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HomeMy WebLinkAbout02-26-2018 Council Meeting MinutesCOUNCIL MINUTES February 26, 2018 1 2 APPROVED CITY OF LINO LAKES 3 MINUTES 4 5 6 DATE February 26, 2018 7 TIME STARTED 6:30 p.m. 8 TIME ENDED 7:00 p.m. 9 MEMBERS PRESENT Council Member Rafferty, Maher, 10 Manthey, Stoesz and Mayor Reinert 11 MEMBERS ABSENT 12 13 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 14 Grochala; City Engineer Diane Hankee; Environmental Coordinator Marry Asleson; and City Clerk 15 Julie Bartell 16 17 PUBLIC COMMENT 18 19 No one was present to address the council regarding a matter not on the agenda. 20 21 SETTING THE AGENDA 22 23 The agenda was approved as presented. 24 25 SPECIAL PRESENTATION 26 27 Mayor Reinert presented Eric Stone with a Certificate of Recognition for achieving the rank of Eagle 28 Scout. The mayor added that Lino Lakes is one of the best area for scouts and for higher 29 achievements in scouting. 30 31 CONSENT AGENDA 32 33 Council Member Manthey moved to approve the Consent Agenda, Items lA through 1D, as 34 presented. Council Member Stoesz seconded the motion. Motion carried on a voice vote. 35 36 ITEM ACTION 37 38 Consideration of Expenditures: 39 40 February 26, 2018 (Check No. 107689 — 41 107769, $224,509.88) Approved 42 43 February 5, 2018 Council Work Session Minutes Approved 44 45 February 12, 2018 City Council Meeting Minutes Approved 1 COUNCIL MINUTES February 26, 2018 46 47 February 5, 2018 Closed Council Session Minutes Approved 48 49 FINANCE DEPARTMENT REPORT 50 51 There was no report from the Finance Department. 52 53 ADMINISTRATION DEPARTMENT REPORT 54 55 There was no report from the Administration Department. 56 57 PUBLIC SAFETY DEPARTMENT REPORT 58 59 There was no report from the Public Safety Department. 60 61 PUBLIC SERVICES DEPARTMENT REPORT 62 63 There was no report from the Public Services Department. 64 65 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 66 67 6A) Drainage and Utility Easement Vacation- City Engineer Hankee reviewed her written report 68 outlining the ordinance and the request to approve 2nd reading and adoption. She reviewed the area 69 of the easement and purpose (construction of a deck). Staff is recommending approval of the 70 vacation and therefore adoption of the ordinance. 71 72 Council Member Rafferty asked if a pool would be possible at the same location. Ms. Hankee said 73 such a request would have to be carefully studied, including with the utility company. It would be a 74 difficult undertaking. 75 76 Council Member Stoesz asked if a future shed would require additional approval and Ms. Hankee 77 said yes. She added that decks are specially considered for easement coverage because it is structure 78 that is considered removable. 79 i) Consider 2nd Reading of Ordinance No. 02-18, Vacating Drainage and Utility Easement Lot 80 159 Block 2 of NorthPointe 2❑d Addition 81 Council Member Rafferty moved to waive full reading of the ordinance. Council Member Maher 82 seconded the motion. Motion carried on a voice vote. 83 Council Member Manthey moved to approve the 2nd Reading and Adoption of Ordinance No 02-18 as 84 presented. Council Member Stoesz seconded the motion. Motion carried: Yeas, 5; Nays none. 85 ii) Consider Resolution No. 1846, Approving Summary Publication of Ordinance No. 0248 86 Council Member Manthey moved to approve Resolution No. 18-16 as presented. Council Member 87 Stoesz seconded the motion. Motion carried on a voice vote. COUNCIL MINUTES February 26, 2018 APPROVED 88 6B) Consider Resolution No. 18-10, Approving Payment No. 3 and Final, 2017 Mill and 39 Overlay Project — City Engineer Hankee explained that the resolution provides for final actions on last 90 year's Mill and Overlay project. She reviewed the area involved. The change order is covered by an 91 amount saved on the estimated cost of the overall budget. Generally speaking, she doesn't know of any 92 issues encountered on the project. 93 Council Member Maher moved to approve Resolution No. 1840 as presented. Council Member 94 Manthey seconded the motion. Motion carried on a voice vote. 95 6C) Consider Resolution No. 18-17, Authorizing the Preparation of Plans and Specification for 96 the 2018 Trunk Watermain Project — Community Development Director Grochala reviewed the two 97 areas that would be included in the overall project. Noted were necessary easement acquisitions and 98 connection of trail. 99 Council Member Manthey remarked that he's glad to see a watermain project like this adding to the trail 100 areas. loi Council Member Manthey moved to approve Resolution No. 18-17 as presented. Council Member 102 Stoesz seconded the motion. Motion carried on a voice vote — Council Member Rafferty abstained. 103 6D) Consider Resolution No. 18-18, Appointing Representative to Watershed Based Funding 104 Work Group — Community Development Director Grochala revewed the written report requesting that 105 he be appointed as the City's representative to a county level group that will develop a work plan for 106 clean water improvements in the area. That work plan can be used to request grant funds that will be ' 07 available through the Board of Water and Soil Resources (BWSR) for clean water project. 108 Mayor Reinert remarked that the council reviewed this matter at their work session. He understands the 109 city must sit at the table in order to seek this funding that will be available for water quality projects. He 110 asked if there are any strings attached to the grants that will be sought and Mr. Grochala said no. Mr/ 111 Grochala added that the council would see any projects proposed for the city before funding. 112 Council Member Maher moved to approve Resolution No. 1848 as presented. Council Member 113 Manthey seconded the motion. Motion carried on a voice vote. 114 6E) Fire Station No. 2 —Community Development Director Grochala reviewed the final actions 115 requested to close this construction project. He is comfortable moving forward. Mayor Reinert 116 reviewed the work yet to be done and how it will be accomplished (with a guarantee of trees to be 117 planted probably in June). 118 Council Member Rafferty asked about the sod replacement. Environmental Coordinator Asleson 119 explained the process of native grass and that he is satisfied with the project. 120 i. Consider Resolution No. 1849, Approving Escrow Deposit Agreement with Jorgenson 121 Construction Inc. 122 Council Member Rafferty moved to approve Resolution No. 1849 as presented. Council Member 123 Maher seconded the motion. Motion carried on a voice vote. 124 ii. Consider Resolution No. 18-20, Approving Change Order No. 3 and Final Pay Application, Fire t25 Station No. 2. 3 COUNCIL MINUTES February 26, 2018 APPROVED 126 Council Member Maher moved to approve Resolution No. 1846 as presented. Council Member 27 Rafferty seconded the motion. Motion carried on a voice vote. 128 6F) Consider Resolution No. 18-15, Authorizing a One Year Trial Contract With Simple 129 Recycling — Environmental Coordinator Asleson reviewed his written report. The contract requested 130 will provide for services within the city for the pick-up and recyling unusable clothing. The program 131 will be free to residents and the city receives credit for tonnage and for recycling credit. This will be a 132 one-year trial. 133 Mayor Reinert explained that it's a new type of service. There are ways to recycle already and this is yet 134 another but the city will try it out. After a year there will be a review of services. 135 Council Member Manthey remarked that the city attorney has ensured this is for aone-year period. 136 Council Member Stoesz said he has checked out the contractor and sees that the same or similar service 137 is offered via free shipping so he would prefer not to have the trucks in the neighborhood. 138 Council Member Maher moved to approve Resolution No. 18-16 as presented. Council Member 139 Rafferty seconded the motion. Motion carried on a voice vote; Council Member Stoesz recorded as 140 voting "no". 141 142 UNFINISHED BUSINESS 143 144 There was no Unfinished Business. 145 .46 NEW BUSINESS 147 148 There was no New Business. 149 150 COMMUNITY EVENTS 151 152 ST. JOSEPH' S CHURCH will be holding a fish dinner Friday, March 2 and March 16 from 5:00- 153 7:00 p.m. 154 155 COMMUNITY CALENDAR (DATES): 156 157 158 159 160 161 162 Community Calendar —A Look Ahead February 26, 2018 through March 12, 2018 Wednesday, February 28 6:30 pm, Council Chambers Environmental Board Monday, March 5 6:00 pm, Community Room Council Work Session Monday, March 5 6:30 pm, Council Chambers Park Board 4. Monday, March 12 6:600 pm, Community Room City Council Meeting 163 164 ADJOURN 165 166 There being no further business, Council Member Rafferty moved to adjourn at 7:00 p.m. Council 167 Member Maher seconded the motion. Motion carried on a voice vote. 168 :l COUNCIL MINUTES February 26, 2018 APPROVED 169 These minutes were considered and approved at the regular Council Meeting, March 12, 2018 ,0 171 172 173 � 174 Julianne Bartell, City Clerk Jeff Rein ,Mayor 175