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HomeMy WebLinkAbout03-27-2017 Council PacketEXPANDED AGENDA CITY COUNCIL AGENDA Monday, March 27, 2017 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Maher, Manthey & Rafferty City Administrator: Jeff Karlson COUNCIL WORK SESSION, 6:00 P.M. Community Room (not televised) 1. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M.  Roll Call - Council Members Rafferty, Kusterman, Manthey, Maher, and Mayor Reinert were present  Pledge of Allegiance  Open Mike / Public Comment - none  Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented SPECIAL PRESENTATION Proclamation – Military Child Day – April 21, 2017 (to be accepted by representatives of Lino Lakes Beyond the Yellow Ribbon) 1. CONSENT AGENDA A) Consideration of Expenditures: i) March 27, 2017 (Check No. 105550 through 105640) in the amount of $758,074.81. B) Consider approval of March 6, 2017 Work Session Minutes Council Members Maher and Manthey absent C) Consider approval of March 13, 2017 Council Meeting Minutes D) Consider Approving Application for Exempt Permit from Lawful Gambling License for the Lino Lakes Lions Club E) Consider approval of March 13, 2017 Closed Council Minutes F) Consider Resolution No. 17-28, Approving a Peddler License for Michael Morency from Edward Jones Financial Action Taken: Motion by Rafferty, seconded by Kusterman, to approve the Consent Agenda, Items 1A and 1C through 1F as presented, was adopted Council Agenda -2- March 27, 2017 EXPANDED AGENDA Action Taken: Motion by Rafferty, seconded by Kusterman, to approve Consent Agenda Item 1B as presented, was adopted; Council Members Manthey and Maher abstained 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT No report 4. PUBLIC SAFETY DEPARTMENT REPORT No report 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) Erickson Estates, Katie Larsen i.Consider Resolution No. 17-23 Approving Final Plat ii.Consider Resolution No. 17-24 Approving Development Agreement Action Taken: Motion by Maher, seconded by Manthey, to approve Resolution No. 17-23 as presented, was adopted Action Taken: Motion by Maher, seconded by Manthey, to approve Resolution No. 17-24 as presented, was adopted B) Consider 1st Reading of Ordinance No. 02-17, Sale of Property to American Legion, Lot 14, Block 2, Carole’s Estates 2nd Addition, Michael Grochala Action Taken: Motion by Manthey, seconded by Kusterman, to approve the first reading of Ordinance No. 02-17 as presented, was adopted C) Consider Resolution No. 17-25, Approving Professional Services Agreements with Landform and WSB and Associates, 2040 Comprehensive Plan Update Action Taken: Motion by Manthey, seconded by Kusterman, to approve Resolution No. 17-25 as presented, was adopted; Rafferty abstained 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Community Calendar – A Look Ahead March 27, 2017 through April 10, 2017 Thursday, March 30 6:30 pm, Community Room Charter Commission Monday, April 3 6:00 pm, Community Room Council Work Session Monday, April 10 6:30 pm, Council Chambers City Council Meeting Updated March 24, 2017 CITY COUNCIL AGENDA Monday, March 27, 2017 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Maher, Manthey & Rafferty City Administrator: Jeff Karlson COUNCIL WORK SESSION, 6:00 P.M. Community Room (not televised) 1. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M.  Call to Order and Roll Call  Pledge of Allegiance  Open Mike / Public Comment  Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION Proclamation – Military Child Day – April 21, 2017 (to be accepted by representatives of Lino Lakes Beyond the Yellow Ribbon) 1. CONSENT AGENDA A) Consideration of Expenditures: i) March 27, 2017 (Check No. 105550 through 105640) in the amount of $758,074.81. B) Consider approval of March 6, 2017 Work Session Minutes Council Members Maher and Manthey absent C) Consider approval of March 13, 2017 Council Meeting Minutes D) Consider Approving Application for Exempt Permit from Lawful Gambling License for the Lino Lakes Lions Club E) Consider approval of March 13, 2017 Closed Council Minutes F) Consider Resolution No. 17-28, Approving a Peddler License for Michael Morency from Edward Jones Financial 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT No report Council Agenda -2- March 27, 2017 4. PUBLIC SAFETY DEPARTMENT REPORT No report 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) Erickson Estates, Katie Larsen i.Consider Resolution No. 17-23 Approving Final Plat ii.Consider Resolution No. 17-24 Approving Development Agreement B) Consider 1st Reading of Ordinance No. 02-17, Sale of Property to American Legion, Lot 14, Block 2, Carole’s Estates 2nd Addition, Michael Grochala C) Consider Resolution No. 17-25, Approving Professional Services Agreements with Landform and WSB and Associates, 2040 Comprehensive Plan Update, Michael Grochala 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Community Calendar – A Look Ahead March 27, 2017 through April 10, 2017 Thursday, March 30 6:30 pm, Community Room Charter Commission Monday, April 3 6:00 pm, Community Room Council Work Session Monday, April 10 6:30 pm, Council Chambers City Council Meeting Proclamation WHEREAS, thousands of brave Minnesotans and many of our own Lino Lakes’ residents have demonstrated courage and a commitment to freedom by serving in the Armed Forces of the United States of America in active duty posts around the world; and, WHEREAS, more than 40 percent of military personnel have children who are left behind during deployment; and WHEREAS, thousands of children in Minnesota have at least one parent currently serving in active military; and WHEREAS, it is fitting that we recognize and honor their sacrifices, celebrate their spirit, and let our men and women in uniform know that while they are taking care of us, we are taking care of their children; and WHEREAS, when parents serve in the military, their children serve too. By recognizing Military Child Day, we pay tribute to military children for their commitment, sacrifice and their unconditional support for our troops; NOW THEREFORE, BE IT RESOLVED that I, Jeff Reinert, Mayor of the City of Lino Lakes, do hereby recognize the month of April as the Month of the Military Child and proclaim April 21, 2017 as MILITARY CHILD DAY and encourage all citizens of the City to join the City Council in honoring military children and families. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Lino Lakes to be affixed. Adopted by the Lino Lakes City Council on March 27, 2017. _______________________________ Jeff Reinert, Mayor ____________________________________ Attest: Julie Bartell, City Clerk CITY COUNCIL SPECIAL WORK SESSION March 6, 2017 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : March 6, 2017 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 8:48 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, 7 Kusterman, and Mayor Reinert 8 MEMBERS ABSENT : Council Member Maher and 9 Manthey 10 11 Staff members present: City Administrator Jeff Karlson; Public Safety Director John 12 Swenson; Community Development Director Michael Grochala; City Planner Katie 13 Larsen; City Clerk Julie Bartell. 14 15 1. American Legion Land Acquisition – Community Development Director 16 Grochala explained that representatives of the Lino Lakes American Legion post were 17 present at the meeting to discuss their continuing interest in acquiring land from the city 18 to increase parking for their establishment. He noted that the council had received a 19 communication on the matter of the Legion’s offer for the property; he advised the 20 council that it wouldn’t be appropriate to discuss the offer unless they go into a closed 21 session 22 23 Ken Kennedy, American Legion Finance Director and Diana Cox, Post Manager 24 addressed the council. Ms. Cox noted that she lives in Lino Lakes, she has an interest in 25 serving the community and she has found a place for that service at the Legion. The 26 Legion work has turned into so much more than working with a bar. They receive and 27 respond to many, many requests for assistance. She manages the bar but most of her job 28 is what she does for the community (noted Toys for Tots, funeral assistance, work with 29 the schools, the Lino Lakes Ambassadors events, boys and girls scouts). For larger events 30 there is not enough parking so people do park on Lake Drive and that is not safe. 31 32 Mr. Kennedy added some additional ways the Legion has helped in the community and 33 explained his involvement and his leadership bringing this matter forward (working with 34 banks, working with the watershed district, survey information). He noted the original 35 purchase offer of the Legion, the original valuation and a slight increase in that valuation. 36 He pointed out that there are legacy members still involved in the Legion and there is a 37 commitment on the part of the club to get this done. The Legion is in a good financial 38 position now and shares with the community by giving back. They do not want to 39 overleverage themselves however into too risky a situation. He noted that they’ve 40 received a discount from many of the people they have dealt with so far. 41 42 Mayor Reinert concurred on the Legion’s community involvement, noting that they are 43 more of a community center than anything else. Ms. Cox suggested that the addition of 44 a parking lot would actually add tax base for the city. 45 CITY COUNCIL SPECIAL WORK SESSION March 6, 2017 DRAFT 2 Council Member Kusterman remarked that it is helpful to have this testimony because he 46 knows there are people who don’t know the community work that’s going on at the Legion. 47 The mayor noted additionally that there is positive energy and good momentum and that is 48 bringing in many new people to the Legion; the organization is running well. 49 50 Council Member Rafferty noted that he is thankful to hear about the good community work 51 of the Legion as well. As they have noted, the Legion receives discounts for certain 52 services in recognition of their community base but that is from private companies, not the 53 public dollar. Mayor Reinert noted that, with the extra revenue that could be created with 54 growth, they are talking about doing even more that will benefit the community. 55 56 2. Update from North Metro TV Executive Director – Heidi Arnson, North 57 Metro Television (NMTV) presented. She reviewed a handout that outlines the 58 improvement of services they are providing to city government and their respective 59 television channels. Their services include programming as well as technical assistance. 60 The project to update the local government channels is a priority for NMTV because they 61 have heard from cities that it is needed and wanted. They are also providing assistance in 62 the city’s quest to upgrade the council chambers technology. She explained the availability 63 of a new program for government channels that they are using and that they will be 64 providing for local governments in about eight weeks. 65 66 Mayor Reinert noted that he’s been interested in more capability for the city’s cable channel 67 and wants to see more ability to cross over to other programs. How much will cities need 68 to provide in the way of staff for this new effort? Ms. Arnson noted that NMTV has talked 69 about creating a position that will deal with programming for local channels. A position 70 for a municipal producer is already established and will be filled soon. The mayor 71 remarked that there is much information out there for the residents and he’s excited about 72 improving the information on that channel. He recalled that this discussion began when he 73 offered a challenge to NMTV and he didn’t intend that to be offensive; he wanted more and 74 is excited about getting to that goal. He asked for a more in depth description of how 75 content on the city channel will change. He’s envisioning some regular content such as a 76 public safety update, comprehensive plan news, public services information, etc. Also he 77 sees advantage in investigating what other cities are doing on their channels. Ms. Arnson 78 said it will be helpful to have that new producer on board who will lead the new content. 79 Mayor Reinert called for a way to bring the government channel to more than just cable 80 subscribers; Heidi mentioned streaming and the Mayor suggested getting the channel onto 81 Direct TV and Dish TV. 82 83 Regarding the council chambers upgrade project, Council Member Rafferty wondered why 84 there are so few vendors being considered. Ms. Arnson said that there is limited expertise 85 in the area and it’s advisable to stay with someone who knows the work well. Council 86 Member Rafferty noted that the city is seeking design services for a system as an initial 87 step, but he is curious about how that process fits into the actually bidding down the line. 88 Should the design engineer be eligible for bidding also? If they get the bid, as they 89 probably would, who would do the checks and balances on them (if it’s all their work, all 90 CITY COUNCIL SPECIAL WORK SESSION March 6, 2017 DRAFT 3 through the process). Administrator Karlson asked Ms. Arnson if her staff would be a good 91 overseer and she suggested that they don’t really have the expertise. 92 93 3. Z Systems’ Technical Services Contract, Steve Browender of Z Systems was 94 present. He provided a sample of his company’s work and explained the product that the 95 city could anticipate with their design services. The mayor asked if different companies 96 would have different recommendations on a council chambers project. Mr. Browender 97 explained that could be the case but you would normally see the difference showing up in 98 recommendations for components; a process includes the ability to make decisions on the 99 best system for this city. 100 101 The council discussed the possibility of a bid process that could limit the quality of the 102 project and equipment with specifications that are specialized; Mr. Browender suggested 103 that the design will include specs that will stop that from happening. Mayor Reinert asked 104 what information gets the process going; is there basic information that starts the process? 105 Administrator Karlson said staff has already gathered some basic information for a meeting 106 that was held with Z Systems. Mr. Browender added that they do receive information on 107 budget also so that guides the design process as well. 108 109 Mayor Reinert asked about the static cost for design services; why wouldn’t it be based on 110 hours worked? Mr. Browender explained the elements that they can anticipate and those 111 they cannot and the individuality of each project. 112 113 Council Member Rafferty reiterated his concern about a bid process. If the company is 114 planning on bidding on the project, there won’t be a checks and balances element and it 115 may dissuade other bidders who think they don’t have a realistic chance of getting a bid on 116 another company’s design. He asked who would review the specs to make sure they are 117 appropriate and it was noted that the process will include the services of a video engineer at 118 North Metro TV. Council Member Rafferty said he is also concerned about the fifty 119 percent up front requirement. Mr. Browender explained that it is standard in his business 120 but that he’d be willing to adjust that. 121 122 Mayor Reinert suggested that the city should end up with options. Some variations from 123 which the council can chose. 124 125 Council Member Rafferty asked if there is a showroom and also asked staff if they are 126 checking out other facilities. Mr. Browender said he will be bringing in demo equipment. 127 Council Member Rafferty asked why they couldn’t use someone else’s design and the 128 representative said they’ve done it both ways. 129 130 Council Member Rafferty asked about the budget available for a project. Administrator 131 Karlson said there is $190,000 available in the budget and that is expected to be fully 132 adequate. 133 134 Mayor Reinert said he wants a successful project but one that he can fully understand when 135 CITY COUNCIL SPECIAL WORK SESSION March 6, 2017 DRAFT 4 he is asked questions by the residents; the people of the city will be paying for the project 136 and it’s a big project. 137 138 Mr. Browender explained that the company is interested in working with the city in anyway 139 that they can be of service and as directed by the city. 140 141 4. Comprehensive Plan RFP Update - Community Development Director 142 Grochala explained that an RFP was issued for services as requested by the council. There 143 was only one response, from Landform, the firm originally proposed to do the work. He 144 noted some reasons why other firms didn’t come forward (distribution of work needed, lack 145 of experience, cost of submitting a response). He feels Landform would do a good job and 146 he can make more information on their proposal available to council. There’s a lot of this 147 type of work available to providers currently and it does cost companies to put together a 148 proposal; perhaps the firms didn’t think there was a lot of opportunity to get a contract. He 149 reached out to all the firms. 150 151 Mayor Reinert asked about a time line for the project. Director Grochala explained that 152 while it should be a quicker process than some updates the city has done in the past, the 153 timeline to get started is fast approaching for the city. Mayor Reinert remarked that the 154 upcoming goal setting session may be a good opportunity to touch on the matter. The 155 council is mostly unaware of the process so education will be an important element. Also 156 there will be discussion points that could be identified ahead; the mayor suggested that staff 157 put together a top ten of things that are involved in a comprehensive plan review and what’s 158 come up in past reviews; add information about impacts. Mayor Reinert would like to have 159 the council weigh in earlier rather than later. 160 161 Director Grochala touched on preliminary plans for a process. He envisions that the 162 Planning and Zoning Board will serve as a steering group and elements of the plan that 163 apply to the other advisory boards will be brought to them. The council will be updated on 164 a monthly basis. The public input element is still being discussed but staff is basically 165 looking at a web application through which the city could receive input. That in addition to 166 the regular outreach through city festivals and other events. The plan is to have the draft 167 ready to go out in June of 2018. Land use planning tends to be the area of most discussion. 168 169 Mayor Reinert will be meeting with the Community Development Director on specifics. 170 He would like the council process to begin at the next work session with education on the 171 process. 172 173 Staff directed to review the RFP process for an additional week and, if nothing comes in, 174 proceed with the one. 175 176 5. Advisory Board Appointment – Administrator Karlson reviewed the opening 177 and the single applicant. 178 179 The council concurred to interview the applicant prior to the March 13 council meeting. 180 CITY COUNCIL SPECIAL WORK SESSION March 6, 2017 DRAFT 5 181 6. Council Updates on Boards/Commissions- 182 183 VLAWMO – Council Member Rafferty noted that the last meeting of the group was 184 basically their annual meeting. 185 186 7. Monthly Progress Report – Administrator Karlson reported: 187 188 Digital Scanning Project – The city is currently advertising for the open scanner tech 189 position and, with few applications being received, staff proposes to look at the option of 190 contracting the work out. It will be a dual track process to investigate the best way to 191 move forward with the scanning needs. 192 193 WBL Lawsuit – Trial was supposed to begin today. 194 195 Veterans’ Memorial – Mayor Reinert asked Council Member Rafferty if he could get the 196 group that is working on design together to provide an update at the next work session. 197 198 8. Review Regular Agenda - 199 200 Item 4A, Paid On-Call Fire Lieutenant Promotion – Public Safety Director Swenson 201 reviewed the need to promote and the process used to identify the best candidate. 202 203 Item 6A, Bald Eagle Erectors – City Planner Larsen noted the site on Lake Drive. There 204 is a site agreement for the property that calls for an end to certain practices (storage) by the 205 end this year and staff proposes to execute a new agreement to allow the conditions to 206 continue. Mayor Reinert asked if there are complaints about the property and staff 207 indicated that the business has followed the guidelines of the agreement in place. He also 208 asked that staff check further into what other cities are doing in the area of height 209 restrictions to make sure we aren’t being too much of a burden on business. 210 211 Item 6B, 2017 Anoka County Recycling and Recycling Enhancement Grant -212 Community Development Director Grochala reviewed the request to renew the city’s 213 contract with Anoka County for assistance with recycling (covers the city’s program). 214 There is additional funding being discussed and that will come forward in the future. 215 | 216 The meeting was adjourned at 8:48 p.m. 217 218 These minutes were considered, corrected and approved at the regular Council meeting held 219 on March 27, 2017. 220 221 222 223 Julianne Bartell, City Clerk Jeff Reinert, Mayor 224 COUNCIL MINUTES March 13, 2017 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 4 DATE : March 13, 2017 5 TIME STARTED : 6:30 p.m. 6 TIME ENDED : 7:03 p.m. 7 MEMBERS PRESENT : Council Member Rafferty, Kusterman, Maher, 8 Manthey, and Mayor Reinert 9 MEMBERS ABSENT : none 10 11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12 Grochala; Director of Public Safety John Swenson; and City Clerk Julie Bartell 13 14 PUBLIC COMMENT 15 16 Jennifer Gramse, resident of Circle Pines, explained her involvement in the PowerPack food 17 assistance program and remarked on the assistance given to the program by Mini Mobile and Bald 18 Eagle Erectors. She is supportive of the companies and requests that the council be supportive of 19 their request to the city (Agenda Item 6A). 20 21 The council asked what the City can do to encourage other local businesses to support the PowerPack 22 program. Ms. Gramse said the local paper has covered the initiative and will do so again. Other 23 ideas discussed were information on the city web page and communication through the city cable 24 channel. 25 26 SETTING THE AGENDA 27 28 The agenda was approved as presented. 29 30 CONSENT AGENDA 31 32 Council Member Maher moved to approve Consent Agenda Items 1A, 1D and 1E as presented. 33 Council Member Rafferty seconded the motion. Motion carried on a voice vote. 34 35 Council Member Rafferty moved to approve Consent Agenda Items 1B and 1C as presented. Council 36 Member Manthey seconded the motion. Motion carried on a voice vote. Council Member Maher 37 abstained from voting. 38 39 ITEM ACTION 40 41 Consideration of Expenditures: 42 43 March 13, 2016 (Check No. 105485 – 44 105549, $147,839.16) Approved 45 COUNCIL MINUTES March 13, 2017 DRAFT 2 46 February 27, 2017 Council Work Session Minutes Approved 47 48 February 27, 2017 City Council Meeting Minutes Approved 49 50 Consider approval of Resolution No. 17-19, 1-4 Day 51 Temporary On-Sale Liquor License for the Lino Lakes 52 Lions Club Prime Rib Dinner Approved 53 54 Consider approval of Application for an Exempt Raffle 55 Event for Abiding Bridges Cooperative Preschool Ice 56 Cream Social Raffle Approved 57 58 FINANCE DEPARTMENT REPORT 59 60 There was no report from the Finance Department. 61 62 ADMINISTRATION DEPARTMENT REPORT 63 64 3A) Consider Approval of Technical Services Contract with Z Systems – Administrator 65 Karlson explained that he is recommending approval of a contract with Z Systems relative to the 66 design of improvements to the city’s AV system. The council has discussed this matter at two 67 previous meetings. He reviewed the process that would bring forward a design recommendation and 68 finally an improvement project itself. Mayor Reinert noted the need to upgrade the system to keep 69 up with technology. 70 71 Council Member Kusterman moved to approve execution of the contract as presented. Council 72 Member Maher seconded the motion. 73 74 Council Member Rafferty noted his concern about having a contractor first design a project and then 75 be allowed to bid on the project itself. He will not be supporting the motion. Mayor Reinert 76 suggested that other council members had similar concerns but have heard about the specialized 77 nature of the work; he respects Council Member Rafferty’s comments though. 78 79 Council Member Kusterman explained that he is comfortable based on the full discussion of the 80 council on the matter as well as the change to the contract that does not require an up-front payment. 81 82 Council Member Manthey noted that he missed the work session discussion but based on his review 83 of the report and other information, he is comfortable voting. 84 85 PUBLIC SAFETY DEPARTMENT REPORT 86 87 4A) Paid On-Call Fire Lieutenant Promotion - Public Safety Director Swenson explained the 88 circumstances that have created a vacancy in this fire lieutenant position and his recommendation to 89 promote Mr. Finke to the position after a full process. 90 COUNCIL MINUTES March 13, 2017 DRAFT 3 91 PUBLIC SERVICES DEPARTMENT REPORT 92 93 There was no report from the Public Services Department. 94 95 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 96 97 6A) Bald Eagle Erectors: i. Consider Resolution No. 17-20, Approving a Conditional Use 98 Permit Amendment and Site Plan Review; ii. Consider Resolution No. 17-21, Approving Site 99 Improvement Performance Agreement – City Planner Larsen reviewed a PowerPoint presentation 100 including information on: 101 102 - History of the property (several property owners, the previous owner entered an agreement 103 related to outdoor storage at the property); 104 - Current property owner is requesting permission be reentered; 105 - Aerial view of the property and location of fence and landscaping; 106 - Proposal for storm water pond, pavement of outdoor storage area; 107 - Land use allows for outdoor storage; 108 - Limitation on impervious surface. 109 110 Ms. Larsen reviewed the contents of the proposed resolution and the findings of fact. She noted the 111 Planning and Zoning Board approval, with one condition restricting height to seventeen feet. At the 112 council’s work session review, a question arose about what other cities do in the area of height 113 restriction; of the cities contacted, only Blaine has a restriction. 114 115 Mayor Reinert asked if the property owners in the area have voiced any concerns about the site or its 116 use and Ms. Larsen said there have been no comments to her knowledge. 117 118 Council Member Kusterman moved to approve Resolution No. 17-20 as presented. Council Member 119 Rafferty seconded the motion. Motion carried on a voice vote. 120 121 Council Member Kusterman moved to approve Resolution No. 17-21 as presented. Council Member 122 Manthey seconded the motion. Motion carried on a voice vote. 123 124 6B) Consideration of Resolution No. 17-22, Accepting 2017 Anoka County Recycling and 125 Recycling Enhancement Grants – Environmental Coordination Asleson reviewed the written report 126 requesting authority to accept grant funding from Anoka County that will support the city’s recycling 127 efforts. This would include enhancement funding that allows the city to expand its efforts. 128 129 Mayor Reinert thanked staff for continuing to seek grants that provide funding to the city. 130 131 Council Member moved to approve Resolution No. 17-22 as presented. Council Member Rafferty 132 seconded the motion. Motion carried on a voice vote. 133 134 135 COUNCIL MINUTES March 13, 2017 DRAFT 4 UNFINISHED BUSINESS 136 137 There was no Unfinished Business. 138 139 NEW BUSINESS 140 141 There was no New Business. 142 143 COMMUNITY EVENTS 144 145 BEYOND THE YELLOW RIBBON COMMUNITY - DINNER open to all military/veterans & 146 their families on Thursday, March 16, at 6:00 p.m. at the Lino Lakes YMCA Community Room. 147 148 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, March 18 149 from 10:00 a.m. to 2:00 p.m. There will be free paper shredding. See city website for a list of 150 accepted items. 151 152 AMERICAN LEGION will be holding a spaghetti dinner benefit for Terry Spike, U.S.M.C. Gulf War 153 Infantry on Saturday, March 18 at 5:00 p.m. 154 155 CENTENNIAL HIGH SCHOOL GIRLS LACROSSE will be hosting a pancake breakfast. Event will 156 be held at the American Legion on Sunday, March 19 at 9:00 a.m. until 12:00 p.m. 157 158 COMMUNITY CALENDAR 159 160 Community Calendar – A Look Ahead 161 March 13, 2017 through March 27, 2017 162 Wednesday, March 22 6:30 pm, Council Chambers Environmental Board 163 Monday, March 27 6:00 pm, Community Room Council Work Session 164 Monday, March 27 6:30 pm, Council Chambers City Council Meeting 165 166 ADJOURN 167 168 There being no further business, Council Member Rafferty moved to adjourn at 7:05 p.m. Council 169 Member Manthey seconded the motion. Motion carried unanimously. 170 171 These minutes were considered and approved at the regular Council Meeting, March 27, 2017. 172 173 174 175 176 Julianne Bartell, City Clerk Jeff Reinert, Mayor 177 178 CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk MEETING DATE: March 27, 2017 TOPIC: Consider Approving Application for Exempt Permit from Lawful Gambling License for the Lino Lakes Lions Club VOTE REQUIRED: 3/5 Vote INTRODUCTION The Lino Lakes Lions Club has applied for an exempt permit to conduct a raffle for their “Prime Rib Dinner” event. The event is scheduled for September 16, 2017. BACKGROUND Non-profit organizations are allowed, under the State Gambling Statutes, to apply for an exemption from a gambling license if they conduct five (5) or fewer gambling occasions per calendar year. The Lino Lakes Lions Club conducts five (5) or less per calendar and, therefore, remains exempt from requiring a gambling license. Minnesota Statutes, Chapter 349, Section 349.166, Subd. 2 does, however, require that the non- profit organizations applying for the exemption permit, notify the city that they are applying for the exemption and receive local approval. The application and background materials are on file in City Clerk’s office. RECOMMENDATION Adopt a motion approving the applications for exemption with no waiting period. CLOSED COUNCIL SESSION March 13, 2017 DRAFT 1 1 CITY OF LINO LAKES 2 MINUTES 3 CLOSED COUNCIL SESSION 4 5 DATE : March 13, 2017 6 TIME STARTED : 7:10 p.m. 7 TIME ENDED : 8:45 p.m. 8 MEMBERS PRESENT : Council Members Rafferty, Manthey, 9 Maher, Kusterman, and Mayor Reinert 10 MEMBERS ABSENT : none 11 12 Staff present: Community Development Director Michael Grochala; City Clerk Julie 13 Bartell 14 15 Mayor Reinert called the meeting to order at 7:10 p.m. in the Council Work Room at 16 Lino Lakes City Hall. Before the meeting was closed, Mayor Reinert read a statement on 17 the purpose of the meeting. The meeting was closed as a session of the city council 18 pursuant to the Open Meeting Law for the purpose of discussing the possible sale of land 19 at Lot 14, Block 2, Carole’s Estates 2nd Addition. 20 21 The meeting was recorded and the recording will be available to the public after all real or 22 personal property that was discussed is purchased or sold. A list of every individual 23 present at the meeting is available in the Office of the City Clerk. 24 25 The meeting was adjourned at 8:45 p.m. 26 27 These minutes were considered, corrected and approved at the regular Council meeting held on 28 March 27, 2017. 29 30 31 32 33 Julianne Bartell, City Clerk Jeff Reinert, Mayor 34 35 CITY COUNCIL AGENDA ITEM 1F STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: March 27, 2017 TOPIC: Resolution No. 17-28, Approving a Peddler License for Michael Morency, Edward Jones Financial VOTE REQUIRED: 3/5 BACKGROUND A representative from Edward Jones Financial, 39461 8th Avenue, North Branch, MN has submitted a peddler’s license application to the city clerk's office. The company representative who will be working in Lino Lakes is Mr. Michael Morency. He plans to travel through Lino Lakes’ neighborhoods going door to door offering financial services to interested potential clients. The City has received all the necessary forms required to issue this company a license. The Public Safety Department has conducted a background check and found no reason to deny the license. The application and all other required information is on file in the city clerk's office for review. RECOMMENDATION Approve Resolution No. 17-28, Approving the issuance of a Peddler License for a six month period commencing April 1, 2017. CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 17-28 APPROVING A PEDDLER LICENSE FOR EDWARD JONES FINANCIAL WHEREAS, Michael Morency a Financial Advisor for Edward Jones Financial, has submitted a peddlers license application to the city clerk's office; and WHEREAS, Michael Morency has complied with all of the provisions of Chapter 613 of the Lino Lakes City Code for obtaining the necessary license; and WHEREAS, the Lino Lakes Public Safety Department has completed a background check on the company representative that will be working in Lino Lakes, Mr. Michael Morency; NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby approves the request of Michael Morency, Edward Jones Financial, to travel throughout Lino Lakes offering financial services door to door for a period of six-months beginning May 1, 2017 and ending November 1, 2017. Adopted by the Council of the City of Lino Lakes this 27th day of March, 2017. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________ and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk 1 CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: March 27, 2017 TOPIC: Erickson Estates i. Consider Resolution No. 17-23 Approving Final Plat ii. Consider Resolution No. 17-24 Approving Development Agreement VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of the Final Plat and Development Agreement for Erickson Estates. Complete Application Date: February 15, 2017 60-Day Review Deadline: April 16, 2017 Environmental Board Meeting: NA Park Board Meeting: NA Planning & Zoning Board Meeting: March 8, 2017 Tentative City Council Work Session: March 27, 2017 Tentative City Council Meeting: March 27, 2017 BACKGROUND Joan and David Erickson have submitted a land use application for Final Plat. The proposed development is a 2 lot single family residential subdivision located at the northwest quadrant of White Pine Road and Baldwin Lake Road. The development contains one 4.38 gross acre parcel and is called Erickson Estates. This staff report is based on the following submitted information: • Revised Preliminary Plat and Civil Plan Set prepared by Loucks dated 02/15/17 • Final Plat prepared by Loucks dated 02/15/17 • Conservation Easement Draft • WMC Buffer Declaration Draft 2 Previous Council Actions: • February 13, 2017: Council Resolution No. 17-11 Approving Comprehensive Plan Amendment • February 13, 2017: Council First Reading of Ordinance No. 01-17 Rezoning Property from R, Rural to R-1X, Single Family Executive • February 13, 2017: Council Resolution No. 17-12 Approving Preliminary Plat • February 27, 2017: Council Second Reading of Ordinance No. 01-17 Rezoning Property from R, Rural to R-1X, Single Family Executive ANALYSIS Revisions to Preliminary Plat Council Resolution No. 17-12 approved the preliminary plat with conditions required prior to approval of the final plat. The conditions have been satisfied unless otherwise noted in this report. Subdivision Ordinance Conformity with the Comprehensive Plan and Zoning Code The Erickson Estates final plat is consistent with the Comprehensive Plan in terms of the Resource Management System, Land Use Plan, Housing Plan, and Transportation Plan. The property was rezoned to R-1X, Single Family Executive Residential by Ordinance No. 01- 17. The proposed development is not considered premature and meets the performance standards of the subdivision and zoning ordinance. Density and Land Area Calculations The following chart implements Met Council’s formula for calculating net density. Per staff’s discussion with Met Council on March 16, 2017, density calculations can be based on the 5 lot ghost plat and the subtraction of the utility transmission easement. Erickson Estates meets the land use goals of low density residential development by creating a 2 lot subdivision with Lot 1 containing the existing home and the Lot 2 intended for the construction of another single family residential home connected to municipal utilities. The proposed 1.62 units per net acre are consistent with low density residential development that allows for 1.6 to 3.9 units per net acre. 3 Gross Area (acres) 4.38 Wetlands & Water Bodies 0.46 Public Parks & Open Space 0.00 Arterial ROW 0.00 Other (Utility Transmission Easement) 0.51 Other (Wetland Buffer Conservation Easement) 0.32 Net Area (acres) 3.09 # of Units (ghost plat) 5 Gross Density (units/acre) 1.14 Net Density (units/acre) 1.62 Blocks and Lots The final plat for Erickson Estates creates Lot 1 and Lot 2, Block 1. There are no outlots. The dedicated right-of-way is 0.83 acres. Lot Area Lot 1 Lot 2 Gross Lot Area 2.30 acres 1.25 acres Wetland & Conservation Easement 0.38 acres 0.40 acres Net Lot Area 1.92 acres 0.85 acres It should be noted that due to the proposed angle of the house on Lot 2, any future driveway access to the rear yard is limited. Streets A 60 foot wide Highway Easement (shown on the final plat as Road Easement Per Book 269, Page 189) was conveyed to Anoka County for roadway purposes in 1952. This easement exists along the south and west boundary of the subject property and also continues south along Baldwin Lake Road. This Easement will remain in place. It should be noted there is a 10 foot gap between the road easement and property line along the south boundary. White Pine Road and Baldwin Lake Road are classified as minor collector roads and can adequately handle capacity for one more single family home. 4 No street improvements are required. Right-of-way along White Pine Road has been dedicated on the plat. Along the south property line, the right-of-way covers the Road Easement and 10 foot gap. Along the west property line, the right-of-way covers the west 30 feet. Easements Standard drainage and utility easements at least 10 feet wide have provided along all lot lines. A 10 foot wide drainage and utility easement is being dedicated over the smaller south wetland area. A Conservation Easement and WMC Buffer Declaration as required by RCWD are being recorded over the wetland management corridor along the north wetland complex. Storm Water Management and Erosion and Sediment Control Per the submitted Grading, Drainage & Utility Plan Sheet 2, drainage appears to occur on site. No stormwater management facilities are proposed. The City Engineer’s comment letter dated March 2, 2017 notes some grading revisions are required. Utilities Sanitary Sewer An 8” PVC sanitary sewer main along White Pine Road serves both Lots 1 and 2. A sanitary service is already stubbed in for Lot 2 and 55 White Pine Road. Future development to the west of Lot 1 may require a small lift station due to the depth of the existing sanitary sewer main. Watermain A 6” DIP watermain along White Pine Road and Baldwin Lake Road serves both Lots 1 and 2. A water service is already stubbed in for Lot 2 and 55 White Pine Road. Public Land Dedication The Park, Natural Open Space, Greenways and Trail System Plan does not indicate a future neighborhood park within the area. The City is requiring cash in lieu of land dedication for the new lot. Fees will be based on the 2016 fee schedule. Erickson Estates 1 lot x $2,500 = $2,500 5 Tree Preservation The goal of tree preservation is to minimize unnecessary loss of habitat, biodiversity and forest resource and to replace removed trees in areas where tree cover is most critical. The Grading, Drainage & Utility Plan, Sheet 2 identifies the basic use area (BUA), tree protection area and tree removal. The BUA is not located within any environmentally sensitive areas (ESA). Currently, there are 16 trees proposed for removal. Since these trees are located within the BUA and are outside of the ESA, no tree mitigation is required. Landscaping No boulevard trees or open space landscaping are required Wetlands A Wetland Delineation Report was prepared by Kjolhaug Environmental Services Company, Inc. on September 20, 2016. A WCA Notice of Decision for Application Number 16-121R was issued by RCWD on October 4, 2016. The site is located within in the RCWD Wetland Management Corridor (WMC). A Conservation Easement and WMC Buffer Declaration covering an average 50 foot wide wetland buffer along the north wetland will be recorded. Floodplain The DFIRM indicates a Zone AE floodplain along the northern portion of the subject site with a base flood elevation of 887. There are no floodplain impacts proposed. Shoreland Management Overlay The site is located in a Shoreland Management Overlay district. Baldwin Lake is a classified as a Recreational Lake and has an 883.1 OWHL elevation. A setback of 150 feet from the OHWL is required for all primary and accessory structures. Impervious surface coverage of 30% applies to all lots within the overlay district. The 150 foot setback from the OHWL does not encroach onto Lot 1 or Lot 2 of the proposed development so is not an issue. Impervious surface coverage will be reviewed with the building permit but given the large size parcels, impervious coverage should not be an issue. Development Agreement A Development Agreement has been drafted by the City and shall be executed by the City and the developer and recorded by the developer. 6 Title Commitment The City Attorney reviewed the title commitment and final plat and notes that consents are required by US Bank. Stormwater Maintenance Agreement No stormwater management facilities are being constructed therefore, no Stormwater Maintenance Agreement is required. Findings of Fact The Findings of Fact are detailed in Council Resolution No. 17-23. RECOMMENDATION The Planning & Zoning Board reviewed the final plat on March 8, 2017. The Board and staff recommend approval of the following items with conditions as listed in the following documents: 1. Resolution No. 17-23 Approving Final Plat 2. Resolution No. 17-24 Approving Development Agreement ATTACHMENTS 1. Resolution No. 17-23 2. Final Plat 3. Resolution No. 17-24 4. Development Agreement 5. City Engineer letter dated March 2, 2017 6. Environmental Coordinator letter dated March 2, 2017 1 CITY OF LINO LAKES RESOLUTION NO. 17-23 APPROVING FINAL PLAT FOR ERICKSON ESTATES WHEREAS, the City received an application for Final Plat for Erickson Estates hereafter referred to as “Development”; and WHEREAS, City staff completed a review of the “Development” based on the following: • Revised Preliminary Plat and Civil Plan Set prepared by Loucks dated 02/15/17 • Final Plat prepared by Loucks dated 02/15/17, and WHEREAS, a public hearing was held before the Planning & Zoning Board on January 11, 2017 and the Board recommended approval of the “Development”. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby makes the following: FINDINGS OF FACT 1. The final plat substantially conforms to the approved preliminary plat subject to the conditions listed below. 2. The City Attorney approved the status of title/property ownership related to the final plat subject to the conditions listed below. 3. A Development Agreement has been completed. 4. Conditions attached to approval of the preliminary plat have been fulfilled or secured by the Development Agreement. 5. All fees, charges and escrow related to the preliminary or final plat have been paid in full. BE IT FURTHER RESOLVED by The City Council of The City of Lino Lakes hereby approves the Final Plat for Erickson Estates subject to the following conditions: 1. A Development Agreement shall be drafted by the City, executed by the City and the developer and recorded by the developer. 2. Easement (Conservation Easement): a. The document shall be in favor of both RCWD and City of Lino Lakes, a political subdivision of the State of Minnesota. b. The legal description shall describe the actual boundary of the easement. 3. Declaration (WMC Buffer Declaration): a. The document shall be in favor of both RCWD and City of Lino Lakes, a political subdivision of the State of Minnesota. 4. Comments from the City Engineer Letter dated March 2, 2017 shall be addressed. 5. Comments from the Environmental Coordinator letter dated March 2, 2017 shall be addressed. 6. Sheet 1, Preliminary Plat: a. Please note on the preliminary plat that the angle of the proposed house on Lot 2 limits any future driveway access to the rear yard. 2 7. Final Plat: a. The Planning Commission signature block shall be removed. b. White Pine Rd shall be spelled out Road. c. The delineated wetland boundary shall be shown. d. Consents are required by US Bank. Adopted by the Council of the City of Lino Lakes this 27th day of March 2017. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk N SCALE IN FEET 0 40 LOUCKS City Of Lino Lakes County Of Anoka Sec 31, Twp 31, Rng 22 KNOW ALL PERSONS BY THESE PRESENTS: That David E. Erickson and Joan R. Erickson, husband and wife, owner of the following described property: That part of the following described property which lies East of Line A described herein: The South 350.00 feet of the west 700.00 feet of Government Lot 3, and that part of the west 700.00 feet of the Northwest Quarter of the Southwest Quarter which lies North of the south 1044.34 feet thereof, all in Section 31, Township 31, Range 22, Anoka County, Minnesota. Line A Commencing at a point on the South line of Section 31, Township 31, Range 22, Anoka county, Minnesota, distant 670.00 feet East of the Southwest corner of said Section 31, thence North and parallel with the West line of said Section 31 a distance of 2378.08 feet; thence West and parallel with the south line of said Section 31 a distance of 284.88 feet; thence South and parallel with said West line a distance of 34.19 feet to a point on the North line of the South 1044.34 feet of the Northwest Quarter of the Southwest Quarter of said Section 31, which is the point of beginning of Line A to be described; thence North parallel with the West line of the southwest Quarter of said Section 31 to a point on the East and West Quarter line of said Section 31; thence North parallel with the west line of Government Lot 3 of said Section 31 to a point on the North line of the South 350.00 feet of said Government Lot 3 and there terminating. Have caused the same to be surveyed and platted as ERICKSON ESTATES and do hereby dedicate to the public for public use the public ways and the drainage and utility easements as shown on this plat. In witness whereof said David E. Erickson and Joan R. Erickson, husband and wife, have hereunto set their hands this _______ day of _______________________, 201___. __________________________________________________ David E. Erickson __________________________________________________ Joan R. Erickson STATE OF __________________ COUNTY OF __________________ This instrument was acknowledged before me this _______ day of _______________________, 201___ by Dave Erickson and Joan Erickson. __________________________________________ __________________________________________ Notary Public, ________________County, ____________ My Commission expires ___________________________ SURVEYOR CERTIFICATE I Paul J. McGinley do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes, Section 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. Dated this _______ day of _______________________, 201___ __________________________________________ Paul J. McGinley, Licensed Land Surveyor Minnesota License No. 16099 STATE OF MINNESOTA COUNTY OF HENNEPIN This instrument was acknowledged before me this _______ day of _______________________, 201___ by Paul J. McGinley. __________________________________________ __________________________________________ Notary Public, Hennepin County, Minnesota My Commission expires January 31, 2020 CITY COUNCIL, CITY OF LINO LAKES, MINNESOTA Approved by the Council of the City of Lino Lakes, this _______ day of _______________________, 201___. City Council, City of Lino Lakes, Minnesota Signed ___________________________________________, Mayor ___________________________________________, City Clerk PLANNING COMMISSION, CITY OF LINO LAKES, MINNESOTA Approved by the Planning Commission of the City of Lino Lakes of Minnesota, this _______ day of _______________________, 201___. Planning Commission, City of Lino Lakes, Minnesota By __________________________________________, Chairman By __________________________________________, Secretary COUNTY SURVEYOR I hereby certify that in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this _______ day of _______________________, 201___. __________________________________________ Larry D. Hoium, Anoka County Surveyor COUNTY AUDITOR/TREASURER Pursuant to Minnesota Statutes, Section 505.021, Subd. 9, taxes payable in the year 201__ on the land hereinbefore described have been paid. Also, pursuant to Minnesota Statutes, Section 272.12, there are no delinquent taxes and transfer entered this _______ day of _______________________, 201___. By __________________________________________, Property Tax Administrator By __________________________________________, Deputy COUNTY RECORDER COUNTY OF ANOKA, STATE OF MINNESOTA I hereby certify that this plat of ERICKSON ESTATES was filed in the office of the County Recorder for public record on this _______ day of _______________________, 201___, at ____ o'clock ___.M. and was duly recorded in Book _______________________ Page ___________, as Document Number __________________________. By __________________________________________, County Recorder By __________________________________________, Deputy 1 INCH = 40 FEET CITY OF LINO LAKES RESOLUTION NO. 17-24 RESOLUTION APPROVING DEVELOPMENT AGREEMENT FOR ERICKSON ESTATES WHEREAS, the City Council approved the final plat for Erickson Estates with Resolution No. 17-23 on March 27, 2017; and WHEREAS, the City’s subdivision ordinance and conditions of approval require the execution of a development agreement between the Developer and the City of Lino Lakes. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby approves the Development Agreement between Joan R. and David E. Erickson and the City of Lino Lakes for Erickson Estates and authorizes the Mayor and City Clerk to execute such agreement on behalf of the City. Adopted by the Council of the City of Lino Lakes this 27th day of March, 2017. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk DEVELOPMENT AGREEMENT ERICKSON ESTATES THIS AGREEMENT is made this _____ day of ____________, 2017, by and between the City of Lino Lakes, a Minnesota municipal corporation, and Joan R. and David E. Erickson (“Developer”). 1. Subdivision. Developer received preliminary plat approval from the City by Resolution No. 17-12 for a plat known as Erickson Estates (“Subdivision”). Unless otherwise stated, all terms and conditions of this Agreement relate to work within the Subdivision. 2. Final Plat Approval. The City’s approval of the final plat of Erickson Estates, as legally described on Exhibit A attached hereto, is contingent upon execution and delivery of this agreement and all required petitions, bonds, security, and documents, and satisfaction of all conditions of approval required by Resolution No. 17-23. The Final Plat is attached hereto as Exhibit B. 3. Phased Development. The City may refuse to approve final plats of subsequent additions of the plat if the Developer has breached this Agreement and the breach has not been remedied. Development of subsequent phases may not proceed until Development Agreements for such phases are approved by the City. 4. Developer Plans. a. The Subdivision shall be developed in accordance with the following Developer Plans, original copies of which are on file with the City Engineer. The Developer Plans may be prepared and revised after entering into this Agreement but must be approved by the City before commencement of any work. If the plans vary from the written terms of this Agreement, this Agreement shall control. b. The Developer Plans as of the date of this Agreement are: i. Erickson Estates plans containing Certificate if Survey, Resource Inventory and Existing Conditions, Preliminary Plat, Preliminary Grading Drainage and Erosion Control, Preliminary Utility Plan and Preliminary Tree Preservation and Mitigation Plan sheets, prepared by Loucks and Associates, revised February 15, 2017 received February 15, 2017. ii. Erickson Estates Final Plat, prepared by Loucks and Associates, revised February 15, 2017. Erickson Estates Development Agreement March 27, 2017 page 2 5. Permits. The Developer shall be responsible for securing all site grading and development approvals and permits from all appropriate Federal, State, Regional and Local jurisdictions prior to the commencement of site grading or construction. 6. Developer Improvements. The Developer shall construct and install at the Developer's expense the following: a. Site Grading i. No grading shall commence until all requirements of the Rice Creek Watershed District (RCWD) have been satisfied. ii. All site grading shall be conducted in accordance with the grading plan as approved by the City and in accordance with RCWD requirements. b. Grading and Erosion Control i. The Developer shall grade the site to within 0.2 foot of the grades shown on the approved grading plan. No deviations will be allowed unless a revised plan is submitted and approved by the City and all other regulatory agencies. ii. The Developer shall promptly clear dirt and debris within public right-of- ways and drainage and utility easements resulting from construction by the Developer, its purchasers, builders and contractors within five (5) days after notification by the City. The Developer shall be responsible for all necessary street and storm sewer maintenance, including street sweeping, until all home construction is completed, unless otherwise released by the City. Warning signs shall be placed when hazards develop in streets to prevent the public from traveling on them, including detour signs if necessary. If and when the streets become impassable, such streets shall be barricaded and closed. The Developer shall maintain a smooth, hard driving surface and adequate drainage on all temporary streets. c. The Developer shall place iron monuments at all lot and block corners and at all other angle points on boundary lines. Iron monuments shall be placed after all street and lawn grading has been completed in order to preserve the lot markers for future property owners. Lot corner irons on the back property line shall be installed so that the top of the iron corresponds to the finished ground elevation in accordance with the approved grading plan. Guard stakes shall be appropriately installed to mark these irons. Erickson Estates Development Agreement March 27, 2017 page 3 d. The Developer shall arrange for all gas, telephone, cable TV and electric utility services to the Subdivision in accordance with City Code and State law. The Developer is solely responsible for the cost of utility installation. 7. Time of Performance. Not Applicable. 8. City Improvements. Not Applicable. 9. Record Drawings. Not Applicable. A record plan of the final grading shall be submitted in accordance with City Code section 1007.049 prior to the issuance of a Certificate of Occupancy. 10. Faithful Performance of Construction Contracts and Security. Not Applicable. 11. Warranty. Not Applicable. 12. Dedication. The Developer shall dedicate to the City, at no cost to the City, any permanent or temporary easements that may be necessary for the construction and installation of the Developer Improvements. All such easements required by the City shall be in writing, in recordable form, containing such terms and conditions as the City shall determine. 13. Ownership of Improvements. Not Applicable. 14. Recording and Release. The Developer agrees that the terms of this Development Agreement shall be a covenant on any and all property included in the Subdivision. The Developer agrees that the City shall have the right to record a copy of this Development Agreement with the Anoka County Recorder to give notice to future purchasers and owners. This shall be recorded against the Subdivision described on Page 1. 15. Escrow for City’s Costs. a. The Developer agrees to establish a non-interest bearing escrow account with the City in an amount determined by the City Administrator or his designee for the payment of all costs incurred by the City related to the development of the Subdivision including, but not limited to, the following (See Exhibit C for breakdown of costs): i. Administration ii. City Engineering b. If the above escrow amounts are insufficient, the Developer shall make such additional deposits as required by the City. The City shall have a right to Erickson Estates Development Agreement March 27, 2017 page 4 reimburse itself from the Escrow upon notice to the Developer, with suitable documentation supporting the charges. 16. Developer Fees. At the time of execution of this Agreement, the Developer shall pay the following fees related to the development of the Subdivision (See Exhibit C for breakdown of costs): a. Park Dedication The Park Dedication Fee for this site is calculated as follows: 1 unit x $2,500 = $2,500 b. Aerial Photo Fees c. Trunk Sewer Unit Charges The City established trunk unit charges to uniformly distribute the costs of public trunk sanitary sewer infrastructure. Each individual connection to the sanitary sewer system shall be charged a unit charge per SAC unit (currently at $3,073 per SAC unit). The calculation of the SAC units shall be based on the procedure outlined in the Metropolitan Council Environmental Services Sewer Availability Charge Procedure Manual. Trunk sewer unit charges addressed under this paragraph are in addition to any SAC charges imposed by Metropolitan Council Environmental Services. Each individual connection shall be charged a lateral service fee of $40.00 per front foot for 90 feet. An estimate of the total trunk charge and lateral fees are specified in Exhibit C. d. Trunk Water Unit Charges The City established trunk unit charges to uniformly distribute the costs of public trunk water infrastructure. Each individual connection to the water system shall be charged a unit charge per SAC unit (currently at $4,069 per SAC unit). The calculation of the SAC units shall be based on the procedure outlined in the Metropolitan Council Environmental Services Sewer Availability Charge Procedure Manual. Each individual connection shall be charged a lateral service fee of $37.50 per front foot for 90 feet. An estimate of the total trunk charge and lateral fees are specified in Exhibit C. Erickson Estates Development Agreement March 27, 2017 page 5 e. Surface Water Management Area Charges The City established a trunk area charge to uniformly distribute the costs of public trunk surface water infrastructure and water quality improvements. The Surface Water Management Charge shall be based on developable acreage. The developable acreage is 90 feet by 135 feet charged at the amount specified in Exhibit C. 17. Assessment of Charges and Waiver of Rights. a. In consideration of the construction of City Improvements listed in Paragraph 8 and /or provision of sewer, water and storm water services, the Developer agrees that the costs of City Improvements together with Trunk Sewer Unit Charge, Trunk Water Unit Charge and the Surface Water Management Area Charge (collectively, “the Charges”) may be assessed against the Subdivision parcels. The Developer hereby waives any and all procedural and substantive objections to the special assessments, including notice and hearing requirements, any claim that the assessments exceed the benefit to the properties, and any right to appeal. 18. Building Permits. Not Applicable. 19. Special Provisions. Not Applicable. 20. Hours of Construction Activity. All construction activity shall be limited to the hours as follows: Monday through Friday 7:00 a.m. to 7:00 p.m. Saturday 9:00 a.m. to 5:00 p.m. Sunday and Holidays No working hours allowed 21. Insurance. Not Applicable. 22. Developer’s Default. Not Applicable. 23. General. a. Binding Effect The terms and provisions hereof shall be binding upon and inure to the benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Subdivision and shall be deemed covenants running with the land, unless otherwise released pursuant to section 14 of this Agreement. Erickson Estates Development Agreement March 27, 2017 page 6 b. Validity. If a portion, section, subsection, sentence, clause, paragraph or phrase in this agreement is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of the Development Agreement. c. Notices Whenever in this agreement it shall be required or permitted that notice or demand be given or served by either party to this agreement to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses below by certified mail (return receipt requested). Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties are as set forth until changed by notice given as above. Joan and David Erickson 63 White Pine Road Lino Lakes, MN 55014 Community Development Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Erickson Estates Development Agreement March 27, 2017 page 7 DEVELOPER CITY OF LINO LAKES By __________________ _ By _________________________ Joan R. Erickson Mayor Its ______________________ ATTEST By _________________________ DEVELOPER City Clerk By __________________ _ David E. Erickson Its ______________________ STATE OF MINNESOTA ) ) SS COUNTY OF ANOKA ) This instrument was acknowledged before me on ________ day of ___________, 2017, by Jeff Reinert as Mayor of the City of Lino Lakes on behalf of said City. _______________________________ Notary Public STATE OF MINNESOTA ) ) SS COUNTY OF ANOKA ) This instrument was acknowledged before me on ________ day of ____________, 2017 by Julianne Bartell as City Clerk of the City of Lino Lakes on behalf of said City. _______________________________ Notary Public Erickson Estates Development Agreement March 27, 2017 page 8 STATE OF MINNESOTA ) ) SS COUNTY OF __________ ) On this _______ day of _______________, 2017, before me, a Notary Public within and for said County, personally appeared ____________, __________________ of ___________________. (Developer), who executed the foregoing instrument. ______________________________ Notary Public STATE OF MINNESOTA ) ) SS COUNTY OF __________ ) On this _______ day of _______________, 2017, before me, a Notary Public within and for said County, personally appeared ____________, __________________ of ___________________. (Developer), who executed the foregoing instrument. ______________________________ Notary Public This instrument was drafted by: City of Lino Lakes 600 Town Center Parkway Lino Lakes, Minnesota 55014 Erickson Estates Development Agreement March 27, 2017 page 9 EXHIBIT A Legal Description That part of the following described property which lies East of Line A described herein: The South 350.00 feet of the west 700.00 feet of Government Lot 3, and that part of the west 700.00 feet of the Northwest Quarter of the Southwest Quarter which lies North of the south 1044.34 feet thereof, all in Section 31, Township 31, Range 22, Anoka County, Minnesota. Line A Commencing at a point on the South line of Section 31, Township 31, Range 22, Anoka county, Minnesota, distant 670.00 feet East of the Southwest corner of said Section 31, thence North and parallel with the West line of said Section 31 a distance of 2378.08 feet; thence West and parallel with the south line of said Section 31 a distance of 284.88 feet; thence South and parallel with said West line a distance of 34.19 feet to a point on the North line of the South 1044.34 feet of the Northwest Quarter of the Southwest Quarter of said Section 31, which is the point of beginning of Line A to be described; thence North parallel with the West line of the southwest Quarter of said Section 31 to a point on the East and West Quarter line of said Section 31; thence North parallel with the west line of Government Lot 3 of said Section 31 to a point on the North line of the South 350.00 feet of said Government Lot 3 and there terminating. N SCALE IN FEET 0 40 LOUCKS City Of Lino Lakes County Of Anoka Sec 31, Twp 31, Rng 22 KNOW ALL PERSONS BY THESE PRESENTS: That David E. Erickson and Joan R. Erickson, husband and wife, owner of the following described property: That part of the following described property which lies East of Line A described herein: The South 350.00 feet of the west 700.00 feet of Government Lot 3, and that part of the west 700.00 feet of the Northwest Quarter of the Southwest Quarter which lies North of the south 1044.34 feet thereof, all in Section 31, Township 31, Range 22, Anoka County, Minnesota. Line A Commencing at a point on the South line of Section 31, Township 31, Range 22, Anoka county, Minnesota, distant 670.00 feet East of the Southwest corner of said Section 31, thence North and parallel with the West line of said Section 31 a distance of 2378.08 feet; thence West and parallel with the south line of said Section 31 a distance of 284.88 feet; thence South and parallel with said West line a distance of 34.19 feet to a point on the North line of the South 1044.34 feet of the Northwest Quarter of the Southwest Quarter of said Section 31, which is the point of beginning of Line A to be described; thence North parallel with the West line of the southwest Quarter of said Section 31 to a point on the East and West Quarter line of said Section 31; thence North parallel with the west line of Government Lot 3 of said Section 31 to a point on the North line of the South 350.00 feet of said Government Lot 3 and there terminating. Have caused the same to be surveyed and platted as ERICKSON ESTATES and do hereby dedicate to the public for public use the public ways and the drainage and utility easements as shown on this plat. In witness whereof said David E. Erickson and Joan R. Erickson, husband and wife, have hereunto set their hands this _______ day of _______________________, 201___. __________________________________________________ David E. Erickson __________________________________________________ Joan R. Erickson STATE OF __________________ COUNTY OF __________________ This instrument was acknowledged before me this _______ day of _______________________, 201___ by Dave Erickson and Joan Erickson. __________________________________________ __________________________________________ Notary Public, ________________County, ____________ My Commission expires ___________________________ SURVEYOR CERTIFICATE I Paul J. McGinley do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes, Section 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. Dated this _______ day of _______________________, 201___ __________________________________________ Paul J. McGinley, Licensed Land Surveyor Minnesota License No. 16099 STATE OF MINNESOTA COUNTY OF HENNEPIN This instrument was acknowledged before me this _______ day of _______________________, 201___ by Paul J. McGinley. __________________________________________ __________________________________________ Notary Public, Hennepin County, Minnesota My Commission expires January 31, 2020 CITY COUNCIL, CITY OF LINO LAKES, MINNESOTA Approved by the Council of the City of Lino Lakes, this _______ day of _______________________, 201___. City Council, City of Lino Lakes, Minnesota Signed ___________________________________________, Mayor ___________________________________________, City Clerk PLANNING COMMISSION, CITY OF LINO LAKES, MINNESOTA Approved by the Planning Commission of the City of Lino Lakes of Minnesota, this _______ day of _______________________, 201___. Planning Commission, City of Lino Lakes, Minnesota By __________________________________________, Chairman By __________________________________________, Secretary COUNTY SURVEYOR I hereby certify that in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this _______ day of _______________________, 201___. __________________________________________ Larry D. Hoium, Anoka County Surveyor COUNTY AUDITOR/TREASURER Pursuant to Minnesota Statutes, Section 505.021, Subd. 9, taxes payable in the year 201__ on the land hereinbefore described have been paid. Also, pursuant to Minnesota Statutes, Section 272.12, there are no delinquent taxes and transfer entered this _______ day of _______________________, 201___. By __________________________________________, Property Tax Administrator By __________________________________________, Deputy COUNTY RECORDER COUNTY OF ANOKA, STATE OF MINNESOTA I hereby certify that this plat of ERICKSON ESTATES was filed in the office of the County Recorder for public record on this _______ day of _______________________, 201___, at ____ o'clock ___.M. and was duly recorded in Book _______________________ Page ___________, as Document Number __________________________. By __________________________________________, County Recorder By __________________________________________, Deputy 1 INCH = 40 FEET 3/9/2017 EXHIBIT C Securities, Escrows & Fees PROJECT: ERICKSON ESTATES NUMBER OF REU's:1 APPLICANT: JOAN AND DAVID ERICKSON IMPROVEMENTS COST DEVELOPER IMPROVEMENT COSTS (Public) SITE GRADING $0 EROSION CONTROL $0 LANDSCAPING $0 TRAIL $0 STREETS $0 STORM SEWER CONST.$0 SANITARY SEWER CONST.$0 WATERMAIN CONST.$0 ENGINEERING & SURVEYING $0 Total $0 Letter of Credit Amount X 150%$0 ESCROW for CITY'S COSTS ADMINISTRATION $500 ENGINEER PLAN REVIEW $500 ENGINEER CONSTRUCTION SERVICES $0 PROJECT FINAL DOCUMENTS & CITY ENGINEER $500 STREET LIGHT INSTALLATION $0 na STREET & STORMWATER MAINTENANCE $0 na BOULEVARD TREE PLANTING $0 na Total $1,500 DEVELOPMENT FEES PARK DEDICATION 2,500.00$ PARK DEDICATION CREDIT -$ Subtotal Park Dedication Fee 2,500.00$ SEAL COATING FEE -$ AERIAL PHOTO FEE 90.00$ STREET LIGHTING OPERATION -$ Total 2,590.00$ TRUNK SANITARY SEWER $3,073 SANITARY SEWER LATERAL $40/FT $3,600 TRUNK WATERMAIN $4,069 WATERMAIN LATERAL $37.50/FT $3,375 TOTAL TRUNK SEWER & WATER FEES $14,117 SURFACE WATER MANAGEMENT $1,823 SURFACE WATER MANAGEMENT CREDIT TOTAL SURFACE WATER MANAGEMENT FEES $1,823 Total $15,940 SUMMARY OF SECURITIES, ESCROW & FEE SECURITY DEVELOPMENT IMPROVEMENT COSTS $0 ESCROW FOR CITY'S COSTS $1,500 DEVELOPMENT FEES CASH $2,590 SPECIAL ASSESSMENT $15,940 Building a legacy – your legacy. 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Equal Opportunity Employer wsbeng.com K:\02988-280\Admin\Docs\Plan Review - Preliminary Plat Memorandum To: Katie Larsen, City Planner From: Diane Hankee PE, City Engineer Date: March 2, 2017 Re: Erickson Estates Final Plat Plan Review WSB Project No. 2988-430 We have reviewed the Final Plat documents submitted on February 15, 2017 for Erickson Estates, Lino Lakes, MN prepared by Loucks and Associates. The following are our review comments that should be responded to in writing by the applicant. GRADING, EROSION AND SEDIMENT CONTROL 1. The City’s maximum allowable yard slope is 1:3 for maintenance. The grading plan has yard slopes exceeding this requirement. The applicant shall submit a revised plan meeting this requirement. 2. The east side yard drainage has been contained on site. The west side yard drainage also needs be contained on site or a drainage and utility easement will be required across Lot 1. The applicant shall submit a revised plan meeting this requirement. STORMWATER MANAGEMENT 1. No additional comments. FLOODPLAIN 1. No additional comments. WETLANDS 1. A WMC Buffer Declaration and Conservation Easement have been submitted for RCWD review. Ms. Katie Larsen March 2, 2017 Page 2 K:\02988-280\Admin\Docs\Plan Review - Preliminary Plat ENVIRONMENTAL 1. No additional comments. TRANSPORTATION 1. No additional comments. WATER SYSTEM 1. No additional comments. SANITARY SEWER SYSTEM 1. No additional comments. STORM SEWER SYSTEM 1. No additional comments. DEVELOPMENT AGREEMENT 1. Required with the final plat. PERMITS 1. Rice Creek Watershed CAPROC has been received. If you or the applicant has any questions regarding these comments, please contact Diane Hankee at (651) 982-2430 or diane.hankee@ci.lino-lakes.mn.us.  Page 1 Memo To: Katie Larsen From: Marty Asleson Date: March 2, 2017 Re: Erickson Estates Final Comments The only thing I can see that’s left is the City of Lino Lakes should also be named in the Conservation Easement Document for Erickson Estates. Everything else appears to be alright. Environmental CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: March 27, 2017 TOPIC: Consider First Reading of Ordinance 02-17, Approving Sale of Land to American Legion Post 566. VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of the sale of land to American Legion Post 566. BACKGROUND In 1990 the Lino Lakes Economic Development Authority purchased lots 12-16, Block 2, Carole’s Estates as part of a Public Safety complex including construction of a new Fire Station. The properties were transferred to the City as part of the project financing. In 1999, following completion of the Civic Complex, the City sold the former Police Station (Lot 15) to the American Legion. The Legion has recently expressed a need to expand parking to efficiently operate their existing facility. Lot 14, Block 2 of Carole’s Estates 2nd Addition is immediately south of the American Legion and is currently undeveloped. The property is approximately 1 acre in area. The property is currently being used for community gardens as a temporary use pending its sale and development. Through negotiations with the American Legion the City Council has reached sale price of $90,000. As part of the consideration the City will retain a 40 foot wide access, utility and drainage easement across the easternmost portion of the lot. This will allow future development access to Lots 12 and 13 which are still under City ownership. Staff will be working with the City Attorney and American Legion representatives to finalize the purchase agreement. RECOMMENDATION Staff is recommending approval of the 1st Reading of Ordinance No. 02-17. ATTACHMENTS 1. Ordinance No. 02-17 2. General Location Map 3. Proposed Site Plan 1st Reading: Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 02-17 ORDINANCE APPROVING SALE OF LAND TO AMERICAN LEGION POST 566 The City Council of Lino Lakes ordains: Section 1. Property. The City is the fee owner of the Property legally described as: Lot 14, Block 2, Carole’s Estates 2nd Addition, Anoka County. Section 2. Findings. 1. The American Legion’s existing facility is located at 7731 Lake Drive in Lino Lakes. The Legion has expressed a need to expand parking to efficiently operate their existing facility. 2. The City’s Property is southwest of, and directly adjacent to, the American Legion’s existing facility. The Property is vacant, and has been since the City acquired it. 3. The Legion would like to acquire the Property in order to construct a parking lot to service their existing facility. 4. The Property is not needed by the City for public purposes. It is in the best interests of the City to sell the Property to the American Legion for expansion of their facilities. Section 3. Easements City shall retain an access easement and a drainage and utility easement across the easternmost 40 feet of the Property. Section 4. Authorization The City Council approves the sale of the Property to American Legion Post 566. The Mayor and City Clerk are hereby authorized and directed to execute a purchase agreement, deed and other documents as may be necessary in order to sell the Property. Proceeds from the sale of the Property shall be used in accordance with the requirements of the City Charter. 2 Section 4. Effective Date. This ordinance shall be in full force and effect from and after 30 days following its passage and publication, in accordance with section 3.09 of the City Charter. Adopted by the Lino Lakes City Council this 13th day of April, 2017. The motion for the adoption of the foregoing ordinance was introduced by Council Member_____________and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ____________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk 15"-RCP 66"-RCP -1"PVC1 0 "PV C 10" PVC10" PVC -1" PVC-1" PVC1 2 ''D I P 6''DIP8 ''D I P 12''DIP6''DIP1 2 ''D IP 12''DIP12'' DIP12''DIP12''DI P 12''DI P 12'' DIP 8''DI P12'' DIPMH0 029 MH0 030 MH0 073MH0075 MH0 141 MH0 142 14 AP-0852AP-0852 AP-1026AP-1026 AP-1027AP-1027 AP-1029AP-1029 AP-1030AP-1030 CB-19 34CB-19 35 CB-19 38 77347734 77317731 77227722 W09 7 5 W12 8 8 W17 0 577TH ST77TH ST City Property Map American Legion Parking Lot Expansion Date: 3 /24/2017 Ü05010025Feet CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: March 27, 2017 TOPIC: Consider Resolution No. 17-25, Approving Professional Services Agreements with Landform and WSB, 2040 Comprehensive Plan Update VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council authorization to enter into agreements with Landform and WSB for preparation of the City’s 2040 Comprehensive Plan Update. BACKGROUND The City of Lino Lakes is required to update its Comprehensive Plan to meet the requirements of the Metropolitan Land Planning Act and the information in the Metropolitan Council system statement for the City. The plan update is due by December 31, 2018. At the February 6, 2017 work session the City Council directed staff to prepare a Request for Proposal (RFP) for planning professional services to assist with the Comprehensive Plan update. The RFP was prepared and distributed on February 16, 2017 to five (5) firms, selected by the staff, who have a strong background and experience with Comprehensive Plan preparation. They were: Short, Elliott, Hendrickson SRF Consulting Group Landform Stantec Hoisington Koegler Group Inc The deadline for proposals was March 3, 2017. As reported at the March 6th meeting, Landform was the only respondent to the RFP process. Staff reached out to the firms regarding their interest in submitting and they indicated that due existing workloads and RFP preparation expenses they were not interested or able to accommodate our request. Staff is extremely confident in Landform’s ability and profession experience to lead the 2040 Comprehensive Plan process. Landform has been our principle planning consultant over the last decade assisting with the 49/J master plan, zoning code amendments, Legacy at Woods Edge, Watermark, and Clearwater Creek Business Park developments. Accordingly they are very familiar with the community and surrounding area. Landform also currently partners with WSB and Associates in the City of Hugo. Landform will be handling the background, land use planning components, public outreach and overall administration of the project. WSB, as City Engineer, will be preparing the water resources, transportation and park components of the plan. The process is proposed to begin immediately with the background work and result in the submittal of the plan update to Metropolitan Council, for formal review, by the end of 2018. Landform proposes to complete the work program for an estimated $89,865.00, billed on an hourly basis. WSB has proposed to complete their components of project for an estimated 100,092.00. The project is proposed to be funded by the City’s General fund, Trunk Area and Unit fund, Surface Water Management fund, Park Dedication fund and a $32,000 Metropolitan Council planning grant received in 2016. By including a 5% contingency the total project budget is $199,455. The proposed funding is as follows: General Fund: $63,443 Trunk Area and Unit Fund: $59,400 Surface Water Management Fund: $30,355 Park Dedication Fund $14,257 Met Council: $32,000 Total $199,455 In anticipation of the plan update the City has previously budgeted and set aside $25,000 in both 2016 and 2017 for this purpose. The balance of the general fund share will need to be included in the 2018 budget. Staff also notes that the proposals are based on a process and draft communication options identified internally. Staff anticipates meeting with the project team to refine the process and identify opportunities to reduce the project cost. If approved staff is anticipating a brief comprehensive plan overview, with the City Council, at the April 3, 2017 work session. A more detailed joint council/advisory board kickoff meeting would be held in late April or early May. RECOMMENDATION Staff is recommending approval of the Comprehensive Plan Update Professional Services Agreements with Landform and WSB and Associates. ATTACHMENTS 1. Resolution No. 16-25 2. Landform Proposal 3. WSB and Associates Proposal CITY OF LINO LAKES RESOLUTION NO. 17-25 RESOLUTION AUTHORIZING 2040 COMPREHENSIVE PLAN UPDATE PROFESSIONAL SERVICES LANDFORM AND WSB & ASSOCIATES WHEREAS, City of Lino Lakes is required to update its Comprehensive Plan to meet the requirements of the Metropolitan Land Planning Act; and WHEREAS, Landform has submitted a proposal to assist the City with the preparation of the Public Engagement and Land Use planning elements of the Comprehensive Plan Update; and WHEREAS, WSB and Associates have submitted a proposal to assist the City with the Water Resources, Transportation and Park planning elements of the Comprehensive Plan Update; NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes, that the proposal for Comprehensive Plan Update Professional Services is hereby approved and the Mayor and City Clerk are hereby authorized execute the agreement for services with Landform on behalf of the City. BE IT FURTHER RESOLVED, that the proposal for Comprehensive Plan Update Professional Services is hereby approved and the Mayor and City Clerk are hereby authorized execute the agreement for services with WSB and Associates on behalf of the City. Adopted by the Council of the City of Lino Lakes this 27th day of March, 2017. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk LANDFORM March 3, 2017 Prepared for: City of Lino Lakes Attn: Michael Grochala City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014-1182 Prepared by: Landform Professional Services, LLC 105 South Fifth Avenue, Suite 513 Minneapolis, MN 55401 Phone: 612-252-9070 Email: klindahl@landform.net 2040 Comprehensive Plan Update Lino Lakes, MN LANDFORM From Site to Finish Tel: Fax: Web: 612-252-9070 612-252-9077 landform.net 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 March 3, 2017 Attn: Michael Grochala City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014-1182 RE: Request for Proposals for the Lino Lakes 2040 Comprehensive Plan Update Dear Mr. Grochala, Thank you for inviting us to submit a proposal for the 2040 Comprehensive Plan Update for Lino Lakes, MN. Our Planning & Urban Design Studio stands ready to provide the qualified staff necessary to meet or exceed your expectations. It is our understanding that the City of Lino Lakes requires a consultant to work with City staff, Council, Planning and Zoning Board and the Community to serve as the project manager and lead the update of select chapters of the 2030 Comprehensive Plan. The result of this update will be a 2040 Comprehensive Plan that complies applicable with Metropolitan Council Requirements for Thrive MSP 2040. Landform is an interdisciplinary design firm, with a studio-based, client-centered practice. Our team has the experience to help Lino Lakes create a document that guides future development, provides a vision for the City, and complies with local and state requirements. We have worked with the City over the years on many initiatives that support the City’s growth. We pride ourselves on our ability to communicate effectively with all members of the community and create positive relationships with council members, commissioners, staff, residents and business owners. We understand the complex dynamics of the City and have celebrated the successful execution of the Legacy at Woods Edge and the Town Center Master Plan. We also provide planning services for nearby communities and work all over the region, which gives us insight into the issues of the City and region. You will find this proposal package demonstrates our understanding of your project goals and showcases our portfolio of relevant work, making us a strong partner for your Comprehensive Plan update. If you find this proposal meets your needs and expectations, we will provide you with a contract for services. Please call me at 612-638-0225 with any questions concerning this proposal or our services. We look forward to working with you. Sincerely, Landform Kendra Lindahl, AICP Principal Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. Table of Contents Firm Profile 5 Landform Approach 5 Proposal 7 Project Understanding 7 Project Scope 9 Project Team 14 Project Fees 26 Professional References 27 5 Landform Professional Services, LLC is a multi-disciplinary consulting firm based in Minneapolis, Minnesota. We offer a full range of site design, planning and civil engineering services backed with over 30 years of experience. Our professional resources include landscape architects, planners, civil engineers, land surveyors and development managers. We are committed to client service, design quality, principles of sustainability and an innovative approach to planning and development. Landform is organized into three studios that focus on Planning & Urban Design, Retail & Commercial Design, and Residential Design. We shape our project design and delivery process to anticipate the needs of our clients based on an in-depth understanding of their project type or market. Each studio offers a fully integrated and interdisciplinary design process. Within the studios, project teams bring together the professionals with the specific expertise and the experience needed to meet clients’ project objectives. Professional services include: • Planning • Landscape Architecture • Civil Engineering • Sustainable Design • Land Survey • Development Management Our team is committed to providing services that are: Sensible. We have a strong reputation for creative approaches to planning and design that blends development realities with proven best practices. Cost Effective. An organization that is budget sensitive with demonstrated success in keeping projects moving forward. Resourceful. We help communities define their long-term visions for the future using a variety of design and community engagement tools. Proven. We have many years of experience providing planning services that help cities realize their goals. Our team helps communities develop critical policy documents that are effective tools for policy makers. Our process emphasizes creating documents that are usable, organized and understandable to the entire community. Firm Incorporation: November 1, 2009 Total staff: 36 Contact: Landform Kendra Lindahl, AICP Principal 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Direct: 612-638-0225 Fax: 612-252-9077 klindahl@landform.net www.landform.net Firm Profile 6 Sensible policy-making Landform understands that in the face of many demands on City budgets, the Metropolitan Council’s requirement to update the Comprehensive Plan can seem like a costly expense. We take a no-nonsense approach to Comprehensive Planning, which means being mindful of your budget while maximizing the opportunity to use this required Update to evaluate current policies, goals, and strategic direction. Comprehensive Plans are tools that help policy-makers make sound decisions that respond to the needs of communities in the face of changing demographics, politics, and economics. Visionary cities We understand that Lino Lakes is proud of the community and we think your vision statement and implementation goals should reflect the qualities that will continue to make the community great. Relevant decision-making Lino Lakes faces planning challenges that are different than 10 years ago. Landform will help you identify critical changes in population, housing and business trends that drive planning for land uses in the City. Usable documents We believe that policy language should be easy to understand and that strategies to implement them should be actionable. Our team has the experience developing policy that is useful, based on best practices, and that makes sense for residents, businesses and policy-makers in your community. Comprehensive Plan Update 2040 More than a routine requirement 7 Lino Lakes is seeking consulting services to work with staff, City Council, Planning Commission and a partner consultant to update select chapters of the 2030 Comprehensive Plan. The result of this update will be a 2040 Comprehensive Plan that complies with applicable Metropolitan Council requirements for Thrive MSP 2040. Project needs Our team can help you develop the highest quality 2040 Comprehensive Plan by working with staff, advisory commissions and Council to: Update and improve the existing 2030 Comprehensive Plan. Our work will include: • Update the Community Background, Land Use, Housing, Community Facilities, Economic Competitiveness, Planning Districts, Implementation chapters and incorporate Resilience and Thrive MSP 2040 Outcomes into the text of the chapters. • Leading a community engagement process that incorporates key stakeholders in the process. We understand that Lino Lakes has many unique strengths, opportunities and challenges. Our team can help develop a plan that will identify and prioritize actionable implementation strategies. Team Tasks Lead Introduction & SummaryLand UseHousingTransportationParks, Open Space, & Rec. Natural ResourcesSurface Water ManagementWater PlanEconomic DevelopmentSanitary Sewer PlanImplementationCommunity EngagementGIS MappingPlan PreparationLandform City Staff WSB Lead Support Project Understanding Lino Lakes Planning Districts The Planning Districts are the focus areas of the community. Landform will work with the Comprehensive Plan team to ensure that the Resource Management Units are balanced with the City’s development needs. Each district has unique characteristics that impact: x Housing choice x Access to neighborhoods and major highways x Development and Redevelopment opportunities x Natural resource preservation Lino Lakes Land Use Land uses will be updated to reflect the evolving needs of the City. Land uses will incorporate the forecast requirements from the Metropolitan Council and the unique characteristic of each planning district. 2 3 4 5 6 Blaine Centerville Circle Pines Columbus Forest LakeHam Lake Hugo Lino Lakes North OaksShoreview White Bear Twp. County Boundaries City and Township Boundaries NCompass Street Centerlines 2010 Generalized Land Use 0 1 2 30.5 Miles City of Lino Lakes, Anoka County 2010 Generalized Land Use Farmstead Seasonal/Vacation Single Family Detached Manufactured Housing Park Single Family Attached Multifamily Retail and Other Commercial Office Mixed Use Residential Mixed Use Industrial Mixed Use Commercial and Other Industrial and Utility Extractive Institutional Park, Recreational or Preserve Golf Course Major Highway Railway Airport Agricultural Undeveloped Water 1 9 Task 1) Public Process and Engagement Landform will: 1.1. Meet monthly with City staff and WSB to coordinate the work. We anticipate 15 meetings. 1.2. Prepare the Metropolitan Council submittal upon completion of the Plan. This includes one meeting Metropolitan Council representatives prior to submittal and one meeting after submittal of the update. 1.3. Lead a kickoff meeting with the Council and all Commissions to outline the process and encourage them to serve as ambassadors of the project. 1.4. Lead 12 monthly meetings with the Planning & Zoning Board, who will function as the working group for this project. 1.5. Present the final plan City Council. We anticipate that staff will be providing regular updates to the Council on the process. 1.6. Lead four open house/workshops. x A visioning workshop in April/May. x A key issues workshop in May/June. x A workshop in August/September. x An informational open house in November. For clarity purposes, we have divided this work into 3 major tasks (although some tasks will overlap): Task 1) Public Process and Engagement Task 2) Plan Development and Adoption Task 3) Plan Preparation Project Scope 10 1.7. Based on the results of the visioning and key issues workshop, Landform will lead two focus groups that explore the primary issues identified by the community. This could be a booth a Blue Heron Days or another community event. 1.8. Work with City staff and partner consultant to develop a communication plan. Elements of the Plan will include: x Meeting in a Box. We will prepare a meeting in a box toolkit as a way to meet people where they are and engage residents/ businesses in the process. Meeting in a box is a self-guided and individually hosted workshop that can be facilitated by any organization or neighborhood group in the privacy of one’s home. While it is called meeting in a box, it is simply a toolkit containing a survey or discussion questions provided to facilitators electronically or by mail. The kit will contain everything needed for organizations to host their own discussions, including instruction sheets for facilitators, discussion questions, and worksheets for participant responses. The hosting organizations send the materials back to the City to incorporate responses into community workshops and policy documents. x Work with staff to prepare a communication plan that incorporates a city-wide mailer and four newsletters. Materials and questions posed at meetings will complement or utilize WSB’s “MySidewalk” tool. Task 2) Plan Development and Adoption 2.1. Landform will evaluate data provided by Metropolitan Council and City Planning Documents. 2.2. Community Background. Inventory and analyze data, analyze goals and priority areas from the existing Comprehensive Plan, and review other policies and discussions related to the population and demographics 11 in Lino Lakes and the region. This will include a summary of existing land use, population, housing and employment characteristics. We will prepare text graphics, charts, tables and graphics to represent the information. 2.3. Land Use. Describe existing conditions and development land use classifications for Lino Lakes and the region. We will work with staff to determine opportunity areas and area where changes are warranted. Together with city staff, we will analyze the projected land use need in relation to the forecasted growth numbers and develop an implementation plan to meet the existing and projected needs of the community. We will prepare graphics, charts, tables and graphics to represent the information. 2.4. Housing. Describe existing conditions and housing trends in Lino Lakes and the region. We will complete an assessment of existing housing stock for incorporation in the Housing Chapter. Together with the Project Team, we will analyze the projected needs for housing in relation to the forecasted growth numbers and develop an implementation plan to meet the existing and projected needs of the community. We will prepare graphics, charts, tables and graphics to represent the information. 2.5. Resilience. We will work with the City to identify triggering events such industry changes, environmental, social, technological and political factors that could impact the City. We will prepare text graphics, charts, tables and graphics or incorporate resilience into the other chapters as appropriate. 2.6. Community Facilities. Review, analyze and map existing public facilities. We will meet with schools and other agencies to review their Capital Improvement Plans and future needs. We will partner with City staff for these outreach efforts. We will prepare graphics, charts, tables and graphics to represent the information. 2.7. Economic Competitiveness. We will update the Economic Development 12 Chapter to reflect current conditions and meet the Metropolitan Council requirements. We will prepare text graphics, charts, tables and graphics to represent the information. 2.8. Planning Districts. The current plan includes a Planning Districts Chapter, which is really a summary of the Comprehensive Plan by area. We will follow that concept to refine this chapter into a more usable portion of the plan. We will prepare text graphics, charts, tables and graphics to represent the information. 2.9. Implementation. We will develop this required chapter by incorporating the implementation goals from each chapter. We will prepare text graphics, charts, tables and graphics to represent the information. Task 3) Plan Development and Adoption Landform will: 3.1. Set up document design in a software determined by staff and consultant. Develop document branding that increases readability and allows users to navigate easily in document. Work with WSB to create a map template in GIS for the project team, gather and organize data from relevant sources and distribute data to project team members. 3.2. Draft and compile new Comprehensive Plan language, maps, and supporting graphics based on the approved plan organization for Landform chapters and WSB chapters (Transportation, Parks Open Space & Recreation, Natural Resources, Surface Water Management, Water Plan). 3.3. Revise draft document after internal review by project team and draft presentation to Council. This revision will capture feedback for final review and adoption by Planning Commission and City Council. Minor revisions will be made after Council review. 3.4. We will revise as necessary to respond to Metropolitan Council comments and prepare a final document for City Council adoption. Principal / Lindahl Senior Planner / Hurlburt Planner / Hammer Designer / Osthus TOTAL TOTAL Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May $125 $115 $67 $77 HOURS FEE/EST 136 93 51 129 409 $41,045 1.1 Fifteen Monthly Team Meetings 60 24 84 $10,260 1.2 Kickoff meeting with Council/Commissions to identify priorities and vision. 4 4 4 12 $1,228 1.3 Twelve Meetings with Planning and Zoning Board 48 0 0 48 $6,000 1.4 One Meeting with City Council 4 4 0 8 $960 1.5 Four Open House/Workshop 16 16 12 0 44 $4,644 1.6 Two Focus Group Meetings 8 8 16 $1,536 1.7 Communication Plan 4 2 16 22 $1,962 Prepare materials for Meetings 0 35 35 105 175 $14,455 26 224 70 64 384 $38,628 2.1 Review Data, Plans, and Documents 2 8 2 0 12 $1,304 2.1 Introduction (Background and Vision)2 30 20 2 54 $5,194 2.2 Land Use Chapter 12 50 20 24 106 $10,438 2.3 Housing Chapter 2 30 20 4 56 $5,348 2.4 Economic Development Plan 2 20 8 4 34 $3,394 2.5 Community Facilities Plan 2 20 4 26 $2,858 2.6 Planning Districts 30 16 46 $4,682 2.7 Implementation Chapter 2 16 6 24 $2,552 2.8 Resilience 2 20 4 26 $2,858 6 28 40 46 120 $10,192 3.1 Document Design & Branding 0 0 6 6 $462 3.2 Prepare draft document.Compile text, maps, graphics from project team 4 4 24 32 64 $5,032 3.3 Document Revision 2 16 16 8 42 $3,778 3.4 Final document preparation for City Council adoption 8 8 $920 *Process and submittal meetings to occur in parallel with design project.Total $89,865.00 Staff Meetings Community Workshop Park and Recreation Commission / City Council Meeting Major Deliverable Task 3. Plan Preparation 2017 2018Lino Lakes Comprehensive Plan 2040 Update Project Work Plan and Fees Task 1. Public Engagement and Process Task 2. Plan Development and Adoption 14 Studio Lead Kendra Lindahl, AICP Planner Lead Anne Hurlburt, AICP Planner Kathleen Hammer Designer Emily Osthus Michael Grochala Project Manager Advisory Committees Community City Council StakeholdersDecision MakersMetropolitan Council Adjacent Communities Project TeamComprehensive and Small Area Planning Experience • Corcoran Comprehensive Plan Updates • Corcoran Downtown Design Guidelines • Hugo Comprehensive Plan Update, • Hugo Downtown Plan and Design Guidelines • Hugo Multi-Family Design Guidelines • Medina Comprehensive Plan Update • Scandia Comprehensive Plan • Plymouth Comprehensive Plan • Cottage Grove Comprehensive Plan Our team possesses the talent and expertise to excel at delivering the 2040 Comprehensive Plan that represents Lino Lakes’s vision for the future. At Landform, we look to build relationships with a limited number of communities where our team is well-suited to the needs of the specific community. You can be assured that the Comprehensive Plan is significant for our studio and will be given our full commitment. Kendra Lindahl will be the lead planner on this project and the primary Landform contact for Lino Lakes; however, other staff members would be available to provide planning services should additional staff time be required. Project Team 15 Ms. Lindahl is the principal-in-charge for the Landform team and will provide senior-level responsibility for the project work. She will be responsible for committing firm resources, assuring performance and overall client satisfaction. Ms. Lindahl leads the Planning & Urban Design Studio at Landform. Her experience with public and private sector clients spans 20 years. In that time, she has formed a solid sense of big-picture concepts and the details necessary for turning concepts into successful projects. She has also mastered creative, effective management skills in the increasingly complex approval process arena. Ms. Lindahl possesses a complete understanding of the municipal review and permitting process, allowing her to be a valuable resource to city staff. Her strengths include advanced writing skills, project management and effective presentation skills. She is adept at leading the public process, effectively engaging stakeholders and gathering feedback through a variety of methods, including the use of newsletters, bulletins, neighborhood meetings, surveys, visioning sessions and design charrettes. Master of Arts in Public Administration, Hamline University Bachelor of Arts, University of Minnesota-Morris American Institute of Certified Planners (AICP) Consulting Planner, Landform, Minneapolis, Minnesota Riverfront Redevelopment Study, Wabasha, Minnesota Northwest Area Access & Economic Development Study, New Richmond, Wisconsin Webber Park Master Plan, Minneapolis Park and Recreation Board, Minneapolis, Minnesota The COR at Ramsey AUAR Update, Ramsey, Minnesota The COR at Ramsey, Ramsey, Minnesota Hanifl Fields Athletic Park Shelter, Hugo, Minnesota Hugo 2030 Comprehensive Plan Update and CSAH 8 Streetscape Design, Hugo, Minnesota Medina 2030 Comprehensive Plan Dunlop Park, Oak Grove, Minnesota Highway 7 Corridor Study, Hutchinson, Minnesota Shoreview Town Center Plan and Design Guidelines, Shoreview, Minnesota Hugo Downtown Redevelopment Plan and Design Guidelines, Hugo, Minnesota Big Lake Downtown Framework Plan, Big Lake, Minnesota Consulting City Planner, Hugo, Minnesota Consulting City Planner, Corcoran, Minnesota Consulting City Baxter, Minnesota Senior Planner, Plymouth, Minnesota American Planning Association (APA) Minnesota Chapter of American Planning Association (MnAPA) Sensible Land Use Coalition (SLUC), President Economic Development Association of Minnesota (EDAM) Education Experience Registration Affiliations Kendra Lindahl, AICP Principal 16 In her 35 years of experience working with local and regional government Anne Hurlburt has led long-range planning efforts in several suburban communities. She has also managed regional planning projects and overseen the review of all local plans for the Metropolitan Council. She has a comprehensive knowledge of local and regional government and community / economic development. She is a big-picture thinker with the skills and experience to implement plans at the project level. Her strengths include engaging stakeholders in collaborative problem-solving, planning and building strong teams. She is an excellent communicator and a proven manager of people, projects and budgets. Bachelor of Science in Urban Planning, Iowa State University, Ames, Iowa City of Scandia, MN: • First administrator of a newly incorporated city, responsible for all municipal operations, budgets and contracts. • Led preparation of the Comprehensive Plan and all ordinances including zoning, subdivision, shoreland and floodplain regulations. City of Plymouth, MN • Led preparation of a Comprehensive Plan and all development-related codes and ordinances. • Managed current and long-range planning and zoning activities; environmental reviews, building, housing and fire inspections and local and federal housing and community development programs. • Community Development Director/Housing and Redevelopment Authority Executive Director for 13 years. Built and operated two HRA-owned senior apartment projects. • Developed and executed economic development projects including tax increment financing, bonding and grant programs. • Led staff teams on special projects including $10 million CityHall/Public Safety addition, fire department staffing and surface water infrastructure. Metropolitan Council of the Twin Cities, Minnesota • Manager of Comprehensive Planning and Local Assistance • Led update of the Metropolitan Development and Investment Framework (MDIF)/ Regional Blueprint, the long-range plan for the seven-county region. City of Cottage Grove, MN • Responsible for all short and long-range planning activities • Prepared Comprehensive Plan, Mississippi River Critical Area Plan, Capital Improvement Plan, EAWs and local ordinances. Education Experience Landform® is a registered service mark of Landform Professional Services, LLC. Anne Hurlburt Planner 17 Ms. Osthus will provide graphic support for planning documents prepared for the City of Lino Lakes and attend meetings on an as-needed basis. Her work as an urban designer makes her an integral part of Comprehensive Planning and Master Planning teams. Ms. Osthus is a landscape architect in our Planning & Urban Design Studio. She brings a background in environmental science, and values sustainable design that finds common ground and inspiration across disciplines. Ms. Osthus’ primary responsibilities involve design, documentation and visualization. With professional experience ranging from large scale master planning to site design projects she is a valuable asset to our team and our clients. Master of Landscape Architecture, University of Minnesota-Twin Cities Bachelor of Arts, St. Olaf College, Northfield, Minnesota Zoning and Subdivision Ordinance Rewrite, New Richmond, Wisconsin Clearwater Annexation, Clearwater, Minnesota Park Nicollet Methodist Hospital Landscape Architecture Services, St. Louis Park, Minnesota McDonald’s Restaurants, Multiple Midwest Locations Kenilworth Corridor, Minneapolis, Minnesota* Minneapolis Public Realm Framework Analysis, Minneapolis, Minnesota* Lake Calhoun/Harriet Master Plan, Minneapolis, Minnesota* Rice Memorial Rehab Center Landscape, Willmar Minnesota* Holland Hall Entry Redesign, Northfield, Minnesota* Lowry Ave Corridor Plan, Minneapolis, Minnesota* Mississippi River Regional Trail, Spring Lake Park Reserve, Minnesota* Target Field Station, Minneapolis, Minnesota* St. Olaf Framework Plan, Northfield, Minnesota* Kansas State University North Campus Corridor Master Plan, Manhattan Kansas* University of Tennessee Health Sciences, Memphis Tennessee* University of Texas Medical Branch, Galveston, Texas* Architectural and Landscaping Ordinance Research, Eden Prairie, Minnesota* Linden Hills Small Area Plan, Minneapolis, Minnesota* Individual experience gained at prior association* Education Experience Emily Osthus Designer 18 Ms. Hammer will provide planning support services to the City of Lino Lakes that may include research and analysis and graphic support. She will help prepare summaries of community engagement feedback, reports, and attend meetings on an as-needed basis. Ms. Hammer is a Planner in the Planning & Urban Design Studio at Landform. Her knowledge and interest in urban planning and community development helps clients find planning and design solutions for their project. She is experienced at working with various stakeholders from cities around Minnesota. Ms. Hammer is interested in small area planning that incorporates a broad mixture of land uses and helping to create places with attractive streetscapes, increased walkability, tourism and alternative modes of transit. Masters of Urban Planning, Mankato State University - Mankato Bachelors in Urban and Regional Studies, University of Minnesota - Duluth Bachelors in Environmental Sustainability, University of Minnesota - Duluth Consulting Planner Support, City of Corcoran, Minnesota Consulting Planner Support, Landform Professional Services, Minneapolis, Minnesota Caribou & Einstein Brothers Bagels Sign Ordinance Analysis, Minnesota Riverfront Redevelopment Study, Wabasha, Minnesota Luther Honda Car Dealerships, Minnesota Apartments at Berkley Point, Kansas City, Missouri 2700 University Apartments, St. Paul, Minnesota Planning Support for City of Eagan, Minnesota* Rockridge School Rezoning, Duluth, Minnesota* Park Point Small Area Plan, Duluth, Minnesota* Individual experience gained at prior association* Education Experience Kathleen Hammer Planner 19 Landform has a wide range of experience providing long-range planning and planning services to communities. We have completed Comprehensive Planning documents, ordinance updates, community development studies and planning studies that involve extensive public participation processes and that help communities plan for their futures. Details of several of our most relevant projects are presented below. Planning, Comprehensive Plan, and Master Planning Experience City of Hugo (2001-present). Landform has served as the City Planner for the City of Hugo since 2001, providing plan review and other daily planning services. We were also the lead on the following City efforts during that time: • 2030 Comprehensive Plan Update, 2008 • Downtown Plan and Design Guidelines, 2007 • Multi-Family Design Guidelines, 2006 • Rural Preservation Program Ordinance, 2005 • Review Development Applications and present findings to City Commissions and Council. • Obtained a 2006 Livable Communities grant on behalf of the City to fund the downtown plan and guidelines City of Medina (2004-2008). Landform served as the City Planner for the City of Medina from 2004-2008 providing plan review and other daily planning services. We were the lead on the following City efforts during that time: • 2030 Comprehensive Plan Update (including updating maps using GIS), 2008 • Ordinance Updates, 2004-2008 • Review Development Applications and present findings to City Commissions and Council. City of Corcoran (2003-present). Landform served as the City Planner for the City of Corcoran from 2003-2007 and again beginning in 2009-present providing plan review and other daily planning services. We also led the following City efforts: • Update the Southeast District and Downtown Design Guidelines in 2016. • In 2015 and 2016 performed numerous Ordinance updates including the Sign Ordinance, Park Dedication Ordinance and the annual Ordinance clean-up. • Help secure funds from Hennepin County to support Downtown Corridor Planning Efforts • Comprehensive Zoning and Subdivision Ordinance updates (includes innovative open space preservation ordinance), 2004 and 2011 to implement the 2030 Comprehensive Plan. Experience Landform provides long- range planning and Comprehensive Plan implementation. 20 When the City of Lino Lakes needed a vision for their town center, Landform helped them develop their Town Center Master Plan. • Area Plans and Design Guidelines for three distinct areas in the City, 2004 • Review Development Applications and present findings to City Commissions and Council. City of Clearwater (2015-present). Landform has served as the Consulting City Planner for the City of Clearwater since December 2015. We provided all planning services for this growing community including plan review, code enforcement and other community development policy issues. We also led the following efforts: • Led Annexation analysis • Help define community’s Community & Economic Development and strategic work plan City of Baxter (2013-present). Landform has served as the Consulting City Planner for the City of Baxter since February 2013. We provided all planning services for this growing community including plan review, code enforcement and other community development policy issues. We also led the following efforts: • Served as Interim Community Development Director, February - September 2013 • Prepare comprehensive zoning and subdivision ordinance updates • Review Development Applications and present findings to City Commissions and Council. City of Lino Lakes (2011-present). Landform provides planning support to the Community Development department on an as-needed basis. We have led efforts to: • Update the Town Center Master Plan • Update the Zoning and Subdivision Ordinance • Perform Development Review for several proposals Small Area Planning Wabasha Riverfront Redevelopment. When City of Wabasha needed a team to identify development opportunities for a site next to the National Eagle Center, Landform’s team helped the community develop a policy document with actionable goals. Working with local developers, community members, and policy- makers, Wabasha was able to establish key uses that would support the economic vitality of their community. City of New Richmond TIF District Planning. Landform helped the City of New Richmond, WI coordinate planning efforts with local businesses for several of the TIF Districts in their City. Our team worked with local businesses to identify critical infrastructure updates and create development strategies for each TIF District. 21Oneka LakeRi ce LakeBal d Eagl e LakeEgg LakeSunset LakeS S cho ol S ection L akeLake XHorseshoe Lake Round Lake Long Lake N School Section Lake Lake Plaisted Barker Lake 170TH 165TH FOREST140TH 132ND 122ND 180TH 125THELMCREST IRISH152ND KEYSTONEGOODVIEWHENNAONEKAHOMESTEADJEFFREY157TH 137TH 130TH JODY120THONEKA LAKEHYDE147TH 177TH ISLETONEGG LAKE FRENCHMAN KELLER175TH ETHANFI O N AEVERTON HARROWFALCONVIC T O R 149TH 136TH HILO148TH 126THFENWAYJANEROILLIES159T H INWOODHEATHERINGERSOLLJULYF L A Y 12 9 T H 155TH HERITAGE 135TH EUROPAKERRY121ST 124TH 158TH 138TH 145THFARNHAM 1 50 T H 151ST 141ST GENEVAFINALE146THFINLEYFOXHILL GREYSTONEENFI ELDEMPRESS E L M FAI ROAKSGREENEV A LJE A N F A B L E HILL IVANGARDENUPPER HEATHER128TH 142ND 144TH HADLEY174TH FERRARAFRENCHGLENBROOKA R B R E GALLIVANFOSTERFA B L E 127THEXHALLFITZGERALDFOUNTAIN134THJARDINFENSON GENERATIONGOODVIEW TRAILROSEMARY 145TH 175TH FARNHAMEUROPAKEYSTONE137TH GREYSTONE IRISHFARNHAM130TH INGERSOLL152ND 152ND 180TH FOXHILLFENWAY157THFALCON 1 2 5 T H 122ND 130TH 121ST 125TH 180TH 120THFARNHAM 150TH FOREST130TH INGERSOLL152ND 128THEVERTON INGERSOLLGENEVA147TH ELMCRESTONEKAF L AY 140TH FENWAYHENNAFRENCHMAN 126TH 1 2 9 T H 147TH 177TH FIONAFENWAYKEYSTONEFINALECity of Hugo Map created for the purpose of discussion only. January 30, 2008 - 3,200 0 3,2001,600 Feet 2030 Land Use Plan (draft)Map 4-APLANNED LAND USE Agricultural (AG) Large Lot Residential (LL) Very Low Density (VLD) Low Density Residential - (LD) Medium Density Residential (MD) High Density Residential (HD) Business Park (BP) Commercial (COM) Industrial (IND) Mixed Use (MIX Public/Quasi-Public (PQ) MUSA Sewer Interceptor Proposed 2030 MUSA Boundary Project involves several phases including establishing a project background, a vision, goals and strategies. Comprehensive Plan options for alternative development, land use and growth, developing land use options, growth scenarios and the plan development and final draft (to be completed in Spring 2008). Process of the project includes a series of community workshops, public open houses, meetings with City staff and other project team consultants. Hugo City Hall Current draft of the Hugo Land Use Map 1998 Hugo Land Use Map 2008 Comprehensive Plan Update Hugo, Minnesota for City of Hugo Projects 22 The Comprehensive Plan will focus on a balanced land use plan that integrates natural resource preservation, compact urbanized growth, and rural development. Plan includes infrastructure, land use, and open space planning to comprehensively address the future needs of the community. Public participation was encouraged in the process by offering a series of public open houses, a community survey, and opening all Advisory Panel work sessions for feedback and input. The Plan is being updated as mandated by the Metropolitan Council’s 2008 directive. 2008 Completion Medina Comprehensive Plan Update Medina, Minnesota for City of Medina Katrina Independence Medina Mooney Spurzem School Lake Holy Name Peter Wolsfeld Half Moon Krieg Miller Thies Ardmore City of Medina ¯ 0 1,600 3,200 4,800 6,400800Feet Prepared by:LandformDate:May 22,2007 DRAFT Future Land Use PR 1U/10A RR-UR LDR 2.0 -3.49 U/A MDR 3.5 -6.99 U/A HDR 7 -30 U/A MU 3.5 -30 U/A MU -B 7 -45 U/A CC GB PREC OS PSP 0 U/A IB ROW-E SL Approved by City Council for distribution in February 2008 23 New Hugo City Hall Landmark feed mill Plan for the redevelopment of the downtown area based on a new County Road 8 alignment that changed the traffic flow through Hugo. Determine retail and commercial opportunities to attract new businesses to downtown. Plan creates trail linkages, pedestrian-friendly streetscapes, improved traffic flow, access to existing businesses and linkages to the lake front from downtown. Project is the recipient of a 2004 Livable Communities Opportunity Grant. 2005 Plan Completion Landform® is a registered service mark of Landform Professional Services, LLC. Hugo Downtown Plan & Design Guidelines Hugo, Minnesota for City of Hugo 24 Downtown and Area Plans created as part of the implementation tools prescribed by the City’s Comprehensive Plan Area Plans direct growth while preserving natural resources and Corcoran’s rural character. Downtown Plan focuses on a walkable town center which includes a mixture of commercial, residential an civic uses. Design Guidelines provide both general concepts and specific recommendations for new development. 2003 Completion City of Corcoran Area Plans Corcoran, Minnesota for City of Corcoran Landform® is a registered service mark of Landform Professional Services, LLC. 25 Plan for new development and redevelopment of the downtown area to reclaim historic character. Created pedestrian-friendly streetscapes, improved traffic flow, access to businesses and linkages to the lake front from downtown. Preliminary design guidelines to encourage consistent quality and design concepts for civic-public amenities. 2003 Completion Big Lake Downtown Framework Plan Big Lake, Minnesota for the City of Big Lake and Big Lake Design Team Landform® is a registered service mark of Landform Professional Services, LLC. 26 We understand that municipalities face the challenge of providing essential services to its citizens without overburdening the budget. We provide cost- effective solutions to your planning challenges. Kendra Lindahl and Anne Hurlburt will be the City’s primary contacts. Based on our experience in other communities, we believe that telephone and email correspondence can be a cost-effective and efficient method of handling simple questions and requests. Our services would be billed on a fixed fee basis. If our plan does not meet your goals in terms of fees and expenses, we will work with you to make the adjustments needed to tailor our proposal to meet your needs. Together, we can ensure that the City’s investment in our quality planning services remains cost-effective. Project Fees Our fee schedule shows the tasks and the estimated time required for each, based on the information provided in the RFP and our past experience. Using standard, hourly rates, we have generated fees for each task. We propose that the work be performed on an hourly basis. If our plan does not meet your goals in terms of fees and expenses, we will work with you to make the adjustments needed to tailor our proposal to meet your needs. Additional services beyond the scope of this proposal or changes to the scope of schedule which would require additional meetings or deliverables will be billed at our customary hourly rates. Prior to performing any additional services, written authorization will be required. Task Phase Associated Fee 1 Public Engagement and Process $41,045.00 2 Plan Development and Adoption $38,628.00 3 Plan Preparation $10,192.00 Total $89,865.00 Additional Services 27 Landform Professional Services, LLC is proud of our record of professional, quality service and our ongoing relationships with our clients. We encourage you to speak to them about our team. Mr. Brad Martens City Administrator, City of Corcoran Ph: 763-400-7030 bmartens@ci.corcoran.mn.us Mr. Bryan Bear City Administrator/Community Development Director, City of Hugo Ph: 651-762-6320 bbear@ci.hugo.mn.us Mr. Josh Doty Community Development Director, City of Baxter Ph: 218-454-5111 josh.doty@ci.baxter.mn.us Professional References 477 Temperance Street | St. Paul, MN 55101 | (651) 286-8450 Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com S:\Community Development\Projects\Planning Studies\2040 Comprehensive Plan\Agreements\WSB\2018 Lino Lakes Comp Plan.docx March 3, 2017 Mr. Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: Proposal and Fee Estimate for 2040 Comprehensive Plan Dear Mr. Grochala: WSB & Associates, Inc. (WSB) is pleased to present this scope of work and budget estimate to provide planning and engineering services to update the City’s Comprehensive Plan. This letter contains a summary of the scope items included in the Comprehensive Plan process. The attached spreadsheet provides estimated costs by Plan element. The scope of work includes close collaboration with City Staff, and with the City’s Planning consultant who will prepare the land use, community background, planning districts, and serve as the primary liaison to boards and commissions, the steering committee, and the public. WSB’s role will be to provide the digital communications, natural resources, local water management plan, water and wastewater plan, and transportation plan. In the proposed fees for each section of the plan we have included a number of meetings for team meetings, public meetings, and City Board meetings. We have also included time for necessary meeting plan preparation and graphics. 1. Public Engagement – Digital Communications: WSB will create a project website on MySidewalk as a means of two-way communication with the public throughout the planning process. The MySidewalk site will host key questions, topic for ongoing dialogue, and draft documents for feedback. Social media will be used to supplement the MySidewalk site and advertise events. WSB will create a comprehensive community survey which will include questions about assets, challenges, emerging issues and priorities for the City. The survey will be made available in hard copy and online formats. Key survey distribution location will include the library, senior center, City hall, local parks and community events. 2. Natural Resources and Parks and Trails WSB will update the Natural Resource plan incorporating key changes for the management and development of their natural resource areas the 2040 plan. The regional system plan update requirements comprised of reginal parks, park reserves, special recreation features and regional trails. Mr. Michael Grochala March 3, 2017 Page 2 S:\Community Development\Projects\Planning Studies\2040 Comprehensive Plan\Agreements\WSB\2018 Lino Lakes Comp Plan.docx 3. Water Resources The water resources planning will include the local surface water management plan, the water supply plan and the waste water plan. The local surface water management plan was updated in 2014 and since then, Rice Creek Watershed District has updated their district rules and thus the City’s plan will be updated accordingly. WSB will complete surface water data collection and analysis, update the goals and policies, problems and corrective actions, and implementation plan. We will also edit the plan to include agency review comments. The Water Supply Plan is currently being reviewed by the DNR and will be expanded to meet plan requirements. WSB will also evaluate system routing, provide a service area plan report integrate into the Comprehensive Plan document and model the ultimate system. The wastewater plan will include a review of previous plans, a sanitary sewer system model and capacity analysis. WSB will also update the wastewater plan goals and implementation steps and include capital improvement planning. 4. Transportation The transportation plan will include transportation analysis zones and development of travel demand forecasts. We will update the existing and future road classifications and forecasted traffic volumes, and planned roadway projects. We will update the transit, bicycling and walking, aviation, and freight sections of the plan and integrate the I35E AUAR into the plan. The City’s 2040 Comprehensive Plan is to be completed by December 31, 2018 and WSB and Associates is committed to meeting the schedule and the success of the plan. We appreciate the opportunity to work with you. Please feel free to contact either of us with questions. Sincerely, WSB & Associates, Inc. Diane Hankee, PE Brian Bourassa, PE Associate Client Advocate ACCEPTED BY: City of Lino Lakes, MN Name Date Title 1 Digital Communication Plan 1.1 Coordination with City Staff and Planning consultant 2 2 294.00$ 1.2 MySidewalk Set Up & Program Cost ($1,000)8 3 2 13 2,346.00$ 1.3 MySidewalk Updates and Maintenance 1 2 2 5 481.00$ SUBTOTAL 3 8 5 4 20 3,121.00$ 2 Community Survey 2.1 Data Input through MySidewalk 1 2 2 4 9 861.00$ 2.2 Survey Summary of Results 2 3 5 409.00$ 2.3 Hard Copy Distribution 1 4 2 7 665.00$ SUBTOTAL 2 2 8 9 21 1,935.00$ 3 Social Media Plan 3.1 Provide Facebook & Twitter Feeds (2 each)1 2 2 5 481.00$ SUBTOTAL 1 0 2 2 5 481.00$ 6 10 15 15 46 147.00$ 115.00$ 92.00$ 75.00$ 882.00$ 1,150.00$ 1,380.00$ 1,125.00$ 5,537.00$ Total Hours Total Hours Fee Estimate City of Lino Lakes, Minnesota Professional Services to Complete Public Engagement Task No. Description Estimated Hours Total Labor CostProject Manager Hourly Billing Rate Total Direct Labor Costs Project Engineer Engineering Tech Administration S:\Community Development\Projects\Planning Studies\2040 Comprehensive Plan\Agreements\WSB\2018 Lino Lakes Comp PlanPublicEngagement 1 Project coordination and Meetings 1.1 Coordination with City Staff and Planning consultant (2 meetings)3 3 441.00$ 1.2 Open House/Engagement Event 3 3 441.00$ 1.3 City Board Meetings 6 2 8 1,066.00$ 1.3 Plan Review by Interested Party Comments 2 2 1 5 577.00$ SUBTOTAL 14 0 4 1 0 19 2,525.00$ 2 Planning 2.1 Natural Corridor, Greenway and Natural Resources Updates 2 2 2 2 1 9 981.00$ SUBTOTAL 2 2 2 2 1 9 981.00$ 3 Report 3.1 Update Goals and Visioning 4 5 2 2 13 1,497.00$ 3.1 Maps and Graphics 1 2 8 2 13 1,273.00$ 3.1 Report Content 2 6 2 2 12 1,318.00$ SUBTOTAL 7 11 6 8 6 38 4,088.00$ 23 13 12 11 7 66 147.00$ 115.00$ 92.00$ 99.00$ 75.00$ 3,381.00$ 1,495.00$ 1,104.00$ 1,089.00$ 525.00$ 7,594.00$ Total Hours Total Hours Hourly Billing Rate Fee Estimate City of Lino Lakes, Minnesota Professional Services to Complete Natural Resources Task No. Description Estimated Hours Total Labor CostProject Manager Total Direct Labor Costs GIS ServicesProject Engineer Engineering Tech Administration S:\Community Development\Projects\Planning Studies\2040 Comprehensive Plan\Agreements\WSB\2018 Lino Lakes Comp PlanNaturalResources 1 Project coordination and Meetings 1.1 Coordination with City Staff and Planning consultant (2 meetings)3 3 441.00$ 1.2 Open House/Engagement Event 3 3 441.00$ 1.3 City Board Meetings 5 2 2 9 1,117.00$ 1.3 Plan Review by Interested Party Comments 2 2 2 6 676.00$ SUBTOTAL 13 0 4 4 0 21 2,675.00$ 2 Planning 2.1 Parks, Trails and Open Space Planning 4 4 2 4 2 16 1,778.00$ 2.2 Implementation Strategies 2 4 1 7 829.00$ SUBTOTAL 6 8 2 4 3 23 2,607.00$ 3 Report 3.1 Update Goals and Visioning 8 5 2 2 17 2,085.00$ 3.1 Maps and Graphics 3 10 8 2 23 2,533.00$ 3.1 Report Content 8 5 2 2 17 2,085.00$ SUBTOTAL 19 20 4 8 6 57 6,703.00$ 38 28 10 16 9 101 147.00$ 115.00$ 92.00$ 99.00$ 75.00$ 5,586.00$ 3,220.00$ 920.00$ 1,584.00$ 675.00$ 11,985.00$ Hourly Billing Rate Total Direct Labor Costs Project Engineer Engineering Tech GIS Services Administration Total Hours Total Hours Fee Estimate City of Lino Lakes, Minnesota Professional Services to Complete Parks and Trails Task No. Description Estimated Hours Total Labor CostProject Manager S:\Community Development\Projects\Planning Studies\2040 Comprehensive Plan\Agreements\WSB\2018 Lino Lakes Comp PlanParks and Trails 1 Project coordination and Meetings 1.1 Coordination with City Staff and Planning consultant (2 meetings)3 3 441.00$ 1.2 Open House/Engagement Event 3 3 441.00$ 1.3 City Board Meetings 2 8 2 1 1 14 1,896.00$ 1.4 Plan Review by Interested Party Comments 1 6 2 1 1 11 1,444.00$ SUBTOTAL 3 20 4 2 2 31 4,222.00$ 2 Data Collection and Analysis 2.1 Collect Available Background Information 1 8 1 10 1,166.00$ 2.2 Address Surface Water Requirements 1 7 8 952.00$ SUBTOTAL 0 2 15 1 0 18 2,118.00$ 3 RCWD Rule Update 3.1 Integrate RCWD Rules 2 5 8 15 1,971.00$ 3.2 Update Goals and Policies 5 8 2 15 1,805.00$ SUBTOTAL 2 10 16 0 2 30 3,776.00$ 4 Plan Update 4.1 Prepare draft report 2 25 4 31 3,469.00$ 4.3 Prepare Final Report 2 4 16 4 2 28 3,290.00$ SUBTOTAL 2 6 41 4 6 59 6,759.00$ 5 Maps and Graphics 5.1 Update Existing Maps 2 4 4 1 11 1,225.00$ 5.2 Figures for Plan 8 8 792.00$ SUBTOTAL 0 2 4 12 1 19 2,017.00$ 7 40 80 19 11 157 158.00$ 147.00$ 115.00$ 99.00$ 75.00$ 1,106.00$ 5,880.00$ 9,200.00$ 1,881.00$ 825.00$ 18,892.00$ Hourly Billing Rate Total Direct Labor Costs Project Manager Project Engineer GIS Services Administration Total Hours Total Hours Fee Estimate City of Lino Lakes, Minnesota Professional Services to Complete Local Water Management Plan Task No. Description Estimated Hours Total Labor CostPrincipal S:\Community Development\Projects\Planning Studies\2040 Comprehensive Plan\Agreements\WSB\2018 Lino Lakes Comp PlanWater Mgt Plan 1 Project coordination and Meetings 1.1 Coordination with City Staff and Planning consultant (2 meetings)3 3 441.00$ 1.2 Open House/Engagement Event 3 3 441.00$ 1.3 City Board Meetings 6 2 1 9 1,165.00$ 1.4 Plan Review by Interested Party Comments 2 2 1 5 577.00$ SUBTOTAL 14 0 4 2 0 20 2,624.00$ 2 Water Supply System Description and Evaluation 2.1 Emergency Planning and Response Procedures 2 2 2 2 8 858.00$ 2.2 Water Conservation Plan Component 2 2 2 2 8 858.00$ 2.3 Implementation Strategies 2 4 6 754.00$ 2.4 Items for Metropolitan Area Water Suppliers (7-County Metro Only)2 4 2 2 10 1,010.00$ SUBTOTAL 8 8 8 2 6 32 3,480.00$ 3 Report 3.1 Update Goals and Visioning 4 5 2 2 13 1,497.00$ 3.2 Capital Improvement Planning 3 2 2 4 2 13 1,401.00$ 3.3 Additional Work for Northeast Metro Area 2 4 2 8 904.00$ 3.4 Maps and Graphics 2 2 8 12 1,206.00$ 3.5 Report Content 2 12 2 2 18 2,008.00$ SUBTOTAL 11 25 8 12 8 64 7,016.00$ 33 33 20 16 14 116 147.00$ 115.00$ 92.00$ 99.00$ 75.00$ 4,851.00$ 3,795.00$ 1,840.00$ 1,584.00$ 1,050.00$ 13,120.00$ GIS Services Administration Total Hours Fee Estimate City of Lino Lakes, Minnesota Professional Services to Complete Water System Plan Task No. Description Estimated Hours Total Labor CostProject Manager Total Hours Hourly Billing Rate Total Direct Labor Costs Project Engineer Engineering Tech S:\Community Development\Projects\Planning Studies\2040 Comprehensive Plan\Agreements\WSB\2018 Lino Lakes Comp PlanWaterSupply 1 Project coordination and Meetings 1.1 Coordination with City Staff and Planning consultant (2 meetings)3 3 441.00$ 1.2 Open House/Engagement Event 3 3 441.00$ 1.3 City Board Meetings 6 2 1 9 1,165.00$ 1.4 Plan Review by Interested Party Comments 2 2 1 5 577.00$ SUBTOTAL 14 0 4 2 0 20 2,624.00$ 2 Sanitary Sewer System Evaluation 2.1 Sanitary Sewer System Model 8 32 36 76 8,168.00$ 2.2 Future System 6 8 4 2 20 2,348.00$ SUBTOTAL 14 40 36 4 2 96 10,516.00$ 3 Sanitary Sewer System Plan 3.1 Update Goals and Visioning 6 5 2 2 4 19 2,139.00$ 3.2 Capital Improvement Planning 4 6 8 6 2 26 2,758.00$ 3.3 Maps and Graphics 3 6 2 8 19 2,107.00$ 3.4 Report Content 6 16 2 2 8 34 3,704.00$ SUBTOTAL 19 33 14 18 14 98 10,708.00$ 47 73 54 24 16 214 147.00$ 115.00$ 92.00$ 99.00$ 75.00$ 6,909.00$ 8,395.00$ 4,968.00$ 2,376.00$ 1,200.00$ 23,848.00$ Total Hours Hourly Billing Rate Total Direct Labor Costs Total Labor CostProject Manager Engineering Tech GIS Services Administration Total HoursProject EngineerTask No. Description Estimated Hours Fee Estimate City of Lino Lakes, Minnesota Professional Services to Complete Sanitary Sewer Plan S:\Community Development\Projects\Planning Studies\2040 Comprehensive Plan\Agreements\WSB\2018 Lino Lakes Comp PlanWastewater 1 Project coordination and Meetings 1.1 Coordination with City Staff and Planning consultant (2 meetings)3 3 441.00$ 1.2 Open House/Engagement Event 3 3 441.00$ 1.3 City Board Meetings 6 2 8 1,066.00$ 1.4 Plan Review by Interested Party Comments 2 2 4 478.00$ SUBTOTAL 14 0 4 0 0 18 2,426.00$ 2 Transportation Analysis Zones and Travel Forecasting 2.1 Agency Involvement 4 2 1 7 893.00$ 2.2 Develop Forecasts 4 2 12 3 3 24 2,444.00$ 2.3 Existing Roadways 2 4 4 2 2 14 1,470.00$ 2.4 Future Roadways 2 4 2 2 10 1,010.00$ SUBTOTAL 12 8 20 7 8 55 5,817.00$ 3 Transportation Plan 3.1 Bicycling and Walking 2 4 2 1 2 11 1,187.00$ 3.2 Transit 1 1 1 1 4 429.00$ 3.3 Aviation 1 1 1 1 4 429.00$ 3.4 Freight 1 1 1 1 4 429.00$ 3.5 Integrate AUAR 4 2 2 1 2 11 1,251.00$ 3.6 Update Goals and Visioning 2 5 2 2 11 1,203.00$ 3.7 Maps and Graphics 3 2 2 16 23 2,439.00$ 3.8 Report Content 6 16 2 8 32 3,506.00$ SUBTOTAL 20 32 13 18 17 100 10,873.00$ 46 40 37 25 25 173 147.00$ 115.00$ 92.00$ 99.00$ 75.00$ 6,762.00$ 4,600.00$ 3,404.00$ 2,475.00$ 1,875.00$ 19,116.00$ Administration Total Hours Total Hours Fee Estimate City of Lino Lakes, Minnesota Professional Services to Complete Transportation Plan Task No. Description Estimated Hours Total Labor CostProject Manager Hourly Billing Rate Total Direct Labor Costs Project Engineer Engineering Tech GIS Services S:\Community Development\Projects\Planning Studies\2040 Comprehensive Plan\Agreements\WSB\2018 Lino Lakes Comp PlanTransportation Plan LINO LAKES COMPREHANSIVE PLAN City of Lino Lakes, Minnesota Item Plan Element 1 Public Engagement 5,537$ 2 Natural Resources 7,594$ 3 Parks and Trails 11,985$ 4 Local Water Management Plan 18,892$ 5 Water System Plan 13,120$ 6 Wastewater System Plan 23,848$ 7 Transportation Plan 19,116$ Grand Total Fee 100,092$