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HomeMy WebLinkAbout01-14-13 Council Packet EXPANDED AGENDA CITY COUNCIL AGENDA Monday , January 14 , 201 3 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16 ) City Council: Mayor Reinert , C ouncil Members O’Donnell , Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson CITY COUNCIL MEETING, 6 :30 P.M.  Call to Order – 6:30 p.m.  Roll Call - Council Members Stoesz, O’Donnell, Roeser & Rafferty, and Mayor Reinert were present  Pledge of Allegiance  Open Mike / Public Comment none  Setting the Agenda: Addition or deletion of agenda items The agenda was accepted as presented. 1. CONSENT AGENDA A) Consideration of Expenditures: i) January 14, 2013 (Check No. 94805 through 95008) in the amount of $1,238,182.24; ii) Centennial Fire District (Check No. 5615 through 5646 & #2012011 ) in the amount of $48,298.39 ); B) Con sider Resolution No. 13-01, Approving a Peddler’s License for Sherco Construction, Inc. C) Consider approval of December 3, 2012 Work Session Minutes D) Consider approval of December 10, 2012 Council Meeting Minutes E) Contact for Services between the Centennial School District & Lino Lakes Police Department for a Youth Resource Officer F) Consider Approving Application for an Excluded Raffle Event for Lino Lakes Elementary School G) Consider Resolution No. 13-03, Authorizing execution of Professional Se rvices Agreement with WSB & Associates for general engineering services Council Agenda -2- January 14, 2013 EXPANDED AGENDA H) Consider approval of 2013 Advisory Board Appointments I) Consider Approving Application for an Excluded Raffle Event for Anoka County Pheasants Forever Action Taken: Motion by O’Donnell , seconded by Roeser, to approve the Co nsent Agenda, Items 1A through 1I, as presented, was adopted 2. FINANCE DEPARTMENT No report 3. ADMINISTRATION DEPARTMENT A) Consideration of Annual Appointments, Jeff Karlson Action Taken: Motion by Rafferty , sec onded by Stoesz , to approve the appointments, as presented, was adopted B) Appointment of Katie Larsen to City Planner Position, Jeff Karlson Action Taken: Motion by Rafferty, seconded by Stoesz , to approve the appointment, as presented, was adopted C) Consider Resolution 13-04, Defining Council Members as Employees for Purposes of the MGDPA, Jeff Karlson Action Taken: Motion by Roeser, seconded by Rafferty , to approve Resolution No. 13-04 as presented, was adopted ; Council Member O’Donnell voted nay 4. P UBLIC SAFETY DEPARTMENT No report 5. PUBLIC SERVICES DEPARTMENT No report 6. COMMUNITY DEVELOPMENT DEPARTMENT A) Consider Resolution 13-02, Approving the Environmental Board Goals for 2013, Marty Asleson Action Taken: Motion by O’Donnell, seconded by Roeser , to approve Resolution No. 13-02, as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Council Agenda -3- January 14, 2013 EXPANDED AGENDA Adjournment Motion by Rafferty, seconded by Stoesz, to adjourn at 6:55 p.m. was adopted Community Calendar – A Look Ahead January 14, 2013 through January 28, 2013 Monday, January 21 CITY HALL CLOSED Martin Luther King Jr. Monday, January 28 5:30 pm, Community Room Council Work Session Monday, January 28 6:30 pm, Council Chambers City Council Meeting The Annual Meeting of the Lino Lakes Economic Development Authority will be held following the City Council meeting. CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1 Check Issue Dates: 12/8/2012 - 12/21/2012Dec 21, 2012 12:16PM Report Criteria: Report type: Summary GLCheckCheckVendorDescriptionCheck PeriodIssue DateNumberNumberPayeeAmount 12/1212/21/2012561511565ASPEN MI LLS, INCUNIFORMS8.55 12/1212/21/2012561620355BLAINE EYE CLINICSAFETY GLASSES164.00 12/1212/21/2012561730480CENTENNIAL UT ILITIESNOV UTILITIES355.34 12/1212/21/2012561830575CITY OF CI RCLE PINESW-2 FORMS1,814.49 12/1212/21/2012561931137CONNEXUS ENERGY NOV ELECTRIC STATION 1492.17 12/1212/21/2012562070578GRAINGER CLEANING SUPPLIES362.43 12/1212/21/20125621120450CITY OF LINO LAKESNOV REIMBURSEMENTS23,100.95 12/1212/21/20125622120490LOFFLER COMPANIES, INCCOPIER MTC CONTRACT192.58 12/1212/21/20125623130440METRO FIRE, INCSCBA PARTS2,317.18 12/1212/21/20125624150140OFFICE DEPOT, IN COFFICE SUPPLIES-BINDERS/MI158.89 12/1212/21/20125625180600CITY OF ROSEVILLEDEC PHONE SERV839.16 12/1212/21/20125626190500SIGNS NOWSIGNS145.41 12/1212/21/20125627220200VERIZON WIRELESSCELL PHONES105.72 12/1212/21/20125628240100XCEL ENERGYELECTRIC STATION 2565.75 12/1212/21/2012562930500CENTURY LINKCENTERVILLE PH56.65 12/1212/21/2012563031008COMCASTINTERNET STATION 1101.50 12/1212/21/2012563160300FIRE SAFETY USA, INCHELMET SHIELD45.96 Grand Totals:30,826.73 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1 Check Issue Dates: 12/22/2012 - 1/4/2013Jan 04, 2013 03:56PM Report Criteria: Report type: Summary GLCheckCheckVendorDescriptionCheck PeriodIssue DateNumberNumberPayeeAmount 01/1301/04/2013563210075AIR ME CHANICAL, INCSTATION 1 FURNACE MTC99.00 01/1301/04/2013563310275ALADTEC, INCF IRE MGR SYSTEM YEARLY FE1,395.00 01/1301/04/2013563411500ARROWHEAD EMS ASSO CIATIEMS ASSOC CONFERENCE190.00 01/1301/04/2013563520370BOUND TREE MEDICAL LLCTRAINING TOOL-AIRWAY LARR880.06 01/1301/04/2013563630485CENTER MARTFUEL241.04 01/1301/04/2013563730490CENTERPOINT ENERGYDEC STATION 2 GAS402.79 01/1301/04/2013563860300FIRE SAF ETY USA, INCTOOLS & EQUIP-FOAM/VESTS/2,677.34 01/1301/04/2013563970578GRAINGER STORAGE CABINET2,890.21 01/1301/04/20135640100400JONES & BARTLETT LEARNI NGTRAINING BOOKS-FEMA GRAN4,938.00 01/1301/04/20135641130450METRO CHIEF FIRE OFFICERS 2013 MEMBERSHIP DUES100.00 01/1301/04/20135642131500MY ALARM CENTER , LLCSTATION 1 MONITORING102.04 01/1301/04/20135643140125NASCOMEDICAL SUPPLIES142.63 01/1301/04/20135644140420NO CENT RAL EMS COOPERATI2013 NCEMSC MEMBERSHIP75.00 01/1301/04/20135645200150THOMAS MOTO RS, INCVEH BATTERIES211.51 01/1301/04/20135646220200VERIZON WI RELESSCOMMUNICATIONS78.06 12/1212/28/20122012011210300US BAN KDP-NOV VISA3,048.98 Grand Totals:17,471.66 M = Manual Check, V = Void Check CITY COUNCIL AGENDA ITEM 1 B STAFF ORIGINATOR: Julie Bartell, City Clerk MEETING DATE: January 14 , 201 3 TOPIC: Resolution No. 1 3 -01 , Approving a Peddler License for Sherco Constru ction, Inc. VOTE REQUIRED: 3/5 BACKGROUND Sherco Constructio n Inc., 2 1 833 Viking Blvd. NE, Wyoming, Minnesota , has submitted a peddler’s license application to the city clerk's office. The company representative s who would be working in Lino Lakes, Mr. Shayne Hawkins, Mr. Dennis Rediski, Mr. Brian Smith and Mr. Gr ant Peterson , plan to travel through Lino Lakes’ neighborhoods offering free inspections of exterior of home for failed windows, siding, or other damage and leaving brochures and flyer with homeowners. The City has received all the necessary forms requ ired to issue this company a license. The Lino Lakes Po lice Department has performed background check s and indicated no reason to deny the application. The application and all other required information is on file in the city clerk's office for review. RECOMMENDATION Approve Resolution No. 13 -01 , Issuance o f a Peddler License for a si x month period commencing January 1 5 , 201 3 . CITY OF LINO LAKES RESOLUTION NO. 1 3 -01 WHEREAS, Sherco Construction, Inc., has submitted a peddlers license application to the city clerk's office; and WHEREAS, Sherco Construction, Inc. has complied with all of the provisions of Chapter 613 of the Lino Lakes City Code for obtaining the necessary license for a for -profit business; and WHEREAS, the Lino Lakes Police Department has conducted a background check on the company representative s that would be working in Lino Lakes, Shayne Andrew Hawkins, Dennis William Rediski, Brian Joseph Smith and Grant Samuel Peterson ; NOW, THEREFORE, BE IT RESOLVED by The City Council of The City o f Lino Lakes, Minnesota: Mr. Shayne H awkins, Mr. Dennis Re diski, Mr. Brian Smith and Mr. Grant Peterson , employee s of Sherco Constriction, Inc., are hereby authorized to vend for a period of six -months beginning January 15 , 201 3 and ending July 1 4, 201 3 . Adopted by the Council o f the City of Lino Lakes this 14 th day of January , 201 3 . The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member __________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert , Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL WORK SESSION December 3, 2012 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : December 3 , 2012 4 TIME STARTED : 5:30 p.m. 5 TIME ENDED : 9:20 p.m. 6 MEMBERS PRESENT : Council M ember Stoesz , O’Donnell, 7 Rafferty , Roeser and Mayor Reinert 8 MEMBERS ABSENT : None 9 10 11 Staff members present: City Administrator Jeff Karlson; Director of Public Safety John 12 Swenson; Community Development Director Michael Grochala; Economic Development 13 C oordinator Mary Alice Divine; City Engineer Jason Wedel; Finance Director Al Rolek; 14 Environmental Coordinator Marty Asleson; City Clerk Julie Bartell 15 16 1. Joint Powers Agreement for Conduct of Elections – City Clerk Bartell introduced 17 Cindy Reichert, Anoka County Elections Manager who was present to explain and 18 answer questions about a proposed Joint Powers Agreement between the county and city 19 regarding equipment and services for conducting elections. Ms. Reichert explained that 20 the proposal before the co uncil is the result of three years work among all elections 21 partners in Anoka County. The proposal includes participation of all cities and school 22 districts in the county, has been reviewed by a multi jurisdictional voting equipment task 23 force and was pas sed on to the Anoka County Board where it received approval. Ms. 24 Reichert explained that the year 2000 was the last purchase of equipment by cities (ballot 25 boxes and counters); there are actually many other areas of equipment involved. With 26 individual city ownership, it’s more difficult to manage equipment services. She further 27 explained that within the last decade also , federal certification of equipment became a 28 reality. Voting equipment companies have also faced changes an d challenges. The 29 capita l cost of the equipment is about twice the previous purchase price and maintenance 30 services have increased in many parts due to more complexity in the equipment. 31 Council Member Stoesz asked if the new equipment will change the way that the city 32 transmit s results to the county. Ms. Reichert explained that while a modem system will 33 still be used, the results will continue to be printed also and the modem system will be 34 updated. Council Member Stoesz received additional information on securities in the 35 s ystem as well as equipment storage requirements . Ms. Reichert further explained that the 36 current equipment is declining with parts failing and while it still counts votes accurately 37 and is fully tested each year, the system relies on a DOS background that is no longer in 38 use or upgradeable. Council Member Roeser asked if the absentee ballot counting will 39 move to the precincts with the new equipment. Ms. Reichert explained that central 40 counting of ballots is required under law and in Anoka County th at cen tral location is the 41 county; the service is included in the JPA. The council discussed options and concurred 42 that participating in the JPA is the best course of action for the city. Council Member 43 Roeser suggested that precinct location s are a concern a nd indicated that he’d like to 44 CITY COUNCIL WORK SESSION December 3, 2012 DRAFT 2 continue reviewing those locations. He also requested and received a review of the 45 security in place for the handling of absentee ballots. 46 47 The council concurred that they would consider authorizing execution of the JPA at the 48 next council meeting. 49 50 2. Lake Weeds – Surfside Seaplane Services (from 11/13/12 open mike) –Mayor 51 Reinert noted that his neighbor on Reshenau Lake, Brian Fossey, is present and has 52 information to share about lake weeds. Env ironmental Coordinator Asl eson reviewed his 53 staff report responding to Mr. Hanson’s concerns about vegetation obstructions 54 surrounding his seaplane base. He met with Mr. Hanson earlier this summer and it’s 55 obvious that Rice Lake is shallow and will be a plant productive lake. He informed Mr. 56 Hanson that the Minnesota Department of N atural Resources (DNR) does allow 57 treatments with their permission. Mr. Rick Braunig of MnDOT Office of Aeronautics 58 was present and announced that Mr. Hanson’s seaplane base is licensed by his divisio n. 59 The base does include a turf runway and another issue that is being address ed is tree 60 overgrowth. He explained the need for airplanes to use rudders to maneuver in water and 61 how the weeds are impacting use of the rudders. Mr. Braunig noted that he fe els that the 62 problem can be addressed and he explained the different ways to address the problem;. 63 Mr. Fossey reviewed his experience in dealing with lake weeds. The watershed district 64 has been helpful and is essentially providing half the cost of treatm ent. The Mayor noted 65 that help is out there if the problem is identified and an action plan is clear. Staff will 66 continue to work with Mr. Hanson as necessary. 67 68 3. Preliminary Plat and Conditional Use Permit, Bill’s Superet te - Community 69 Development Di rector Grochala introduced Breanne Rothstein of WSB & Associates 70 who has been providing assistance on the report before the council requesting action on a 71 preliminary plan for a subdivision and conditional use permit for a motor fuel station. 72 There is a l iquor store included in the development also but it doesn’t require any land 73 use related approval. 74 75 Ms. Rothstein reviewed the staff report. The development includes a superette/gas station 76 and a liquor store. The properties are guided for commercial/g eneral business in the 77 comp plan. A new signal project is underway at the intersection. She reviewed 78 architectural standards (including comments from the Police Department), sewer and 79 water service plans, traffic planning (inc luding recommendations from Anoka County ), 80 parking plans (with staff recommending a lower requirement based on environmental and 81 practical reasons) and landscaping plans. She noted comments included by the engineer 82 that will be addressed. Rice Creek Watershed is in the process of reviewing the plans. 83 She pointed out the addition of trails and trail easements as recommended by the Planning 84 and Zoning Board. In summarizing public hearing comments, she noted the primary 85 concern heard was about the number of off -sale liquor stores that exist in the city and a 86 request to limit those. Ultimately the Planning and Zoning Board did recommend 87 approval with their conditions. The council will be considering the approvals at the next 88 council meeting. 89 CITY COUNCIL WORK SESSION December 3, 2012 DRAFT 3 Grant Rademacher of the developing gr oup, came forward. Council Member Rafferty 90 noted that he has taken a driving tour of most of the Bill’s Superette properties. He asked 91 Mr. Rademacher about the companies building standards, the size of the proposed liquor 92 store, fencing plans, and the b oldness of the proposed façade. He also asked that the trail 93 plans be included in the action as a recommend ation and that the propane facility be 94 moved to a less visible location. In addition Council Member Stoesz asked about 95 possible satellite dishes an d signage. Community Development Director Grochala will 96 work with the applicant on the suggestions. Council Member Rafferty added that his 97 suggestions reflect his viewpoint and not the council’s; he is actually impressed at what 98 he seen on the tour. 99 100 Ada m LeMere, Lakes Liquor, noted that it is clear that this facility is not needed. There 101 are vacant store fronts in the city so he sees zero need for additional facilities. Since he 102 runs a liquor store, he can’t add items for additional revenue so it’s not a fair field. The 103 mayor recalled that the city did have limitations on off -sale some years ago and Mr. 104 LeMere suggested they be reconsidered. The mayor suggested adding the matter of off -105 sale liquor to the next council work session. 106 107 The council then heard from Sergei (manager of Eagle Liquors) who concurred with Mr. 108 LeMere’s comments and added that the city will have empty liquor stores if they allow 109 this large store to go in. He fears that there will be a price war and G -Will will be in a 110 better sit uation to run others out . He was force d to take down a banner and a larger sign 111 at his store. The mayor noted that empty buildings do concern him but he added that the 112 council’s authority is limited as they don’t approve businesses but only buildings. 113 114 4. Advisory Board Appointments – City Clerk Bartell noted that each year the 115 council considers appointments to the city advisory boards and committee. The process 116 of receiving applications is complete and the city has received just enough applications 117 for the open positions (except EDAC). There are two applicants who have not served 118 before. She asked who the council would like to interview and the majority agreed to 119 interview only new candidates at interviews to be held before the next council meeting on 120 December 10. 121 122 5. Final 2013 Budget Review – Finance Director Rolek presented the final budget 123 that will be presented for approval at the next city council meeting. Changes from the 124 council’s last review include revenue from the Centennial Utilities gas franchise and 125 saving s for health insurance that will go toward contingency. The budget proposed is less 126 than the 2012 budget. Administrator Karlson added that the arbitration award has been 127 presented for the LELS (Police Officers) union. The awa rd r egarding six issues was 128 reviewed by Mr. Karlson (as included in the council packet). Funding is available in the 129 contingency and he will fully review recommendations and possible impacts with the 130 council at a future closed session. 131 132 6. Five -Ye ar Financial Forecast – Finance Director Rolek noted that the forecast 133 was added to the electronic packet for review. More detail is available if council 134 CITY COUNCIL WORK SESSION December 3, 2012 DRAFT 4 members want more information. The forecast has been retooled and represents an 135 increase of just over fifteen percent. Much of the forecast is tied to property values in the 136 city, with only 2013 values set at this point. The county assessor has reported that values 137 are firming up but still there is a contraction over the five year period of about two 138 percent. H e distributed information on capi tal outlay and reviewed the five year plan for 139 those funds. There was discussion about the debt financing versus paying up front for 140 capital equipment purchases. He reviewed the Five -Year General Fund Plan Summary 141 and i mpacts on the genera l fund and possible tax levies, as well as projected tax capacity 142 rates, general fund revenues and expenditures . The council discussed possible impacts 143 of emerald ash borer and staff was directed to look at what impacted cities are do ing or 144 preparing to do. The mayor suggested that as council members continue to review the 145 forecast on their own, they should direct their questions to Mr. Rolek. The council 146 anticipates more discussion in January. 147 148 Review Regular Council Agenda – The council reviewed the council agenda; there were 149 no changes. 150 151 There were no other changes to the regular Council agenda. 152 153 The meeting was adjourned at 9:20 p.m. 154 155 These minutes were considered, corrected and approved at the regular Council meeting held on 156 Ja nuary 14, 2013 . 157 158 159 160 161 Julianne Bartell, City Clerk Jeff Reinert , Mayor 162 163 COUNCIL MINUTES December 10, 2012 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 4 DATE : December 10, 2012 5 TIME STARTED : 6:30 p.m. 6 TIME ENDED : 8:05 p.m. 7 MEMBERS PRESENT : Council M ember Stoesz , O’Donnell, Rafferty , 8 Roeser , and Mayor Reinert 9 MEMBERS ABSENT : none 10 11 SPECIAL COUNCIL SESSION 12 13 Prior to the regular council meeting, the council met in the Council Work Room for the purpose of 14 interviewing advisory board applicants. Since one applicant was unable to attend, the council 15 indicated that an additional intervi ew would be conducted at the first regular work session in January. 16 17 REGULAR COUNCIL MEETING 18 19 Staff members present: City Administrator Jeff Karlson ; Community Development Director Mi chael 20 Grochala; Chief of Police John Swenson; Finance Director Al Rolek; Economic Development 21 Coordinator Mary Alice Divine; and City Clerk Julie Bartell 22 23 PUBLIC COMMENT 24 25 No one wa s present to address the council regarding a matter not on the agenda. 26 27 SETTING THE AGENDA 28 29 The agenda was approved as presented. 30 31 SPECIAL PRESENTAT ION 32 33 Police Chief Swenson introduced the two newest members of the Lino Lakes Police Department – 34 Officers Robert Strub and Tou Vang. Mayor Reinert gave the Oath of Service to the officers. 35 36 CONSENT AGENDA 37 38 Council Member Roeser moved to approv e the Conse nt Agenda, Items 1A through 1G, as presented . 39 Council Member Rafferty seconded the motion. Motion carried on a unanimous voice vote . 40 41 ITEM ACTION 42 43 Consideration of Expenditures: 44 45 COUNCIL MINUTES December 10, 2012 DRAFT 2 December 10 , 2012 (Check No. 94744 – 46 94804 , $249,875.78 ) Appro ved 47 48 Centennial Fire District (Check No. 5596 - 49 5611 & 2012010 , $31,839.07) Approved 50 51 2012 Signal Projects payment to WSB in the Approved 52 Amount of $778,107.65 53 54 November 26 , 20 12 Council Work Session Minutes Approved 55 56 November 26, 2012 City Council Meeting Minutes Approved 57 58 Resolution No. 12 -118, Transfer of Funds from Area 59 and Unit Fund to the 2003A G.O. Improvement Bond 60 Debt Services Fund Approved 61 62 Resolution No. 12 -119, Transfer of Funds from the Area Approved 63 And Unit Fund to the 2005B G.O. Improvement Bond 64 Debt Service Fund 65 66 Resolution No. 12 -120, Interfund Loan from the Sanitary Approved 67 Sewer Fund to the 2005A G.O. Improvement Bond 68 Debt Service Fund 69 70 Resolution No. 12 -121, Transfers for Installment Payment 71 On Interfund Loan for Recreation Complex Land Approved 72 73 FINANCE DEPARTMENT REPORT 74 75 A) Public Hearing – 2012/13 Property Tax Levy and 2012 Budget 76 i) Consider Resolution No. 12 -122 , Adopting the Final 2012 Tax Levy Collectible in 2013 ;77 ii) Consider Resolution No. 12 -123 , Adopting the Final 2013 General Operating Budget ;78 iii) Consider Resolution No. 12 -124 , Adopting 2013 Water and Sewer Operating Budget ;79 iv) Consider Resolution No. 12 -125 , Adopting the 2013 Recreation Fund Budget 80 Finance Director Rolek gave a PowerPoint p resentation outlining the Proposed 2013 Operating Budget 81 and Property Tax Levy (on file). When asked to comment on the City’s fund reserve, Mr. Rolek 82 noted that the city’s reserve is healthy and is above the 50% benchmark established by the city counci l. 83 Mayor Reinert noted that some city reserves are in the range of 35%. 84 85 Mayor Reinert opened the public hearing. There being no one present wishing to speak, the public 86 hearing was closed. 87 88 COUNCIL MINUTES December 10, 2012 DRAFT 3 Council Member Rafferty moved to approve Resolution No. 12 -122 as presented. Council Member 89 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 90 91 Council Member O’Donnell moved to approve Resolution No. 12 -123 as presented. Council Member 92 Roeser seconded the motion. Motion carried on a unanimous voice vote. 93 94 Council Member Roeser moved to approve Resolution No. 12 -124 as presented. Council Member 95 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 96 97 Council Member Rafferty moved to approve Resolution No. 12 -125 as presented. Council Member 98 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 99 100 B) Resolution No. 12 -126, Amending the 2012 General Operating Budget – Finance Director 101 Rolek noted that throughout the year there are actions taken by the council as w ell as other factors that 102 impact the general operating budget. Generally, at this time of the year, the current operating budget 103 is revised to make it more realistic and concurrent. This resolution makes those adjustments. 104 105 Council Member Roeser mo ved to approve Resolution No. 12 -126 as presented. Council Member 106 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 107 108 C) Resolution No. 12 -127, Commiting Specific Revenue Sources in the Special Revenue Funds - 109 Finance Director Rolek note d that GASB Statement #54 categor i es the city’s fund balances and a 110 portion of that policy calls for the council to commit certain revenue sources towards a special 111 purpose and this resolution commits the recreation program fees toward that fund source in line with 112 the policy. 113 114 Council Member O’Donnell moved to approve Resolution No. 12 -127, as presented. Council 115 Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 116 117 ADMINISTRATION DEPARTMENT REPORT 118 119 A) 2013 City Fee Schedule 120 i) S econd Reading and Adoption of Ordinance No. 12 -12 approving the 2013 City Fee 121 Schedule 122 i i) Consider Re solution No. 12 -134, Approving summary publication of 123 Ordinance No. 12 -12 124 125 City Clerk Bartell reported that f or efficiency and clarity, city fees are co nsolidated into 126 one schedule that is adopted annually. The 2013 proposed fee schedule is before the council and 127 it includes several staff recommended changes that are noted in red in the ordinance. The fir st 128 reading of the ordinance was approved by the council on Nov. 26 . Staff recommends that the council 129 consider approval of the 2nd reading of Ordinance No. 12 -12 and a resolution approving summary 130 publication . 131 132 COUNCIL MINUTES December 10, 2012 DRAFT 4 Council Member Rafferty moved to waive the full reading of Ordinance No. 12 -12. Council M ember 133 Roeser seconded the motion. Motion carried on a unanimous voice vote. 134 135 Council Member O’Donnell moved to approve the second reading and adoption of Ordinance No. 12 -136 12 as presented. Council Member Roeser seconded the motion. Motion carried: Yeas, 5; Nays none. 137 138 Council Member Rafferty moved to approve Resolution No. 12 -134 as presented. Council Member 139 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 140 141 B) Consider Resolution No. 12 -1 36, Authorizing execution of a Joint Powers Agreement with 142 Anoka County regarding Conduct of Elections – City Clerk Bartell noted that at the last work 143 session, the council reviewed a proposed Joint Powers Agreement with Anoka County. The agreement 144 provides for cost sharing in the purchase of new e lection equipment and the provision of elections 145 assistance. The new equipment will be purchased soon and should be available for the 2013 elections. 146 Staff is recommending approval of the resolution that authorizes execution of the agreement. 147 148 Council Me mber Roeser moved to approve Resolution No. 12 -136 as presented. Council Member 149 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 150 C) Consider Resolution No. 12 -128, Approving a Labor Agreement between the 151 City of Lino Lakes and Law Enforcement Labor Services, Local #299 (Police Officers) 152 – Administrator Karlson explained that negotiations have been ongoing with this labor unit 153 and ended up going to mediation in May without a resolution. Since police officers are 154 essential employees , the next course of action wa s arbitration. The arbitration award has 155 been announced and the issues covered are wages, health contributions, and health waiver s . 156 The decision is that in 2012, effective July 1, 2012, the officers will receive a one percen t 157 wage increase and an additional 1.5 percent increase in 2013. The HSA contribution came 158 in midway at $2,500. The opt out offer of the city was approved by the arbitrator. 159 Council Member Stoesz moved to approve Resolutiojn No. 12 -128 as presented. Cou ncil 160 Member Roeser seconded the motion. Motion carried; Mayor Reinert did not vote. 161 162 D) Approve Appointment of Lisa Hogstad to Deputy C ity Clerk position – Administrator 163 Karlson noted that long time Deputy Clerk Jean Viger is retiring at the end of 2012. The job has 164 been restructured and was posted for internal candidates only. After interviewing and testing two 165 applicants, the name of Lisa Hogstad is being forwarded for council approval to this position. 166 167 Council Member Rafferty moved to approve the a ppointment of Lisa Hogstad to the postion of 168 Deputy City Clerk. Council Member Roeser seconded the motion. Motion carried on a unanimous 169 voice vote. 170 171 PUBLIC SAFETY DEPARTMENT REPORT 172 173 4A) Authorize Hiring of Kristen Thorstad as Police Records Technician in the Police 174 Department – Chief Swenson reported that the council has previously authorized the filling of this 175 COUNCIL MINUTES December 10, 2012 DRAFT 5 position and he is now requesting approval of the candidate selected, Kristen Thorstad. If approved, 176 Ms. Thorstad would begin in this positio n on December 17, 2012 at the first step rate of pay. 177 178 Council Member O’Donnell moved to approve the hiring as recommended. Council Member 179 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 180 181 PUBLIC SERVICES DEPARTMENT REPORT 182 183 There w as no report from the Public Services Department. 184 185 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 186 187 A) Bill’s Superette 188 i. Consider Resolution No. 12 -129, Approving Preliminary Plat, Bill’s Superette. 189 ii. Consider R esolution No. 12 -130, Conditional Use Permit , Motor Fuel Station. 190 Breanne Rothstein, WSB & Associates, reviewed her staff report on this request for preliminary plat 191 and conditional use approval for a development on the northeast corner of Main Street and Lake 192 Drive. The development would include a superette/motor fuel station and liquor store. She described 193 the current condition of the site and where building is proposed. The site is zoned to allow the 194 proposed uses. She reviewed the architectural standards of the city and what applies to this 195 d evelopment. City water and sewer will be extended to the development but not beyond. She 196 explained how the adjacent signal improvement project impacts the development. Parking 197 requirements would not be met outright but staff has reviewed parking needs a t similar sites and are 198 satisfied with the amount proposed. The city engineer has reviewed the surface water management 199 plan, with comm ents that have been addressed or will be. The Rice Creek Watershed district will be 200 reviewing the application soon and their comments were received ahead. City landscaping standards 201 are pertinent and comments in that area are included in the report and were outlined by Ms. Rothstein. 202 Lighting plans were reviewed. She noted that the Planning and Zoning Board did request trail 203 easements on both sides of the development, credited toward park dedication requirements. The 204 Environmental Board requested and received certain items. Regarding public testimony, the boards 205 heard about the number of liquor licenses and a desire t o limit licenses within the city. Staff 206 recommends approval of both resolutions with conditions included in each. 207 208 Mr. Grant Rademacher, one of the developers, came forward and explained the planned features of 209 the store. They are not a typical convenien ce store as they offer groceries, produce, cooler products as 210 well as fresh meat. 211 212 Council Member Rafferty confirmed that the site plans will include a change in landscaping to buffer 213 the propane tank area. The applicant present indicated they would ac cept an amendment to 214 conditions. 215 216 Mayor Reinert indicated that the council has heard comments about the number of liquor stores in the 217 city and will consider the broad subject of limiting licenses at the January work session. 218 219 COUNCIL MINUTES December 10, 2012 DRAFT 6 Adam LeMere, Lakes Liquor 786 0 Lake Dr , noted that the left turn in and out onto Lake Drive is a 220 dangerous situation. Community Development Director Grochala responded that Anoka County has 221 acknowledged that there may be a longer median limiting left turns established in the future. 222 223 Council Member Roeser moved to approve Resolution No. 12 -129 as presented. Council Member 224 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 225 226 Council Member O’Donnell, moved to approve Resolution No. 12 -130 with an additional condit ion 227 recognizing that CSAH 14 and 23 will be reconstructed with medians and on screening . Council 228 Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 229 230 iii. Consider Resolution No. 12 -135 , Approving an Off -Sale Liquor and Tobacco License 231 for WCR Liquors, Inc (G -Will Liquors), at 865 Main Street - City Clerk Bartell reported that as 232 part of the Bill’s Superette development, a liquor store is proposed. An application for an off -sale 233 liquor and tobacco license has been submitted by W CR Liquors, Inc. The related license fees have 234 been paid and the Lino Lakes Police Department has conducted the required background 235 investigation. Although the store is not proposed to open until at least September of 2013, license 236 approval is requested to facilitate purchase of the property. In accordance with the Lino Lakes Code 237 of Ordinances, council approval is required following opportunity being given to any person wishing 238 to be heard on the matter of the license. There were no public comments. 239 240 C ouncil Member Rafferty moved to approve Resolution No. 12 -135 as presented. Council Member 241 Roeser seconded the motion. Motion carried on a unanimous voice vote. 242 243 B) Consider Resolution No. 12 -131 Approving a Modification of Tax Increment Financing 244 Plan for Tax Increment Financing District No. 1 -5 - Economic Development Coordinator Divine 245 noted that earlier in the evening the city’s Economic Development Agency (EDA) approved this 246 action to amend a tax increment district to allow pooling of funds for outs ide of the district for 247 certain housing projects. This is an administrative amendment that does not require a public hearing. 248 249 Council Member Roeser moved to approve Resolution No. 12 -131 as presented. Council Member 250 O’Donnell seconded the motion. M otion carried on a unanimous voice vote. 251 252 C) Consider Resolution No. 12 -132, Final Pay Request, 2012 Surface Water Management 253 Project - Brian Boraso, WSB and Associates, reviewed the request for approval of the 2012 Surface 254 Water Management Project includi ng the change order outlined in the report. 255 256 Mayor Reinert recalled a work session discussion outlining the decision to do certain work because of 257 dry conditions, thus saving the city from pumping costs. 258 259 Council Member Rafferty moved to approve Resoluti on No. 12 -132 as presented. Council Member 260 Roeser seconded the motion. Motion carried on a unanimous voice vote. 261 262 D) Consider Resolution No. 12 -133, Authorizing Professional Services to Prepare 263 Amendment to the Wellhead Protection Plan - Brian Bo u ras sa , WSB and Associates, explained 264 COUNCIL MINUTES December 10, 2012 DRAFT 7 that this is a mandate of the Minnesota Department of Health to ensure safe drinking water. This 265 authorization would deal with Phase One of the project dealing with well heads. 266 267 Council Member O’Donnell moved to approve R esolution No. 133 as presented. Council Member 268 Roeser seconded the motion. Motion carried on a unanimous voice vote. 269 270 UNFINISHED BUSINESS 271 272 There was no Unfinished Business. 273 274 NEW BUSINESS 275 276 There was no New Business. 277 278 COMMUNITY CALENDAR 279 Community Calend ar – A Look Ahead 280 December 10 , 2012 through December 26 , 2012 281 Wednesday, December12 6:30 pm, Library Environmental Board 282 Wednesday, December 12 6:30 pm, Council Chambers Planning & Zoning 283 December 24 & 25 CITY HALL CLOSED Christmas Holiday 284 285 286 COMMUNIT Y EVENTS 287 288 December 12 and 13, Secret Holiday Shop, Lino Lakes City Hall from 4:30 – 7 p.m.: The Secret 289 Holiday Shop is the perfect opportunity for children to shop, learn how to budget their money, make 290 decisions and buy something special for their family and friends. Items range in price from $0.25 - 291 $15. All children will be assisted by high school volunteers through their shopping. Come and shop 292 anytime during open hours. The holiday shop is restocked after the first night so shopping is just as 293 good on the second night as the first. No registration is required. 294 295 Letters from Santa due by December 17: Let us know whom in your family would like to hear from 296 Santa and we’ll take it from there! Simply complete a “Letters from Santa” form for each person yo u 297 would like to receive a letter and return along with $1 (cash or check only) for each letter sent, to the 298 Lino Lakes Parks and Recreation Department (600 Town center Parkway, Lino Lakes, MN 55014). 299 Forms are available on the city website. 300 301 ADJOURN 302 303 There being no further business, Council Member Rafferty moved to adjourn at 8:05 p.m. 304 305 SPECIAL CLOSED MEETING 306 307 Following adjournment of the regular meeting, the council held special closed session in the Council 308 Work Room to discuss labor negotiations. All council members and Administrator Karlson were 309 present at the meeting. 310 COUNCIL MINUTES December 10, 2012 DRAFT 8 311 These minutes were considered and approved at the regular Council Meeting, January 14, 2012 . 312 313 314 315 316 Julianne Bartell, City Clerk Jeff Reinert , Mayor 317 318 CITY COUNCIL AGENDA ITEM 1E STAFF ORIG INATOR: Chief John Swenson MEETING DATE: January 14 , 2013 TOPIC: Contact for Services between the Centennial School District & Lino Lakes Police Department for a Youth Resource Officer VOTE REQUIRED: 3 /5 INTRODUCTION The LLPD has provi ded a police officer to serve as a Youth Resource Officer at the Centennial Middle School based on terms outlined in the attached contract for service agreement. BACKGROUND The LLPD has provides licensed police officer to serve as a Youth Resource Officer at Centennial Middle School . The Youth Resource Officer will provide public safety assistance to students and staff, provide an opportunity for positive interacti on between community youth and law enforcement , and ens ure site security at the school. The Cente nnial School District reimburses the LLPD for cost ass ociated with this position as outlined in the attached contract. RECOMMENDATION Staff recommends the Council approval of the 2012/13 contract for Youth Res ource Officer between the LLPD and the Centennial School District. ATTACHMENTS 2012/13 Youth Resource Officer Contract CITY COUNCIL AGENDA ITEM 1F STAFF ORIGINATOR: Julie Bartell, City Clerk MEETING DATE: January 14, 2013 TOPIC: Consider Approving Application for an Exempt Raffle Event for Lino Lakes Elementary School VOT E REQUIRED: 3/5 BACKGROUND The Lino Lakes Elementary School Parent Teacher Organization (PTO) has applied for permission to conduct a raffle at their school carnival event. The event is scheduled for March 23, 2013. Non -profit organizations are allowed, under the State Gambling Statutes, to conduct exempt gambling (raffle) with a state issued permit if they conduct lawful gambling on five or fewer days and remain under a cap for prizes awarded. Lino Lakes Elementary PTO has submitted the inf ormation necessary to determine that their event is exempt. The application and background check information is on file in City Clerk’s office. RECOMMENDATION Approve the issuance of Exempt Raffle Event f or Lino Lakes Elementary School. AGENDA ITEM 1 G STAFF ORIGINATOR: Michael Grochala COUNCIL MEETING DATE: January 14, 2013 TOPIC: Resolution No. 13 –03 , Authorizing Execution of Professional Services Agreement with WSB and Associates. ACTION REQUIRED: Simple Majority INTRO DUCTION Staff if requesting council authorization to enter into an agreement with WSB and Associates to provide general m uncipal e ngineering s ervices for the City. BACKGROUND: In June of 2011, f ollowing completion of an RFP process, the City retained WS B & Associates to serve as the City Engineer. The original agreement was for 18 months through December of 2012. Staff has requested an extension of WSB’s services for 2013. Under the terms of the agreement WSB will provide general engineering service s, detailed within the agreement, to the city based on a fixed monthly retainer. The contract will incorporate a 24 hour work week. WSB will charge the City $7 7 ,400 for general services through December 2013 . This is an increase of $5,000.00 over the or iginal contract. The proposed increase is provided for within the 2013 Budget. Services outside the scope of the general engineering are billed separately from the retainer at WSB standard hourly rates. RECOMMENDATION: Staff is recommending approval of Resolution No. 13 -03 a uthorizing execution of a professional services agreement for Municipal Engineering Services with WSB and Associates. ATTACHMENTS 1. Resolution 13 -03 CITY COUNCIL AGENDA ITEM 1 H STAFF ORIG INATOR: Jeff Karlson, City Administrator MEETING DATE: January 14 , 201 3 TOPIC: Annual Advisory Board Appointments VOTE REQUIRED: 3/5 INTRODUCTION Each year, the City council appoints or reappoints citiz ens to serve on council advisory groups. BACKGROUND The city advertised and received a number of applications from interested residents . Interviews of all candidates were conducted by the council and votes were cast and tallied by staff with the follo wing results: Park and Recreation Board - 2 vacancies (terms expire Dec. 31, 201 5 ) Richard Jensen Patrick Huelman Planning & Zoning Board – 3 vacancies (3 terms expire Dec. 31, 201 5 ) Neil Evenson Michael Root Michael Hyden Environmental Board – 4 v acancies (3 terms expire Dec. 31, 201 5. 1 term expires Dec. 31, 2014) Barbara Bor - updated Steven H eiskary - updated Nancie Klebba Nancy Morin (2 year term) Economic Development Advisory Committee – 3 vacancies (3 terms expire Dec. 31, 201 5 ) Donald Johnson Thoma s Colgan RECOMMENDATION Approve advi sory board appointments as listed above +. CITY COUNCIL AGENDA ITEM 1 I STAFF ORIGINATOR: Julie Bartell, City Clerk MEETING DATE: January 14, 2013 TOPIC: Consider Appr oving Application for an Exempt Raffle Event for Anoka County Pheasants Forever V OTE REQUIRED: 3/5 BACKGROUND The Anoka County Pheasants Forever has applied for permission to conduct a raffle at the residence of Roger Scheunemann, Lino Lakes . The event is scheduled for Ma y 15 , 2013. Non - profit organizations are allowed, under the State Gambling Statutes , to conduct exempt gambling (raffle) with a state issued permit if they conduct lawful gambling on five or fewer days and remain under a cap for prizes awarded. Anoka County Pheasants Forever h as submitted the information necessary to determine that thei r event is exempt. The application and background check information is on file in City Clerk’s office. RECOMMENDATION Approve the issuance of Exempt Raffle Event f or Anoka County Pheasants Forever . CITY OF LINO LAKES RESOLUTION NO. 13 -03 RESOLUTION AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT FOR MUNICIPAL ENGINEERING SERVICES WITH WSB AND ASSOCIATES, INC. WHEREAS, the city council retained the services of WSB & Associates to serve as the City’s Municipal Engineer in June of 2011, and WHEREAS, the city coun cil finds that it is in the best interests of the city to extend the contract with WSB and Associates through 2013. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. T hat the professional service agreement between t he City and WSB & Associates is hereby approved for 2013 and the Mayor and Clerk are authorized to execute the agreement on behalf of the City . BE IT FURTHER RESOLVED that WSB is hereby appointed City Engineer effective J anuary 1, 201 3 . Adopted by the C ouncil of the City of Lino Lakes this ____ day of _____, 20__. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member _____ and upon vote being taken the reon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk Updated 1-11 -13 CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Jeff Karlson, City Administrator MEETING DATE: January 14 , 201 3 TOPIC: Annual Appointments VOTE REQUIRED: 3/5 INTRODUCTION Below is a list of annual appointments the City Council acts on the first meeting of the year. RECOMMENDATION 201 2 2013 1. Acting Mayor Dale Stoesz Jeff O’Donnell 2. Legal Newspaper Quad Community Press Quad Community Press 3. Legal Services Barna, Guzy & Steffen Kennedy & Graven Ratwik, Roszak & Malo ney Geck, Duea & Olson Barna, Guzy & Steffen Kennedy & Graven Ratwik, Roszak & Maloney Geck, Duea & Olson 4. Labor Services Barna, Guzy & Steffen Riley, Dettman & Kelsy Springsted, Inc. Barna, Guzy & Steffen Riley, Dettman & Kelsy Springsted, Inc. 5. Fiscal Agent Springsted, Inc. Springsted, Inc. 6. Assessor Anoka County Anoka County 7. North Metro Telecommunications Committee Dale Stoesz Jeff Karlson (Alternate) Dale Stoesz Jeff Karlson (Alternate) 8. Centennial Fire Steering Committee Jeff Rein ert Dave Roeser Jeff Reinert Dave Roeser 9. Vadnais Lake Watershed District Rob Rafferty (2010 – 2012) Dave Roeser (Alternate) Rob Rafferty Dave Roeser (Alternate) 10. County Corrections Program Jeff O’Donnell John Swenson Jeff O’Donnell John Swenson 1 1. Joint Law Enforcement Council Dale Stoesz John Swenson Dale Stoesz John Swenson Updated 1-11 -13 12. City Depositories First Resource Bank LMC 4M Fund Wells Fargo Securities Wells Fargo Advisors US Bank Merrill Lynch RBC Capital Markets Morgan Stanley Sterne, Agee & Leach Bank of the West F&M Bank Others as needed First Resource Bank LMC 4M Fund Wells Fargo Securities Wells Fargo Advisors US Bank Merrill Lynch RBC Capital Markets Morgan Stanley Sterne, Agee & Leach Bank of the West F&M Bank Others as needed 13. City Treas urer Al Rolek Al Rolek 15. City Engineer WSB & Associates WSB & Associates 1 6 . Data Practices Officer Julie Bartell Julie Bartell 1 7 . City Auditor Larson Allen Larson Allen 1 8 . Twin Cities Gateway Mary Alice Divine Mary Alice Divine 19 . Anoka Co./Blaine Airport Advisory Commission Dean Quimby Dean Quimby 2 0 . Hearing Officer John Swenson Rick DeGardner (alternate) John Swenson Rick DeGardner (alternate) CITY COUNCIL AGENDA ITEM 3 B STAFF ORIG INATOR: Jeff Karlson MEETING DATE: January 14, 2013 TOPIC: Appointment of City Planner VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approv e the appointment of Katie Larsen for the position of City Planner . BACKGROUND Last July Paul Bengtson submitted his resignation as associate planner, leaving us with no planning positions in the City. A senior planner position was eliminated in 2011. The City advertised for a city planner and received 32 applications. Staff interviewed nine candidates and brought back four candidates for a second interview. A conditional job offer was made to Katie Larsen, who currently is the senior planner in Big Lake. Ms. Larson has 18 years of experience in the planning field. Her starting salary would be $60,000, which is between Step 1 and 2 of her wage classification in the AFSCME labor agreement. RECOMMENDATION Approve the appointment of Katie Larson as city planner , beginnin g January 2 8 , 2013 . CITY COUNCIL AGENDA ITEM 3C STAFF ORIG INATOR: Jeff Karlson MEETING DATE: January 14, 2013 TOPIC: Defining Council M embers as Employees for MGDPA VOTE REQUIRED: 3/5 INTRODUCTION The Council is being a sk ed to adopt a resolution defining c ouncil members as employees for purposes of the Minnesota Government Data Practices Act (MGDPA). BACKGROUND The term employee is not defined by the MGDPA, but the Commissioner of Administration has issued a series of advisory opinions on how to classify elected officials. The Commissioner opined that the classification of data about elected officials depends on whether the entity considers the elected official to be an employee. C ouncil members are generally not ci ty employees under M innesota law. The City Charter prohibits council members from being paid employees with the City, but does not address the status of council members under the MGDPA. All that is needed to designate council members as employees for pur poses of the MGDPA is passage of a resolution . Included in the resolution for your consideration is a provision that this designation does not confer employment status upon the council members for any other purposes. RECOMMENDATION Adopt Resolution No. 13 -04, “Defining Council Members of Employees for Purposes of the MGDPA.” ATTACHMENTS Resolution No. 13 -04 CITY OF LINO LAKES RESOLUTION NO. 1 3 -04 DEFINING COUNCIL MEMBERS AS EMPLOYEES FOR PURPOSES OF THE MGDPA WHEREAS , the Minnesota Government Data Practices Act (“MGDPA”) defines “personnel data” as “government data on individuals maintained because the individual is or was an employee of … a government entity;” and WHEREAS , the MGDPA does not define “employee” nor d oes it address the status of elected officials; and WHEREAS , the Commissioner of the Department of Administration has opined that the classification of data about elected officials depends upon whether the public entity considers elected official s to be e mployee s; and WHEREAS , the City Charter prohibits Council Members from being paid employees with the City, but does not address the status of Council Members under the MGDPA; and WHEREAS, it is appropriate for Council Members to be subject to the MGDPA i n the same manner as regular City employees. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Lino Lakes that : 1. T he City of Lino Lakes hereby defines C ouncil Members as empl oyees for purposes of the MGDPA . 2. T his designation does not confer employment status upon the Council Members for any other purposes. Adopted by the City Council of the City of Lino Lakes this 14 th day of January , 201 3 . The motion for the adoption of the foregoing resolution was introduced by Council Member ___________ and was duly seconded by Council Member _________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _________________________________ Jeff Reinert, Mayor _____________________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Marty Asleson MEETING DATE: January 13, 2013 TOPIC: Consider Resolution No. 13 -0 2 Approving E nvironmental Board Goals For 20 1 3 VOTE REQUIRED: 3/5 BACKGROUND The Environmental Board annually sets goals as a part of their work program. The Board is requesting the City Council acceptance of their goals for 20 1 3 . The Board at their December 1 2 , 20 1 2 mee ting adopted the goals included in the attached resolution : RECOMMENDATION Staff is recommending ad o ption of Resolution No. 13 -0 2 approving the Environmental Board goals for 20 1 3 . ATTACHMENTS 1. Resolution No. 13 -0 2 CITY OF LINO LAKES RESOLUTION NO. 13 -0 2 RESO LUTION TO ADOPT THE ENVIRONMENTAL BOARD GOALS FOR 20 1 3 WHEREAS , The City of Lino Lakes has an established Environmental Board, AND WHEREAS , ; The purpose of the Environmental Board is to provide aid and advice to the council in its efforts to encourage pro ductive and enjoyable harmony between people and their environment ; to promote efforts which will prevent or eliminate damage to the environment and stimulate the health and welfare of people; to enrich the understanding of ecological systems and natural resources important to the city; to advise the City in the use and management of its natural resources in order to preserve and enhance the environmental amenities for present and future residents, and to ensure a lasting quality of life within the city, A ND WHEREAS : The Environmental Board approved the following 20 1 3 goals at their December 1 2, 20 1 2 meeting: 201 3 Goals Environmental Goals  Promote environmental stewardship with the citizens of Lino Lakes by communicating environmental initiatives in the ci ty using various means of communication such as:  City /County Web Pages  Newsletter Spring Summer Fall Winter  H omeowner ’s association meetings and publishing on their websites.  P ress C overage  Earth Day  Arbor Day  Recycling Day – (May 4 th )  Partner with Anoka County and the School District with a focus on Recycling  Participate in Blue Heron Days (August), providing public service edu cational material to the public if the opportunity presents itself  Participate in Earth Day (April) activities in the com munity, promoting environmental awareness and collaboration with other environmental focused organizations. Offer Build Your Own Rain Barrel Workshop.  Communicate with our residents for conservation workshops offered in our area. Coordinate with RCWD ou treach and education coordinator .  Monitor any activity in the AUAR as well as other proposed development areas, focusing on the values Lino Lakes citizens have expressed in the vision for our city and the unique ecological aspects of our wetlands, lakes a nd streams and subsurface waters. Apply mitigation plan as defined for that area. Be involved in any review/updates of the AUAR.  Perform an evaluation of past Environmental Board recommendations for development projects. Review a sampling of a variety of projects by site visits, discussion with city staff, and landowners, neighbors, on the outcomes of the Board’s recommendations. If necessary, submit a summary of significant findings resulting from the review in writing to the Community Development Dire ctor.  Promote conservation development within the City incorporating the Open Space/Trail Plan and Handbook for Environmental Planning and Conservation Development within the scope of the new Resource Management Plan, and the Resources Management Plan RMP -3 . Review rule changes, SAMP documents and Surface Water Management Plan updates as they occur.  To meet or exceed our City recycling goal of 50 (1777 tons) percent or greater of our Municipal solid waste. Find innovative ways to promote and encourag e recycling as a city. Inventory city facilities for recycling and look into ways for school facilities to reduce waste and increase recycling. Apply for recycle grants . Create a Champion Recognition Day.  Maintain the Community G arden site and establish a preparatory g ardening g roup. Work to get a sign for the gardens. Continue to monitor the soil quality at the Community Garden site.  Implement the Lino Lakes P reparedness Plan for EAB as needed.  Work on Wolla n’s Park Wetland Bank ing .  Continue to mon itor the Heron rookery and water quality in the northern one third of Peltier Lake and to support the protection of resources in that area. Update Council on these matters.  Update Surface W ater Management P lan. NOW, THEREFORE, BE IT RESOLVED BY THE CIT Y COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. That the 20 1 3 goals of the Lino Lakes Environmental Board be adopted. Adopted by the Lino Lakes City Council this 14 th Day of January , 20 1 3 . Jeff Reinert, Mayor Julie Bartell, Cit y Clerk The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted.