HomeMy WebLinkAbout01-11-2016 Council Packet EXPANDED AGENDA
CITY COUNCIL AGENDA
Monday, January 11, 2016
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Reinert, Council Members Kusterman, Maher, Manthey
and Rafferty
City Administrator: Jeff Karlson
Oath of Office – Mayor Reinert; Council Members Maher and Manthey
Roll Call - Council Members Rafferty, Kusterman, Manthey, Maher, and Mayor
Reinert were present
Pledge of Allegiance
Open Mike / Public Comment - none
Setting the Agenda: Addition or deletion of agenda items
The agenda was approved as presented
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) January 11, 2016 (Check No. 102945 through 103009) in the
amount of $536,034.90;
ii) Centennial Fire District (Check No. 7236 through 7263 & Visa pmt)
in the amount of $3,413.87
B) Consider approval of Dec. 28, 2015 Work Session Minutes
C) Consider approval of Dec. 28, 2015 Council Meeting Minutes
Action Taken: Motion by Rafferty, seconded by Maher, to approve
Consent Agenda Item 1A as presented, was adopted
Action Taken: Motion by Rafferty, seconded by Kusterman, to approve
Consent Agenda Items 1B and 1C as presented, was adopted; Council
Members Maher and Manthey abstained
2. FINANCE DEPARTMENT REPORT
A) Consider Resolution No. 16-01, Authorizing the Issuance of 2016
Certificates of Indebtedness, Sarah Cotton
Action Taken: Motion by Kusterman, seconded by Manthey, to
approve Resolution No. 16-01 as presented, was adopted
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Approval of Annual Appointments, Jeff Karlson
Council Agenda -2- January 11, 2016
Action Taken: Motion by Kusterman, seconded by Maher, to approve
the appointments as presented, was adopted
4. PUBLIC SAFETY DEPARTMENT REPORT
A) Authorization to Enter into a Memorandum of Understanding with City of
Fridley, John Swenson
Action Taken: Motion by Kusterman, seconded by Rafferty, to
authorize staff to execute the document as recommended, was adopted
B) Public Safety Department Update, John Swenson
5. PUBLIC SERVICES DEPARTMENT REPORT
No report
6. COMMUNITY DEVELOPMENT REPORT
No report
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Action Taken: Motion by Maher, seconded by Manthey, to adjourn at 7:00
p.m. was adopted
Community Calendar – A Look Ahead
January 11, 2016 through January 24, 2016
Wednesday, January 13 6:30 pm, Council Chamber Planning & Zoning
Monday, January 18 CITY HALL CLOSED Martin Luther King
Monday, January 25 6:00 pm, Community Room Council Work Session
Monday, January 25 6:30 pm, Council Chambers City Council Meeting
EXPANDED AGENDA
CITY COUNCIL AGENDA
Monday, January 11, 2016
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Reinert, Council Members Kusterman, Maher, Manthey
and Rafferty
City Administrator: Jeff Karlson
Oath of Office – Mayor Reinert; Council Members Maher and Manthey
Roll Call - Council Members Rafferty, Kusterman, Manthey, Maher, and Mayor
Reinert were present
Pledge of Allegiance
Open Mike / Public Comment - none
Setting the Agenda: Addition or deletion of agenda items
The agenda was approved as presented
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) January 11, 2016 (Check No. 102945 through 103009) in the
amount of $536,034.90;
ii) Centennial Fire District (Check No. 7236 through 7263 & Visa pmt)
in the amount of $3,413.87
B) Consider approval of Dec. 28, 2015 Work Session Minutes
C) Consider approval of Dec. 28, 2015 Council Meeting Minutes
Action Taken: Motion by Rafferty, seconded by Maher, to approve
Consent Agenda Item 1A as presented, was adopted
Action Taken: Motion by Rafferty, seconded by Kusterman, to approve
Consent Agenda Items 1B and 1C as presented, was adopted; Council
Members Maher and Manthey abstained
2. FINANCE DEPARTMENT REPORT
A) Consider Resolution No. 16-01, Authorizing the Issuance of 2016
Certificates of Indebtedness, Sarah Cotton
Action Taken: Motion by Kusterman, seconded by Manthey, to
approve Resolution No. 16-01 as presented, was adopted
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Approval of Annual Appointments, Jeff Karlson
Council Agenda -2- January 11, 2016
Action Taken: Motion by Kusterman, seconded by Maher, to approve
the appointments as presented, was adopted
4. PUBLIC SAFETY DEPARTMENT REPORT
A) Authorization to Enter into a Memorandum of Understanding with City of
Fridley, John Swenson
Action Taken: Motion by Kusterman, seconded by Rafferty, to
authorize staff to execute the document as recommended, was adopted
B) Public Safety Department Update, John Swenson
5. PUBLIC SERVICES DEPARTMENT REPORT
No report
6. COMMUNITY DEVELOPMENT REPORT
No report
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Action Taken: Motion by Maher, seconded by Manthey, to adjourn at 7:00
p.m. was adopted
Community Calendar – A Look Ahead
January 11, 2016 through January 24, 2016
Wednesday, January 13 6:30 pm, Council Chamber Planning & Zoning
Monday, January 18 CITY HALL CLOSED Martin Luther King
Monday, January 25 6:00 pm, Community Room Council Work Session
Monday, January 25 6:30 pm, Council Chambers City Council Meeting
Updated 1/8/2016
CITY COUNCIL AGENDA
Monday, January 11, 2016
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Reinert, Council Members Kusterman, Maher, Manthey
and Rafferty
City Administrator: Jeff Karlson
Oath of Office – Mayor Reinert; Council Members Maher and Manthey
Call to Order and Roll Call
Pledge of Allegiance
Open Mike / Public Comment
Setting the Agenda: Addition or deletion of agenda items
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) January 11, 2016 (Check No. 102945 through 103009) in the
amount of $536,034.90;
ii) Centennial Fire District (Check No. 7236 through 7263 & Visa pmt)
in the amount of $3,413.87
B) Consider approval of Dec. 28, 2015 Work Session Minutes
C) Consider approval of Dec. 28, 2015 Council Meeting Minutes
2. FINANCE DEPARTMENT REPORT
A) Consider Resolution No. 16-01, Authorizing the Issuance of 2016
Certificates of Indebtedness, Sarah Cotton
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Approval of Annual Appointments, Jeff Karlson
4. PUBLIC SAFETY DEPARTMENT REPORT
A) Authorization to Enter into a Memorandum of Understanding with City of
Fridley, John Swenson
B) Public Safety Department Update, John Swenson
5. PUBLIC SERVICES DEPARTMENT REPORT
No report
Council Agenda -2- January 11, 2016
6. COMMUNITY DEVELOPMENT REPORT
No report
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Community Calendar – A Look Ahead
January 11, 2016 through January 24, 2016
Wednesday, January 13 6:30 pm, Council Chamber Planning & Zoning
Monday, January 18 CITY HALL CLOSED Martin Luther King
Monday, January 25 6:00 pm, Community Room Council Work Session
Monday, January 25 6:30 pm, Council Chambers City Council Meeting
CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1
Check Issue Dates: 12/19/2015 - 12/30/2015 Dec 29, 2015 03:54PM
Report Criteria:
Report type: Summary
GL Check Check Vendor Description Check
Period Issue Date Number Number Payee Amount
12/15 12/30/2015 7236 11810 AUTO PLUS-LEXINGTON-10388 AUTO PART 49.75-V
12/15 12/23/2015 7255 80280 HEALTH PARTNERS JAN HEALTH INS PREPAID 1,773.73 M
12/15 12/30/2015 7256 30500 CENTURY LINK DEC STATION 3 PHONE 58.25
12/15 12/30/2015 7257 90100 IEH AUTO PARTS LLC AUTO PARTS 49.75
12/15 12/30/2015 7258 120700 HARLAN LUNDSTROM OCT-DEC PHONE STIPEND 150.00
12/15 12/30/2015 7259 130020 MARCO, INC COPIER MTC CONT DEC 15-JA 208.80
12/15 12/30/2015 7260 131470 MUNICIPAL EMERGENCY SERV RESCUE HELMET 170.59
12/15 12/30/2015 7261 160160 KATHY PEIL OCT THRU DEC PHONE STIPE 150.00
12/15 12/30/2015 7262 200150 THOMAS MOTORS, INC 95 GRUMMAN SERVICE 69.47
12/15 12/30/2015 7263 220200 VERIZON WIRELESS DEC COMMUNICATION CHARG 140.04
12/15 12/29/2015 2015014 210300 US BANK VISA EFT-EMS PROGRAM SUP 692.99
Grand Totals: 3,413.87
M = Manual Check, V = Void Check
CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 1
Input Dates: 12/23/2015 - 12/30/2015 Dec 29, 2015 03:33PM
Name Vendor Number Invoice Seq Type Description Invoice Date Payment Due Date Total Cost GL Account GL Period
12/23/2015
80280 HEALTH PARTNERS
HEALTH P 80280 122315 1 Invoi JAN HEALTH INS PREPAID 12/23/2015 12/23/2015 1,773.73 801-15500 12/15
Total 80280 HEALTH PARTNERS:1,773.73
Total 12/23/2015:1,773.73
12/23/2015 GL Period Summary
GL Period Amount
12/15 1,773.73
Grand Totals: 1,773.73
CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 2
Input Dates: 12/23/2015 - 12/30/2015 Dec 29, 2015 03:33PM
Name Vendor Number Invoice Seq Type Description Invoice Date Payment Due Date Total Cost GL Account GL Period
12/29/2015
11810 AUTO PLUS-LEXINGTON-10388
AUTO PLU 11810 38828660 2 Adju AUTO PART 12/18/2015 12/18/2015 49.75- 801-42-2210-404 12/15
Total 11810 AUTO PLUS-LEXINGTON-10388:49.75-
210300 US BANK
US BANK 210300 122915 1 Invoi VISA EFT-VEH PAINT 12/29/2015 12/29/2015 6.42 801-42-2210-404 12/15
US BANK 210300 122915 2 Invoi VISA EFT-CLEANING SUPPLIES 12/29/2015 12/29/2015 84.42 801-42-2210-202 12/15
US BANK 210300 122915 3 Invoi VISA EFT-OFFICE SUPPLIES T 12/29/2015 12/29/2015 335.27 801-42-2210-201 12/15
US BANK 210300 122915 4 Invoi VISA EFT-BATTERIES 12/29/2015 12/29/2015 127.17 801-42-2210-203 12/15
US BANK 210300 122915 5 Invoi VISA EFT-EQUIP MTC AIR HOS 12/29/2015 12/29/2015 40.57 801-42-2210-405 12/15
US BANK 210300 122915 6 Invoi VISA EFT-BLDG MTC 12/29/2015 12/29/2015 5.85 801-42-2210-401 12/15
US BANK 210300 122915 7 Invoi VISA EFT-DUES FIRE INSTRUC 12/29/2015 12/29/2015 30.00 801-42-2210-433 12/15
US BANK 210300 122915 8 Invoi VISA EFT-SALES TAX 12/29/2015 12/29/2015 8.18- 801-21800 12/15
US BANK 210300 122915 9 Invoi VISA EFT-EMS PROGRAM SUP 12/29/2015 12/29/2015 71.47 801-42-2240-201 12/15
Total 210300 US BANK:692.99
Total 12/29/2015:643.24
12/29/2015 GL Period Summary
GL Period Amount
12/15 643.24
Grand Totals: 643.24
CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 3
Input Dates: 12/23/2015 - 12/30/2015 Dec 29, 2015 03:33PM
Name Vendor Number Invoice Seq Type Description Invoice Date Payment Due Date Total Cost GL Account GL Period
12/30/2015
30500 CENTURY LINK
CENTURY 30500 123015 1 Invoi DEC STATION 3 PHONE 12/30/2015 12/30/2015 58.25 801-42-2210-321 12/15
Total 30500 CENTURY LINK:58.25
90100 IEH AUTO PARTS LLC
IEH AUTO 90100 03882866 1 Invoi AUTO PARTS 12/30/2015 12/30/2015 49.75 801-42-2210-404 12/15
Total 90100 IEH AUTO PARTS LLC:49.75
120700 HARLAN LUNDSTROM
HARLAN L 120700 123015 1 Invoi OCT-DEC PHONE STIPEND 12/30/2015 12/30/2015 150.00 801-42-2210-321 12/15
Total 120700 HARLAN LUNDSTROM:150.00
130020 MARCO, INC
MARCO, IN 130020 29442968 1 Invoi COPIER MTC CONT DEC 15-JA 12/30/2015 12/30/2015 208.80 801-42-2210-406 12/15
Total 130020 MARCO, INC:208.80
131470 MUNICIPAL EMERGENCY SERVICES INC
MUNICIPAL 131470 00698902 1 Invoi RESCUE HELMET 12/30/2015 12/30/2015 170.59 801-42-2210-570 12/15
Total 131470 MUNICIPAL EMERGENCY SERVICES INC: 170.59
160160 KATHY PEIL
KATHY PEI 160160 123015 1 Invoi OCT THRU DEC PHONE STIPE 12/30/2015 12/30/2015 150.00 801-42-2210-321 12/15
Total 160160 KATHY PEIL:150.00
200150 THOMAS MOTORS, INC
THOMAS M 200150 27623 1 Invoi 95 GRUMMAN SERVICE 12/30/2015 12/30/2015 69.47 801-42-2210-404 12/15
Total 200150 THOMAS MOTORS, INC:69.47
220200 VERIZON WIRELESS
VERIZON 220200 97572943 1 Invoi DEC COMMUNICATION CHARG 12/30/2015 12/30/2015 140.04 801-42-2210-321 12/15
Total 220200 VERIZON WIRELESS:140.04
Total 12/30/2015:996.90
12/30/2015 GL Period Summary
GL Period Amount
12/15 996.90
Grand Totals: 996.90
Grand Totals:3,413.87
Report GL Period Summary
CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 4
Input Dates: 12/23/2015 - 12/30/2015 Dec 29, 2015 03:33PM
GL Period Amount
GL Period Amount
12/15 3,413.87
Grand Totals: 3,413.87
Vendor number hash: 1385690
Vendor number hash - split: 3068090
Total number of invoices: 11
Total number of transactions: 19
Terms Description Invoice Amount Discount Amount Net Invoice Amount
Open Terms 3,413.87 .00 3,413.87
Grand Totals: 3,413.87 .00 3,413.87
COUNCIL WORK SESSION December 28, 2015
DRAFT
1
CITY OF LINO LAKES
MINUTES
DATE : December 28, 2015
TIME STARTED : 5:30 p.m.
TIME ENDED : 5:55 p.m.
MEMBERS PRESENT : Council Member Kusterman, Manthey,
Rafferty, Maher and Mayor Reinert
MEMBERS ABSENT : none
Staff members present: City Administrator Jeff Karlson; Community Development
Director Michael Grochala; Public Safety Director John Swenson; Public Safety Deputy
Director Kelly McCarthy; Public Services Director Rick DeGardner; City Clerk Julie
Bartell
1. a) Public Safety Vehicle Capital Replacement Plan;
b) Public Services Vehicle Capital Replacement Plan
The council postponed discussion of Items 1a and 1b to the January work session.
2. Review Regular Agenda of December 28, 2015 –
Item 2A regarding the Issuance of Certificates of Indebtedness is related to the review of
the capital budget. Since discussion of that budget was postponed, this item was pulled
from the agenda.
Items 3A and 3B were briefly reviewed by Administrator Karlson. Both relate to second
reading of an ordinance.
Item 4A, Resolution No. 15-153, Approving Change Order No. 2, Lino Lakes Fire
Station. Architect Quinn Hutson reviewed the request, noting that it consists of a handful
of small items. At the request of Mayor Reinert, Mr. Hutson also reviewed some of the
items that were actually deducts from the contract costs.
Item 4B, Hiring of Paid On Call Firefighter. Chief Swenson reviewed the hiring process
and qualifications of the applicant.
Item 5A, Resolution No. 15-152, Approving Plans and Specifications and Authorizing
Advertisement for Bids for Water Tower #1 Reconditioning Project. Public Services
Director DeGardner reported on the project. Council Member Rafferty asked if there
will be any change to the logo on the water tower and Mr. DeGardner pointed out that the
logo is included in the staff report and that it could be done in either single or multi-color.
City Administrator Monthly Progress Report. The council requested that Administrator
Karlson add the matter of establishing a process to review budgeted capital items as they
are purchased.
COUNCIL WORK SESSION December 28, 2015
DRAFT
2
The meeting was adjourned at 5:55 p.m.
These minutes were considered, corrected and approved at the regular Council meeting
held on January 11, 2016.
Julianne Bartell, City Clerk Jeff Reinert, Mayor
COUNCIL MINUTES December 28, 2015
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
4
DATE : December 28, 2015 5
TIME STARTED : 6:30 p.m. 6
TIME ENDED : 7:20 p.m. 7
MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty, 8
Roeser, and Mayor Reinert 9
MEMBERS ABSENT : none 10
11
Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12
Grochala; Public Safety Director John Swenson; Public Services Director Rick DeGardner; and City 13
Clerk Julie Bartell 14
15
PUBLIC COMMENT 16
17
There were no public comments. 18
19
SETTING THE AGENDA 20
21
The agenda was amended to remove Item 2A. 22
23
SPECIAL PRESENTATION 24
25
Mayor Reinert presented plaques to Council Members Roeser and Stoesz, recognizing their years of 26
service to the city council. A reception was held following the council meeting to honor the two 27
members. 28
29
CONSENT AGENDA 30
31
Council Member Roeser moved to approve the Consent Agenda, Items 1A through 1D as presented. 32
Council Member Kusterman seconded the motion. Motion carried on a voice vote. 33
34
ITEM ACTION 35
36
Consideration of Expenditures: 37
38
December 28, 2015, Check No. 102834-102944, in the 39
amount of $342,392.79 Approved 40
41
Centennial Fire District (Check No. 7139-7254, 42
in the amount of $57,850.17) Approved 43
44
December 7, 2015 Council Work Session Minutes Approved 45
COUNCIL MINUTES December 28, 2015
DRAFT
2
46
December 14, 2015 Council Meeting Minutes Approved 47
48
December 14, 2015 Closed Council Minutes Approved 49
50
FINANCE DEPARTMENT REPORT 51
52
Item 2A, Resolution No. 15-154, Authorizing Issuance of 2016 Certificates of Indebtedness had been 53
removed from the agenda. 54
55
ADMINISTRATION DEPARTMENT REPORT 56
57
3A) CenturyLink Franchise Ordinance: i. Consider 2nd Reading of Ordinance No. 13-15, 58
Granting a Cable Television Franchise to CenturyLink; b. Consider Resolution No. 15-151, 59
Approving a Summary of Ordinance No. 13-15 for publication - Administrator Karlson noted that 60
the council has engaged in a thorough review of this matter at a recent work session and the 1st 61
reading was approved at the last council meeting. Staff is now recommending approval of the second 62
reading and passage of the ordinance that will add CenturyLink as a cable provider within the City. 63
64
Council Member Stoesz moved to waive the full reading of Ordinance No. 13-15. Council Member 65
Roeser seconded the motion. Motion carried on a voice vote. 66
67
Council Member Roeser moved to approve the 2nd Reading and passage of Ordinance No. 13-15 as 68
presented. Council Member Kusterman seconded the motion. Motion carried: Yeas, 5; Nays none. 69
70
Council Member Roeser moved to approve Resolution No. 15-151 as presented. Council Member 71
Kusterman seconded the motion. Motion carried on a voice vote. 72
73
3B) Consider 2nd Reading of Ordinance No. 14-15, Regulating Joint Powers Agreements- 74
Administrator Karlson noted that this ordinance would add language to the City Code providing that 75
the city won’t participate a joint powers agreement if governance of the power of that agreement isn’t 76
proportionate to the city’s financial obligation. The council has reviewed this ordinance at a work 77
session and the 1st reading of the ordinance was approved at the December 14, 2015 council meeting. 78
79
Council Member Rafferty moved to waive the full reading of Ordinance No. 14-15. Council Member 80
Stoesz seconded the motion. Motion carried on a voice vote. 81
82
Council Member Roeser moved to approve the 2nd Reading and passage of Ordinance No. 14-15 as 83
presented. Council Member Kusterman seconded the motion. Motion carried: Yeas, 5; Nays none. 84
85
PUBLIC SAFETY DEPARTMENT REPORT 86
87
4A) Consider Resolution No. 15-153, Approving Change Order No. 2, Lino Lakes Fire Station 88
– Fire Station project architect Quinn Hutson explained the change order request to the council. The 89
change order itself is made up of a handfull of minor items that are outlined in the staff report. 90
COUNCIL MINUTES December 28, 2015
DRAFT
3
91
The council noted that items on the plus side of the project (deducts to the cost) were reviewed at the 92
work session. 93
94
Council Member Kusterman moved to approve Resolution No. 15-153 as presented. Council 95
Member Roeser seconded the motion. Motion carried on a voice vote. 96
97
4B) Consider Hiring Paid On-Call Firefighter - Police Chief Swenson requested council 98
authorization to hire Westley Thole. He has passed through the department’s thorough and rigorous 99
hiring process and staff is excited to bring him into the city’s fire department. 100
101
Council Member Kusterman moved to approve the hiring of Westley Thole as recommended. 102
Council Member Roeser seconded the motion. Motion carried on a voice vote. 103
104
4C) Public Safety Department Update – Police Chief Swenson updated the council: 105
- Personnel, Training and Recruitment – There are currently 39 fully certified firefighters and 106
training for additional positions will begin again in January; there are 14 fire trained staff 107
assigned to Station 1, and 13 assigned to Station 2. 108
- Fire Services – The current status is that Lino Lakes Fire Department staff is responding fully 109
to calls along with Centennial Fire District; as of January 1, Lino Lakes Fire Department will 110
be the primary responder. 111
- Equipment – equipment from the Centennial Fire District will be received in January. 112
- There will be a Meet and Greet at Station 1 to bring together new and old staff. 113
114
PUBLIC SERVICES DEPARTMENT REPORT 115
116
4A) Consider Resolution No. 15-152, Approving Plans and Specifications and Authorizing 117
Advertisement for Bids for Water Tower #1 Reconditioning Project – Public Services Director 118
DeGardner read the staff report outlining the plans and schedule to move forward on a project to 119
recondition the city’s Water Tower #1. 120
121
Council Member Rafferty moved to approve Resolution No. 15-152 as presented. Council Member 122
Stoesz seconded the motion. Motion carried on a voice vote. 123
124
6A) Resolution No. 15-155, Accepting Quotes and Awarding the Construction Contract for 125
the 2015 Surface Water Management Project - Community Development Director Grochala 126
reviewed plans to move forward with this annual project. 127
128
Council Member Kusterman moved to approve Resolution No. 15-155 as presented. Council 129
Member Roeser seconded the motion. Motion carried on a voice vote. 130
131
COMMUNITY EVENTS 132
133
Mayor Reinert introduced a representative of the Beyond the Yellow Ribbon Community network and 134
noted that the City is working to become a Yellow Ribbon community. 135
COUNCIL MINUTES December 28, 2015
DRAFT
4
136
The representative explained his involvement with this program that helps communities be their best 137
in terms of providing assistance to military members and their families. He himself served in the 138
military and is well aware of the value of this work. The structure of this in the City is the formation 139
of a steering committee to guide the work with that group reporting to the city council. That steering 140
committee is already functioning and has been active with five meetings already held. There is a 141
Facebook page established, an email address and a link to the group from the City’s Public Safety 142
Department web page. He noted the involvement of Anoka County Commissioner Rhonda Sivarjah 143
and her assistance in providing critical links to Anoka County and its services. He encourages 144
anyone in the community who is interested to get involved with the group, including businesses, 145
education and those involved with youth programming. They are planning their first veterans’ 146
network event, a dinner to be held at St. Joseph’s church. 147
148
Mayor Reinert thanked the group and pledged his continued involvement. They are all working hard 149
to get Lino Lakes designated as a Yellow Ribbon Community. 150
151
COMMUNITY CALENDAR 152
153
Community Calendar – A Look Ahead 154
December 28, 2015 through January 11, 2016 155
156
Monday, January 4 6:00 pm, Community Room Council Work Session 157
Thursday, January 7 8:00 am, Community Room EDAC 158
Monday, January 11 6:30 pm, Council Chambers City Council Meeting 159
160
ADJOURN 161
162
There being no further business, Council Member Roeser moved to adjourn at 7:20 p.m. Council 163
Member Stoesz seconded the motion. Motion carried on a voice vote. 164
165
These minutes were considered and approved at the regular Council Meeting, January 11, 2016. 166
167
168
169
170
Julianne Bartell, City Clerk Jeff Reinert, Mayor 171
172
CITY COUNCIL
AGENDA ITEM 2A
STAFF ORIGINATOR: Sarah Cotton
MEETING DATE: January 11, 2016
TOPIC: Consider Resolution No. 16-01, Authorizing the Issuance of 2016
Certificates of Indebtedness
VOTE REQUIRED: 3/5
BACKGROUND
Staff was directed to remove the 2016 Capital Equipment Replacement Schedule from the 2016
Budget which was adopted at the December 14, 2015 City Council meeting, until more information
on the equipment requested to be replaced could be provided. The Public Safety and Public Works
Capital Equipment Replacement Plans were further discussed at the January 4, 2016 City Council
Work Session.
The 2016 Capital Equipment Replacement Schedule calls for the issuance of Certificates of
Indebtedness in the amount of $469,000 to be used for the purchase of capital equipment as part of
our equipment replacement program. The interest rate on the certificates will be 1.00%.
The Area and Unit Fund (406) has sufficient reserves to issue a loan to finance these purchases.
A special levy will pay for this certificate in 2017, 2018 and 2019 and the levy proceeds will be
credited to the Area and Unit Fund.
The equipment to be funded with the 2016 Certificates of Indebtedness is listed on the attached
schedule.
RECOMMENDATION
Staff recommends the approval of Resolution No. 16-01.
ATTACHMENTS
2016 Capital Equipment Replacement Schedule
Resolution No. 16-01, Authorizing the Issuance of 2016 Certificates of Indebtedness
City of Lino Lakes
2016 Capital Equipment Replacement
Department Description Amount
Police (4) Squad Cars & Equipment $144,000
(2) Emergency Sirens 42,000
Total Police 186,000
Fleet Single Axle Dump Truck w/ Plow 220,000
F-250 Pickup 35,000
1/2 Ton Pickup 28,000
Total Fleet 283,000
Total $469,000
Equipment Levy 0
Capital Equipment Fund 0
Certificates to be Issued $469,000
CITY OF LINO LAKES
RESOLUTION NO. 16-01
RESOLUTION AUTHORIZING THE ISSUANCE OF 2016 CERTIFICATES OF
INDEBTEDNESS
WHEREAS, the 2016 Capital Equipment Replacement Schedule calls for the issuance of
certificates amounting to $469,000, and
WHEREAS, the Area and Unit Fund (406) has sufficient reserves to issue a loan, and
WHEREAS, a special levy will pay for the certificates in 2017, 2018, and 2019.
NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes,
that:
1. It is hereby found and determined that it is necessary and expedient for the City to issue
a Certificate of Indebtedness for the purpose of financing the purchase of capital equipment, in
accordance with the provisions of Minnesota Statutes, Section 412.301; and that the sale of said
Certificates to the Capital Equipment Revolving Fund (402), on terms hereinafter set forth, is hereby
ordered.
2. The City shall issue a Certificate of Indebtedness in the amount of $469,000.00 authorized
by the City Council pursuant to the provisions of Minnesota Statutes, Section 412.301; for the
purpose of financing the purchase of capital equipment. Said Certificate shall be dated on February
1, 2016 and shall be payable to the Area and Unit Fund of the City of Lino Lakes.
3. Said Certificate shall be as follows:
CITY OF LINO LAKES
ANOKA COUNTY, MINNESOTA
2016 CERTIFICATE OF INDEBTEDNESS
Know All Men By These Presents that the City of Lino Lakes, Anoka County, Minnesota,
hereby acknowledge the Capital Equipment Fund to be indebted and for values received promises
to pay the Area and Unit Fund of the City of Lino Lakes, the sum of $469,000 plus interest at 1.0%
per annum in three installments in 2017, 2018, and 2019 per attached schedule.
This Certificate is issued for the purpose of purchasing capital equipment for the City and is
authorized by a duly adopted resolution of the City Council of Lino Lakes, dated December 28, 2015
and is issued pursuant to and in full conformity with Minnesota Statutes, Section 412.301, and is to
be effective as of February 1, 2016.
It is hereby certified and recited, that all acts, conditions and things required by law to be
done, to exist, to happen and to be performed, precedent to and in the issuance of this Certificate
have been done, do exist, have happened and have been performed in regular and due form, time and
manner; that a direct, annual, irrepealable ad valorem tax will be duly levied by said City in an
amount sufficient to pay the principal and interest on this Certificate, together with all other existing
indebtedness of the said City, does not exceed any constitutional or statutory limitation on
indebtedness.
Adopted by the Council of the City of Lino Lakes this 11th day of January, 2016.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
SCHEDULE OF PAYMENTS
2016 CERTIFICATES OF INDEBTEDNESS
FEBRUARY 1, 2016
PRINCIPAL INTEREST TOTAL
December 31, 2017 $ 155,000.00 $ 8,989.00 $163,989.00
December 31, 2018 156,000.00 3,140.00 159,140.00
December 31, 2019 158,000.00 1,580.00 159,580.00
Total $ 469,000.00 $ 13,709.00 $482,709.00
Interest Rate – 1.0%
Levy 2016 Payable 2017 $172,189.00 (includes required 5% overlevy)
Levy 2017 Payable 2018 167,097.00
Levy 2018 Payable 2019 167,559.00
Total $506,845.00
CITY COUNCIL
AGENDA ITEM 3A
STAFF ORIGINATOR: Jeff Karlson, City Administrator
MEETING DATE: January 11, 2016
TOPIC: Annual Appointments
VOTE REQUIRED: 3/5
INTRODUCTION
Below is a list of annual appointments the City Council considers every year.
RECOMMENDATION
Approve 2016 appointments as listed below.
2015 2016
1. Acting Mayor Rob Rafferty Rob Rafferty
2. Legal Newspaper Quad Community Press Quad Community Press
3. Legal Services
Barna, Guzy & Steffen
Kennedy & Graven
Ratwik, Roszak & Maloney
Geck, Duea & Olson
Barna, Guzy & Steffen
Kennedy & Graven
Ratwik, Roszak & Maloney
Geck, Duea & Olson
4. Labor Services
Barna, Guzy & Steffen
Riley, Dettman & Kelsy
Springsted, Inc.
Barna, Guzy & Steffen
Riley, Dettman & Kelsy
Springsted, Inc.
5. Fiscal Agent Springsted, Inc. Springsted, Inc.
6. Assessor Anoka County Anoka County
7. North Metro
Telecommunications
Committee
Dale Stoesz
Rob Rafferty, (Alternate)
Melissa Maher
8. Vadnais Lake Watershed
District
Rob Rafferty
Dave Roeser (Alternate)
Rob Rafferty
9. County Corrections
Program
John Swenson
John Swenson
10. Joint Law Enforcement
Council
Dale Stoesz
John Swenson
Michael Manthey
John Swenson
11. Anoka County Fire
Protection Council (New)
Jeff Reinert, Bill Kusterman
John Swenson
Jeff Reinert, Bill Kusterman
John Swenson
12. City Depositories
First Resource Bank
LMC 4M Fund
Wells Fargo Securities
Wells Fargo Advisors
US Bank
RBC Capital Markets
Morgan Stanley
F&M Bank
Others as needed
First Resource Bank
LMC 4M Fund
Wells Fargo Securities
Wells Fargo Advisors
US Bank
RBC Capital Markets
Morgan Stanley
F&M Bank
Others as needed
13. City Treasurer Sarah Cotton Sarah Cotton
14. City Engineer WSB & Associates WSB & Associates
15. Data Practices Officer Julie Bartell Julie Bartell
16. City Auditor Clifton Larson Allen
RFP’s will be sent out later
this year
17. Twin Cities Gateway Rick DeGardner Rick DeGardner
18. Anoka Co./Blaine Airport
Advisory Commission Dean Quimby Dean Quimby
19. Hearing Officer
John Swenson
Rick DeGardner (alternate)
John Swenson
Rick DeGardner (alternate)
20. Local Board of Appeal &
Equalization Training Dave Roeser Bill Kusterman
CITY COUNCIL
AGENDA ITEM 4A
STAFF ORIGINATOR: John Swenson, Public Safety Director
MEETING DATE: January 11, 2016
TOPIC: Authorization to Enter into a Memorandum of Understanding
with the City of Fridley
VOTE REQUIRED: 3/5
INTRODUCTION
As part of the Assistance to Firefighter Grant (AFG) application, staff is seeking authorization
to enter into a Memorandum of Understanding (MOU) with the City of Fridley.
BACKGROUND
The 2016 AFG application process has opened and major emphasis in application scoring is
inter-agency collaboration. Members of the Anoka County Fire Protection Council would like
to submit a collaborative AFG grant application to enhance training for public safety personnel.
The cities that have expressed an interest in pursuing this grant opportunity are Fridley,
Andover, Columbia Heights, Coon Rapids, Ham Lake, Lexington, Linwood, and the cities
served by SBM Fire Department (Spring Lake Park, Blaine, and Mounds View).
If awarded the grant funds would be used to link all training facilities with video conferencing
to improve and increase training. Use of the equipment and technology will increase high
quality training opportunities and reduce the number of in person instructor led training.
The total cost of the proposed project is $391,340. One of the grant requirements is a ten
percent local funding match. The total local match for all participating Cities is $39,136.
If awarded the Lino Lakes Public Safety Department would install this system in three
locations (Police Station - 640 Town Center Parkway, Fire Station #1 – 7741 Lake Dr., Fire
Station #2 – 1710 Birch St.). The Lino Lakes portion of the local matching funds would be
$6,303.
Attached is the proposed MOU.
RECOMMENDATION
Authorize the Public Safety Department to enter into MOU with the City of Fridley for a 2016
AFG grant application.
ATTACHMENTS
2016 AFG MOU – City of Fridley
1 | Page
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (hereinafter referred to an “MOU”) is made and entered
into by and between City of Fridley, Fire Department, located at 6431 University Avenue NE,
Fridley, Minnesota, 55432 and the City of Andover Fire Department, and the City of Columbia
Heights Fire Department, and the City of Coon Rapids Fire Department, and the City of Ham
Lake Fire Department, and the City of Lexington Fire Department, and the City of Lino Lakes
Department of Public Safety, and the City of Linwood Fire Department, and the City of Spring
Lake Park, Blaine, Mounds View Fire Department.
The purpose of this MOU is to establish the activities and other responsibilities that City of
Fridley, Fire Department shall undertake as the “Regional host” and lead applicant of a regional
FY15 Assistance to Firefighters Grant (AFG) application, following the award of the FY15
Assistance to Firefighters Grant. It is a requirement of the grant that 10% of the total cost of the
request is matched by the applicant(s). The total Federal funds requested is: $352,206. The
total local funds committed for this project is: $39,136. The total cost of this project, including
federal and local funds is: $391,340. The City of Fridley is requesting $39,136 in funding from all
applicants and signatories to this Memorandum of Understanding relating to this grant
application.
Responsibilities:
The City of Fridley, Department of Public Safety will:
• Be lead fiscal agent as well as lead the project team;
• Provide contractual oversight of all partners;
• Provide fiscal management of project;
• Ensure compliance with all contractual requirements;
• Follow all grant requirements in the implementation of the program;
• Advise on technology and provide support;
• House and maintain technology infrastructure for video conferencing project;
• Support and empower communications between all participating partners;
• Collect and report data to project team;
• Work with each participating department to ensure sustainability plan;
• If awarded, do all required post-award grant reporting.
Each participating department will:
Upon award, use the awarded video conferencing to improve and increase training and
communication between the participating departments listed in this agreement. Uses of video
conferencing equipment include:
1) The program has as its goal the delivery of high quality instructor led training to all nine
of the county’s partnering departments who are presenting this investment justification.
This efficient and effective system will deliver (but is not limited to) the following AFG
2 | Page
high priority training programs: Firefighter I & II (NFPA 1001), Fire Instructor (NFPA
1041), Hazmat Operations (NFPA 472), Infection Control (NFPA 1581), Confined Space
Awareness (NFPA 1670), Wildland Firefighting (NFPA 1143), Rapid Intervention Team
(NFPA 1407), Officer Training (NFPA 1021), Driver Operator (NFPA 1002), NIMS/ICS
(NFPA 1561), Emergency Medical Technician.
2) Allow members access to training opportunities from their stations or home via personal
computers.
3) Allow members access to on-demand knowledgebase training.
4) Increase access to evidence-based, interactive, instructor-led content.
5) Reduce redundancy of training.
6) Facilitate and manage training certifications to increase the professionalism of personnel
countywide.
7) Reduce cost for coverage gaps and travel time, as well as reduce fuel and vehicle cost
for transportation to training sites.
8) Reduce cost of training.
9) Reduce the incidence of fire companies having to go out of service due to traveling to
another location thereby reducing the strain on response times to better protect life and
property.
10) Increase networking between participating departments through on-line meetings, and
coordination in emergency events.
11) Provide better communication between operations and command staff through sound
and video at emergency events and exercises.
3 | Page
The participating departments in this MOU include the following organizations:
• Andover Fire Department - $6,303 Match
13875 Crosstown Blvd. NW , Andover, MN 55304
• Columbia Heights Fire Department - $2,394 Match
825 41st Ave. NE, Columbia Heights, MN 55421
• Coon Rapids Fire Department - $6,303 Match
11155 Robinson Dr. NW , Coon Rapids, MN 55433
• Fridley Fire Department - $6,303 Match
6430 University Ave. NE, Fridley, MN 55432
• Ham Lake Fire Department - $2,394 Match
15544 Central Ave. NE, Ham Lake, MN 55304
• Lexington Fire Department - $2,394 Match
9055 S HWY Dr., Lexington, MN 55014
• Lino Lakes Public Safety Fire Division - $6,303 Match
640 Town Center Pkwy, Lino Lakes, MN 55014
• Linwood Fire Department - $2,394 Match
22870 Typo Creek Dr NE, Stacy, MN 55079
• Spring Lake Park, Blaine, Mounds View Fire Department - $4,348 Match
1710 County Hwy 10, Spring Lake Park, MN 55432
Total Match Funds Committed: $39,136
4 | Page
MEMORANDUM OF UNDERSTANDING
In witness whereof, the parties of this MOU through the duly authorized representatives have
executed this MOU on the days and dates set out below, and certify that they have read,
understood, and agreed to the terms and conditions of the MOU as set forth herein. The
effective date of this MOU is the date of the signature last affixed to this page.
Participating Department
Organization: Andover Fire Department __________________________________________
City, State, Zip:_______________________________________________________________
Federal Identification Number (FEIN):______________________________________________
Authorized Official Name (Typed):_________________________________________________
Signature:__________________________________________________Date:______________
Authorized Official Title:_________________________________________________________
Point of Contact Name:_________________________________________________________
Signature:__________________________________________________Date:______________
Point of Contact Title:___________________________________________________________
The Local Match committed by this participating department is: $$6,303
5 | Page
Participating Department
Organization: Columbia Heights Fire Department ___________________________________
City, State, Zip:_______________________________________________________________
Federal Identification Number (FEIN):______________________________________________
Authorized Official Name (Typed):_________________________________________________
Signature:__________________________________________________Date:______________
Authorized Official Title:_________________________________________________________
Point of Contact Name:_________________________________________________________
Signature:__________________________________________________Date:______________
Point of Contact Title:___________________________________________________________
The Local Match committed by this participating department is: $$2,394
6 | Page
Participating Department
Organization: Coon Rapids Fire Department________________________________________
City, State, Zip:_______________________________________________________________
Federal Identification Number (FEIN):______________________________________________
Authorized Official Name (Typed):_________________________________________________
Signature:__________________________________________________Date:______________
Authorized Official Title:_________________________________________________________
Point of Contact Name:_________________________________________________________
Signature:__________________________________________________Date:______________
Point of Contact Title:___________________________________________________________
The Local Match committed by this participating department is: $$6,303
7 | Page
Participating Department
Organization: Fridley Fire Department____________________________________________
City, State, Zip:_______________________________________________________________
Federal Identification Number (FEIN):______________________________________________
Authorized Official Name (Typed):_________________________________________________
Signature:__________________________________________________Date:______________
Authorized Official Title:_________________________________________________________
Point of Contact Name:_________________________________________________________
Signature:__________________________________________________Date:______________
Point of Contact Title:___________________________________________________________
The Local Match committed by this participating department is: $$6,303
8 | Page
Participating Department
Organization: Ham Lake Fire Department__________________________________________
City, State, Zip:_______________________________________________________________
Federal Identification Number (FEIN):______________________________________________
Authorized Official Name (Typed):_________________________________________________
Signature:__________________________________________________Date:______________
Authorized Official Title:_________________________________________________________
Point of Contact Name:_________________________________________________________
Signature:__________________________________________________Date:______________
Point of Contact Title:___________________________________________________________
The Local Match committed by this participating department is: $$2,394
9 | Page
Participating Department
Organization: Lexington Fire Department__________________________________________
City, State, Zip:_______________________________________________________________
Federal Identification Number (FEIN):______________________________________________
Authorized Official Name (Typed):_________________________________________________
Signature:__________________________________________________Date:______________
Authorized Official Title:_________________________________________________________
Point of Contact Name:_________________________________________________________
Signature:__________________________________________________Date:______________
Point of Contact Title:___________________________________________________________
The Local Match committed by this participating department is: $$2,394
10 | Page
Participating Department
Organization: Lino Lakes Public Safety Department - Fire Division____________________
City, State, Zip:__640 Town Center Parkway, Lino Lakes, MN 55014____________________
Federal Identification Number (FEIN):_____41-0883446________________________________
Authorized Official Name (Typed):______John Swenson______________________________
Signature:__________________________________________________Date:______________
Authorized Official Title:______Public Safety Director_________________________________
Point of Contact Name:________Wayne Wegener____________________________________
Signature:__________________________________________________Date:______________
Point of Contact Title:_____Public Safety Captain__________________________________
The Local Match committed by this participating department is: $$6,303
11 | Page
Participating Department
Organization: Linwood Fire Department ________________________________
City, State, Zip:_______________________________________________________________
Federal Identification Number (FEIN):______________________________________________
Authorized Official Name (Typed):_________________________________________________
Signature:__________________________________________________Date:______________
Authorized Official Title:_________________________________________________________
Point of Contact Name:_________________________________________________________
Signature:__________________________________________________Date:______________
Point of Contact Title:___________________________________________________________
The Local Match committed by this participating department is: $$2,394
12 | Page
Participating Department
Organization: Spring Lake Park, Blaine, Mounds View Fire Department _________________
City, State, Zip:_______________________________________________________________
Federal Identification Number (FEIN):______________________________________________
Authorized Official Name (Typed):_________________________________________________
Signature:__________________________________________________Date:______________
Authorized Official Title:_________________________________________________________
Point of Contact Name:_________________________________________________________
Signature:__________________________________________________Date:______________
Point of Contact Title:___________________________________________________________
The Local Match committed by this participating department is: $$4,348