HomeMy WebLinkAbout04-08-13 Council Packet EXPANDED AGENDA
CITY COUNCIL AGENDA
Monday , April 8 , 201 3
***********
City Council Meeting
6:30 p.m.
(Scheduled to be broadcast on Channel 16 )
City Council: Mayor Reinert , C ouncil Members O’Donnell , Roeser, Rafferty & Stoesz
City Administrator: Jeff Karlson
CITY C OUNCIL MEETING, 6:30 P.M.
Call to Order – 6:30 p.m.
Roll Call - Council Members Stoesz, Roeser & Rafferty, and Acting Mayor
O’Donnell were present; Mayor Reinert was absent
Pledge of Allegiance
Open Mike / Public Comment none
Setting the Agenda: Additio n or deletion of agenda items
The agenda was amended to remove Item 6A.
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) April 8 , 20 13 (Check No. 95379 through 95465 in the
amount of $125,237.07 ;
B) Consider approval of March 25, 2013 Work Session Minutes
C) Consider approval of March 25 , 2013 Council Meeting Minute s
D) Consider Resolution No. 13 -41, Peddler License for Elite Home
Services of MN, Inc., Lisa Hogstad -Osterhues
E) Consider Tavern on Main P atio E xpansion, Lisa Hogstad -Osterhues
Action Ta ken: Motion by Rafferty, seconded by Stoesz , to approve
the Co nsent Agenda, Items 1A through 1D as presented, was adopted
2. FINANCE DEPARTMENT
No Report
3. ADMINISTRATION DEPARTMENT
A) Consideration of Resolution No. 13 -41, Establishing the 2013
Com pensation Plan for Non -Union Employees, Jeff Karlson
Action Taken: Motion by Roeser, seconded by Rafferty , to approve
Resolution No. 13 -41 as presented, was adopted
Council Agenda -2 - April 8, 2013
EXPANDED AGENDA
B) Consideration of Resolution No. 13 -42, Resolution Supporting
Street Improvement Legis lation, Jeff Karlson
Action Taken: Motion by Roeser, seconded by Rafferty , to approve
Resolution No. 13 -42 as presented, was adopted
4. P UBLIC SAFETY DEPARTMENT
No Report
5. PUBLIC SERVICES DEPARTMENT
No report
6. COMMUNITY DEVELOPMENT DEPARTMENT
A) Cons ideration of Resolution No. 13 -38 , Approving an Amended Civic
Complex Lease Agreement, Mary Alice Divine
Item pulled from agenda
7. UN FINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Motion by Rafferty, seconded by Roeser , to adjourn at 6:43 , was adopted
Following adjournment of the regular meeting, the council will reconvene to a
closed session to discuss assessment mediation
Closed meeting cancelled
Community Calendar – A Look Ahead
April 8 , 201 3 through April 22 , 20 1 3
Wednesday, April 10 6:30 pm, Council Chambers Planning & Zoning
Thursday, April 11 6:30 pm , Community Room Charter Commission
Monday, April 22 5:30 pm, Community Room Council Work Session
Monday, April 22 6:00 pm, Council Chambers Board of Appeal
Monday, April 22 6:30 pm, Council Chambers City Council Meeting
CITY COUNCIL WORK SESSION March 25, 2013
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : March 25, 2013 4
TIME STARTED : 5:30 p.m. 5
TIME ENDED : 6:30 p.m. 6
MEMBERS PRESENT : Council M ember Stoesz , O’Donnell, 7
Rafferty , Roeser and Mayor Reinert 8
MEMBERS ABSENT : N one 9
10
11
Staff members present: City Administrator Jeff Karlson; Community Development 12
Director Michael Grochala; Public Safety Director John Swenson; Economic 13
Development Coordi nator Mary Alice Divine; City Planner Katie Larsen; City Engineer 14
Jason Wedel; City Clerk Julie Bartell 15
16
2. Review Regular Council Agenda of March 25, 2013 – The agenda was 17
reviewed and summarized comments follow. 18
19
Item 3A, Two -Year Labor Agreement with IUOE Local 49 – Administrator Karlson 20
reviewed the terms of the proposed agreement covering 2012 and 2013. Council Member 21
O’Donnell urged staff to begin negotiating t he 2014 agreements early so they can be in 22
place at the beginning of the year they cover. When the mayor suggested holding off on 23
this agreement so as to include 2014, Administrator Karlson recommended against 24
holding up this agreement. Council Member Roeser indicated that he still has questions 25
about providing cash for a waiver on health in surance; that is a practice not seen in the 26
private market. Administrator Karlson explained that the waiver amount was awarded as 27
part of the arbitration in this case but it doesn’t necessarily affect the future. 28
29
When the mayor suggested that the coun cil have a conversation about the process for 30
labor agreements with an understanding that they’d like to have them in place for budget 31
consideration, Administrator Karlson stated that he’s like to include a discussion of the 32
Public Employees Labor Relation s Act (PELRA) in an upcoming priority setting session. 33
Council Member Roeser noted that employees should be aware of how their union 34
represents them in negotiations and that delayed agreements can result in less value 35
(inflation) in wage increase. 36
37
Item 6 A, Resolution No. 13 -36, Execution of Anoka County Agreement for 2013 38
Residential Recycling Program – Community Development Director Grochala reviewed 39
the terms of proposed contract and added that staff is hopeful of getting some extra 40
funding based on in creased tonnage (the now monthly recycling day in the city has helped 41
a lot). 42
43
1. Outdoor Storage in Industrial Zones - Mayor Reinert announced that he and 44
Council Member Roeser agreed to add this discussion. There is an industrial property in 45
CITY COUNCIL WORK SESSION March 25, 2013
DRAFT
2
the ci ty that is of interest to Lorenz Bus Company but there could be an issue for them 46
with bus parking. Community Development Director Grochala explained that staff has 47
met with t he property owner who indicates that the bus company is interested in taking 48
over t he site, including storage of 20 -40 buses, with the future possibility of moving the 49
company to the site. He noted that the council recently amended the zoning ordinance to 50
allow limited outdoor storage. There is an issue with some vacated land there al so. Mr. 51
Grochala suggested that if the council were to amend the zoning regulations, it would 52
probably require a conditional use permit and he isn’t sure that would be acceptable to the 53
interested party . He added his concern about allowing a conditional use that would no 54
doubt become a permanent heavy industrial use. Mayor Reinert remarked that it is 55
somewhat obvious that the current use won’t continue so, if not the proposed use, what i s 56
the vision for use of the facility ? Mr. Grochala explained that t he location is guided for 57
industrial use but the kind that is there now (manufacturing) that is more compatible with 58
the area (schools and residential). 59
60
The owner of the property addressed the council. He is losing the property to foreclosure 61
and if th e council eliminates the possibility of use, the value becomes zero. Mayor 62
Reinert suggested that the council should have a broad discussion on outdoor storage and 63
include this property in the discussion. Council Member Roeser suggested that if it’s 64
done right outdoor storage can work; the building could actually become a vacant blight if 65
it isn’t usable. 66
67
The council concurred to extend the city’s cease and desist order pending a council 68
discussion within the next 60 days. 69
70
The meeting was adjourned a t 6:25 p.m. 71
72
These minutes were considered, corrected and approved at the regular Council meeting held on 73
April 8, 2013 . 74
75
76
77
78
Julianne Bartell, City Clerk Jeff Reinert , Mayor 79
80
COUNCIL MINUTES March 25, 2013
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
4
DATE : March 25, 2013 5
TIME STARTED : 6:30 p.m. 6
TIME ENDED : 7:10 p.m. 7
MEMBERS PRESENT : Council M ember Stoesz , O’Donnell, Rafferty, 8
Roeser , and Mayor Reinert 9
MEMBERS ABSENT : 10
11
Staff m embers present: City Administrator Jeff Karlson; Community Development Director Mi chael 12
Grochala; City Planner Katie Larsen; City Engineer Jason Wedel; Environmental Coordinator Marty 13
Asleson; Chief of Police John Swenson; and City Clerk Julie Bartell 14
15
PU BLIC COMMENT 16
17
James Langford, 7849 Main Street, thanked the council for their role in the recently approved trail 18
improvements in the area of his home. He also thanked the council for their good work in the area of 19
city budgeting. 20
21
SETTING THE AGENDA 22
23
The agenda was approved as presented. 24
25
CONSENT AGENDA 26
27
Council Member O’Donnell moved to approve the Consent Agenda, Items 1A through 1D, as 28
presented. Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 29
30
ITEM ACTION 31
32
Consideration of Expenditures: 33
34
March 25, 2013 (Check No. 95307 – 35
95378, $204,783.55) Approved 36
37
Centennial Fire District (Check No. 5720 - 38
5742, $23,835.67) Approved 39
40
March 4, 2013 Work Session Minutes Approved 41
42
March 11, 2013 Council Meeting Minutes Approved 43
44
Charter Commission Expenses for Secretarial Services Approved 45
COUNCIL MINUTES March 25, 2013
DRAFT
2
Council Member Roeser, regarding Item 1D (Charter Commission expenses) noted that he agrees 46
with the city paying for these services. He would like to ensure that the added expenses are clearly 47
shown as an increase in their budget. 48
49
Mayor Reinert explained that the council has concurred that the city will pay for minute services for 50
two meetings of the commission and that the cost for that will be in addition to the $1,500 th at the 51
commission receives annually . 52
53
FINANCE DEPARTMENT REPORT 54
55
There was no report from the Finance Department. 56
57
ADMINISTRATION DEPARTMENT REPORT 58
59
3A) Two -Year Labor Agreement with IUOE Local 49 – Administrator Karlson reviewed the 60
terms of the agreeme nt, noting that those terms are identical to what the police officers received for 61
the same period. Wages would increase by one percent for 2012 and one and half percent for 2013. It 62
includes a Memorandum of Understanding regarding implementation of a vo luntary Personal Time 63
Off (PTO) program. Council Member Roeser noted that retroactive pay caused by the union’s slow 64
negotiation process reduces the value of those funds to employees (through inflation). 65
66
Council Member O’Donnell moved to approve the agre ement as presented. Council Member 67
Rafferty seconded the motion. Motion carried on a voice vote; Council Member Roeser voted “no”. 68
69
PUBLIC SAFETY DEPARTMENT REPORT 70
71
There was no report from the Public Safety Department. 72
73
PUBLIC SERVICES DEPARTMENT REPORT 74
75
There was no report from the Public Services Department. 76
77
COMMUNITY DEVELOPMENT DEPARTMENT REPORT 78
79
6A) Resolution No. 13-36, Execution of Anoka County Agreement for 2013 Residential 80
Recycling Program – Environmental Coordinator Asleson explained that ea ch year the city runs its 81
recycling program through this County program. It allows for reimbursement of costs for certain 82
elements of the program. The total amount requested for reimbursement in 2013 is approximately 83
$74,000. Council Member Roeser complimented staff for doing a good job in improving the 84
recycling program. Mr. Roeser asked if the city is participating in any water conservation efforts and 85
Mr. Asleson noted a well-head protection group that meets regularly. 86
87
Council Member Roeser moved to approve Resolution No. 13-36 as presented. Council Member 88
Rafferty seconded the motion. Motion carried on a unanimous voice vote. 89
90
COUNCIL MINUTES March 25, 2013
DRAFT
3
6B) Resolution No. 13-27, Development Agreement for Forest View Acres 2 nd Addition – 91
Community Development Director Groch ala reported that this development agreement has been 92
negotiated with the developer and includes appropriate consideration cost s to the city’s agreement. It 93
includes conditions of approval for the development. 94
95
Council Member Roeser moved to approve Resolution No. 13-27 as presented. Council Member 96
O’Donnell seconded the motion. Motion carried on a unanimous voice vote. 97
98
6C) Resolution No. 13-35, Plans and Specifications for the 2013 Street Seal Coat Project – City 99
Engineer Wedel explained that as pa rt of the city’s pavement management process originating in 100
2005, a seal coat project is undertaken in the city each year. The area to be completed this year was 101
reviewed. This year’s project is approximately $50,000, less than in recent years but more will be 102
spent on overlay. He reviewed the project schedule and noted that the city may combine projects with 103
the City of Circle Pines to try and get a better price for a small project. Council Member Stoesz 104
asked if there is a striping element and Mr. W edel said that process is normally done separately but 105
showed on a map a small area that would be striped. 106
107
Council Member Rafferty moved to approve Resolution No. 13-35 as presented. Council Member 108
Stoesz seconded the motion. Motion carried on a unanimous voice vote. 109
110
6D) Resolution No. 13-34, Preparation of Plans and Specifications for the 2013 Street Overlay 111
Project – City Engineer Wedel showed the project area on a map. The work is based on street 112
ratings and an ultimate ranking. The schedule is identical to the previously considered seal coat 113
project. 114
115
The mayor asked Mr. Wedel to speak briefly about the city’s pavement program. He explained that 116
mill and overlay is a limited paving operation that includes removal of the top layer and re placement 117
wh ere there is good sub-base; existing curb is normally left in place. Mr. Wedel added that there is 118
one gravel road (74 th Street) included and staff is checking with the adjacent property owners to see if 119
they are interested in getting the road pave d while work is being done in the area. 120
121
Council Member Roeser moved to approve Resolution No. 13-34 as presented. Council Member 122
Rafferty seconded the motion. Motion carried on a unanimous voice vote. 123
124
6E) Resolution No. 13-37, Construction Services Contract for the Otter Lake Road Extension 125
Project – Community Development Director Grochala noted that the construction contract for the 126
project was previously awarded and WSB will be providing construction services for the project. 127
Staff is recommending that the council authorize execution of this contract for those services. 128
129
Council Member Roeser moved to approve Resolution No. 13-37 as presented. Council Member 130
O’Donnell seconded the motion. Motion carried on a unanimous voice vote. 131
132
UNFINISHED BUSINESS 133
134
There was no Unfinished Business 135
COUNCIL MINUTES March 25, 2013
DRAFT
4
136
NEW BUSINESS 137
138
There was no New Business. 139
140
COMMUNITY EVENTS 141
142
CHAIN OF LAKES ROTARY CLUB 2 ND Annual “Chain of Giving” Fundraising Event, Saturday, 143
April 6 at 6:00 p.m. social hour, 7 p.m. dinner, at St. Joseph’s Parish. Providing scholarships to kids 144
attending YMCA Camp Heritage. 145
146
RICE LAKE ELEMENTARY will host their annual carnival and silent auction on April 7, 2013 . 147
148
COMMUNITY CALENDAR 149
150
Community Calendar – A Look Ahead 151
March 25 , 2013 through April 8, 2013 152
Wednesday, March 27 6:30 pm, Council Chambers Environmental Board 153
Monday, April 1 5:30 pm, Community Room Council Work Session 154
Thursday, April 4 8:00 am, Community Room EDAC 155
Monday, April 8 6:30 pm, Council Chambers City Council Meeting 156
157
ADJOURN 158
159
There bei ng no further business, Council Member Rafferty moved to adjourn at 7:05 p.m. Council 160
Member Stoesz seconded the motion. Motion carried unanimously. 161
162
These minutes were considered and approved at the regular Council Meeting, April 8, 2013. 163
164
165
166
167
Julianne Bartell, City Clerk Jeff Reinert , Mayor 168
169
CITY COUNCIL
AGENDA ITEM 1 D
STAFF ORIGINATOR: Lisa Hogstad -Osterhues , Deputy City Clerk
MEETING DATE: April 8 , 201 3
TOPIC: Resolution No. 1 3 -4 0 , Approving a Peddler License for
Elite Home Services of MN, Inc.
VOTE REQUIRED: 3/5
BACKGROUND
A representative from Elite Home Services of MN, Inc., 217 Old Highway 8 SW, New
Brighton, has submitted a peddle r’s license application to the C ity C lerk's office. The
company representative s who would be working in Lino Lakes are Mr. Christopher
Bromen and Mr. Adam Wheeler. They p lan to travel through the Lino Lakes’
neighborhoods going door to d oor offering free estimates on possible weather damage
and window restoration.
The City has received all the necessary forms required to issue this company a license and
indicates no reason to deny the application.
The application and all other required information is on file in the C ity C lerk's office for
review.
RECOMMENDATION
Approve Resolution No. 13 -4 0 , A pproving the issuance of a Peddler License for a si x
month period commencing April 8 , 201 3 .
Council Member ___________________ introduced the following resolution and moved its
adoption:
CITY OF LINO LAKES
COUNTY OF ANOKA
RESOLUTION NO. 13 -4 0
APPROVING A PEDDLER LICENSE FOR ELITE HOME SERVICES OF MN, INC.
WHEREAS, E l ite Home Services of MN, Inc. has submitted a peddlers license application to
the city clerk's office; and
WHEREAS, Elite Home Services of MN, Inc. has complied with all of the provisions of
Chapter 613 of the Lino Lakes City Code for obtaining the necess ary license for a for -profit
business; and
WHEREAS, the Lino Lakes Police Department is conduct ing a background check on the
company representative s that would be working in Lino Lakes, Mr. Christopher Bromen and Mr.
Adam Wheeler ;
NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby approves
the request of Elite Home Services of MN, Inc. to sell ser v ic es door to door for a period of six -
months beginning April 8th , 2013 and ending October 8 th , 2013.
Adopted by the Council of the City o f Lino Lakes this 8th day of April , 2013.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________ and was duly seconded by Council Member ___________ and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
_____________________
Jeff Reinert , Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 1E
STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk
MEETING DATE: April 8, 201 3
TOPIC : Approv e Ex p ansion of Outdoor Patio Located at 8001 Lake
Drive, Tavern on Main
VOTE REQUIRED: 3/5
INTRODUCTION
Mr . Chad Wagner, owner of Tavern on Main , 8001 Lake Drive, is requesting a premise
change to his current liquor license to expand the patio service area located on the west
side of the building to the north.
BACKGROUND
Mr. Wagner has contacted the City for approval to expand the current outdoor seating
area by 17 ’ to the north of current patio. Staff has contacted the Minnesota Alcohol &
Gambling Division and been advised that the statue only requires that an outdoor serving
area be contiguous to the main building. There are no requirements on fencing and
therefore no restrictions. Mr. Wagner must follow all building and fire codes to comply
with the expansion of the patio and be covered by liability insurance.
RECOMMENDATION
Authoriz e the expansion of the outdoor patio located 8001 Lake Drive, Tavern on Main.
ATTACHMENT
1. Drawing of proposed patio addition.
2. Aerial of property.
CITY COUNCIL
AGENDA ITEM 3A
STAFF ORIG INATOR: Jeff Karlson
MEETING DATE: April 8, 2013
TOPIC: Non -Union Compensation
VOTE REQUIRED: 3/5
INTRODUCTION
The City Council is being asked to consider a resolution establishing the 2013 compensation
plan for non-union employees.
BACKGROUND
The non -union employees include the city administrator, department directors, police captains,
and city clerk. These positions have not had a salary adjustment since 2009. The 2013
compensation plan includes a 2 % salary adjustment, which would be retroactive to January 1,
2013, with the exception of the city administrator, who received a step increase last August.
All non -union employees have had a performance apprais al within the last year with ratings
that met expectations or exceeded expectations based on the established criteria.
RECOMMENDATION
Approve Resolution No. 13 -41, establishing the 2013 compensation plan for non -union
employees, effective January 1, 201 3.
ATTACHMENTS
Resolution No. 13-41
CITY OF LINO LAKES
RESOLUTION NO. 13-41
RESOLUTION ESTABLISHING 2013
COMPENSATION PLAN FOR NON -UNION EMPLOYEES
WHEREAS , Section 207.04 of the Code of Ordinances requires the City Administrator to
establish and maintain a compensation plan for all positions in the City, which is to be reviewed
and approved by the City Council; and
WHEREAS , this plan is in compliance with Minnesota Statute 471, which is referred to as the
Pay Equity Law; and
WHEREAS , the compensation plan for non-union employees was re vised to include a two
percent (2 %) wage increase retroactive to January 1, 2013.
NOW, THEREFORE , BE IT RESOLVED by the City Council of The City of Lino Lakes that
the following salary schedule by adopted.
City of Lino Lakes 2013 Compensation Plan
Effect ive January 1, 2013
Position
Minimum
Monthly
Step 2
Step 3
Step 4
Step 5
Maximum
Monthly
City Administrator 8,617 9,048 9,479 9,909 10,340 10,771
Public Safety Director 7,510 7,885 8,261 8,636 9,012 9,387
Finance Director 7,264 7,627 7,990 8,353 8 ,716 9,080
Public Serv. Director 7,041 7,393 7,745 8,097 8,449 8,801
Comm. Dev. Director 6,797 7,102 7,476 7,816 8,156 8,496
Police Captain 6,209 6,519 6,830 7,140 7,451 7,761
City Clerk 4,674 4,907 5,141 5,375 5 ,608 5,842
Adopted by the Lino Lakes City Council this 8th day of April 2013.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________and was duly seconded by Council Member ________ and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
____________________________________
Jeff Reinert , Mayor
ATTEST:
______________________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 3B
STAFF ORIG INATOR: Jeff Karlson
MEETING DATE: April 8, 2013
TOPIC: Resolution Supporting Street Improvement Legislation
VOTE REQUIRED: 3/5
INTRODUCTION
The Council is bein g asked to consider the adoption of a R esolution No. 13 -42, supporting
legislation establishing municipal street improvement districts.
BACKGROUND
There is currently state legislation being proposed that would allow cities to create street
improvement di stricts. This authority would allow cities to collect fees from property owners
within a district to fund municipal street maintenance, construction, and reconstruction. It is
modeled after Minn. Stat. 435.44, which allows cities to establish sidewalk im provement
districts. This authority would establish a clear relationship between who pays fees and where
projects occur. Fees would also be deductible just as property taxes are.
If enacted, this legislation would provide cities with an additional tool to build and maintain
city streets. Property owners would fund expensive projects by paying relatively small fees
over time. The proposal at the Legislature is enabling legislation, which means cities can
decide whether or not to use this type of funding mechanism.
Existing funding mechanisms for street maintenance and reconstruction are inadequate.
Special assessments can be onerous to property owners and are difficult to implement, which is
especially true in Lino Lakes. Timely maintenance is essen tial to preserving streets and
thereby protecting taxpayer investments.
If the Council elects to approve this resolution, staff would send a letter of support from the
M ayor to the League of Minnesota Cities, which would be presented to legislators during the
testimony for this proposed legislation.
RECOMMENDATION
Adopt Resolution No. 13 -42 , supporting legislation authorizing the establishment of municipal
street improvement districts.
ATTACHMENTS
Resolution No. 13 -42
CITY OF LINO LAKES
RESOLUTION NO. 13 -42
A RESOLUTION SU PPORTING LEGISLATION AUTHORIZING THE
ESTABLISHMENT OF MUNICIPAL STREET IMPROVEMENT DISTRICTS
WHEREAS, Minnesota contains over 135,000 miles of roadway and over 19,000 miles are
owned and maintained b y Minnesota’s 853 cities; and
WHEREAS, 84 percent of municipal streets are ineligible for dedicated Highway User Tax
Distribution Fund dollars; and
WHEREAS, existing funding mechanisms, such as Municipal State Aid (MSA), propert y taxes
and special assess ments , have limited applications, leaving cities under -eq uipped to address
growing needs; and
WHEREAS, maintenance costs increase as road systems age , the City is not spending enough
on roadway capital improvements to maintain a 50 -year lifecycle; and
WH EREAS, for every one dollar spent on maintenance, the City saves seven dollars in repairs;
and
WHEREAS, the Lino Lake City Council finds it is difficult to develop adequate funding
systems to support the City's needed street improvement and maintenance pr ograms; and
WHEREAS, cities need flexible policies and greater resources in order to meet growing
demands for municipal street improvements and maintenance.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes
supports enabling legislation that would authorize cities to establish street improvement districts
to fund municipal street maintenance, construction and reconstruction .
ADOPTED by the City Council of the City of Lino Lakes this 8th day of April 2013 .
The motion fo r the adoption of the foregoing resolution was introduced by Council Member
_______________ and was duly seconded by Council Member ___________ and upon vote
being taken thereon, the following voted in favor thereof:
The following voted against same:
___________________________________
Jeff Reinert, Mayor
ATTEST:
____________________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 6 -A
STAFF ORIG INATOR: Mary Alice Divine
MEETING DATE: April 8, 2013
TOPIC: Co nsideration of Resolution No. 13 -38 , Approving an Amended
City Council Lease Agreement
VOTE REQUIRED: 3/5
INTRODUCTION
On March 11, 2013 the City Council approved a lease agreement wi th Veritas Academy for
9,635 sq. ft. in the former ECFE facility, which was signed by the tenant. The tenant is
requesting an amendment to the lease to take approximately one -third of the space for the
school year 2013 -2014, with the intent of taking the entire space in the 2014 -2015 school year.
BACKGROUND
The lease agreement would be amended as follows:
Months
Net
Rent
RSF
RSF Per Period
Net Rent
Monthly
Net Rent
CAM
RSF
Gross
Rent
Gross Rent
Per Period
Gross Rent
Monthly
1 to 12 $2.50
3,851 $9,627.50 $1,604.58 $3.00 $5.50 $21,180.50 $1,765.04
13 to 24 $7.00
9,635 $67,445.00 $5,620.42 $3.00 $10.00 $96,350.00 $8,029.17
25 to 36 $7.50
9,635 $72,262.50 $6,021.88 $3.00 $10.50 $101,167.50 $8,430.63
37 to 48 $7.75
9,635 $74,671.25 $6,222.60 $3.00 $10.75 $103,576.25 $8,631.35
49 to 60 $8.00
9,635 $77,080.00 $6,423.33 $3.00 $11.00 $105,985.00 $8,832.08
61 to 72 $8.25
9,635 $79,488.75 $6,624.06 $3.00 $11.25 $108,393.75 $9,032.81
In addition, t he lease agree ment will require a $5,000 security deposit due at execution of the
lease that is non -refundable unless the tenant completes the full term of the lease. The tenant is
asked to provide further i nformati on regarding its formation of a board of directors, its
marketing plan, and updates twice monthly until July 1, 2013 regarding recruiting and
fundraising efforts. The C ity will h ave the option of terminating the lease if these goals are not
met.
RECOMMEN DATION
Approve Resolution No. 13 -38 Approving the Amended Civic Complex Lease Agreement
ATTACHMENTS
1. Resolution No. 13 -38
CITY OF LINO LAKES
RESOLUTION NO. 13 -38
RESOLUTION APPROVING AMENDED CIVIC COMPLEX LEASE AGREEMENT
WHEREAS , the City Council of the City of Lino Lakes determined to lease the portion of the
Lino Lakes Civic Complex formerly occupied by the Centennial E a rly Childhood Education
program (the “Facility ”), and ;
WHER E AS, Veritas Academy, a new private, not -for -profit school has expressed its interest in
leasing a portion of the Facility for its location, and;
WHEREAS, The City Council approved a Lease Agree ment with Veritas Academy on March
11, 2013, and;
WHEREAS, Veritas Academy signed the approved Lease Agreement on March 12, 2013, and;
WHEREAS, Veritas has requested a revised Lease Agreement with new terms and conditions .
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Lino Lakes
approves the Amended Civic Complex Lease Agreement.
NOW, THEREFORE, BE IT FURTHER RESOLVED by The City Council of The City o f
Lino Lakes that City staff and consultants are authorized and directed to take all other actions
required to carry out the intent of this Resolution.
Adopted by the Council o f the City of Lino Lakes this 8 th day of April , 2013 .
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________and w as duly seconded by Council Member _____ and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
_____________________
Jeff Reinert , Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk