. Upon adjournment of the regular council meeting, the special work session was
3 reconvened at 7:05 p.m.
4
5 In light of the possibility of personnel adjustments based on budget projections, the
6 directors were asked to comment.
7
8 Public Safety Director Pecchia remarked that he has been forward with his opinion that
9 the current financial situation can be seen as an opportunity to re-invent the city based on
10 the services that the council identifies are priority. In addition there is opportunity to look
11 for new ways to provide service, such as through partnerships with other government
12 entities or other providers. He is asking the police department's citizen commission to
13 prioritize police services and they will work forward with that information..
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15 A council member suggested that the more options provided by staff for the council to
16 consider, the better. But there must be consideration that city hall operations should be
17 brought into line with current conditions. Also if directors can provide a prioritized list
18 of their services, that would be helpful. Another suggestion was that staff could bring
19 two or three different levels of reduction.
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21 Since Finance Director Rolek had presented information on different levels of reduction
22 or revenue enhancement, the council discussed the levels they would like to see. Director
23 Rolek noted that there could be another substantial decrease in property valuations in
24 2011.
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26 Regarding revenue enhancements, a council member suggested revisiting a storm water
27 utility and also talking about recreation programming costs and charges.
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29 The council discussed the possibility of reductions implemented over the next two years.
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31 There was general consensus that open positions will not be filled without review first by
32 the council. There was a brief discussion about overtime but no direction to disallow it;
33 they will hear from the individual directors on that matter.
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35 The council discussed the city's financial relationship with the Centennial Fire District.
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37 The meeting was adjourned at 7:50 p.m.
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39 These minutes were considered, corrected and approved at the regular Council meeting held on
40 July 13, 2009.
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44 Julianne Ba ell, City Cle J ayor
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