The URL can be used to link to this page

Home My WebLink About03-14-2016 Council PacketEXPANDED AGENDA CITY COUNCIL AGENDA Monday, March 14, 2016 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Maher, Manthey and Rafferty City Administrator: Jeff Karlson CITY COUNCIL MEETING, 6:30 P.M.  Roll Call - Council Members Rafferty, Kusterman, Manthey, Maher, and Mayor Reinert were present  Pledge of Allegiance  Open Mike / Public Comment - none  Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented. 1. CONSENT AGENDA A) Consideration of Expenditures: i) March 14, 2016 (Check No.103264 through 103356) in the amount of $283,517.50; ii) Centennial Fire District Expenditures: (Check No. 7334 through 7337) in the amount of $7,338.13 B) Consider approval of February 22, 2016 Work Session Minutes C) Consider approval of February 22, 2016 Council Meeting Minutes Action Taken: Motion by Rafferty, seconded by Maher, to approve the Consent Agenda, Items 1A though 1C except the expenditure related to the Centennial Fire District Audit, was adopted 2. FINANCE DEPARTMENT REPORT A) Consider Transfer of $15,000 from Contingency Fund Action Taken: Motion by Rafferty, seconded by Maher, to approve the transfer of $15,000 as recommended, was adopted 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Resolution No 16-11, Regarding Amendment of the Amended Joint Powers Agreement for North Metro Telecommunications Commission to Issue Bonds and Use Certain Franchise Fees, Jeff Karlson Action Taken: Motion by Maher, seconded by Manthey, to approve Resolution No. 16-11 as presented, was adopted (Council Member Rafferty voted no) B) Consider Appointment of Human Resources Manager, Jeff Karlson Council Agenda -2- March 14, 2016 EXPANDED AGENDA Action Taken: Motion by Kusterman, seconded by Maher, to approve the hiring of Karissa Henning as recommended, was adopted 4. PUBLIC SAFETY DEPARTMENT REPORT A) Consider Hiring Paid On-Call Firefighter Action Taken: Motion by Kusterman, seconded by Manthey, to approve the hiring of Derek Riley as recommended, was adopted B) Consider Donating Seized Property to Bikes for Kids Action Taken: Motion by Maher, seconded by Rafferty, to authorize the donation of bicycles, was adopted 5. PUBLIC SERVICES DEPARTMENT REPORT A) Consider Resolution No. 16-14, Accepting Bids and Awarding Contract for Lino Lakes Fire Station #1 Roof Replacement, Rick DeGardner Action Taken: Motion by Maher, seconded by Manthey, to approve Resolution No. 16-14 as presented, was adopted 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution No. 16-15, Authorizing Acquisition of Permanent Easement, Well No. 6 Pump House Improvements, Michael Grochala Action Taken: Motion by Kusterman, seconded by Manthey, to approve Resolution No. 16-15 as presented, was adopted B) Consider Resolution No. 16-16, Approving 2016 Environmental Board Goals, Marty Asleson Action Taken: Motion by Kusterman, seconded by Maher, to approve Resolution No. 16-16 as presented, was adopted C) Consider Resolution No. 16-17, Accepting 2016 Anoka County Recycling and Recycling Enhancement Grants, Marty Asleson Action Taken: Motion by Maher, seconded by Rafferty, to approve Resolution No. 16-17 as presented, was adopted D) Consider Resolution No. 16-18, Ordering Project and Authorizing Preparation of Plans and Specifications, 2016 Mill and Overlay Project, Diane Hankee Action Taken: Motion by Kusterman, seconded by Maher, to approve Resolution No. 16-18 as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Motion by Maher, seconded by Manthey, to adjourn at 7:53 p.m. was adopted Council Agenda -3- March 14, 2016 EXPANDED AGENDA Community Calendar – A Look Ahead March 14, 2016 through March 28, 2016 Wednesday, March 23 6:00 pm, Council Chambers Jt. Mtg w/Advisory Bds Monday, March 28 6:00 pm, Community Room Council Work Session Monday, March 28 6:30 pm, Council Chambers City Council Meeting Updated 3/11/2016 CITY COUNCIL AGENDA Monday, March 14, 2016 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Maher, Manthey and Rafferty City Administrator: Jeff Karlson CITY COUNCIL MEETING, 6:30 P.M. Call to Order and Roll Call Pledge of Allegiance Open Mike / Public Comment Setting the Agenda: Addition or deletion of agenda items 1.CONSENT AGENDA A)Consideration of Expenditures: i)March 14, 2016 (Check No.103264 through 103356) in the amount of $283,517.50; ii)Centennial Fire District Expenditures: (Check No. 7334 through 7337) in the amount of $7,338.13 B)Consider approval of February 22, 2016 Work Session Minutes C)Consider approval of February 22, 2016 Council Meeting Minutes 2.FINANCE DEPARTMENT REPORT A)Consider Transfer of $15,000 from Contingency Fund 3.ADMINISTRATION DEPARTMENT REPORT A) Consider Resolution No 16-11, Regarding Amendment of the Amended Joint Powers Agreement for North Metro Telecommunications Commission to Issue Bonds and Use Certain Franchise Fees, Jeff Karlson B)Consider Appointment of Human Resources Manager, Jeff Karlson 4.PUBLIC SAFETY DEPARTMENT REPORT A)Consider Hiring Paid On-Call Firefighter B)Consider Donating Seized Property to Bikes for Kids 5.PUBLIC SERVICES DEPARTMENT REPORT A)Consider Resolution No. 16-14, Accepting Bids and Awarding Contract for Lino Lakes Fire Station #1 Roof Replacement, Rick DeGardner 6.COMMUNITY DEVELOPMENT REPORT A)Consider Resolution No. 16-15, Authorizing Acquisition of Permanent Easement, Well No. 6 Pump House Improvements, Michael Grochala Council Agenda -2- March 14, 2016 B) Consider Resolution No. 16-16, Approving 2016 Environmental Board Goals, Marty Asleson C) Consider Resolution No. 16-17, Accepting 2016 Anoka County Recycling and Recycling Enhancement Grants, Marty Asleson D) Consider Resolution No. 16-18, Ordering Project and Authorizing Preparation of Plans and Specifications, 2016 Mill and Overlay Project, Diane Hankee 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Community Calendar – A Look Ahead March 14, 2016 through March 28, 2016 Wednesday, March 23 6:00 pm, Council Chambers Jt. Mtg w/Advisory Bds Monday, March 28 6:00 pm, Community Room Council Work Session Monday, March 28 6:30 pm, Council Chambers City Council Meeting CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 2/22/2016 - 2/22/2016 Feb 23, 2016 10:22AM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 02/16 02/22/2016 7334 31137 CONNEXUS ENERGY JAN ELECTRIC STATION 1 563.21 02/16 02/22/2016 7335 130205 MMKR, INC 2015 AUDIT FINAL BILLING EST 6,170.00 02/16 02/22/2016 7336 220200 VERIZON WIRELESS JAN CELL PHONE 53.39 02/16 02/22/2016 7337 240100 XCEL ENERGY STATION 2 ELECTRIC JAN 551.53 Grand Totals:7,338.13 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 1 Input Dates: 2/22/2016 - 2/22/2016 Feb 23, 2016 09:03AM Name Vendor Number Invoice Seq Type Description Invoice Date Payment Due Date Total Cost GL Account GL Period 02/22/2016 31137 CONNEXUS ENERGY CONNEXU 31137 022216 1 Invoi JAN ELECTRIC STATION 1 02/22/2016 02/22/2016 563.21 801-42-2210-380 02/16 Total 31137 CONNEXUS ENERGY:563.21 130205 MMKR, INC MMKR, INC 130205 39030 1 Invoi 2015 AUDIT FINAL BILLING EST 02/22/2016 02/22/2016 6,170.00 801-42-2210-301 02/16 Total 130205 MMKR, INC:6,170.00 220200 VERIZON WIRELESS VERIZON 220200 97599831 1 Invoi JAN CELL PHONE 02/22/2016 02/22/2016 53.39 801-42-2210-321 02/16 Total 220200 VERIZON WIRELESS:53.39 240100 XCEL ENERGY XCEL ENE 240100 022216 1 Invoi STATION 2 ELECTRIC JAN 02/22/2016 02/22/2016 551.53 801-42-2210-380 02/16 Total 240100 XCEL ENERGY:551.53 Total 02/22/2016:7,338.13 2/22/2016 GL Period Summary GL Period Amount 02/16 7,338.13 Grand Totals: 7,338.13 Grand Totals:7,338.13 Report GL Period Summary GL Period Amount 02/16 7,338.13 Grand Totals: 7,338.13 Vendor number hash: 621642 Vendor number hash - split: 621642 Total number of invoices: 4 Total number of transactions: 4 Terms Description Invoice Amount Discount Amount Net Invoice Amount Open Terms 7,338.13 .00 7,338.13 CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 2 Input Dates: 2/22/2016 - 2/22/2016 Feb 23, 2016 09:03AM Terms Description Invoice Amount Discount Amount Net Invoice Amount Grand Totals: 7,338.13 .00 7,338.13 COUNCIL MINUTES February 22, 2016 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 4 DATE : February 22, 2016 5 TIME STARTED : 6:30 p.m. 6 TIME ENDED : 7:55 p.m. 7 MEMBERS PRESENT : Council Member Rafferty, Kusterman, Maher, 8 Manthey, and Mayor Reinert 9 MEMBERS ABSENT : none 10 11 Staff members present: City Administrator Jeff Karlson; Director of Public Safety John Swenson; 12 and City Clerk Julie Bartell 13 14 PUBLIC COMMENT 15 16 No one was present to address the council regarding a matter not on the agenda. 17 18 SETTING THE AGENDA 19 20 The agenda was approved as presented. 21 22 CONSENT AGENDA 23 24 Council Member Rafferty moved to approve the Consent Agenda, Items 1A through 1C, as presented. 25 Council Member Maher seconded the motion. Motion carried unanimously. 26 27 ITEM ACTION 28 29 Consideration of Expenditures: 30 31 February 22, 2016 (Check No. 103180 – 32 103643, $568,766.04) Approved 33 34 Centennial Fire District (Check No. 7309- 35 7319, $4,822.48) Approved 36 37 February 1, 2016 Council Work Session 38 Minutes Approved 39 40 February 8, 2016 City Council Meeting 41 Minutes Approved 42 43 44 45 COUNCIL MINUTES February 22, 2016 DRAFT 2 FINANCE DEPARTMENT REPORT 46 47 There was no report from the Finance Department. 48 49 ADMINISTRATION DEPARTMENT REPORT 50 51 3A) Consider Resolution No. 16-09, Supporting Principles for Reforming Metropolitan 52 Council – Administrator Karlson noted that he received a communication asking the city to sign on to 53 a resolution put together by a group of officials calling for change in the Metropolitan Council 54 membership structure. 55 56 Mayor Reinert noted that he has participated with the officials group and the idea they came up with 57 is outlined in the resolution and attachments and he thinks it gets to a position of greater 58 representation from the areas affected by the Metropolitan Council. He likened the current structure 59 of the Met Council to a billion dollar football, with membership changing every time there is a change 60 in the governor position. He supports the resolution. 61 62 Council Member Kusterman moved to approve Resolution No. 16-09 as presented. Council Member 63 Rafferty seconded the motion. 64 65 Council Member Kusterman added that the Metropolitan Council is a body that is partisan and is one 66 of very few regional bodies that do not allow for elected official membership and it’s been that way 67 for fifty years. He thinks that is long enough and this resolution will let the state’s elected officials 68 know that the city doesn’t feel the current system is true representation. He hopes the message will 69 get a proper ear at the Legislature and the Governor’s office. 70 71 Council Member Rafferty said he agrees, adding that this is a solid idea and he’s grateful for the 72 discussion of change that is needed. 73 74 Mayor Reinert read the six points included in the resolution. 75 76 Council Member Manthey noted that he sees this resolution coming forward from many people and 77 he’s heard a good discussion; he hopes it will get to the Governor’s ear. 78 79 Motion adopted on a voice vote. 80 81 3B) Consider Resolution No. 16-10, Concurring in the Issuance of G.O. Bonds, Series 2016A, 82 to be issued by the City of Circle Pines 83 84 3C) Consider Resolution No. 16-11, Regarding Amendment of the Amended Joint Powers 85 Agreement (JPA) for North Metro Telecommunications Commission to Issue Bonds and Use 86 Certain Franchise Fees 87 88 Administrator Karlson explained that Items 3B and 3C are related. They are resolutions that relate to 89 the issuance of bonds to finance the acquisition of high definition (HD) equipment as an upgrade 90 COUNCIL MINUTES February 22, 2016 DRAFT 3 project for the North Metro Telecommunications system. The North Metro staff has analyzed the 91 situation and recommends this replacement of all equipment, including a production vehicle. There 92 exists an option to issue G.O. bonds through a city and that is preferred to North Metro issuing them 93 as revenue bonds because there would be substantial savings. He explained that all the North Metro 94 member cities would pay the debt but it would actually be funded by a franchise fee. He introduced 95 Heidi Arnson, Executive Director of North Metro, and Nick Anhut of Ehlers and Associates 96 (financing consultant to the project). 97 98 Ms. Arnson explained the history of the joint powers agreement and old language included therein 99 and their request to change the language to remove a figure of bonding that was put in when the group 100 originally bonded for their building. When Mayor Reinert asked Ms. Arnson to explain further how 101 the proposed equipment upgrade project will benefit the City, Ms. Arnson reviewed in detail the 102 services provided by North Metro. She noted that seventy-three percent of Comcast customers have 103 HD in their home and for the new franchisee, Century Link, that figure is 100%. In that light, North 104 Metro would like to provide its programming with an HD signal. She feels that people really expect 105 that level of service now and it is an opportune time for the group to make the upgrade. They have 106 taken excellent care of the equipment they have now but it is just time to upgrade and it makes sense 107 to replace everything so the systems all work together. The upgrade will also mean additional access 108 in the form of HD channels. The group currently has no debt on their facility so there is the ability to 109 pay on the improvements. 110 111 Council Member Maher noted that she is the City Council representative on the North Metro board. 112 She’s a new member but one thing that she understands clearly is that North Metro does a lot of work 113 in our community. 114 115 Mayor Reinert noted that the Centennial School District pulled out of the system. Ms. Arnson 116 explained that the school district decided to move fully to their web site although North Metro still 117 broadcasts some material for them. Mayor Reinert asked if the upgrade will include internet or social 118 media play in? Ms. Arnson explained that they already stream two channels and also have video on 119 demand. She also reviewed historic data on franchise fee revenue, the revenue source identified to 120 pay for the bonds. 121 122 Nick Anhut, Ehlers, explained that he is financial consultant to both the North Metro 123 Telecommunications Commission and he does work for the City of Circle Pines. He explained that 124 an obligation of the Commission is an obligation of all its member cities. The most efficient 125 financing mechanism is the goal for any project and it’s been determined that the issuance of G.O. 126 bonds through a city is the best way to go with this project. The money to pay for the debt will be 127 remitted to cities. When the Mayor asked why the City of Circle Pines will issue the debt, Mr. Anhut 128 said that the city has offered to do it and they have a AA bond rating. There is no special benefit to 129 the issuing city. 130 131 Council Member Kusterman recognized the savings related to the different types of bonding and 132 noted that this really won’t cost the City anything because there is a reimbursement process built in. 133 He asked if the purchases involved will be exempt from sales tax? Mr. Anhut replied that purchases 134 COUNCIL MINUTES February 22, 2016 DRAFT 4 related to this project would be made through the City of Circle Pines so that would provide for an 135 exemption. 136 137 Council Member Rafferty asked about the cost of the project to subscribers in the form of fees and 138 Ms. Arnson explained that there are PEG and franchise fees to subscribers; the PEG fees are static at 139 $3.16 while the franchise fee amount is tied a percentage. Council Member Rafferty asked how 140 many people actually use the services; he’s heard examples of cities that have broken away from this 141 type of communication (noting the City of Shoreview) and he wonders why. Ms. Arnson explained 142 that cable programming services offered by North Metro are actually a very small part of their 143 services (and she reviewed the many services they provide). 144 145 Council Member Reinert noted that the City’s government channel is pretty old; he wonders how that 146 will be enhanced. Ms. Arnson explained that the change to HD will obviously improve the picture 147 quality and also add certain technologic graphics capabilities. She added that she understands that 148 the City will be upgrading its city hall facilities and the North Metro engineer will be available to 149 assist with that process. Council Member Manthey asked if this funding will help the city in its own 150 upgrade project and Ms. Arnson replied that the less they spend on the upgrade project, the more the 151 city will get back so that could concievably be used for the project. 152 153 Council Member Manthey asked if other member cities have signed on and Ms. Arnson said that six 154 cities have done so. 155 156 Administrator Karlson added that when he started in his position as city administrator, he saw that the 157 city should start saving for an upgrade project to the council chambers and perhaps the community 158 room. That funding has now grown and is available for a project here at city hall. 159 160 The council discussed delaying consideration of the bond issuance and joint powers amendment and 161 heard from staff that the bond must be approved prior to March 2; the joint powers amendment could 162 be delayed. Mayor Reinert noted that he’s never seen a budget for the North Metro organization and 163 is interested in learning more about the budget for this proposed project. 164 165 Council Member Manthey moved to approve Resolution 16-10 as presented. Council Member 166 Maher seconded the motion. 167 168 Council Member Rafferty noted that he has some concern about moving forward at this point. 169 170 The motion was adopted on a voice vote; Council Member Rafferty recorded as voting “no”. 171 172 Regarding Item 3C, Administrator Karlson explained that the resolution would provide for an 173 amendment to the joint powers agreement (governing North Metro Telecommunications) to reflect a 174 change regarding the issuance of bonds. Ms. Arnson explained that the amendment serves to clean 175 up the JPA; some of the language in the agreement relates to the previously bonded project, their 176 building. The new language means that North Metro wouldn’t have to ask for a change to the JPA 177 everytime they bond. It also would change how cities can spend fees, giving more latitude. 178 179 COUNCIL MINUTES February 22, 2016 DRAFT 5 Mayor Reinert said he doesn’t support the resolution because it appears to give automatic authority 180 without council consideration. Ms. Arnson said that North Metro would still have to get permission 181 to bond from each city but would not have to get an amendment to the JPA each time. 182 183 The council discussed delaying approval of the resolution to allow more discussion at an upcoming 184 work session. Mr. Anhut noted that there is time for more discussion, however, the JPA does 185 ulitimately have to be changed in order to allow for the equipment purchase project. 186 187 Council Member Kusterman moved to postpone consideration of Resolution No. 16-11 to allow for 188 further discussion. Counicl Member Maher seconded the motion. Motion carried on a voice vote. 189 190 PUBLIC SAFETY DEPARTMENT REPORT 191 192 4A) Consider approval to hire Building/Fire Inspector effective March 14, 2016 – Public 193 Safety Director Swenson reviewed his written request to hire Brian Finke to the position. A thorough 194 hiring process has resulted in staff recommending Mr. Finke to this position. He would start at step 195 one of the salary scale. 196 197 Council Member Maher asked how many individuals applied for this position. Director Swenson 198 explained that there were eight individuals interviewed and Mr. Finke was in the top two. He also 199 reviewed Mr. Finke’s experience and certifications in the field. 200 201 Council Member Kusterman moved to approve the hiring of Brian Finke effective March 14, 2016. 202 Council Member Manthey seconded the motion. Motion carried on a voice vote. 203 204 PUBLIC SERVICES DEPARTMENT REPORT 205 There was no report from the Public Services Department. 206 207 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 208 There was no report from the Community Development Department. 209 210 UNFINISHED BUSINESS 211 212 There was no Unfinished Business. 213 214 NEW BUSINESS 215 216 There was no New Business. 217 218 COMMUNITY EVENTS 219 220 SIXTH ANNUAL SUPER HERO CARNIVAL – Dress up like your favorite super hero! This event 221 will take place at Blue Heron Elementary on Saturday, February 27 from 10-11:30 a.m. For 222 additional information call Lino Lakes Parks & Rec. at 651-982-2440. 223 COUNCIL MINUTES February 22, 2016 DRAFT 6 COMMUNITY CALENDAR 224 225 Community Calendar – A Look Ahead 226 February 22, 2016 through March 7, 2016 227 Wednesday, February 24 6:30 pm, Council Chambers Environmental Board 228 Thursday, March 3 8:00 am, Community Room EDAC 229 Monday, March 7 6:00 pm, Community Room Council Work Session 230 Monday, March 7 6:30 pm, Council Chambers Park Board 231 232 ADJOURN 233 234 There being no further business, Council Member Rafferty moved to adjourn at 7:55 p.m. Council 235 Member Manthey seconded the motion. Motion carried unanimously. 236 237 These minutes were considered and approved at the regular Council Meeting, March 14, 2016. 238 239 240 241 242 Julianne Bartell, City Clerk Jeff Reinert, Mayor 243 244 CITY COUNCIL WORK SESSION February 22, 2016 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : February 22, 2016 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:25 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, Kusterman, 7 Maher, Manthey and Mayor Reinert 8 MEMBERS ABSENT : None 9 10 11 Staff members present: City Administrator Jeff Karlson; Public Safety Director John 12 Swenson; City Clerk Julie Bartell 13 14 1. Advisory Board Appointment- Administrator Karlson noted the written staff 15 report indicating that there has been one application received from Jim Schueller to serve 16 on the EDAC. Staff is recommending that the applicant be invited to attend the joint 17 meeting with the board when that is scheduled. 18 19 Council Members requested that Mr. Schueller’s application be forwarded to them for 20 review. 21 22 2. Review Regular Agenda of February 22, 2016 – 23 24 Item 1A – Expenditures – Council Member Rafferty asked, at which fire station will the 25 new fire pumper truck be housed? Public Safety Director Swenson said it would be Fire 26 Station No. 2. 27 28 Council Member Maher asked about the expenditure of $9,000 to rekey Fire Station No. 1 29 and the process and new key system was explained by Director Swenson. 30 31 Council Member Maher asked about the expenditure of attorney fees to BLino LLC? 32 Administrator Karlson explained that the expenditure relates to the payment of certain 33 costs related to an assessment appeal. 34 35 Item 3A – Resolution Calling for Reform of the Metropolitan Council – Administrator 36 Karlson reported on a request received from a group of elected officials requesting 37 support for the concept of reforming the Metropolitan Council. They are asking the city 38 to adopt a resolution that has been provided. 39 40 Mayor Reinert added that he was asked to serve on the group that brings forward the 41 resolution that calls for changes to the Metropolitan Council. It’s a situation where the 42 matter of appointing members is passed from governor to governor. He said it is his 43 opinion that it should be changed and this resolution is an attempt toward that. 44 45 CITY COUNCIL WORK SESSION February 22, 2016 DRAFT 2 Council Member Manthey asked if there is any reason why the council shouldn’t support 46 this resolution. Mayor Reinert explained that it comes down to power and one political 47 party versus another and he doesn’t think calling for a change is overreaching. 48 49 Council Member Kusterman explained the history of the Metropolitan Council. It started 50 as a group to deal with coordinating the sewer system and it grew to cover many things 51 and it has outgrown its role. He asked what will happen if the resolution is passed? 52 53 Mayor Reinert said that it brings the matter forward but a process change would have to 54 be discussed, legislation passed and then signed by the governor. 55 56 Item 3B/3C, Resolution No. 16-10, Concurring in the Issuance of G.O. Bonds (by the 57 City of Circle Pines) and Resolution No. 16-11, Amending the JPA for North Metro 58 Telecommunications Commission to Issue Bonds – Administrator Karlson explained that 59 the council is presented with two resolutions that involve the issuance of bonds to finance 60 new equipment for the cable commission. The proposal is to replace all equipment with 61 updated high definition equipment. This is possible because the commission has paid all 62 of its debt on their facility so they feel it is a good time. The cost would be in the range 63 of $2 million and the debt would be issued as G.O. bonds through the City of Circle 64 Pines. If the bonding was not issued through a city, it would be a revenue bond and the 65 cost would be higher; the city of Circle Pines offered to issue the bonds. The revenue to 66 pay for the bonds comes from franchise fees. The cost savings through use of G.O. 67 bonds is approximately $278,000. The other element of the action involves approving 68 an amendment to the joint powers agreement with the cable commission that would 69 update language and add authority for bonding with approval of member cities. 70 71 Mayor Reinert indicated that he feels more time is needed to review this matter. The 72 council will discuss the matter at the council meeting. 73 74 Added Item 4A, Approval to hire Building/Fire Inspector – Chief Swenson asked the 75 council to add this item to the regular agenda. The council concurred. 76 77 The meeting was adjourned at 6:25 p.m. 78 79 These minutes were considered, corrected and approved at the regular Council meeting held on 80 March 14, 2016. 81 82 83 84 85 Julianne Bartell, City Clerk Jeff Reinert, Mayor 86 87 CITY COUNCIL AGENDA ITEM 2A STAFF ORIGINATOR: Sarah Cotton MEETING DATE: March 7, 2016 TOPIC: Scanning and Indexing of Building Plans VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve a transfer of $15,000 from the Contingency Fund for the cost of scanning and indexing building plans. BACKGROUND Staff has performed research and obtained quotations for conversion services relating to the scanning and indexing of wide-format building plans. There are approximately 216 rolls of building plans that need to be scanned and indexed. The images would also be imported into the City’s Laserfiche system. The total estimated cost of the building plan conversion project is $15,000. The 2016 budget includes $50,000 in the Contingency Fund, none of which has been used to date. RECOMMENDATION Approve the transfer of $15,000 from the Contingency Fund to account code 101-402-4410- 000, Administration-Contracted Services. CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Jeff Karlson MEETING DATE: March 14, 2016 TOPIC: Amendment of Joint Powers Agreement Amending North Metro Telecommunications Commission’s Authority to Issue Bonds VOTE REQUIRED: 3/5 INTRODUCTION The City Council is being asked to adopt a resolution amending the Joint Powers Agreement between the governing bodies of the member cities, which clarifies the Commission’s authority to issue bonds and requires approval of the member cities. BACKGROUND During the regular meeting on February 22, 2016, the City Council approved a resolution concurring with the issuance of G.O. bonds for North Metro Television to upgrade its video equipment to a high definition (HD) format. Under the terms of an amended Joint Powers Agreement, the Commission was granted authority to issue up to $2.5 million in bonds “for any purpose.” The Council was not comfortable with the language and tabled the matter for further discussion. I brought the Council’s concerns to the NMTV Operations Committee, who agreed to recommend a revision to read: “. . . in a principal amount not to exceed $2,500,000 (the “Bonds” for any purpose approved facility and equipment upgrades.” An additional revision was made, which states that this agreement will be filed with the Executive Director of the NMTC instead of with the City of Blaine. The revisions were approved by the Executive Committee. The Commission will acting on the changes at its March 16 meeting. RECOMMENDATION Approve Resolution No. 16-11, regarding amendment of the amended joint powers agreement for North Metro Telecommunications Commission to issue bonds and use franchise fee revenue. ATTACHMENTS Resolution No. 16-11 Amended and Restated Joint Powers Agreement CITY OF LINO LAKES, MINNESOTA RESOLUTION NO. 16-11 REGARDING AMENDMENT OF THE AMENDED JOINT AND COOPERATIVE AGREEMENT FOR THE ADMINISTRATION OF A CABLE COMMUNICATIONS SYSTEM TO AMEND THE COMMISSION’S AUTHORITY TO ISSUE BONDS, OBLIGATIONS AND OTHER FORMS OF INDEBTEDNESS AND TO MODIFY THE MEMBER CITIES’ USE OF CERTAIN FRANCHISE FEES WHEREAS, The City of Lino Lakes, Minnesota (the “City”) is a member of the North Metro Telecommunications Commission (the “Commission”), a municipal joint powers board organized pursuant to a Joint and Cooperative Agreement, as amended (“Agreement”), adopted by the Cities of Blaine, Centerville, Circle Pines, Ham Lake, Lexington, Lino Lakes and Spring Lake Park, Minnesota (the “Member Cities”) pursuant to Minn. Stat. § 471.59; and WHEREAS, Minn. Stat. § 471.59, subd. 11 states that the governing bodies of the Member Cities must expressly authorize the Commission to issue bonds, obligations and other forms of indebtedness; and WHEREAS, the Agreement, as currently written, does not expressly authorize the Commission to issue bonds, obligations and other forms of indebtedness for this Project; and WHEREAS, the Member Cities and the Commission desire to clarify the Commission’s bonding authority and to require approval of the Member Cities prior to the issuance of any bonds; and WHEREAS, the Member Cities and the Commission desire to clarify the use of certain franchise fees in the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota as follows: 1. That the Agreement shall be amended as set forth in Attachment A. Adopted by the City Council of the City of Lino Lakes this 14th day of March 2016. The motion for the adoption of the foregoing resolution was introduced by Councilmember _____________and was duly seconded by Councilmember _____________ and upon vote being takes thereon, the following voted in favor thereof: The following voted against same: __________________________________ Jeff Reinert, Mayor ATTEST: _____________________________ Julianne Bartell, City Clerk 2 Attachment A Amended and Restated Joint and Cooperative Agreement for the Administration of a Cable Communications System FINAL NORTH METRO TELECOMMUNICATIONS COMMISSION AMENDED AND RESTATED JOINT AND COOPERATIVE AGREEMENT FOR THE ADMINISTRATION OF A CABLE COMMUNICATIONS SYSTEM PARTIES The parties to this agreement are governmental units of the State of Minnesota. This agreement is made pursuant to Minnesota Statutes Section 471.59, as amended. I. GENERAL PURPOSE The general purpose of this agreement is to establish an organization to monitor the operation and activities of cable communications, and in particular, the Cable Communications System (System) of the parties; to provide coordination of administration and enforcement of the franchises of parties for their respective System; to produce, edit and transmit video programming for the parties of this agreement; to make video production, editing and studio facilities and equipment available to the citizens of the parties to this agreement through the operation of a Community Media Center; to promote the development of locally produced cable television programming; to ensure public access to emerging telecommunications technologies; and to conduct such other activities authorized herein as may be necessary to insure equitable and reasonable rates and service levels for the citizens of the Members to this agreement. II. NAME The name of the organization is the North Metro Telecommunications Commission (NMTC). III. DEFINITION OF TERMS Section 1. For the purposes of this agreement, the terms defined in this Article shall have the meanings given them. Section 2. “Commission” means the Board of Directors created pursuant to this agreement. Section 3. “Community Media Center” means the public access center formerly run by the cable company, and any other public access center and studio facility that may be subsequently constructed by the Commission, along with all related equipment and staff. Section 4. “Council” means the governing body of a Member. Section 5. “Executive Director” means a staff person that may be hired by the Commission for the purpose of providing administrative support to the Commission and day to day management of the Community Media Center. Section 6. “Franchise” means that cable communications franchise granted by all cities listed in Article V, Section 1. Section 7. “Grantee” means the person or entity to whom a franchise has been granted by Member. Section 8. “Member” means a municipality which enters into this agreement. Section 9. “Operations Committee” means a committee, made up of the administrators from each Member City, and the Executive Director as an Ex-Officio member, that meets for the purpose of providing day to day oversight and coordination of the Community Media Center operation, supervision and support of the Executive Director, and advice and counsel to the Commission. Section 10. “Subscriber” means any individual or location which receives Telecommunications service from which the City collects a franchise fee. Section 11. “Telecommunications” means traditional television technology and any new, related communications technologies that may be delivered via wire or air. IV. MEMBERSHIP Section 1. The municipalities of Blaine, Centerville, Circle Pines, Ham Lake, Lexington, Lino Lakes, and Spring Lake Park are the Members of the Commission. Any municipality geographically contiguous to any of these named municipalities, and served by a cable communications system through the same Grantee, may become a Member pursuant to the terms of this agreement. Section 2. Any municipality desiring to become a Member shall execute a copy of this agreement and conform to all requirements herein. Section 3. Municipalities, in addition to those listed in Article V, Section 1 of this agreement, desiring to become Members may be admitted by an affirmative vote of the Members of the Commission as specified in Article VI, Section 8 of this agreement. The Commission may by resolution impose conditions upon the admission of additional Members. V. DIRECTORS: VOTING Section 1. Each Member shall be entitled to on (1) director to represent it on the Commission who shall be a council member from the Member City. Each director is entitled to on (1) vote for each 2,500 subscribers or fraction thereof subscribing in the municipality represented by the director provided, however, that each director shall have at least one vote. The number of subscribers per City shall be determined as of December 31st of each year. Prior to the first Commission meeting in February of each year, the Secretary of the Commission shall determine the number of votes for each Member in accordance with this section and certify the results to the Chair. Section 2. A director shall be appointed by official action of each Member. Each Member shall notify the Commission in writing of the appointment. A director shall serve until a successor is appointed. Directors shall serve without compensation from the Commission. Section 3. Each Member shall appoint at least one alternate who shall be a City staff person of the Member City. A Member may appoint a second alternate or more alternate(s) who need not be a council member or staff. The Commission, in its By- Laws, may prescribe the extent of an alternate’s powers and duties. Section 4. A vacancy in the office of director will exist for any of the reasons set forth in Minnesota Statues Section 351.02, or upon a revocation of a director’s appointment duly filed by a Member with the Commission. Vacancies shall be filled by appointment for the unexpired portion of the term of director by the council of the Member whose position on the Board is vacant. Section 5. There shall be no voting by proxy, but all votes must be cast by the director or the duly authorized alternate at a Commission meeting. Section 6. The presence of four directors representing a majority of the total authorized votes of all directors shall constitute a quorum, but a smaller number may adjourn from time to time. Section 7. A director shall not be eligible to vote on behalf of the director’s municipality during the time said municipality is in default on any contribution or payment to the Commission. During the existence of such default, the vote or votes of such Member shall not be counted for the purposes of this agreement. Section 8. All official actions of the Commission must receive a simple majority (51%) of all authorized votes cast on the issue at a duly constituted meeting of the Commission and the affirmative vote of four (4) directors, or the affirmative vote of six (6) directors. VI. EFFECTIVE DATE: MEETINGS: ELECTION OF OFFICERS Section 1. A municipality may enter into this agreement by resolution of its council and the duly authorized execution of a copy of this agreement by its proper officers. Thereupon, the clerk or other appropriate officer of the municipality shall file a duly executed copy of this agreement, together with a certified copy of the authorizing resolution, with the City Manager of the City of Blaine, Minnesota with the Executive Director of the North Metro Telecommunications Commission . The resolution authorizing the execution of the agreement shall also designate the director and the alternate for the municipality on the Commission, along with said director’s and alternate’s address and phone number. Section 2. This agreement is effective on the date when executed agreements and authorizing resolution of five of the municipalities named in Article V, Section 1 have been filed as provided in this Article. Section 3. At the organizational meeting, or as soon thereafter as it may reasonably be done, the Commission shall select from among the directors a Chair, Vice-Chair, Secretary and Treasurer, adopt By-Laws governing its procedures including the time, place, notice for and frequency of its regular meetings, adopt a procedure for calling special meetings, and such other matters as are required by this agreement. Section 4. Officers of the Commission shall be elected annually for one year terms. Officers completing on full one year term shall only succeed themselves once in another full one year term in the same office. VII. POWERS AND DUTIES OF THE COMMISSION Section 1. The powers and duties of the Commission shall include the powers set forth in this Article. Section 2. The Commission may make such contracts, grants, and take such other action as it deems necessary and appropriate to accomplish the general purposes of the organization. The Commission may not contract for the purchase of real estate without the prior authorization of the Member municipalities. Any purchase or contracts made shall conform to the requirements applicable to Minnesota statutory cities. Section 3. The Commission shall assume all authority and undertake all tasks necessary to coordinate, administer, and enforce the Franchise of each Member except for that authority and those tasks specifically retained by a Member. Section 4. The Commission shall continually review the operation and performance of the cable communications system of the Members and prepare annual reports as required by the Minnesota Cable Communications Board and the FCC. Section 5. The Commission shall undertake all procedures necessary to maintain uniform rates and to handle applications for changes in rates for the services provided by the Grantee. Section 6. The Commission may provide for the prosecution, defense, or other participation in actions or proceedings at law in which it may have an interest, and may employ counsel for that purpose. It may employ such other persons as it deems necessary to accomplish its powers and duties. Such employees may be on a full-time, part-time or consulting basis, as the Commission determines, and the Commission may make any required employer contributions which local governmental units are authorized or required to make by law. Section 7. The Commission may conduct such research and investigation and take such action as it deems necessary, including participation and appearance in proceedings of State and Federal regulatory, legislative or administrative bodies, on any matter related to or affecting cable communication rates, franchises, or levels of service. Section 8. The Commission may obtain from Grantee and from any other source, such information relating to rates, costs and service levels as any Member is entitled to obtain from Grantee or others. Section 9. The Commission may accept gifts, apply for and use grants, enter into agreements required in connection therewith and hold, use and dispose of money or property received as a gift or grant in accordance with the terms thereof. Section 10. The Commission shall make an annual, independent audit of the books of the Commission and shall make an annual financial accounting and report in writing to the Members. Its books and records shall be available for examination by the Members at all reasonable times. Section 11. The Commission may delegate its authority to its executive committee. Such delegation of authority shall be by resolution of the Commission and may be conditioned in such a manner as the Commission may determine. Section 12. The Commission shall adopt By-Laws which may be amended from time to time. Section 13. The Commission is given express authority to issue bonds, obligations and other forms of indebtedness, in a principal amount not to exceed $2,500,000 (the “Bonds”), for any purposeapproved facility and equipment upgrades, consistent with the authority granted to the Commission in this Agreement. , to finance the Commission’s purchase of real property and its construction and acquisition on that property of a public access center and an operations/studio facility, to include the Community Media Center and the offices of the Commission (the “Project”). The term “Bonds” shall also include bonds issued to refund and refinance the Bonds, or any portion thereof. Refunding Bonds shall not count against the $2,500,000 limit except to the extent that the amount of the refunding Bonds exceeds the amount of the Bonds being refunded thereby, but that limit shall not apply to any issue of refunding Bonds which produces an overall savings in debt service cost. As provided in Minn. Stat. § 471.59, subd. 11, the Bonds shall be obligations of the Commission which are issued on behalf of the Members, and shall be issued subject to the conditions and limitations set forth in Minn. Stat. § 471.59, subd. 11. The Bonds shall be payable solely from the Member’s franchise fees, as hereinafter provided. The Commission may not pledge to the payment of the Bonds the full faith and credit or taxing power of the Members. No bBonds, obligations or other forms of indebtedness other than the Bonds may be issued by the Commission without the prior consent of the Members. Section 14. The Commission shall provide ongoing oversight of the Operations Committee. Section 15. The Commission shall recommend and forward to the Member cities the Commission’s annual budget, and the Community Media Center’s operating budget and work plan. Section 16. The Commission shall periodically review expenditures related to the Community Media Center. Section 17. The Commission may exercise any other power necessary and incidental to the implementation of its powers and duties. VIII. POWERS AND DUTIES OF THE OPERATIONS COMMITTEE Section 1. The powers and duties of the Operations Committee shall include the powers set forth in this article. Section 2. The Operations Committee shall provide input and make recommendations to the Commission. Section 3. The Operations Committee shall provide for the definition of Member cities’ needs and shall coordinate the resources of the Member cities’ with the Executive Director and the Community Media Center for production purposes. Section 4. The Operations Committee shall provide for the day to day supervision of the Executive Director and evaluation of the Community Media Center operation both for the purpose of reporting and recommendation to the Commission, and shall designate a liaison for the purpose of day to day communication with the Executive Director and to serve as liaison to the Commission. The Operations Committee will annually provide input to the Commission and Executive Director on the Executive Director’s performance. Section 5. The Operations Committee shall make recommendations on staffing needs and compensation levels for the Community Media Center. Section 6. The Operations Committee shall provide input to the development of the Commission’s annual budget, and Community Media Center’s operating budget and work plan. Section 7. The Operations Committee shall provide for the ongoing evaluation of the technological needs of the Community Media Center and the telecommunications needs of the Member cities. IX. OFFICERS Section 1. The officers of the Commission shall consist of a Chair, Vice-Chair, a Secretary, and a Treasurer. Section 2. A vacancy in the office of Chair, Vice-Chair, Secretary or Treasurer shall occur for any of the reasons for which a vacancy in the office of a director shall occur. Vacancies in these offices shall be filled by the commission for the unexpired portion of the term. Section 3. The four officers shall all be Members of the executive committee. Section 4. The Chair shall preside at all meetings of the Commission and executive committee. The Vice-Chair shall act as chair in the absence of the Chair. Section 5. The Secretary shall be responsible for keeping a record of all of the proceedings of the Commission and executive committee. Section 6. The Treasurer shall be responsible for custody of all funds, for the keeping of all financial records of the Commission and for such other matters as shall be delegated by the Commission. The Commission may require that the Treasurer post a fidelity bond or other insurance against loss of Commission funds in an amount approved by the Commission, at the expense of the Commission. Said fidelity bond or other insurance may cover all persons authorized to handle funds of the Commission. Section 7. The Commission may appoint such other officers as it deems necessary. All such officers shall be appointed from the membership of the Commission. X. FINANCIAL MATTERS Section 1. The fiscal year of the Commission shall be the calendar year. Section 2. Commission funds may be expended by the Commission in accordance with the procedures established by law for the expenditure of funds by Minnesota Statutory Cities. Orders, checks and drafts must be signed by any two of the officers. Other legal instruments shall be executed with authority of the Commission, by the Chair and treasurer. Contracts shall be let and purchases made in accordance with the procedures established by law for Minnesota Statutory Cities. Section 3. The financial contributions of the Members in support of the Commission shall be of two types: (1) each Member shall be responsible for its share of the debt service payments on the Commission’s Bonds (but only from the Member’s franchise fees), which share shall be in the same proportion as the Member’s franchise fees for the immediately preceding calendar year were to the total franchise fees receivable by the Commission for that calendar year (the “Debt Service Share”); and (2) each member shall be responsible for its share of the operating and capital costs of the Commission (not including any part of the debt service on the Commission’s Bonds), which share shall be in direct proportion to the percent of annual subscriber revenues of each Member to the total annual revenues of the system multiplied by the Commission's annual budget (the “Operating Cost Share”). The annual budget shall establish the contribution of each Member for its Operating Cost Share for the ensuing year. Each Member shall cause its franchise fees to be paid directly to the Commission, and the Commission shall deduct from each Member’s quarterly payment of franchise fees, before application to any other purpose, one-fourth of the Member’s Debt Service Share for that calendar year. If any Member’s quarterly payment of franchise fees is not sufficient to pay its quarterly Debt Service Share, the deficiency will continue to be an obligation of the Member and will be deducted from the next payment or payments of the Member’s franchise fees until the deficiency has been restored. After provision is made for payment of the Debt Service Share, the remaining franchise fees shall be applied as a credit against each Member’s Operating Cost Share owed the Commission, with any excess being remitted to the Member by the Commission and any shortfall being payable to the Commission by the Member. The remainder of any franchise fee remitted back to the Member by the Commission shall be used for citizen communicationscable-related expenses. Each Member acknowledges that its Debt Service Share of the franchise fee collections will be irrevocably pledged by the Commission as security for the Commission’s Bonds. Section 4. All PEG (public, educational, and government) programming fees collected by the Grantee and redistributed to the Commission shall be used by the Commission to fund the operation of a Community Media Center. Section 5. A proposed budget for the operation of the Commission, including the Community Media Center, for each calendar year shall be formulated by the Executive Director under the direction of the Operations Committee and submitted to the Commission on or before July 1 of each year. The Commission shall submit the proposed budget to the Members on or before August 1 of each year. Such budget shall be deemed approved by a Member unless, prior to October 15 preceding the effective date of the proposed budget, the Member gives notice in writing to the Commission that it is withdrawing from the Commission, subject to Article XII, Section 2 of this agreement. Final action adopting a budget for the ensuing calendar year shall be taken by the Commission on or before November 1 of each year. Section 6. Any Member may inspect and copy the Commission books and records at any and all reasonable times. All books and records shall be kept in accordance with normal and accepted accounting procedures and principles used by Minnesota Statutory Cities. XI. DURATION Section 1. The Commission shall continue for an indefinite term unless the number of Members becomes less than five, and the Commission may also be terminated by mutual agreement of all of the Members at any time; provided that the Commission shall continue to exist as long as any Bonds described in Article VIII, Section 13 of this agreement remain outstanding. Section 2. In order to prevent obligation for its Operating Cost Share for the ensuing calendar year, a Member must withdraw from the Commission by filing a written notice with the Secretary by October 15 of any year giving notice of withdrawal effective at the end of the calendar year; and membership shall continue until the effective date of the withdrawal. A notice of withdrawal may be rescinded by a Member at any time prior to the effective date of withdrawal. If a Member withdraws before the dissolution of the Commission, the Member shall have no claim against the assets of the Commission, including the right to receive an allocation of franchise fees, except as provided herein. A Member withdrawing after October 15 shall be obligated to pay its entire Operating Cost Share (including any shortfalls) for the ensuing year as outlined in the budget of the Commission for the ensuing year. A withdrawn Member will continue to be responsible for its Debt Service Share (payable only from the withdrawn Member’s franchise fees) notwithstanding its withdrawal from the Commission, and shall continue to have its franchise fees paid directly to the Commission until all Bonds have been paid. Any excess of the withdrawn Member’s franchise fees over the withdrawn Member’s Debt Service Share (and any required Operating Cost Share, if the Member gave notice of withdrawal after October 15 of the preceding calendar year) shall be remitted by the Commission to the withdrawn Member. A Member that has withdrawn from the Commission may, if no Bonds are outstanding, upon request, recover an amount of any equity that exists, as of the withdrawal date, in real property and buildings purchased or constructed with any Bonds, up to (but not exceeding) the Member’s individual percentage of total franchise fees paid to all the Members (or their designee) and the withdrawn Member for the calendar year preceding withdrawal. The Commission may, if no Bonds are outstanding, at any time after the withdrawal of a Member as provided for herein, initiate a buy-out of the proportionate equity interest of the withdrawn Member, which interest is to be the withdrawn Member’s individual percentage of total franchise fees paid to the Members (or their designee) and the withdrawn Member for the calendar year preceding the buy-out, pursuant to terms and conditions agreed upon by the parties. The amount of any equity distributed to a withdrawn Member will be paid, without interest, on a payment schedule established by the Commission, provided, however, the term of such payment schedule shall not exceed five (5) years. When calculating an equity repayment schedule, the Commission may deduct the withdrawn Member’s proportionate share of outstanding indebtedness from the amount of any equity due to the withdrawn Member. Notwithstanding anything to the contrary, a withdrawing Member shall have no claim to the franchise fee the Grantee collected on its behalf for the year in which its withdrawal is effective, except for the reimbursement of cable- related expenses for that year. If no Bonds are outstanding, for the calendar year following withdrawal, and for all subsequent years, the entire franchise fee calculated upon gross revenues attributable to the system within the withdrawn Member shall be paid by Grantee to the withdrawn Member in accordance with the Franchise. Section 3. In the event of dissolution, the Commission shall determine the measures necessary to affect the dissolution and shall provide for the taking of such measures as promptly as circumstances permit, subject to the provisions of this agreement. Upon dissolution of the Commission all remaining assets of the Commission, after payment of obligations, shall be distributed among the then existing Members in proportion to the most recent Member by Member breakdown of the franchise fee as reported by the Grantee. The Commission shall continue to exist after dissolution for such period, no longer than six months, as is necessary to wind up its affairs but for no other purpose. IN WITNESS WHEREOF, the undersigned municipality has caused this agreement to be signed on its behalf this _____________day of _________________June, 201603. City of ____________________________, Minnesota ATTEST: __________________________________ ____________________________________ City Clerk Mayor Amended and Restated ___6/201603 CITY COUNCIL AGENDA ITEM 3B STAFF ORIGINATOR: Jeff Karlson MEETING DATE: March 14, 2016 TOPIC: Appointment of Human Resources Manager VOTE REQUIRED: 3/5 INTRODUCTION The City Council is being asked to approve the appointment of Karissa Henning for the Human Resources Manager position. BACKGROUND The City has completed its recruitment process for a Human Resources Manager. We received 46 applications and interviewed 12 candidates in the first round of interviews. After a second interview with four finalists, the position was offered to Karissa Henning. Ms. Henning has five years of human resources experience with the City of Isanti. Her starting salary would be $72,816, which is Step 1 of salary range for the position. RECOMMENDATION Approve the appointment of Karissa Henning for the Human Resources Manager position. CITY COUNCIL AGENDA ITEM 4A STAFF ORIGINATOR: Public Safety Director John Swenson MEETING DATE: March 14, 2016 TOPIC: Hire Paid On-Call Firefighter VOTE REQUIRED: 3/5 INTRODUCTION The Lino Lakes Public Safety Department is requesting council approval to hire a paid on-call firefighter. BACKGROUND As directed by Council Resolution 14-50 staff is integrating fire operations into the Public Safety Department. Staff has been engaged in a fire recruiting and hiring process for paid on- call firefighter candidates as part of the integration process. The hiring process has been extensive including an interview process, background investigation, medical examinations, and drug screen. This process has identified candidates that will continue the Public Safety Department’s proud tradition of delivering high quality services to the Lino Lakes Community. RECOMMENDATION Staff recommends the Council approve the hiring of Derek Riley for the position of paid on- call firefighter effective April 1, 2016. ATTACHMENTS None CITY COUNCIL AGENDA ITEM 4B STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: March 14, 2016 TOPIC: Donate Seized Property to Bikes for Kids VOTE REQUIRED: 3/5 INTRODUCTION The City of Lino Lakes Ordinance 213.07 authorizes the Public Safety Department to dispose of unclaimed property in a manner authorized by a majority vote of the City Council. BACKGROUND As part of the continued management of police division property and evidence room, staff identified the below listed bicycles for disposal. 1. 14-229762 – Bicycle serial number FSD06A52073 2. 14-241941 – Bicycle serial number 8204-71-2011.12.23 3. 15-222458 – Bicycle serial number 366-670 4. 15-227108 - Bicycle serial number S2600TG 5. 15-133589 – Bicycle serial number SNFSD14EK3796 6. 15-335588 - Bicycle serial number U345PO367C 7. 15-198002 - Bicycle serial number G11110243371 8. 15-127506 - Bicycle serial number R90946242 9. 15-208383 - Bicycle serial number SNU12xk10766 10. 15-001939 - Bicycle serial number 8204-71-2011.12.28 11. RA15300026 - Bicycle serial number M000816043 12. RA15300538 – Bicycle serial number SNFSD13AB8099 13. RA15300382 - Bicycle serial number CJ924417 All related court and investigative matters has been completed. Staff has complied with all statuary obligations to notify all concerned parties and received no communications related to any of these cases or the related property. Previous unclaimed bicycles have been sent to Propertyroom.com to be sold but none of the bicycles sold which resulted in all of the bicycles being destroyed and the City paying the cost. Staff has researched other options to eliminate the expense of destroying the unclaimed bicycles and has found a non-profit organization called Bikes for Kids based in Ham Lake, MN. This non-profit organization refurbishes donated bicycles and provides them to kids in need in Anoka County and throughout the world. Click here to visit their website. RECOMMENDATION Authorize the Public Safety Department to donate the listed bicycles to the non-profit Bikes for Kids. ATTACHMENTS None AGENDA ITEM 5A STAFF ORIGINATOR: Rick DeGardner, Public Services Director COUNCIL MEETING DATE: March 14, 2016 TOPIC: Consideration of Resolution No. 16-14, Accepting Bids and Awarding Contract for Lino Lakes Fire Station #1 Roof Replacement Project VOTE REQUIRED: Simple Majority BACKGROUND: The City Council approved the plans and specifications and authorized the advertisement for bids for the Fire Station #1 roof replacement project at the January 25, 2016 City Council meeting. The bid opening was conducted on February 29, 2016 with the following nine bids submitted: Diverse Construction $115,778.00 Flynn Midwest $126,290.00 Peterson Bros. Roofing $128,965.00 Palmer West Construction $136,700.00 Allweather Roof $137,568.00 Rainville Carlson $143,600.00 McPhillips Bros. Roofing $146,000.00 John A. Dalsin & Son, Inc. $147,157.00 Berwald Roofing $148,800.00 Roof Spec Inc. has reviewed the bid submittals and is recommending award of the base bid package to Diverse Construction with a bid amount of $115,778.00. RECOMMENDATION: Approve Resolution No. 16-14, Awarding Contract for Lino Lakes Fire Station #1 Roof Replacement Project to Diverse Construction with a bid amount of $115,778.00. ATTACHMENTS: Resolution No. 16-14 Roof Spec Inc. Recommendation Letter (Dated March 7, 2016) CITY OF LINO LAKES RESOLUTION NO. 16-14 ACCEPTING BIDS AND AWARDING CONTRACT FOR LINO LAKES FIRE STATION #1 ROOF REPLACEMENT PROJECT WHEREAS, the City Council approved the plans and specifications and authorized the advertisement for bids for the Fire Station #1 roof replacement project at the January 25, 2016 City Council meeting; and WHEREAS, the bid opening was conducted on February 29, 2016 with the following nine bids submitted: Diverse Construction $115,778.00 Flynn Midwest $126,290.00 Peterson Bros. Roofing $128,965.00 Palmer West Construction $136,700.00 Allweather Roof $137,568.00 Rainville Carlson $143,600.00 McPhillips Bros. Roofing $146,000.00 John A. Dalsin & Son, Inc. $147,157.00 Berwald Roofing $148,800.00, and WHEREAS, Roof Spec Inc. has reviewed the bid submittals and is recommending award of the base bid package to Diverse Construction with a bid amount of $115,778.00; and WHEREAS, funding for this project is from the Building Facilities Fund; NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes: That the contract for the Lino Lakes Fire Station #1 Roof Replacement Project is awarded to Diverse Construction with a bid amount of $115,778.00. Adopted by the Lino Lakes City Council this 14th day of March, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member __________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ____________________________________ Jeff Reinert, Mayor ATTEST: ______________________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Michael Grochala MEETING DATE: March 14, 2016 TOPIC: Consider Resolution No. 16-15, Authorizing Acquisition of Permanent Easement, Well No. 6 Pump House Improvements VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council action to authorize acquisition of easements for utility purposes to service the Well No. 6 Pump House. BACKGROUND The City Council took action on October 26, 2015 to order the Well No. 6 Pump House improvements. As part of the project three-phase electrical service will be extended from Birch Street to service the pump house. To avoid yard/driveway along Pheasant Run South staff is proposing to acquire a drainage and utility easement through an existing agricultural area to the east. This utility corridor would also serve a future need to extend a trunk water main from Birch Street to the new well. The proposed land area and acquisition amount are as follows: Easement Type Size (Sq. Ft.) Amount Permanent 24,991 $11,800.00 WSB and Associates have prepared the appraisal report and will work through the acquisition process with the property owner on behalf of the City. A final agreement with the property owner will be brought back to the council for approval. RECOMMENDATION Staff is recommending approval of Resolution No. 16-15. ATTACHMENTS 1. Resolution No. 16-15 2 CITY OF LINO LAKES RESOLUTION NO. 16-15 RESOLUTION AUTHORIZING ACQUISITION OF PERMANENT EASEMENTS, WELL NO. 6 PUMP HOUSE IMPROVEMENTS WHEREAS, pursuant to Resolution No. 16-15 adopted the 26th day of October, 2015 the City Council ordered the Well No. 6 Pump House Improvements; and WHEREAS, the construction of the project will require the acquisition of a drainage and utility easement; and WHEREAS, the City of Lino Lakes, a Minnesota municipal corporation, acting by and through the City Council, is authorized by law to acquire real estate which is needed for public use or purpose; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: That staff is hereby authorized to negotiate acquisition of a permanent easement by direct purchase in accordance with Exhibit A. Adopted by the Council of the City of Lino Lakes this 14th day of March, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk Whereupon said resolution was declared duly passed and adopted. Parcel SketchExhibit A CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Marty Asleson MEETING DATE: March 14, 2016 TOPIC: Consider Resolution No. 16-16 Approving Environmental Board Goals For 2016 VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting the adoption of Environmental Board Goals for 2016. BACKGROUND Each year, the Environmental Board annually sets goals as a part of their work program. The Board adopted 2016 goals at their January 27th, 2016 meeting. The Environmental Board Goals are included in the attached resolution. RECOMMENDATION Staff is recommending adoption of Resolution No. 16-16 approving the Environmental Board goals for 2016. ATTACHMENTS 1. Resolution No. 16-16 CITY OF LINO LAKES RESOLUTION NO. 16-16 RESOLUTION TO ADOPT THE ENVIRONMENTAL BOARD GOALS FOR 2016 WHEREAS, the City of Lino Lakes has an established Environmental Board; and WHEREAS, the purpose of the Environmental Board is to provide aid and advice to the council in its efforts to encourage productive and enjoyable harmony between people and their environment; to promote efforts which will prevent or eliminate damage to the environment and stimulate the health and welfare of people; to enrich the understanding of ecological systems and natural resources important to the city; to advise the City in the use and management of its natural resources in order to preserve and enhance the environmental amenities for present and future residents, and to ensure a lasting quality of life within the city; and WHEREAS, the Environmental Board approved the following 2015 goals at their January 27, 2016 meeting: 2016 Goals Environmental Goals 1. Promoting Environmental Stewardship with the citizens of Lino Lakes, and conservation opportunities by communicating environmental initiatives in the city using various means of communication such as: • Mailings. • Multi-media including social media. • School “enviro- shows”, promotion in schools. • Partnerships with our two watershed districts. 2. Participate in Earth Day (April 23rd, 2016) 3. Participate in Blue Heron Days (August 20, 2016) 4. Recycling/Partner with Anoka County Recycling Resource Solutions to: • Utilize County Select Committee on Recycling (SCORE) and Local Recycling Development Grant (LRDG) Funds to the maximum extent possible to increase our recycling totals. • Work with local participating businesses on mandated business recycling through Anoka County and “Waste-Wise” staff. • Partner with our neighborhood groups to educate and start pilot projects to recycle organics. • Increase our volunteer base. • Increase services available to residents at the monthly Recycling Day event including additional paper shredding, events, hard drive destruction and the Bridging program and or other charity organizations. • To meet or exceed our City recycling goal of 50 (1836 tons) percent or greater of our municipal solid waste. Find innovative ways to promote and encourage recycling as a city. Continue to look into ways for school facilities to reduce waste and increase recycling, and continue to enhance recycling efforts through grants from Anoka County Integrated Waste. 5. Cooperate with Rice Creek Watershed District and Vadnais Lakes Area Water Management Organization, and city staff to promote development that renews, preserves, and restores surface water, lakes, stream and wetlands through project review processes and public education. 6. Monitor any activity in the AUAR as well as other proposed development areas, focusing on the values that citizens of Lino Lakes have expressed in the 20/30 vision for our city and the unique ecological aspects of our wetlands, lakes and streams and subsurface waters, vegetation and wildlife populations. 7. Perform evaluation of past Environmental Board recommendations for development projects. Review a sampling of a variety of projects by on-site visits, discussion with city staff, and landowners, neighbors, on the outcomes of the board’s recommendations. If necessary, submit a summary of significant findings resulting from the review in writing to the Community Development Director. 8. Support Conservation Development within the city through site review processes by incorporating The Resources Management System Plan components of the City Comprehensive Plan. The use of the planning documents within the Comprehensive Plan that enable Conservation Development include: • The Lino Lakes Handbook For Environmental Planning and Conservation Development, • The Minnesota Land Cover Classification System and Natural Resource Inventory for Lino Lakes • The Minnesota County Biologic Survey • The Lino Lakes Assessment of Existing Ecological Conditions and Management Opportunities • The Lino Lakes Handbook For Environmental Planning and Conservation Development • The Minnesota DNR Regionally Significant Ecological Areas Assessment, Rare Wildlife and Plant Models built by the City • The Lino Lakes Parks, Natural Open Space/Greenways, and Trails System Plan, • The I-35E Corridor Alternative Urban Area-wide Review (AUAR) assessment • The Rice Creek Watershed District/Lino Lakes Resources Management Plan • The Assessment of Development, Suitability and Natural Resources Conservation Opportunities study, • The City of Lino Lakes Local Surface Water Management Plan 9. Support the Community Garden site and continue the partnership with Park Department to manage the Community Garden site. 10. Do an annual review/update in regards to the Lino Lakes EAB Implementation Plan. Offer residents opportunities for tree purchasing and possibly tree treatment. 11. Continue to work on Wollan’s Park Wetland bank to achieve wetland bank credits by the end of the year 2019 and investigate new banking opportunities. 12. Continue to monitor the Heron rookery and water quality in the northern one third of Peltier Lake and to support the protection of resources in that area. Update Council on these matters. Recruit new volunteers to help with rookery maintenance and monitoring. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Lino Lakes that the 2016 goals of the Lino Lakes Environmental Board are hereby adopted. Adopted by the Council of the City of Lino Lakes this 14th day of March, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Marty Asleson, Environmental Coordinator MEETING DATE: March 14, 2016 TOPIC: Consideration of Resolution 16-17, Accepting 2016 Anoka County Recycling and Recycling Enhancement Grants VOTE REQUIRED: 3/5 INTRODUCTION The City of Lino Lakes receives Select Committee for Recycling and the Environment (SCORE) funds each year from Anoka County. The SCORE funds are used to fund solid waste recycling programs. Cities using SCORE funds allocated from Anoka County are required to enter into a cooperative agreement with the County. This year Anoka County is again offering Enhancement Grants as additional funding available to the City of Lino Lakes. BACKGROUND The City of Lino Lakes receives grant money (SCORE) each year from the county to implement a residential recycle program. The basic SCORE Grant includes a fixed base of $10,000 for each municipality and an additional $5.00 per household, totaling $41,870. In addition, targeted program funds are available for specific program areas and funds may be for problem areas and yard waste/organics. Enhancement funds are available to the City of Lino Lakes this year for the following program areas: Monthly Drop-off events - $15,000 Park and event recycling - $3,000 Curbside and multi-unit recycling - $6,000 Enhancement Grant - $6,374 Organics - $6,374 With this, the City has available for 2016: Base + Enhancement Funds = $78,618. RECOMMENDATION Approve Resolution No. 16-17 Approving Anoka County Contract No. C0004706, Agreement for Residential Recycling Program. ATTACHMENTS 1. Resolution No. 16-17 2. 2015 Funding Available for Municipal Waste Abatement Programs, Attachment A 3. Anoka County Contract C00004706 CITY OF LINO LAKES RESOLUTION NO. 16-17 ACCEPTING 2016 ANOKA COUNTY RECYCLING GRANTS WHEREAS, The City of Lino Lakes has entered into an agreement with Anoka County over the years to cooperatively work on Solid Waste abatement and Recycling; and WHEREAS, Anoka County receives funding from the Solid Waste Management Coordinating Board and the State of Minnesota in the form of “SCORE” funds; and WHEREAS, The County wishes to assist municipalities in meeting recycling goals established by the Anoka County Board of Commissioners by providing SCORE funds to Cities in the County for solid waste recycling programs; and WHEREAS, The City of Lino Lakes is eligible to receive $10,000 base allocation and $5.00 per household totaling $41,910.00; and WHEREAS, The City of Lino Lakes is eligible for additional enhancement, Monthly Drop- Off, Park Recycling and Community Event recycling totaling $39,764; WHEREAS, Anoka County Agreement No. C0004706, provides for the cooperative effort between Anoka County and the City of Lino Lakes; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes That the Mayor and City Clerk are hereby authorized to execute Anoka County Agreement No. C00004706, Agreement for Residential Recycling Program on behalf of the city. Adopted by the Council of the City of Lino Lakes this 14th day of March, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6D STAFF ORIGINATOR: Diane Hankee MEETING DATE: March 14, 2016 TOPIC: Consider Resolution No. 16-18, Ordering the Project and Authorizing Preparation of Plans and Specifications, 2016 Mill and Overlay Project VOTE REQUIRED: Simple Majority INTRODUCTION Staff is requesting council authorization to prepare plans and specifications for the 2016 Mill and Overlay Project. BACKGROUND In accordance with the City’s Pavement Management Plan, streets are identified for annual maintenance. The City uses Cartegraph software to annually analyze the conditions of the City’s streets and recommend segments that meet the maintenance requirements. Streets were selected for maintenance based on pavement management criteria, input from Public Works, and feasibility of locations. The proposed project includes Holly Drive, Holly Court, and Old Birch Street (north/south section). It is recommended to complete a mill and overlay, and full depth reclamation on the roadways as detailed in the attached project map. The budget for the project is $350,000. WSB and Associates, the City Engineer, have submitted a proposal to complete the plans and specifications, and provide bid documents, for the not to exceed cost of $25,500 based actual time spent on the project. The schedule for this project is as follows: City Council Order Project, Authorizes Plans and Specifications March 14, 2016 City Council Approves Plans and Specifications April 11, 2016 City Council Authorizes Ad for Bids April 11, 2016 City Open Bids May 11, 2016 City Council Awards Contract May 23 , 2016 Construction Begins May 27 , 2016 Final Completion August 28, 2016 RECOMMENDATION Staff is recommending approval of Resolution No. 16-18 ordering the project and authorizing preparation of plans and specifications. 2 ATTACHMENTS 1. Resolution No. 16-18 2. WSB Proposal 3. Project Location Map 3 CITY OF LINO LAKES RESOLUTION NO. 16-18 RESOLUTION ORDERING THE PROJECT AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2016 MILL AND OVERLAY PROJECT WHEREAS, it is proposed to perform mill and overlay and full depth reclamation improvements on recommended street segments, and WHEREAS, the City Council is ordering the project finding that it would be in the best interest of the city to proceed with the preparation of plans and specifications; and WHEREAS, WSB and Associates, the City Engineer, has submitted a proposal to prepare plans and specifications. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes: 1. The 2016 Mill and Overlay Project is hereby ordered. 2. WSB and Associates are designated as the engineer for this improvement and directed to prepare plans and specifications for the 2016 Mill & Overlay Project. 3. Staff is hereby authorized to execute the hourly based contract in an amount not exceed $25,500.00. Adopted by the Council of the City of Lino Lakes this 14th day of March, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk Engineering Planning Environmental Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Minneapolis St. Cloud Equal Opportunity Employer February 18, 2106 City of Lino Lakes Mr. Michael Grochala 600 Town Center Parkway Lino Lakes, MN 55014 Re: 2016 Street Maintenance Project Civil Engineering Design Services Dear Mr. Grochala: We appreciate the opportunity to provide this proposal for civil engineering design services. The City of Lino Lakes is requesting assistance with design of its 2016 Street Maintenance Project. The streets designated for rehabilitation are local streets as determined by their OCI ratings established in the City’s Pavement Management Study. This proposal has been broken out for each site. Holly Lane – Full Depth Reclamation The scope of services includes the preparation of construction documents for full depth reclamation of Holly Lane from, Ash Street to Holly Court (approximately 0.67 miles). Our design services include survey of existing conditions, preparation of construction plans, preparation of a project manual (specifications) and assistance with project bidding. The engineering fee to complete the described design services above is $12,500. Holly Court – Mill and Overlay The scope of services includes the preparation of construction documents for mill and overlay of Holly Court from Holly Lane to the existing cul de sac located approximately 0.30 miles east of Holly Lane. Our design services include survey of existing conditions, preparation of construction plans, preparation of a project manual (specifications) and assistance with project bidding. The engineering fee to complete the described design services above is $6,200. Birch Street – Mill and Overlay The scope of services includes the preparation of construction documents for mill and overlay of Birch Street from Pheasant Run South (Saddle Club) north to the proposed cul de sac located at CSAH No. 34 (approximately 0.25 miles). Our design services include survey of existing Mr. Michael Grochala February 18, 2016 Page 2 conditions, preparation of construction plans, preparation of a project manual (specifications) and assistance with project bidding. The engineering fee to complete the described design services above is $6,800 The engineering fee to complete the 2016 Street Maintenance Project is $25, 500 (not to exceed). This letter represents our complete understanding of the proposed scope of services. A separate proposal for construction surveying and inspection services can be prepared If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions about this proposal, please feel free to call me at 763-287-7167. Sincerely, WSB & Associates, Inc. Edward C. Youngquist Project Manager ACCEPTED BY: City of Lino Lakes Name Title Date Estimated Hours Survey Engineer Graduate Office Total Sr. Project Mgr.Crew Specialist Engineer Technician Hours Cost I. Preliminary Design A.Survey Crew 14 14 2,296.00$ B.Base Mapping 1 6 2 9 1,015.00$ C.Private Utility Coordination 1 2 4 7 763.00$ Subtotal - Preliminary Design Phase Services 2 14 8 6 30 4,074.00$ II. Final Design Phase Services A.Project Management 4 1 5 663.00$ B.GSOC coordination 1 2 3 308.00$ C.Preparation of Plans & Specifications 6 2 8 1,106.00$ Street Full Depth Reclamation 32 2 34 3,780.00$ Street Mill and Overlay 16 2 18 1,988.00$ Specifications 2 6 12 6 26 2,592.00$ D.Review submittal - 60% Plans & Specifications 4 4 4 12 1,428.00$ E.Review submittal - 90% Plans & Specifications 4 4 4 12 1,428.00$ F.Revise Plans & Specifications post-review 2 4 12 18 1,918.00$ G.Prepare Opinion of Probable Construction Cost 2 4 8 4 18 1,826.00$ H.Prepare Agency permits 2 4 2 2 10 1,370.00$ Subtotal - Design Phase Services 26 4 75 48 11 164 18,407.00$ III. Bidding Phase Services A.Advertisement for bids 1 1 2 4 360.00$ B.Distribute Plans/Specifications 1 1 4 6 510.00$ C.Maintain Planholders list 2 2 150.00$ D.Respond to Bidder questions 2 4 2 8 938.00$ E.Attend Bid Opening and Tabulate Bids 2 4 6 594.00$ F.Bid results letter/recommendation for award 2 2 4 444.00$ Subtotal - Bidding Phase Services 8 6 4 14 32 2,996.00$ Grand Total All Phases 34 18 89 58 25 224 25,477.00$ Hourly Rates $147.00 $164.00 $112.00 $98.00 $75.00 98.96$ ` TOTAL PROJECT COST 25,500.00$ Design Service Project Fees City of Lino Lakes, Minnesota 2016 Mill & Overlay Improvements Description %&d(%&c( County Hwy 10 County Hwy 14County Hwy 21County Hwy 23County Hwy 14 Hodgson RdCounty Hwy 23County Hwy 211" Overlay2" Mill & Overla yFull Depth Re claimation 2016 Reclaimation& Overlay 0 4,000Feet ± K:\02029-003\GIS\Maps\2016ReclaimationOverlay.mxd Date: 12/30/2015