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HomeMy WebLinkAbout05-07-2018 Park Board Packet EC Lino Lakes Parks and Recreation Department � M 600 Town Center Parkways T Y ";r% Fo C 1 T Y Q F Lino Lakes , MN 55014 Ill KE KES ( 651 ) 982 - 2440 Fax ( 651 ) 982 - 2439 www . ci . lino - lakes . mn . us RT ' PARK BOARD AGENDA Monday , May 7 , 2018 6 : 30 PM - Council Chambers Park Board Members: Pat Huelman (Chair), Andrew Levi, Richard Jensen, John Nordlund, Clark Gooder, Abby Haworth, Kelly Jo McDonnell Public Services Director. Rick DeGardner Administrative Assistant: Kellie Schmidt 1 . Call to Order and Roll Call 2 . Setting Agenda 3 . Approval of Minutes from April 2 2018 4 . Open Mike 5 . Finalize 2018 Parks & Trails Capital Projects Recommendation 6 . New Business A . Birch Park Playground Equipment Project 7 . Old Business 8 , Next Scheduled Park Board Meeting June 4 , 2018 9 . Adjourn If you are unable to attend the meeting please call Kellie at 651 982-2444 or email kellie . schmidt@ci. lino-lakes. mn. us DRAFT April 2 , 2018 CITY OF LINO LAKES Park Board Minutes DATE : April 2, 2018 TIME STARTED : 6 * 30 PM TIME ENDED : 8 # 15 PM MEMBERS PRESENT : Pat Huelman, Abby Haworth, Andrew Levi John Nordlund, Richard Jensen, Clark Gooder MEMBERS ABSENT : Kelly Jo McDonald STAFF PRESENT : Rick DeGardner (Public Services Director) 1 . Call to Order and Roll Call The April 2 , 2018 City of Lino Lakes Park Board Meeting was called to order by Chair Pat Huelman. 2 . Setting Agenda The Agenda was approved as presented . 3 . Approval of Minutes March 5 2018 Park Board Minutes Abby Haworth made a MOTION to approve the Meeting Minutes from March 5 , 2018 as presented . John Nordlund supported the MOTION . All in favor and MOTION carried . , 4. Open Mike Robert Sibel , 7898 Century Trail , Board Member of Century Farms North Homeowners Association . Sibel proposed a trail linking the Century Farm North developments to the rest of the trail system along Lilac Street. He states that the development of Century Farms North included funds for park dedication but a local park was never developed . Due to the Century Farms area being dense with townhomes that have no yards , he believes that a trail system that connects them to other trails and parks would be very beneficial . Sibel hopes the Park Board will keep the area in mind as they make park development recommendations . He also hopes that in the future the city will connect a trail along Lake Drive so that the communities north of 35W could connect and take advantage of the trail system . Park board member Clark Gooder asked which was more important to Sibel , the trail along Lilac Drive or the park he presented on last month for the Century Farms North Page 1 DRAFT April 2 , 2018 area. Sibel replied that the trail would be more beneficial and serve more of the Lino Lakes communities . 5 . Finalize 2018 Parks & Trails Capital Projects Recommendation The Park Board is in the process of formulating recommendations that will be forwarded to the City Council . Feedback from the community on this subject is being solicited and received . Pat Huelman (Chair) will finalize recommendations and give to Rick DeGardner. Park Board Comments : Chair proposed using the money for "wow" factors . He would like to put the money into getting items done in parks that would really benefit the community and get as much done as they can. Proposes replacing playground equipment at Sunrise Park and putting in a hard surface . Gooder proposed to pave City Hall Park parking lot . - Levi proposed creating more of a destination type park for Birch and Sunrise . Proposed that expanding those parks to be a bigger may elevate some pressure of the smaller parks . Mentioned putting in a zip line . Gooder spoke to board regarding Arena Acres . Stated residents in that area would like something in that space where the tennis courts are . Board members discuss putting in one tennis court in that space instead of two . DeGardner discusses with Board the funds needed for Birch Park. He stated that the park equipment itself need to be relocated due to the ground elevation and the problems that causes . It is proposed to move the structure toward the open shelter and create a three tiered structure . Looking to combine the two park areas/play structures into one . - Chair does mention to the group that he does want Birch playground to be comparable to North Point . DeGardner referred to the handout given to Park Board Members at a previous meeting that lists the top park equipment to be replaced . City Hall Park was discussed as a high volume area for kids during softball games . Levi mentioned we should consider the park and repaving the parking lot . Also noted that trees in that area should not be cut down to make the City Hall Park structure bigger as those are the only trees in the area that provide shade . Priority for parks that fill larger community needs (Birch, Sunrise and Lino Parks noted) The Board discussed prioritizing projects with consideration of funding approved for 2018 . Page 2 DRAFT April 2 , 2018 Trails - lining up as a priority (Marshan & Apollo Drive at this point) ; more information coming on request from Century Farms North; Playgrounds — Sunrise , Birch identified ; Hardcourts - multi use and a good way to go ; design is needed ; balance geographically ; estimates requested for different sizes/types , including tennis ; - Pavilion — Marshan would be next in line for a structure if that is considered . 8 . New Business There was no new business to review. 9 . Old Business There was no old business to review. 10 . Next Scheduled Park Board Meeting — May 7 , 2018 11 . Adjourn Clark Gooder made a MOTION to adjourn, Richard Jensen supported the MOTION . All in favor MOTION carried . Meeting was adjourned . Submitted by, Kellie Schmidt Administrative Assistant Lino Lakes Public Services Page 3 r: CITY OF LNO KE DATE . May 7 , 2018 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Finalize 2018 Parks and Trails Capital Projects Recommendation As part of the City' s approved 2018 budget, the City Council designated $ 500, 000 for parks and trails capital projects . The City Council directed staff to seek input from the Park Board for City Council consideration . The Park Board had discussed this topic during their January, February, March , and April Park Board meetings . The Park Board will finalize the list of recommended parks and trails projects at tonight' s . Park Board Chair Pat Huelman will submit the Park Board ' s final recommendations to the City Council later this evening . Pat Huelman memo dated April 29 is attached ( Please note final recommendations may be modified based on discussions during the May 7 Park Board meeting ) . Please bring all previous worksheets and documents to the meeting . L :\Public Services\PARKS DEPT\2018 $500000 CAPITAL PROJECTS\PARK BOARD MEMO May 2018 Parks and Trails Cap Projects .doc Lino Lakes Park and Recreation Advisory Board Recommendations for 2018 Parks and Trails Capital Projects 4/29/18 1 . Intro/Context The Lino Lakes Park and Recreation Advisory Board has been tasked by the City Council to develop a proposal for the allocation of up to $ 500 , 000 of capital funding intended for the repair, rehabilitation, and upgrade of current recreational assets , including trails and park amenities . 2 . Background on Park/Rec/Trail Funding Model a. Past Funding Model : For the past two decades the Park and Recreation Board has relied solely on fees derived from new developments to fund new trails and park amenities . In a growing community where the prominent demand was to meet the needs of our new residents, this model made some sense or at least was temporarily workable . However, as the community and its park and trail assets continued to mature and legislation more tightly bound new development funding onto the needs of those paying the fee, limited funds were available to meet a growing need for the repair, rehabilitation, and enhancement of the existing parks and trail system . This funding model simply wasn ' t sustainable . b . City Council Response : The Parks and Recreation Advisory Board is so grateful that the City Council finally recognized this ticking time bomb . Our park and trail infrastructure was aging and beginning to show heavy wear and tear and there wasn ' t a funding model to reinvest in these highly desired and utilized assets . The only existing park and trail funding mechanism was dedicated park fees that were required to support adjacent development and simply couldn ' t be used to sustain broader existing facilities . So the Council allocated funding for 2018 was extremely timely and greatly appreciated . Furthermore, this Advisory Board takes this opportunity very seriously and has worked hard to prepare a comprehensive plan that will maximize the use of these funds for the recreational enjoyment of the entire Lino Lakes community . c. General Funding Needs : Below are listed the categories of funding needs and sources for the development, maintenance, repair, rehabilitation, and enhancement of our parks and trail system . - Day-to-Day Operations : Most day to day needs are currently supported within the Public Works . - Minor Repairs : For the past two decades, minor repairs to trails and park facilities went unfunded, unless there was a significant safety concern . At that point it would be addressed with a special request to the Council . In the future, it would be ideal to have a recurring budget for this purpose . - Small Capital Expenditures : Previously there were no available funds for major repairs, rehabilitation, and upgrades to existing trails or park features . The Park Board views this category as a very high priority for this one-time funding opportunity . - Medium Capital Expenditures : In the past, major replacement, renovation , or addition of new trails or park features were simply not possible as there was no funding mechanism to support them . This category is also considered a high priority for these one-time funds . - Large Capital Expenditures : This category would include a major investment in an existing or new park without dedicated park fees . A good example would be the clearing, master planning, and development of Country Lakes Park. Though tempting, we believe the high front-end costs of land preparation and a masterplan would simply use a large fraction of the available funding with limited immediate benefit to the community . - Very Large Capital Expenditures : A category that would require a very significant capital undertaking such as the Athletic Complex remasterplan and development . Again , the sizeable pre- development costs would demand an unreasonable share of this funding without any immediate benefit to the community . 3 . Guiding Principles Trails : It is very clear that our trail system is highly desired in this community for both summer and winter use . But they aren ' t just for exercise or walking the dog . They should facilitate easy and safe movement to other park, community, or business assets . And they should be designed to provide other benefits along the way, such as a table for a conversation, a scenic overlook, butterfly gardens , workout stations , etc . Neighborhood Parks : Historically, this Board has held the belief that neighborhood parks, especially those without safe parking, were developed to primarily serve those in the immediate surrounding area ( '/4 to '/2 mile uninterrupted by major roads and other physical barriers . ) . These parks were not designed for or intended as an automobile destination, except for parents with very small children or limited mobility users . Therefore, part features and amenities should focus on the specific needs and desires of the neighborhood being served . Large Community Park(s) : We have long believed there is a need for a larger and more developed park that can safely and equitably serve the broader community without disruption of the "neighborhood parks" . Since the Athletic Complex and redevelopment of a park such as Country Lakes Park into a community-wide destination is not realistic at this time, we must find other more modest- scaled parks that have sufficient space, facilities, access, and parking that can currently or could be easily upgraded to serve the broader community without significant adverse neighborhood impacts . This Board believes that as an interim measure we could do this on a geographical basis : Sunrise Park could serve the west side, Birch Park the south side, Lino Park the north side and Clearwater Park the east side . City Hall Park could fit this profile for the Northeast, but the current infrastructure would require a significant upgrade to meet this broader need . 4 . Setting Priorities & Guiding Principles The Advisory Board has spent considerable time and discussion to identify key criteria that would be used in setting priorities for this one-time dedicated funding . We continue to rally around two separate and independent themes . But ultimately , this opportunity demands a focus on things that will have a high "wow" factor — high visibility, solid community impact, and expanded citizen usage or participation . Need and Demand : While we have not exhausted all the criteria within this category, our investments will respond to the following community needs and highest demands . - Safety of users of all ages and abilities , - Replacement or enhancement of the most highly utilized assets, - Adding new equipment that will address new and growing demands or user groups, - Upgrades that will focus on term short-term needs, and - Consideration of items that might provide a critical foundation or first step for a key future need(s ) . Balance and Distribution : We also desire to makes sure our selections will be distributed across the community and provide a balance by geographical area, recreational need, and user type . - Facilities that individually or collectively can meet the needs of a variety of age groups, - Provide facilities that serve both active passive and active user experiences and activities , - Make sure facilities are geographically balanced and distributed based on user demand, and - Consider upgrades that can meet short, medium, and long-term needs 5 . Proposed Investment/Improvements a. Trails : Lino Lakes residents have a great interest in the quantity and quality of our trail system . This has been reaffirmed in surveys and most recently in the 2030 Comprehensive Plan preparation meetings and activities . Therefore, the Park Board has a strong interest in maintaining and extending our trail system . Priority for 2018 1 . Lake Drive Trail — Addition of a trail along the east side of Lake Drive between Marshan Lane and Stagecoach Trail . This would be coordinated with an upcoming water main extension project. We view this trail as a high priority due to safety factors and the significant number of potential users . Estimated Cost = $ 75 , 000 2 . Apollo Drive Trail — Addition of a trail along the north side of Apollo Drive from Lake Drive to Lilac Street . This trail will provide a much better and safer access to parks and commerce for a very large number of residents in this northwestern portion of our community . Estimated Cost = $ 115 , 000 . Still Under Consideration for 2018 1 . Lilac Street Trail — This would be an extension of the Apollo Trail (listed above) westward on Lilac . Estimated Cost = $210 , 000 . However, the Board is considering a plan to go as far as 4th Avenue for 2018 and continue to Lilac in 2019 . Best Held for 2019 1 . 12th Avenue — This is missing trail segment along the east side of 12"' Avenue south of White Oak Road . While under consideration, the high cost and limited users lowers the priority at this time . Estimated Cost = $ 150 , 000 Also Considered and Discussed 1 . Century Farms North Trail — A representative from Behm ' s Century Farms has come to two park Boark meetings requesting consideration of an internal trail within Century Farms North Park . While this is still under consideration , it is currently a lower priority . Estimated Cost = $65 , 000 b . Playground Equipment/Structures : Playground structures continue to a be a foundation of most of our neighborhood and community parks . It is critical to start a systematic rehabilitation and replacement plan for these facilities as they get considerable use, wear, and tear . Priority for 2018 1 . Sunrise Park — Replace existing playground equipment to meet increasing demand and use of this location for organized and community activities . Until sufficient funding can be secured for the Athletic Complex and/or Country Lakes Park we project expanded use, including community-wide activities for this park such as the Annual Lino Lakes Corn Roast. Estimated Cost = $95 , 000 2 . Birch Park — Relocate and replace the playground equipment to meet current safety and accessibility requirements for local residents and to serve broader use for organized community uses , including summer playground activities . Estimated Cost = $90 , 000 [Note : The intent is to use $ 60 , 000 from Saddle Club Park dedication fees and the balance of $30 , 000 from this funding allocation . ] Best Held for 2019 1 . Lino Park — Relocate and replace the playground equipment, but this move needs to wait for additional dollars that would facilitate a move to the new master plan . No estimate of cost at this time . Also Considered and Discussed 1 . City Hall Park — This park has significant programming for youth sports and attending family members would benefit from a higher quality playground structure . c. Multi-Use Hard Courts : The Advisory Board believes there is a critical need for more multi-use hard surfaces or courts within our Park system . We think this feature can be done in away to serve a wide range of activities and age groups from youth to seniors , especially teenagers and younger adults looking for more active recreational needs . This type of facility would fit nicely within an athletic complex, but until then one of the expanded community parks should be able to support these types of hard surfaces . Priority for 2018 1 . Sunrise — Install a hard surface (possibly in the hockey rink) with striping for summer activities , including dry land hockey training, basketball , 4-square, pickle ball , etc . Note that we are assuming the net and hoop supports can be done in a way that won ' t compromise safety of the surface . This park hosts many organized and community events, hosts a summer playground program and has ample parking . Estimated Cost = $40 , 000 to $60, 000 Still Under Consideration for 2018 1 . Birch — Install an independent hard court (or possibly pave and stripe the hockey rink) to better serve southern residents . This park has some parking, a warming house, and hosts a summer playground program . Estimated Cost = $ 30 , 000 to $ 50 , 000 Best Held for 2019 Lino Park — This is another ideal park for a multi-use hard court. However, it would need to wait for additional dollars to implement the new master plan . No estimate at this time . d . Other Park Features : There are other features that have been discussed in recent years if funding were to become available . Priority for 2018 1 . Arena Acres — The Council and Park Board are committed to reinvesting in this park due to the recent removal of the tennis courts . However, we need a better community consensus on what feature( s) would best serve their current and future needs . Estimated Cost = $ 65 , 000 to $ 75 , 000 Still Under Consideration for 2018 1 . Marshan Park Shelter — For the past decade there has been discussion of this feature for this park . There are many families in this area and the park does get used for youth sports . The shelter would provide relief from the sun or rain and a gathering spot for teams and families . However, it is not clear that it is a high enough priority for this year ' s funding . Estimated Cost = $35 , 000 Best Held for 2019 1 . Lino Park Shelter — This is one of the city ' s oldest shelters and needs to be replaced . However, it would be best to replace this feature when sufficient funds are available to execute a broader approach to the new master plan for this park. No estimated cost at this time . Also Considered and Discussed 1 . City Hall Park — General landscape, equipment, and parking lot upgrades . No estimated cost at this time . Summary of Park and Recreation Board Recommended Priorities for the 2018 Allocation A. Trails - Lake Drive $ 7500 - Apollo Drive $ 11500 - Lilac extension * $ 50, 000 to $ 80 ,000 B . Playground Structures - Sunrise Park $ 9500 - Birch Park (matching with Saddle Club park dedication fees) $ 305000 C . Multi- use Hard Surfaces/Courts - Sunrise Park * $40 ,000 to 60 , 000 Birch Park * $30 , 000 to 40 , 000 D . Other Features - Arena Acres $ 65 , 000 to 75 , 000 - Marshan Park Shelter* $ 35 , 000 Total = $ 535 , 000 to $ 605 , 000 * Still under consideration (o CITY ' ' >, OF 1INGLAKES DATE . May 7, 2018 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Birch Park Playground Equipment Project Update During the April 9 City Council meeting, the City Council approved a contract with Northland Recreation Inc . in the amount of $ 60, 000 for the design and equipment of the Birch Park Playground Project . This is part of the 2018 Parks and Trails Capital Projects that will be fully presented at the May 7 work session for City Council consideration . Park maintenance staff will begin removing the existing playground equipment and begin with the site work . Installation is scheduled for Saturday, June 23 utilizing a certified playground installer, park maintenance staff, and volunteers . Attached are two colored renderings . C :\Users\rick. degardner\Desktop\PARK BOARD MEMO May 2018 Birch Park Playground. doc a W All jpp * I 0 ok a v VA ; —= .0 F 11 F0.� a It , db = a - ' I AA LLI INN P, It I JP { WIN bL P � R . 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