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HomeMy WebLinkAbout07-13-2009 Council Minutes COUNCIL MINUTES July 13, 2009 APPROVED 1 2 CITY OF LINO LAKES '-- 3 MINUTES 4 REGULAR COUNCIL MEETING 5 6 DATE : July 13, 2009 7 TIME STARTED : 6:35 p.m. 8 TIME ENDED : 7:00 p.m. 9 MEMBERS PRESENT : Council Members Gallup,Reinert, O'Donnell, 10 Stoltz and Mayor Bergeson 11 MEMBERS ABSENT : none 12 13 Staff members present: Director of Administration, Dan Tesch; City Attorney, Joseph Langel; 14 Director of Community Development, Michael Grochala; City Engineer, Jim Studenski; Economic 15 Development Coordinator, Mary Alice Divine; Public Safety Director, Dave Pecchia; 16 City Clerk, Julie Bartell. 17 18 PUBLIC COMMENT/OPEN MIKE 19 There was no public comment. 20 21 SETTING THE AGENDA 22 The agenda was approved as presented. 23 '-24 CONSENT AGENDA 25 Council Member Stoltz moved to approve the Consent Agenda. Council Member O'Donnell 26 seconded the motion. Motion carried. 27 28 ITEM ACTION 29 30 1A. Consideration of Expenditures: 31 i) July 13, 2009 (Check No. 85982 through 86251), $441,334.64; Approved 32 ii) Centennial Fire District(Check No. 3840 through 3855), 33 $13,294.31 Approved 34 35 1B. Consider not waiving monetary limits on tort liability per Minnesota 36 Statutes, Section 466.04 Approved 37 38 FINANCE DEPARTMENT REPORT, AL ROLEK 39 There was no report from the Finance Department. 40 41 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 42 3A. 2009 Blue Heron Days Festival 43 1 COUNCIL MINUTES July 13, 2009 APPROVED 44 i. Liability insurance for certain Blue Heron Days events 45 46 Economic Development Coordinator Divine reviewed the events planned for this year's Blue 47 Heron Days festival to be held the weekend of August 22-23, 2009. The matter of who will carry 48 insurance for those festival events that don't have individually insured sponsors (the parade, 49 medallion hunt, bike rodeo, commerce and crafts fair and ambassador's program) is before the 50 council. It was determined in 2008 that the city's insurance coverage through the League of 51 Minnesota Cities (LMC) does not exclude these activities but the LMC would expect the city to 52 assume the coverage by a motion. 53 54 Council Member Reinert moved to confirm the city's liability coverage as presented. Council 55 Member Gallup seconded the motion. Motion carried. 56 57 ii. Use of certain city-owned property for Blue Heron Days events 58 59 Economic Development Coordinator Divine reviewed the list of festival events that would 60 involve city-owned property and again noted the insurance coverage for events that is afforded 61 through the League of Minnesota Cities. Staff is requesting that the council authorize the use of 62 city property. 63 64 Council Member O'Donnell moved to grant permission for the use of city property as requested. 65 Council Member Stoltz seconded the motion. Motion carried. 66 67 iii. Consideration of Resolution No. 09-42, approving a special event and parade `-- 68 permit for the 2009 Blue Heron Days festival 69 70 City Clerk Bartell reported that a special event and parade permit has been requested for the Blue 71 Heron Days festival. The permit system gives the city an opportunity to review safety and other 72 considerations. Staff, including police and fire, have reviewed the applications and have signed 73 off on the permits with the understanding that the applicants will continue to follow their 74 instructions on safety, signage and parking up to and through the festival. Staff is recommending 75 approval of a special event and parade permit for this year's Blue Heron Days community 76 festival. 77 78 Council Member Reinert moved to approve Resolution No. 09-42 as presented. Council Member 79 Gallup seconded the motion. Motion carried. 80 81 3B. Consideration of Resolution No. 09-41, approving a special event permit and 1-4 day 82 temporary on-sale liquor license for American Legion Post 566 Blue Heron Days 83 Family Picnic on August 22 & 23, 2009 84 85 City Clerk Bartell reported that as part of Blue Heron Days, American Legion Post 566 has 86 scheduled a special event for Saturday and Sunday,August 22 and 23. The event plans include a 87 pig roast, corn feed, horseshoe tournament, and music. The Legion would like to fence off a 88 portion of their property to be used for picnic festivities for these two days only. The Minnesota 2 COUNCIL MINUTES July 13,2009 APPROVED 89 Alcohol Enforcement Division requires a Temporary On-Sale Liquor License to allow the 90 consumption of alcohol in this outdoor area. The Legion has submitted an application for both a `�- 91 special event permit and temporary liquor license. The applications have been reviewed by staff, 92 including the police and fire departments and the applicant has agreed to comply with safety 93 conditions and to address any other considerations that may arise. Therefore, staff is presenting for 94 city council consideration a resolution authorizing the issuance of a special event permit and 95 temporary liquor license to American Legion Post 566. 96 97 Council Member Reinert moved to approve Resolution No. 09-41 as presented. Council 98 Member Gallup seconded the motion. Motion carried. 99 100 3C. Consideration of Resolution No. 09-46, approving a special event permit for 101 Miller's on Main annual music/tent event to be held on August 21 and 22, 2009 102 103 City Clerk Bartell reported that Chad Wagner, owner of Miller's on Main has applied to the City 104 for permission to conduct a music event on August 21 and 22. Mr. Wagner is requesting 105 a special event permit. Staff has been working with him to ensure that the event is planned to 106 comply with appropriate regulations, including public safety requirements and a list of 107 conditions has been developed and are set forth as an attachment to the resolution before the 108 council. Mr. Wagner has obtained a lease agreement for property adjoining the site of the event 109 thus allowing him to meet the set back requirements for a tent. 110 111 Council Member Reinert moved to approve Resolution No. 09-46 as presented. Council ' 12 Member Gallup seconded the motion. Motion carried. 114 3D. Consideration of Resolution No. 09-44, authorizing issuance of a 1-4 day temporary 115 liquor license to American Legion Post 566 for a horseshoe tournament on July 25, 116 2009 117 118 City Clerk Bartell reported that American Legion Post 566 has submitted an application for 119 a temporary on-sale liquor license to allow their patrons to consume on their property but outside 120 their building as part of a horseshoe tournament scheduled for July 25, from 10 a.m. to 9 p.m. 121 Their application has been reviewed by staff and the applicant has responded to the city's 122 requirements. A resolution authorizing the issuance of a one-day temporary license 123 is before the council for consideration 124 125 Council Member Gallup moved to approve Resolution No. 09-44 as presented. Council Member 126 O'Donnell seconded the motion. Motion carried. 127 128 3E. Consideration of an Agreement with the Centennial School District for a Two-Year 129 Extension for the Operation of the Early Childhood Center 130 131 Administrator Tesch reported that the ten-year lease between Centennial School District and the 132 city for space for their early childhood center is expiring. Staff has negotiated a two-year 133 extension to the lease, including an amendment to include HVAC costs. Staff recommends 3 COUNCIL MINUTES July 13, 2009 APPROVED 134 approval of the lease agreement. 35 '136 Council Member Gallup moved to approve the agreement with Centennial School District as 137 presented. Council Member O'Donnell seconded the motion. Motion carried. 138 139 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 140 There was no report from the Public Safety Department. 141 142 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 143 There was no report from the Public Services Department. 144 145 COMMUNITY DEVELOPMENT REPORT, MICHAEL GROCHALA 146 6A. Consideration of Resolution No. 09-45,Authorizing Preparation of Plans and 147 Specifications, 2009 Surface Water Management Project 148 149 City Engineer Studenski reported that the city annually implements a surface water management 150 project to review twenty percent of the city's outfalls, sediment basins, storm sewers and ponds 151 as a maintenance effort to comply with NPDES requirements and to ensure effectiveness. A map 152 showing the area's that have been completed was reviewed. Staff is requesting that the council 153 authorize the preparation of plans and specifications for this year's project. 154 155 Council Member Stoltz moved to approve Resolution No. 09-45 as presented. Council Member 56 Gallup seconded the motion. Motion carried. 157 158 6B. Consideration of Resolution No. 09-47, Authorizing Preparation of Feasibility 159 Study, Pine Street Paving Improvement Project 160 161 City Engineer Studenski explained that the resolution before the council authorizes preparation 162 of a feasibility study for the paving of Pine Street from Main Street to its western terminus. This 163 is a joint gravel road shared by the cities of Lino Lakes and Columbus. The council has received 164 a petition from residents and has determined there is interest to merit going forward with a 165 feasibility study. Cost, schedule and assessments would be laid out in study. This project would 166 be one-hundred percent assessed to residents. The city of Columbus has submitted a letter 167 indicating their cooperation and support and that they will be splitting the costs with the city. 168 There will be separate reports in respect of the differing improvement processes for the cities. 169 Staff is recommending approval of the resolution. 170 171 A resident asked why there is no cost participation in the street work by the city, state or county 172 especially since the cost of maintaining a dirt road is very high and improvements would be 173 beneficial all around. The mayor explained that the city charter doesn't allow city participation 174 without a referendum. 175 176 Another resident asked for confirmation that the Columbus residents are on board. City 177 Engineer Studenski stated that there is definitely support and the council there also supports the 4 COUNCIL MINUTES July 13, 2009 APPROVED 178 project. 79 ~1-80 A council member confirmed that there was previous discussion about how the cost of the study 181 could be split to reflect the 4th Avenue split in interest. Engineer Studenski confirmed that that 182 concern is addressed in the report. 183 184 Council Member Reinert moved to approve Resolution No. 09-47 as presented. Council 185 Member O'Donnell seconded the motion. Motion carried. 186 187 UNFINISHED BUSINESS 188 There was no unfinished business. 189 190 NEW BUSINESS 191 8A. Approval of June 22,2009 City Council Meeting Minutes 192 193 Council Member Gallup moved to approve the June 22, 2009 City Council Meeting Minutes as 194 presented. Council Member O'Donnell seconded the motion. Motion carried. Council Member 195 Stoltz abstained from voting. 196 197 8B. Approval of June 22, 2009 Council Work Session Minutes 198 199 Council Member Gallup moved to approve the June 22, 2009 Council Work Session Minutes as '00 presented. Council Member O'Donnell seconded the motion. Motion carried. Council Member ''-201 Stoltz abstained from voting. 202 203 ADJOURNMENT 204 There being no further business, Council Member O'Donnell moved to adjourn at 7:00 p.m. 205 Council Member Stoltz seconded the motion. Motion carried. 206 207 These minutes were considered and approved at the regular City Council Meeting on July 27, 208 2009. 209 210 Community Calendar—A Look Ahead 211 July 14, 2009 through July 27, 2009 212 Thursday, July 16 7:00 am, Community Room Joint Meeting with EDAC 213 J. Monday,July 27 5:30 pm, Council Workroom Council Work Session 214 4 Monday,July 27 6:30 pm, Council Chambers Council Meeting 215 216 217 218 219 APe2.71411 220 Julianne B rtell, City C rk John Bergeson, Mayor 5