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Home My WebLink About12-11-2017 Council Meeting MinutesCOUNCIL MINUTES December 11, 2017 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE December 11, 2017 6 TIME STARTED 6:30 p.m. 7 TIME ENDED 8:30 p.m. 8 MEMBERS PRESENT Council Member Rafferty, Kusterman, Maher, 9 Manthey, and Mayor Reinert 1 o MEMBERS ABSENT 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; Director of Public Safety John Swenson; Finance Director Sarah Cotton; Public Services 14 Director Rick DeGardner; City Planner Katie Larsen; City Engineer Diane Hankee; and City Clerk 15 Julie Bartell 16 17 PUBLIC COMMENT 18 19 Mike Stanecki, 6977 Glenview Lane, expressed concern about his taxation notice. The percentage 20 presented is higher than he heard announced for the city. He also noted a concern about snow 21 plowing on Glenview. 22 23 Mayor Reinert remarked that Mr. Stanecki's concern may be a result of increased value on his 24 property and he explained that the city has authority to change the valuation of property within the 25 city if it is found to be wrong; those values are originally set by the county assessor. He's 26 experienced that action during his time on the council. 27 28 Finance Director Cotton explained that the Truth in Taxation hearing this evening will shed light on 29 the city's budget and that information should be helpful to Mr. Stanecki. Also she is willing to meet 30 with Mr. Stanecki personally to go over his statement. 31 32 Mayor Reinert asked Administrator Karlson to follow up on the plowing concern. 33 34 SETTING THE AGENDA 35 36 The agenda was approved as presented. 37 38 CONSENT AGENDA 39 40 Council Member Rafferty moved to approve Consent Agenda Items 1 A through 1 J, except Item 1 C. 41 Council Member Maher seconded the motion. Motion carried on a voice vote. 42 43 Council Member Manthey moved to approve Consent Agenda Item 1 C as presented. Council 44 Member Kusterman seconded the motion. Motion carried on a voice vote. Council Member Rafferty 45 abstained. 1 COUNCIL MINUTES December 11, 2017 APPROVED 47 ITEM ACTION 48 49 Consideration of Expenditures: 50 51 December 11, 2017 (Check No. 107261 — 52 107317, $223,152.79) Approved 53 54 Consider approval of November 7, 2017 Work Session 55 Minutes Approved 56 57 Consider approval of November 27, 2017 Work Session 58 Minutes Council Member Rafferty absent Approved 59 60 Consider approval of November 27, 2017 Council 61 Meeting Minutes Approved 62 63 Consider Resolution No. 17-139, Authorizing Termination 64 of Deferred Assessment on PIN #24-31-2241-0008, 65 Outlot A Main Street Shoppes Approved 66 67 Consider Resolution No. 17447, Establishing Polling 68 Places for 2018 Election Approved LIM 7o Consider Resolution No. 17-148, Extension of Time for 71 Recording the Final Plat of Houle Addition Approved 72 73 Consider approval of November 13, 2017 Council 74 Meeting Minutes 75 (Referred back for correction on November 27, 2017) Approved 76 77 Consider Resolution No. 17-153, Approving a New 78 Tobacco License for Holiday Stationstore Approved 79 80 Consider Resolution No. 17-154, Approving Transfers 81 for Partial Installment Payment on Interfund Loan for 82 Recreation Complex Land Approved 83 84 FINANCE DEPARTMENT REPORT 85 86 2A) Public Hearing — 2017/18 Property Tax Levy and 2018 Budget — Finance Director Cotton 87 reviewed the budget proposed using a short presentation. She noted that the council is requested to 88 conduct a public hearing, receive questions and approve the 2018 budget. Her presentation included 89 information on the following: 2 COUNCIL MINUTES December 11, 2017 APPROVED 90 - Citys tax levy proposed; 91 - Change in city's tax levy 92 - Change in the city's tax rates; 93 - Property tax distribution; 94 - Property tax computation; 95 - Review of city's proposed operating budget (General Fund budget); 96 - Proposed revenues to the budget; 97 -. Proposed expenditures; 98 - Water and sewer fund budgets. 99 Mayor Reinert opened the public hearing. There being no one present wishing to speak, the public 100 hearing was closed. 101 i) Consider Resolution No. 17441, Adopting the Final 2017 Tax Levy, Collectible in 2018 102 Council Member Manthey moved to approve Resolution No. 17441 as presented. Council Member 103 Kusterman seconded the motion. Motion carried on a voice vote. 104 ii) Consider Resolution No. 17442, Adopting the Final 2018 General Fund Operating 105 Budget 106 107 Council Member Kusterman moved to approve Resolution No. 17442, as presented. Council Member 108 Manthey seconded the motion. Motion carried on a voice vote. 109 iii) Consider Resolution No. 17443, Adopting the 2018 Water and Sewer Operating 110 Budgets 111 Council Member Maher moved to approve Resolution No. 17443 as presented. Council Member 112 Rafferty seconded the motion. Motion carried on a voice vote. 113 iv) Consider Resolution No. 17444, Adopting the 2018 Recreation Fund Budget 114 Council Member Kusterman moved to approve Resolutions No. 17444 as presented. Council Member 115 Rafferty seconded the motion. Motion carried on a voice vote. 116 2B) Consider Resolution No. 17445, Amending the 2017 General Operating Budget —Finance 117 Director Cotton reported that staff has reviewed the 2017 budget to date and is presenting an action to 118 amend that budget based on review. 119 Council Member Kusterman moved to approve Resolution No. 17445 as presented. Council Member 120 Rafferty seconded the motion. Motion carried on a voice vote. 121 2C) Consider Resolution No. 17446, Committing Specific Revenue Sources in Special 122 Revenue Funds —Finance Director Cotton explained that the resolution commits resources to certain 123 funds as called for by government accounting standards. 124 Council Member Maher moved to approve Resolution No. 17446 as presented. Council Member 125 Rafferty seconded the motion. Motion carried on a voice vote. 126 3 COUNCIL MINUTES December 11, 2017 APPROVED 127 ADMINISTRATION DEPARTMENT REPORT 128 129 3A) Therapeutic Massage Regulations: i) Consider .4 Reading and Adoption of Ordinance 13o No. 0647, Adding Chapter 616 to the Lino Lakes Code of Ordinances, relating to Therapeutic 131 Massage Licensing — City Clerk Bartell requested city council consideration of the adoption of this 132 ordinance that will add therapeutic massage regulations to the city code. The regulations include an 133 application process and conditions for licensing. 134 Council Member Rafferty moved to waive the full reading of Ordinance No. 06-17. Council Member 135 Maher seconded the motion. Motion carried on a voice vote. 136 Council Member Rafferty moved to approve the 2nd Reading and adoption of Ordinance No. 06-17 as 137 presented. Council Member Maher seconded the motion. Motion carried; Yeas, 5; Nays none. 138 ii) Consider Resolution No. 17452, Approving Summary Publication of Ordinance No. 139 0647 140 Council Member Kusterman moved to approve Resolution No. 17-152 as presented. Council Member 141 Manthey seconded the motion. Motion carried on a voice vote. 142 3B) Consider Appointment of Community Development Intern — Human Resources Manager 143 Bartholomew reviewed staff s recommendation to hire Kathy Laur. 144 Council Member Kusterman moved to approve the appointment of Kathy Laur as recommended. 145 Council Member Manthey seconded the motion. Motion carried on a voice vote. 146 147 PUBLIC SAFETY DEPARTMENT REPORT 148 4A) Public Hearing — Body Worn Camera Policy — Public Safety Director Swenson requested 149 that the council conduct a public hearing as required by statute. Comments are to be received on the 150 draft policy. This policy has been developed with extensive work by staff and the council has had the 151 opportunity for review also. Mr. Swenson noted that the department received two email comments: 152 questioning use of a camera at schools, on metadata that is collected, and audits by supervisors and 153 the ability to put a camera on a police canine. They have answered all questions received. This 154 public hearing is the final step in implementing the use of cameras. 155 Mayor Reinert opened the public hearing. 156 There being no one present wishing to speak, the public hearing was closed. 157 Mayor Reinert remarked that this is a great opportunity for police officers to have information 158 available to show how everything happened. 159 160 Council Member Manthey thanked Public Safety Director Swenson for utilizing forfeiture funds to 161 purchase this equipment. 162 There was no action on this item. 163 4B) Consider Hire of Paid On -Call Firefighter —Public Safety Director Swenson noted that 164 staff is seeking approval to hire a paid on -call firefighter. He explained the process that brings 165 forward this good candidate and also how her training will proceed. COUNCIL MINUTES December 11, 2017 APPROVED 166 Council Member Maher moved to approve the hiring of Krista Marshik as recommended. Council 167 Member Rafferty seconded the motion. Motion carried on a voice vote. 168 169 PUBLIC SERVICES DEPARTMENT REPORT 170 171 SA) Consider Resolution No. 17-140, Approving Sprint Spectrum L.P. Lease Agreement — 172 Water Tower #1— Public Services Director DeGarder reviewed his written report. Staff is 173 recommending execution of a lease agreement as outlined. 174 Council Member Kusterman moved to approve Resolution No. 17440 as presented. Council Member 175 Maher seconded the motion. Motion carried on a voice vote. 176 177 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 178 6A Consider Resolution No. 17433 Approving Watermark PUD Development Stage Plan 179 Amendment #2-Architectural Design Standards — City Planner Larsen reviewed a PowerPoint 180 presentation outlining the following: 181 - Development Stage Plan Amendment proposed; 182 - Regulations impacting development proposal; 183 - Review of single family homes proposed (lot, floor area and garage size noted); each could 184 have different elevations, etc. 185 - Comparison with previously proposed Mattamy Homes proposal; 186 - Review of different house collections that would be offered in this project; 187 - Areas that meet city regulations; 188 - Areas of flexibility requested by developer (PUD) in porch size and garage protrusion; 189 - A two foot recess on additional stalls (4 feet required); Renderings of different styes reviewed; 190 - Request to utilize vinyl siding; 191 - What Watermark project was bringing to city; 192 - Planning and Zoning Board approval. 193 Council Member Rafferty noted a reputable builder that utilizes a plywood foundation. He confirmed 194 that this project would not be utilizing that. 195 Council Member Kusterman asked about the possibility of enlarging the garage by modifying inside 196 space; Ms. Larsen said that would be allowed. 197 Council Member Maher explained that her only issue is garage width; she's not seeing the storage she 198 thinks is needed. 199 The representative present from Lennar builders explained that townhome projects are predesigned and 20o not open to modification. He pointed out that Lennar has experience selling these units and they 201 recognize that it's a lifestyle choice. They do not get complaints about garage sizes. E COUNCIL MINUTES December 11, 2017 APPROVED 202 Council Member Kusterman moved to approve Resolution No. 17-133 as presented. Council Member . 203 Manthey seconded the motion. Motion carried on a voice vote; Mayor Reinert voted no. 204 613 West Shadow Lake Area and LaMotte Area Street and Utilities. i. Consider Resolution No. 205 17449 Accepting Report on Improvements (Amending May 8, 2017 Feasibility Report); 206 ii. Consider Resolution No. 17450 Order Public Hearing on Improvements, West Shadow Lake 207 Area Utilities; 208 iii.Consider Resolution No. 17451 Order Public Hearing on Improvements, LaMotte Area Utilities 209 City Engineer Hankee reviewed the three actions before the council. She presented information on: 210 - Amended feasibility report to include municipal utilities; 211 - West Shadow Lake area proposed utility improvements; 212 - Proposed utility lines (on a map); 213 - West Shadow Lake Area Utility Cost; 214 - West Shadow Lake Area Assessment Analysis; 215 - Other costs (sanitary sewer and water system) 216 - Total per unit with fees is about $22,000; 217 - West Shadow Lake Area Project Schedule; 218 - LaMotte Area Proposed Utility Improvements; 219 - LaMotte Area Utility Costs; 220 - LaMotte Area Assessment Analysis; 221 - LaMotte Area Survey Results (survey indicates majority not interested in water improvement); 222 - LaMotte Area Schedule. 223 Mayor Reinert remarked that he thinks it would be appropriate to hold hearings on both projects to give 224 residents maximum opportunity to interact. 225 Council Member Maher asked about the City Charter implications. Community Development Director 226 Grochala explained that adding utilities triggers the peon period but there would not be a referendum 227 because there are no general fund dollars. Council Member Maher asked how staff is determining that 228 residents in the West Shadow Lake project area want utilities. Ms. Hankee recalled past feasibility 229 studies when that was indicated. Mr Grochala noted residents have been inquiring for some time 230 about the improvements. Council Member Maher also asked about the number of lots indicated and 231 future buildable units. Staff explained that they may have assumed more lot splits in the past. Council 232 Member Maher noted that Page 224 of the staff report references a water line from Birch to Sandpiper 233 and Ms. Hankee explained how they a proposing to get bids on an alternative loop. Council Member 234 Maher asked about well sealing that may be necessary and Ms. Hankee replied that staff will provide 235 the necessary information to property owners. It was clarified that separation of 50 feet is required 236 between sewer and water systems. 237 Council Member Rafferty asked about survey data (LaMotte) and heard about response deadline and 238 how staff reached out. They did receive more than half of the surveys back. Council Member Rafferty 239 volunteered to go door to door in order to get one hundred percent on the survey. Community COUNCIL MINUTES December 11, 2017 APPROVED 240 Development Director Grochala remarked that if the council decides to go ahead with the hearing on 241 improvements, the survey really becomes a mute point. 242 Mike Trehus, 675 Shadow Court, impacted homeowner. Mr. Trehus noted first that work on culverts 243 is proposed to begin at the end of 2018 and work on street in 2019 so there should be another year for 244 planning? Ms. Hankee said there is permitting required (four to six months — first itteration) so no 245 there is not much time. When Mr. Trehus asked additional questions about the schedule and how 246 much additional time is there for planning to provide for a more open and transparent process. Ms. 247 Hankee said as long as the council decides, adding that the condition of the road has to be 248 consideration. Mr. Trehus recalled information he has submitted regarding the protection of wetlands 249 in certain right of ways; he'd like to see more information submitted to the watershed district in order 250 to answer questions about deliniation of wetland. 251 Mayor Reinert asked if the report submitted is in its final form? Staff said yes. Mr. Grochala added a 252 response regarding the status of wetland delineation. What the council is being asked tonight is to 253 concur with the design costs proposed for utility improvements. Ms. Hankee explained that the 254 project schedule is much slower than is typical and that's because of the public process involved. She 255 is willing to meet with Mr. Trehus. 256 The council and Mr. Trehus discussed the petition process, the schedule and charter requirements. Mr. 257 Trehus noted that it's unfair that there was a survey done for the LaMotte project but not for West 258 Shadow Lake. Mayor Reinert directed staff to do a survey; the city wants to do everything possible to 259 hear from the residents and see what the majority wants to do. He supports having a complete process. 260 Mr. Trehus said he sees things in the report now that are just appearing, which he reviewed. Mayor 261 Reinert explained that this is a point of receiving information and the council is just accepting that 262 information tonight. 263 Mayor Reinert ended discussion. Council Member Maher said she doesn't like seeing a constituent 264 leaving in anger. 265 Council Member Manthey asked if a hearing process will include notes on who is attending; Mr. 266 Grochala said it's whomever comes to the microphone. 267 Council Member Kusterman moved to approve Resolution No. 17-149 as presented. Council Member 268 Rafferty seconded the motion. Motion carried on a voice vote. 269 Council Member Kusterman moved to approve Resolution No. 174 50 as presented. Council Member 270 Manthey seconded the motion. Motion carried on a voice vote. 271 Council Member Rafferty moved to approve Resolution No. 17-151 as presented. Council Member 272 Kusterman seconded the motion. Motion carried on a voice vote. 273 274 UNFINISHED BUSINESS 275 276 There was no Unfinished Business. 277 278 NEW BUSINESS 279 280 There was no New Business. COUNCIL MINUTES December 11, 2017 APPROVED 281 282 COMMUNITY EVENTS 283 284 BREAKFAST WITH SANTA will be held at Lino Lakes Senior Center on Saturday, December 16 285 from 8:30 a.m. to 10:30 a.m. For more information call 651-982-2445. 286 287 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, December 16 288 from 10:00 a.m. to 2*00 p.m. See city website for a list of accepted items. 289 290 TOYS FOR JOY/CHRISTMAS COMMITTEE DROP OFF is located at Lino Lakes City Hall. 291 Collection of toys and food for the upcoming holiday will serve folks right here in our community. 292 For more information, please contact Lisa at 65 1 -982-2424. 293 294 4-H DANCE PARTY WITH A PURPOSE will be held at St. Joseph of the Lake Church on Friday, 295 January 5 from 7:00 p.m. to 10:00 p.m. Call Christy Joyer for more information at 612-750-0252. 296 297 COMMUNITY CALENDAR 298 299 300 301 302 303 304 305 306 307 308 309 Community Calendar —A LookA/read December 11, 2016 through December 26, 2017 Wednesday, December 13 6:00 pm, Planning & Zoning Council Chambers Friday December 22 City Hall Closed Holiday Monday, December 25 City Hall Closed Holiday ADJOURN There being no further business, the meeting was adjourned at 8:40 p.m. 310 These minutes were considered and approved at the � 311 312 313 314 - 315 316