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Home My WebLink About04-23-2018 Council Meeting MinutesCOUNCIL MINUTES Apri123, 2018 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE April 23, 2018 6 TIME STARTED 6*30 p.m. 7 TIME ENDED 7*00 p.m. 8 MEMBERS PRESENT Council Member Rafferty, Maher, 9 Manthey, Stoesz and Mayor Reinert 1 o MEMBERS ABSENT it 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; Director of Public Safety John Swenson; Finance Director Sarah Cotton; Human Resources 14 Manager Karissa Bartholomew; City Engineer Diane Hankee; and City Clerk Julie Bartell 15 16 PUBLIC COMMENT 17 18 No one was present wishing to address the council regarding a matter not on the agenda. 19 20 SETTING THE AGENDA 21 22 The agenda was approved as presented. 23 24 SPECIAL PRESENTATION 25 26 A proclamation was read and presented by Mayor Reinert in recognition of Military Child Mon,h. 27 Jesse and Reese McElmury were present to receive the proclamation. Representatives of the Lino 28 Lakes Beyond the Yellow Ribbon group were also present. 29 30 CONSENT AGENDA 31 32 Council Member Maher noted an item on Page 21 of the council packet (on-line version) that seemed 33 to be paid twice. Ms. Cotton explained that the expenditure is split between two vendors. 34 35 Council Member Manthey moved to approve the Consent Agenda, Item 1 A through 1 C, as presented. 36 Council Member Maher seconded the motion. Motion carried on a voice vote. 37 38 ITEM ACTION 39 40 Consideration of Expenditures. 41 42 April 23, 2018 (Check No. 107980 — 43 108050, $338,886.31) Approved 44 45 April 2, 2018 Council Work Session Minutes Approved 1 COUNCIL MINUTES April 23, 2018 I��7711i/�17 46 April!). 2016 Council Meeting Minutes Approved 47 48 FINANCE DEPARTMENT REPORT 49 50 2A) Consider Resolution No. 1845, Calling a Public Hearing for the Purpose of Providing 51 Host Approval for the Issuance of a Revenue Note by the City of Columbia Heights — Finance 52 Director Cotton reviewed the written staff report. The request to the council is to call a public 53 hearing to consider providing host approval for the issuance of a revenue note by the City of Lino 54 Lakes. The project was briefly explained. 55 56 Council Member Stoesz noted, based on his research, that the host city can charge a fee for the 57 service pretty much without risk. Ms. Cotton said the administrative policy in place for this type of 58 action calls for a one percent fee to the city. 59 60 Council Member Maher moved to approve Resolution No. 18-45 as presented. Council Member 61 Stoesz seconded the motion. Motion carried on a voice vote. 62 63 ADMINISTRATION DEPARTMENT REPORT 64 65 3A) Consider Appointment of Public Safety Captain — Human Resources Manager 66 Bartholomew reviewed the written report recommending the appointment of William Owens to the 67 position of Public Safety Captain. She reviewed Mr. Owens experience and qualifications for the 68 position. 69 70 Council Member Maher asked if this will open up a seargent position? Ms. Bartholomew confirmed 71 that it would. 72 Council Member Mantle moved to approve the appointment of William Owens as recommended. 73 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 74 3B) Consider Appointment of Paid On -Call District Fire Chief -Human Resources Manager 75 Bartholomew read her written report recommending the appointment of Mark Hokkanen to the open 76 position. 77 78 Council Member Rafferty asked if the person stepping down from the position would be able to be 79 reinstated if he returned to service? Ms. Bartholomew said that she understands that individual could 80 return but, if that happens, he'd be interested in returning as a paid on -call firefighter. 81 Council Member Rafferty moved to approve the appointment of Mark Hokkanen as recommended. 82 Council Member Maher seconded the motion. Motion carried on a voice vote. 83 84 3C) Consider Appointment of Community Development Intern —Human Resources Director 85 Bartholomew reviewed her written report recommending the appointment of Ryan Saltis to the open 86 position. 87 Council Member Maher moved to approve the appointment of Ryan Saltis as recommended. Council 88 Member Manthey seconded the motion. Motion carried on a voice vote. 2 COUNCIL MINUTES April 23, 2018 APPROVED 89 90 PUBLIC SAFETY DEPARTMENT REPORT 91 92 There was no report from the Public Safety Department. 93 94 PUBLIC SERVICES DEPARTMENT REPORT 95 96 There was no report from the Public Services Department. 97 98 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 99 100 6A) Consider Resolution No. 18-43, Accepting bids, Awarding a Construction Contract, and 101 Approving Construction Services Contract with WSB & Associates, 2018 Mill and Overlay 102 Project — City Engineer Hankee reviewed the request to the council to accept a bid and authorize 103 contracting for this year's Mill and Overlay Project. She reviewed the streets that would be included in 104 the program. The bid results were noted as well as information on how any excess budgeted funds could 105 be utilized to support the paving program needs. 106 107 Council Member Stoesz expressed concern that budgeted funds should be fully utilized for the city's 108 streets; the need for this type of work is great. 109 110 Community Development Director Grochala explained that, with bids already in place, adding to the 111 project is limited to a certain amount understate law. Funds could be utilized to move a project ahead 112 in the pavement management schedule next year. 113 114 Council Member Rafferty requested that staff provide him with additional information on the contract 115 and costs. 116 117 Council Member Maher moved to approve Resolution No. 1843 as presented. Council Member 118 Manthey seconded the motion. Motion carried on a voice vote. 119 6B) Consider Resolution No. 18-44, Approving Joint Powers Agreement Sanitary Sewer and 120 Watermain Service Agreement in the Cities of Lino Lakes and Shoreview, 465 Ash Street — 121 City Engineer Hankee reviewed her written report requesting that the council approve execution of a 122 joint powers agreement in regard to the previously discussed plans to allow the owner of property at 123 465 Ash Street to connect to municipal utilities through the City of Shoreview. An escrow 124 agreement with the property owner is already in place. 125 126 Council Member Stoesz asked when the applicant would refunded his excess escrow funds? Ms. 127 Hankee suggested it would be when a connection is in place. 128 Council Member Manthey asked if this process, which is a bit unusual, was able to be executed by 129 staff without any issues. Ms. Hankee indicated that the process went smoothly. 130 3 COUNCIL MINUTES April 23, 2018 APPROVED 131 Council Member Manthey moved to approve Resolution No. 1844 as presented. Council Member 132 Maher seconded the motion. Motion carried on a voice vote. 133 134 UNFINISHED BUSINESS 135 136 There was no Unfinished Business. 137 138 NEW BUSINESS 139 140 Council Member Manthey offered thanks to the Environmental Board and environmental staff for 141 their work on the very successful Earth Day the previous Saturday. 142 143 COMMUNITY EVENTS 144 145 RECYCLE DAY will be held at Public Works (1189 Main Street) on Saturday, May 5 from 9:00 a.m. 146 to 2:00 p.m. Please see the city website for pricing. 147 148 COMMUNITY CALENDAR 149 150 Wednesday, April 25 Thursday, May 3 Monday, May 7 L Monday, May 7 Community Calendar -A Look Ahead 6:30 pm, Community Room Council Work Session 156 157 ADJOURN 158 159 There being no further business, Council Member Rafferty moved to adjourn at 7:00 p.m. Council 160 Member Manthey seconded the motion. Motion carried on a voice vote. 161 162 These minutes were considered and approved at the regular Council Meeting, 14, 2018. 163 164 165 166 167 e Bartell, City Jerk Jeff n rt, Mayor 168 0