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Home My WebLink About08-24-2009 Council Minutes COUNCIL MINUTES August 24, 2009 APPROVED 1 2 CITY OF LINO LAKES 3 MINUTES 4 REGULAR COUNCIL MEETING 5 6 7 DATE : August 24, 2009 8 TIME STARTED : 6:30 p.m. 9 TIME ENDED : 6:45 p.m. 10 MEMBERS PRESENT : Council Members Gallup, Reinert, O'Donnell, 11 Stoltz 12 MEMBERS ABSENT : Mayor Bergeson 13 14 Staff members present: Acting City Administrator, Dan Tesch; City Attorney, Joseph Langel; 15 Director of Community Development, Michael Grochala; City Engineer, Jim Studenski; Director of 16 Public Safety, Dave Pecchia; Economic Development Coordinator, Mary Alice Divine; City Clerk, 17 Julie Bartell. 18 19 PUBLIC COMMENT/OPEN MIKE 20 21 Sean McCoshen, 6707 Clearwater Creek Drive, requested that the council consider a code 22 amendment to address the problem of nuisance police calls. He presented a list of some 23 incidents of such calls. He is concerned about the cost to the city of continually responding to 24 nuisance complaints. 25 26 SETTING THE AGENDA 27 28 The agenda was amended to include Item 3a entitled Retirement Incentive Program. 29 30 CONSENT AGENDA 31 32 Council Member Stoltz moved to approve the Consent Agenda. Council Member O'Donnell 33 seconded the motion. Motion carried. Mayor Bergeson was absent. 34 35 ITEM ACTION 36 37 1A. Consideration of Expenditures: 38 i) August 24, 2009 (Check No. 86485 through 86592), $387,385.56; Approved 39 ii) Centennial Fire District (Check No. 3896 through 3922), 40 $29,506.16 Approved 41 42 1B. Approval of Resolution No. 09-60 authorizing amendment to the 43 Joint Powers Agreement with the Vadnais Lakes Area Water 44 Management Organization (VLAWMO) to reflect approved 45 watershed boundary changes Approved y 1 COUNCIL MINUTES August 24, 2009 APPROVED 46 47 1C. Approval of August 10, 2009 Special Council Work Session Minutes Approved 48 49 1D. Approval of August 10, 2009 City Council Meeting Minutes Approved 50 51 1E. Approval of July 6, 2009 Council Work Session Minutes Approved 52 53 FINANCE DEPARTMENT REPORT, AL ROLEK 54 55 There was no report from the Finance Department. 56 57 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 58 59 A. Retirement Incentive Program. Acting Administrator Tesch noted that staff is 60 presenting a retirement incentive proposal for the council's consideration. This program 61 provides incentives to employees who are already eligible for retirement and is being offered to 62 help deal with pending staff reductions necessary due to proposed budget reductions in 2010. 63 The proposal provides about a month period in which employees can make a budget decision 64 and about a month after that to implement their retirement. 65 66 Council Member O'Donnell moved to approve the retirement incentive program as presented. 67 Council Member Stoltz seconded the motion. Motion carried. Mayor Bergeson was absent. 68 �-- 69 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 70 71 There was no report from the Public Safety Department. 72 73 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 74 75 There was no report from the Public Services Department. 76 77 COMMUNITY DEVELOPMENT REPORT, MICHAEL GROCHALA 78 79 6A. Approval of EDAC 5-year Strategic Plan and 2010 Action Plan —Economic 80 Development Coordinator Divine explained that the Economic Development Advisory 81 Committee (EDAC) has developed both a one-year and five-year plan. With the current market 82 slowdown, the five year plan is seen as a tool to focus on preparation for future economic 83 growth. The 2010 plan focuses on specific areas such as the redevelopment of the intersection 84 of Hodgson Road and County Road J and completion of the Town Center project. Ms. Divine 85 had reviewed the entire five and one year plan at the council work session. 86 87 Council Member Reinert moved to accept EDAC's 5-year Strategic Plan and 2010 Action Plan 88 as presented. Council Member Stoltz seconded the motion. Motion carried. Mayor Bergeson 89 was absent. 90 2 COUNCIL MINUTES August 24, 2009 APPROVED 91 6B. Approval of Resolution No. 09-62, Approving Payment Request No. 4 (Final) and �., 92 Compensating Change Order No. 1, 2008 Surface Water Management Project 93 94 City Engineer Studenski reported that the 2008 Surface Water Management Project has been 95 completed and the contractor hired for the project, Penn Contracting, Inc. has submitted their 96 final bill. Staff is recommending that the council authorize payment of that bill that includes a 97 final change order. 98 99 Council Member O'Donnell moved to approve Resolution No. 09-62 as presented. Council 100 Member Reinert seconded the motion. Motion carried. Mayor Bergeson was absent. 101 102 6C. Approval of Resolution No. 09-61,Accepting Quotes and Awarding a Contract, 103 2009 Surface Water Management Project 104 105 City Engineer Studenski reported that, based on bids opened on August 14, staff is 106 recommending that the contract for the 2009 Surface Water Management Project be awarded to 107 Penn Contracting, Inc., the low bidder. 108 109 Council Member Stoltz moved to approve Resolution No. 09-61 as presented. Council Member 110 O'Donnell seconded the motion. Motion carried. Mayor Bergeson was absent. 111 112 6D. Approval of Resolution No. 09-56,Approving Traffic Signal Agreement with ' 13 Mn/DOT,I-35E/Main Street 14 115 Community Development Director Grochala reported that staff is presenting a signal agreement 116 related to the intersection of I-35E and Main Street that would assign operational and 117 maintenance responsibilities to individual jurisdictions. The agreement would govern three new 118 signals that would be installed as part of the interchange improvement project at that location. 119 The agreement is standard and staff is recommending approval with the understanding that 120 executing the agreement does not bind the city to funding for the interchange project. 121 122 Council Member Reinert moved to approve Resolution No. 09-56 as presented. Council 123 Member O'Donnell seconded the motion. Motion carried. Mayor Bergeson was absent. 124 125 UNFINISHED BUSINESS 126 127 There was no unfinished business. 128 129 NEW BUSINESS 130 131 8A. Approval of August 3, 2009 Council Work Session Minutes 132 Council Member Stoltz absent. 133 3 COUNCIL MINUTES August 24, 2009 APPROVED 34 Council Member O'Donnell moved to approve the minutes of August 3, 2009 as presented. 35 Council Member Reinert seconded the motion. Motion carried; Council Member Stoltz 136 abstained from voting. Mayor Bergeson was absent. 137 138 8B. Appproval of May 14, 2009 Special Council Work Session Minutes 139 Council Member Reinert absent. 140 141 Council Member Stoltz moved to approve the minutes of May 14, 2009 as presented. Council 142 Member O'Donnell seconded the motion. Motion carried; Council Member Reinert abstained 143 from voting. Mayor Bergeson was absent. 144 145 Adjournment} 146 147 There being no further business, Council Member Stoltz moved to adjourn at 6:45 p.m. Council 148 Member O'Donnell seconded the motion. Motion carried. 149 150 These minutes were considered and approved at the regular City Council Meeting on September 151 14, 2009. 152 153 154 155 S1741. 66te141)12 156 Julianne Bartell, City Clerk John Bergeson,Mayor `..57 158 Community Calendar—A Look Ahead 159 August 25, 2009 through September 14, 2009 160 161 4 Tuesday, August 25 5:30 pm, Police Work Room Special Work Session 162 4 Wednesday,August 26 6:30 pm, Council Chambers Environmental Board 163 ,1. Thursday, September 3 7:00 am, Community Room EDAC 164 4 Monday, September 7 Labor Day Holiday City Hall Closed 165 4 Tuesday, September 8 5:30 pm, Council Chambers Special Council Meeting 166 4 Tuesday, September 8 Following special meeting, Council Work Session 167 Community Room 168 4 Monday, September 14 6:30 pm, Council Chambers Council Meeting 169 170 4