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Home My WebLink About01-08-2018 Council Meeting Minutes1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 COUNCIL MINUTES January 8, 2018 APPROVED DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : January 8, 2018 . 6:30 p.m. . 7:15 p.m. : Council Member Rafferty, Maher, Manthey, Stoesz and Mayor Reinert Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; City Engineer Diane Hankee; Director of Public Safety John Swenson; and City Clerk Julie Bartell OATH OF OFFICE Oath of Office given to Mayor Reinert; Council Members Rafferty and Stoesz. PUBLIC COMMENT No one was present to address the council regarding a matter not on the agenda. SETTING THE AGENDA The agenda was approved as presented. CONSENT AGENDA Council Member Stoesz moved to approve the Consent Agenda Items 1 A, 1 D and 1 E as presented. Council Member Rafferty seconded the motion. Motion carried on a voice vote. Council Member Rafferty moved to approve Consent Agenda Items 1 B, 1 C and IF as presented. Council Member Maher seconded the motion. Motion carried on a voice vote. ITEM Consideration of Expenditures: January 8, 2018 (Check No. 107318 — 107488, $645,059.75) December 4, 2017 Council Work Session Minutes December 11, 2017 City Council Meeting Minutes ACTION Approved Approved Approved 1 COUNCIL MINUTES January 8, 2018 APPROVED 46 47 Consider Approval of Application for an Exempt Raffle 48 Event at Lino Lakes Elementary School Approved 49 50 Consider Approval of Application for an Exempt Raffle 51 Event for Aquanis Roman Catholic Home Education 52 Services to Conduct Excluded Bingo event Approved 53 54 December 11, 2017 Closed Council Minutes Approved 55 56 FINANCE DEPARTMENT REPORT 57 58 There was no report from the Finance Department. 59 6o ADMINISTRATION DEPARTMENT REPORT 61 3A) Consider Approval of 2018 Annual Appointments — Administrator Karlson reviewed the 62 list of designations as it was updated based on the council's work session dicussion. 63 Council Member Stoesz indicated that he would be abstaining on the vote to avoid any possible 64 conflict of interest due to his employment with US Bank. 65 Council Member Rafferty moved to approve the appointments as presented. Council Member Maher 66 seconded the motion. Motion carried on a voice vote; Council Member Stoesz abstained from voting. 67 3B) ' Personnel Issue — Administrator Karlson reviewed the staff recommendation to eliminate one 68 Recreation Supervisor position. After much discussion with the school district and in recognition 69 that duplication of programming is not in the best interest of the city, with difficulty staff is 70 recommendating the elimination of the position and termniation of the employment of Ms. Ali Lukin, 71 with four weeks pay as severance. 72 73 Mayor Reinert remarked that the city has always had fantastic recreation programming but much of 74 that has been adopted by the school district and that, along with the fact that the school district is 75 charging high fees for facility use, makes this decision inevitable. Recreation programming will be 76 reviewed and amended as a result and as is appropriate. Council Member Rafferty explained what a 77 difficult decision this has been. Council Member Manthey said he understands the difficulty of 78 letting someone go but the change is evident and he hopes the impacted person will be able to move 79 to a good position elsewhere. 80 Council Member Manthey moved to approve the elimination of one Recreation Supervisor position 81 and termination of employment of Ali Lukin as recommended. Council Member Maher seconded 82 the motion. Motion carried on a voice vote. 83 3C) Consider Appointment of Recycling Intern — Administrator Karlson explained staff s 84 recommendation to appointment Sayard Schultz to this open and budgeted position. He recalled that 85 the position is funded by a grant from Anoka County. 86 Council Member Maher moved to approve the appointment of Ms. Schultz as recommended. Council 87 Member Stoesz seconded the motion. Motion carried on a voice vote. COUNCIL MINUTES January 8, 2018 88 3D) Consider Pay Increase for PT Scanner Operator — Administrator Karlson explained the 89 recommendation for a pay increase to cover the pension contribution that becomes required at a 90 certain point in city employment. 91 Mayor Reinert asked staff for an estimate of the completion of the Laserfiche project. City Clerk 92 Bartell explained the progress to date, focusing on the property records, and plans for the future. 93 Council Member Maher moved to approve the pay adjustment as recommended. Council Member 94 Manthey seconded the motion. Motion carried on a voice vote. 95 96 PUBLIC SAFETY DEPARTMENT REPORT 97 98 There was no report from the Public Safety Department. 99 too PUBLIC SERVICES DEPARTMENT REPORT 101 102 There was no report from the Public Services Department. 103 104 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 105 106 6A) Public Hearing: Consider Ordinance No. 01-18, Vacating Drainage and Utility Easement 107 Lot 1, Block 1 of Pine Glen — City Engineer Hankee reviewed the written report. The requested 108 vacation relates to expansion of the All Seasons Rental facilities. The property involved is 109 essentially being replatted to facilitate the expansion and addition of property. As part of that, the 110 existing easements are proposed to be vacated and reestablished on the new plat. 111 Mayor Reinert opened the public hearing. 112 There being no one present wishing to speak, the public hearing was closed. 113 Council Member Maher moved to approve the lst Reading of Ordinance No. 01-18 as presented. 114 Council Member Manthey seconded the motion. Motion carried on a voice vote. 115 6B) Consider Resolution 18-01, Approving Utility Fee Refund for Lot 1, Block 1, Chavez 116 Preserve — City Engineer Hankee reviewed the written staff report. This development has been 117 approved by the council. Staff is recommending a refund based on the status of home in question of 118 having paid one unit of utility fees. 119 Council Member Manthey moved to approve Resolution No. 18-01 as presented. Council Member 120 Maher seconded the motion. Motion carried on a voice vote. 121 6C) Consider Resolution 18-02, Approving Draft Local Water Management Plan and 122 Authorizing Submittal to Water Management Organizations for review — City Engineer Hankee 123 & Katy Thompson of WSB & Associates presented the plan. Ms. Thompson reviewed a PowerPoint 124 presentation (on file) outlining: 125 - Lino Lakes issues; 126 - Map of indicating heavy soil (non infiltrating); 127 - Ditch system that currently serves the city; 3 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 COUNCIL MINUTES January 8, 2018 APPROVED - Groundwater depths; - Reshanau Lake; - Ward's Lake review; - Marshan Lake area; - Clearwater Creek area; - Impervious Surface Change (removing maximum percentages from comp plan update and modification to executive summary); - Next steps. Mayor Reinert remarked that this is a draft document so the council will see it again. He pointed out the importance of a water management plan in a city with so many water resources. Council Member Stoesz asked about the load reduction retrofit. Ms. Thompson explained the enhancement of treatment strategies. Council Member Manthey remarked on the inclusion of graphics in the report. He found that useful and encourages residents to review the information so they can better understand impacts on bodies of water that are nearby. Council Member Rafferty moved to approve Resolution No. 18-02 as presented. Council Member Manthey seconded the motion. Motion carried on a voice vote. UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS There was no New Business. COMMUNITY CALENDAR Community Calendar —A Look Ahead January 8, 2017 through January 22, 2018 Monday, January 8 6:30 pm, Community Room Park Board Monday, January 15 CITY HALL CLOSED Martin Luther King - Monday, January 22 6:00 pm, Community Room Council Work Session Monday, January 22 6:30 pm, Council Chambers City Council Meeting ADJOURN There being no further business, Council Member Manthey moved to adjourn at 7:15 p.m. Council Member Stoesz seconded the motion. Motion carried unanimously. 4 COUNCIL MINUTES January 8, 2018 169 170 171 APPROVED These minutes were considered and approved at the regular Council Meeting, January 22, 2018. 172 17 :LL=� 174 u 1 nneBartell, Ci4 Clerk 175 l Jeff ert, Mayor 5