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Home My WebLink About06-11-2018 Council Meeting MinutesCOUNCIL MINUTES June 11, 2018 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE June 11, 2018 6 TIME STARTED 6*30 p.m. 7 TIME ENDED 8:00 p.m. 8 MEMBERS PRESENT Council Member Rafferty, Maher, 9 Manthey, Stoesz and Mayor Reinert 10 MEMBERS ABSENT 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; Director of Finance Sarah Cotton; City Engineer Diane Hankee; City Planner Katie Larsen; 14 Director of Public Safety John Swenson; and City Clerk Julie Bartell 15 16 PUBLIC COMMENT 17 18 No one was present to address the council regarding a matter not on the agenda. 19 20 SETTING THE AGENDA 21 22 The agenda was approved as presented. 23 24 SPECIAL PRESENTATION 25 Promotion to Police Sergeant: Curt Boehme 26 American Legion Post 566, Presentation of Awards: 27 - Lino Lakes Police Officer of the Year: Curt Boehme 28 - Lino Lakes Firefighter of the Year: Brian Finke 29 It was noted that both Sergeant Boehme and Lieutenant Finke were selected as Officer/Firefighter of 30 the Year at the State level. 31 32 CONSENT AGENDA 33 34 Council Member Rafferty moved to approve the Consent Agenda, Items 1 A through IF, as presented. 35 Council Member Maher seconded the motion. Motion carried on a voice vote. 36 37 ITEM ACTION 38 39 Consideration of Expenditures: 40 41 June 11, 2018 (Check No. 108237 - 108288 in the 42 amount of $226,868.19) Approved 43 1 COUNCIL MINUTES June 11, 2018 witulkyAlul 44 May 29, 2018 Council Work Session Minutes Approved 45 46 May 29, 2018 City Council Meeting Minutes Approved 47 48 Consider Resolution 18-73, Approval the Renewal of 49 Liquor, Wine and Beer Licenses Approved 50 Consider Resolution 18-74, Approving the Renewal of 51 Tobacco Licenses Approved 52 Consider Resolution 18-75, Approving a Temporary 53 On -Sale Liquor License, a Cabaret License, Exemption 54 for Gambling Permit and Parade Run Permit for the 55 Annual St. Joseph's Catholic Church's August Festival Approved 56 57 FINANCE DEPARTMENT REPORT 58 2A) A) Consider Accepting 2017 Audit Report, Redpath and Company, Ltd., - Finance 59 Director Cotton introduced Andy Hering who noted that the council received a high level presentation 60 with opportunity for comments and questions at their last work session. He then presented an 61 abbreviated PowerPoint presentation that included information on the following: 62 - Certificate of Achievement for Financing Reporting 63 - Follow up on 2016 Findings (both corrected); 64 - 2017 Audit Process; 65 - Reports Issued by Auditor; 66 - Opinion on Finance Statements; 67 - Report on Internal Controls; 68 - Report on Minnesota Legal Compliance; 69 - Communication to Those Charged with Governance. 70 Mr. Hering noted that the audit process was smooth and there were no disagreements with staff. 71 Overall the audit had great results. 72 Council Member Maher moved to approve the 2017 Audit Report as presented. Council Member 73 Manthey seconded the motion. Motion carried on a voice vote. 74 75 ADMINISTRATION DEPARTMENT REPORT 76 3A) Consider Resolution No. 1841, Supporting Councilmember Stoesz's Nomination 77 to League of Minnesota Cities Board — Administrator Karlson explained that Council Member Stoesz 78 has submitted an application to serve on the League of Minnesota Cities Board. A resolution in support 79 of Mr. Stoesz' appointment is before the council. 2 COUNCIL MINUTES June 11, 2018 W-10MMAL 80 Council Member Stoesz noted that this position is unpaid, includes twelve meetings per year, and it 81 represents an organization that does a good job representing cities in the state. He asks for the council's 82 support. 83 Council Member Manthey moved to approve Resolution No. 18-71 as presented. Council Member 84 Maher seconded the motion. Motion carried on a voice vote; Council Member Stoesz abstained from 85 voting. 86 311) Consider Appointment of Paid On -Call Fire Lieutenant — Human Resources Manager 87 Bartholomew reviewed the written report, including the process that brings the candidate forward and 88 the recommendation to hire Mr. Craig Menne. 89 Council Member Manthey moved to approve the appointment of Craig Menne as recommended. 90 Council Member Maher seconded the motion. Motion carried on a voice vote. 91 3C) Consider Appointment of Police Officer —Human Resources Manager Bartholomew 92 reviewed the recommendation to hire Mr. Garrett Ellertson to the position of Police Officer for the 93 city. She reviewed the candidate's qualifications, the selection process and the staff hiring 94 recommendation. 95 Council Member Manthey moved to approve the appointment of Garrett Ellertson as recommended. 96 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 97 3D) Consider Resolution 18-76, Liquor Compliance Violation —City Clerk Bartell reported that 98 earlier in the evening, the council held a liquor compliance hearing to consider liquor code violations 99 reported at the Don Julio Mexican Restaurant. The results of that hearing are that the board 100 recommended civil penalities of $2,000 and a 10-day liquor license suspension. That recommendation 101 is forwarded for formal council consideration. 102 Council Member Rafferty and Maher asked if they should automatically abstain from voting since they 103 missed the hearing. Staff suggested that wouldn't be necessary if the council members are comfortable 104 voting for the board's recommendation. 105 Council Member Manthey moved to approve Resolution No. 18-76 as presented. Council Member 106 Maher seconded the motion. Motion carried on a voice vote. 107 lob PUBLIC SAFETY DEPARTMENT REPORT 109 110 There was no report from the Public Safety Department. 111 112 PUBLIC SERVICES DEPARTMENT REPORT 113 114 There was no report from the Public Services Department. 115 116 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 117 COUNCIL MINUTES June 11, 2018 APPROVED 118 6A) Consider Resolution 18-69, Approving Grading and Trunk Utility Agreement, 119 Watermark - City Engineer Hankee reviewed the written staff report. She noted the specifics of the 120 agreement. 121 122 Council Member Stoesz noted the hours of construction activity. He wonders if, because of the 123 location far from anything, the developer has expressed interest in extending working hours. Ms. 124 Hankee said the hours included in the agreement mirror those in city code. Community Development 125 Director Grochala added that staff is currently working on an amendment dealing with a variance 126 process for construction noise. 127 128 Council Member Manthey moved to approve Resolution No. 18-69 as presented. Council Member 129 Maher seconded the motion. Motion carried on a voice vote. 130 131 6B) Nature's Refuge — i. Consider First Reading of Ordinance No. 0548 Rezoning 132 Property from R4, Single Family Residential to PUD, Planned Unit Development; ii. Consider 133 Resolution No. 1840 Approving PUD Development Stage Plan/Preliminary Plat — City Planner 134 Larsen reviewed a PowerPoint presentation including information on: 135 - Aerial view of proposed development; 136 - Council's expressed concern about some of the PUD flexibility; staff spoke with 137 developer and they will work on lots to bring them to minimum standards; 138 - With that, staff would still like to review the proposal so as to hear any other concerns 139 or questions at this time; 140 - History on original Nature's Refuge development; 141 - Existing site conditions, includng acreage, tree cover, wetland complex, rare plant and 142 animal species, 143 - Ditch and easement present; 144 - Density implications (low end of spectrum); 145 - Original site plan compared to current revised site plan; 146 - Trail location; 147 - Preliminary Plat (noted that it will be amended as previously discussed); 148 - Tree preservation plan (including tree buffers); 149 - Traffic study and level of service (C); 150 - Wetland impact review; 151 - Findings of Fact are included in council resolution; 152 - PUD Flexibility Summary (and what will be omitted). 153 154 Planner Larsen noted that the council could elect to approve the actions, with the changes outlined 155 understood, or to table the matter. 156 157 Mayor Reinert thanked staff for the extra effort in responding to his concerns about a certain element of 158 the PUD proposed. He doesn't think that flexibility is a bad thing, however, he sees that the City's 159 ordinances are generally upheld and very few variances are allowed. He had concerns with the PUD 160 presented at the work session so he brought those forward. He'd like to have further discussion about 161 the City's R1 zoning designation; is it still correct for this City? He sees the development is nice and C! COUNCIL MINUTES June 11, 2018 IVIVIAVA_g 1 162 he appreciates the amendments proposed by the developer. He'd prefer to act on Ist reading of the 163 ordinance and to wait until next council meeting to consider the resolution. 164 165 Council Member Manthey moved to approve the lst Reading of Ordinance No. 05-18 as presented. 166 Council Member Maher seconded the motion. Motion carried on a voice vote. 167 168 Resolution No. 18-70 was not acted upon. 169 170 613) Saddle Club Fourth Addition — i. Consider First Reading of Ordinance No. 0648 171 Rezoning Property from 114, Single Family Residential to PUD, Planned Unit Development; ii. 172 Consider Resolution No. 18-72 Approving PUD Development Stage Plan/Preliminary Plat — City 173 Planner Larsen reviewed a PowerPoint presentation including information on: 174 - Background on the development (developer passed away recently but Royal Oaks Realty 175 still exists); 176 - 4th Addition of Saddle Club development; 177 - The current proposal includes 8 lots; 178 - Review of aerial of Saddle Club and adjacent development; 179 - Analyis including Fox Road connection, parcel to be developed was owned by Comcast; 180 - Historical data on land acquisition; 181 - Zoning and density implications; 182 - Preliminary plat; 183 - Street and utility plans; 184 - Transportation Plan (some concern about increased traffic moving to/from Birch Street; but 185 connection is absolutely planned for local residents); 186 - Park dedication fees; 187 - Cultural resources implications. 188 189 In summary, Ms. Larsen reported that the plans concur with the city's requirements and the Planning 190 and Zoning Board hearing (that included resident's concerns) that resulted in a vote approving of the 191 plans. 192 193 Mayor Reinert remarked that the land was originally the second largest saddle club in the state and the 194 City was happy for the development (as proposed by Marcel Eibensteiner). He added that he was at the 195 Planning and Zoning Board and heard the area resident's concerns but he would note that many years 196 previous, the council heard about not becoming a city of cul-de-sacs for public safety reasons. The 197 City started putting up signs in places where there was a ghost plat for additional development. 198 199 Council Member Stoesz asked about deeding outlots to the city? Ms. Larsen suggested that would 200 depend on the overall plans and what's appropriate. She confirmed that the City isn't giving up any 201 tax benefit. Council Member Stoesz also confirmed that staff will be returning with a discussion of the 202 R4 zoning designation. 203 204 Council Member Rafferty moved to approve the I" Reading of Ordinance No. 06-18 as presented. 205 Council Member Maher seconded the motion. Motion carried on a voice vote. 206 COUNCIL MINUTES June 11, 2018 APPROVED 207 Council Member Rafferty moved to approve Resolution No. 18-72 as presented. Council Member 208 Maher seconded the motion. Motion carried on a voice vote. 209 210 6C) Consider 1st Reading Ordimance No. 0748, Amending City Code Section 1007 Related 211 Driveway Surfacing and Airplane Hangar and Hangar Access Performance Standards — 212 Community Development Director Crrochala reviewed the request for 1st reading of an ordinance that 213 will set certain standards relating to the city's airparks. The standards will relate to hangars, driveway 214 surfacing, and modifications included in a new section related to sideyard setbacks. He also noted 215 that the ordinance would increase the maximum impervious surface (related to driveway expansion 216 217 Mayor Reinert noted that the city seemed to be receiving more and more requests for variances from 218 the city's standards. It makes sense that an airpark may need special consideration. 219 220 Council Member Stoesz received confirmation that all impacted residents were informed. 221 222 Council Member Rafferty moved to approve the 1st Reading of Ordinance No. 07-18 as presented. 223 Council Member Maher seconded the motion. Motion carried on a voice vote. 224 225 UNFINISHED BUSINESS 226 227 There was no Unfinished Business. 228 229 NEW BUSINESS 230 231 There was no New Business. 232 233 COMMUNITY CALENDAR 234 235 236 237 238 239 240 241 Community Calendar —A LookAhead June 11, 2018 through June 25, 2018 Wednesday, June 13 6:30 pm, Council Chambers Planning &Zoning Board Monday, June 18 6:00 pm, Community Room Jt. Mtg w/Advisory Bds Monday, June 25 6:30 pm, Community Room Council Work Session Monday, June 25 6:30 pm, Council Chambers City Council Meeting 242 243 ADJOURN 244 245 There being no further business, Council Member Rafferty moved to adjourn at 8:00 p.m. Council 246 Member Maher seconded the motion. Motion carried. 247 248 These minutes were considered and approved at the reg ouncil4nrrg, une 25, 2018 249 25 t 252 Bartell, City Clerk Jeff R�eifie`rt; Mayor