HomeMy WebLinkAbout07-01-13 Council PacketWORK SESSION AGENDA
CITY OF LINO LAKES
Monday , Ju ly 1 , 201 3
CITY COUNCIL WORK SESSION
Community Room (not televised)
5:30 P.M.
1. Fence Permit for Tosney Property
2. Mt. Simon Aquifer Study, WSB
3. Skateboard Park at Lino Lakes Elementary
4 . Disc G olf Course
5 . 2014 Budget
6 . Monthly Progress Report
Adjourn
From: Rob Rafferty
Sent: Friday, June 14, 2013 12:04 PM
To: Tosney Jim (jtosney@comcast.net )
Cc: Roeser Dave; Karlson Jeff; Moonen Pat
Subject: FW: Lot Survey Estimate
Good afternoon Mr. Tosney
After walking yo ur site with you and then reviewing again the issue with City staff - I can understand the
frustration, but assure you, our staff is very good and they are only trying to do their job. With that, I
will forward my support to get this topic on the next wor k session. The effort to get that approved for
the work session will need a second from another council member and I will send a request to Council
Member Dave Roeser.
Mr. Roeser - if you could please second this request we can get this topic on for revi ew at the next work
session for Mr. Tosney.
Again Jim, I do appreciate your efforts to comply with the directions given by staff and I will be getting
back to you with a confirmation for the review.
Rob Rafferty
RAFFERTY RAFFERTY TOLLEFSON LINDEKE AR CHITECTS
278 E. 7 th Street
St. Paul, Minnesota 55101
651 224 -4831 ext3010
651 228 -0264 fax
rrafferty@rrtlarchitects.com
www.rrtlarchitects.com
From: jtosney@comcast.net [mailto:jtosney@comcast.net ]
Sent: Friday, June 14, 2013 6:48 AM
To: Rob Rafferty
Subject: Fwd: Lot Survey Estimate
Dear Councilman Rafferty,
Please find attached a proposal for a survey of my property. I have worked with a
couple of friends who have experience in surveying. They measured out the property
and used metal finders to locate the property markers. They went as far as trying
to locate marker s on the neighbors property with still no luck. Now I need to survey my
property at a cost of $700.00 to put back a fence I took down.
The total cost for the fence is $2400.00.
I have tried doing everything by the rules of the city, but now to surv ey the property
would cost an additional 30% to the project.
I would like to address the board at your next workshop to try an resolve this issue.
Jim Tosney
From: "James E. Napier" <jnapr@egrud.com >
To: jtosney@comcast.net
Sent: Thursday, June 13, 2013 11:55:55 AM
Subject: Lot Survey Estimate
Jim,
Thank you for stopping in today. Attached is the estimate you requested.
Have a great day.
JAMES E. NAPIER, P.L.S. #25343
www.egrud.com
MAIN: (651) 361 -8200
FAX: (651) 361 -8701
ADDRESS:
6776 Lake Drive NE, Suite 110
Lino Lakes, MN 55014
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WS – Item # 5
WORK SESSION STAFF REPORT
Work Session Item No. 5
Date: July 1, 2013
To: City Council
From: Jeff Karlson
Re: 2014 Budget
Background
During the last work session, the Council reviewed options for eliminating the 2014
budget gap . One of the items discussed were the position vacancies.
Public Safety Director John Swenson will talk about the impact to the police department
if the sergeant position is not filled. Public Services Director Rick DeGardner will talk
about changes i n the public works department if the streets maintenance worker position
is not replaced.
WS – Item #5
WORK SESSION STAFF REPORT
Work Session Item #5
Date: July 1, 2013
To: City Council
From: John Swenson, Chief of Police
Re: Police Department Job Vacancy
Background
The police department is currently operating one FTE under the s taffing authorized in the
2013 Adopted Budget. The vacant position is a Sergeant p osition in the Patrol Division.
Currently, the police department has fill ed the vacant shift s in the Patrol Division with
the Officer who is assigned as the School Resource Officer. This shift ing of personnel
has enabled the police department to meet minimum staffing levels with minimal
overtime expense. The School Resource Officer will not be available to fill patrol shifts
in the coming weeks, which will require overtime expense to fill some vacant shift s to
maintain minimum patrol staffing.
Prior to 2010 the police department staff consisted of 31.75 FTEs (27 sworn personnel, 4
part time CSOs, 2 Record Technicians, .75 FTE Community Relations Coordinator). The
police department staffing for 2013 is 28 FTEs (25 sworn personnel, 2 part time CSOs, 2
Record Technicians. In 2013 th e police department is funded with 3.75 fewer FTEs than
in 2010. With the sudden loss of Sgt. Bragelman, t he police department is currently
op erating with 4.75 fewer FTEs than in 2010.
Small police agencies such as the Lino Lake Po lice Department utilize staff in a
multitude of areas, which leads to high degree of efficiencies, but when staffing shortage s
are sustain ed in one area of the poli ce department other areas of the department are
affected. An example of this would be the use of patrol officers in secondary
investigation s . Th e LLPD patrol officer will investigate all calls they respond to and only
pass the case to an investigator whe n further investigative work on their part would result
in compromised patrol staffing. This business practice leads to higher quality of public
safety services, but when making staffing reduction s this business practice amplifies the
effects across the p olice department .
The City of Lino Lakes consistently has the lowest combine d crime rate for all cities in
Anoka County and has experienced even furthe r reduction in burglaries in 2012. The
police department ’s crime prevention strategies, utilizing Com munity Oriented Policing
(COP) and Problem Orien ted Policing (POP), have proven effective in reducing crime,
fear and disorder. Further staff reduction s in the police department will adversely affect
the department’s ability to continue to provide high qu ality public safety services to the
Lino Lakes community.
If the Council elects not to the fill the vacant Sergeant position , the annual savings to the
budget would be $116,292 (based on current wage and benefit scale). If the Council
elects to fill th e vacant Sergeant position, but elects not to backfill for the promoted
officer ; thereby eliminating an officer position the annual savings to the budget would be
$102,577 (based on current wage and benefit scale).
The below table illustrates what the p roperty tax savings would be on various home
values if a Sergeant position ($116,292) or an Officer position ($102,577) had been
eliminated in the 2013 Adopted Budget.
$ 150,000 $ 200,000 $ 250,000 $ 300,000
2013 A dopted Tax
Rate = 46.052 $ 498.80 $ 723.08 $ 947.35 $ 1,171.62
Eliminate Sgt
Position Tax Rate =
45.962
$ 490.63
(savings of
$8.17 annually )
$711.22
(savings of
$11.86 annually )
$931.82
(savings of
$15.53
an nually )
$1152.42
(savings of
$19.20 annually )
Eliminate Officer
Pos i tion Tax Rate =
46.052
$491.59
(savings of
$7.21 annually )
$712.62
(savings of
$10.46 annually )
$933.65
(savings of
$13.70
annually )
$1154.67
(savings of
$16.95 annually )
If the City Council elects to fill the Sergeant position and hire an Officer to backfill, the
promotion and hiring process could be gin immediately as there are current Sergeant and
Officer Eligibility lists in place with viable candidates.
Possible Funding Solution:
The continuing property va lue decrease in the City of Lino Lakes has created a projected
budget shortfall for 2014. As noted by the Anoka County Assessor’s office and elected
officials it is believe d that property values will begin to rebound in 2014/2015.
Acknowledging the 2014 budget situation as well as the likely property value rebound,
one potential solution for 2014 Budget would be to fund one sworn position with
forecasted forfeiture funds for 2014.
Through our on -going parti cipation with DEA Task Force and our direct involvement in
a major narcotics investigation, it is anticipated that a significant number of forfeiture
dollars will be award to the LLPD upon conclusion of the court proceedings . The amount
of this forfeiture is forecasted to cover a sworn position in 20 14. This would enable the
police department to maintain service levels at the current levels and continue to have the
officer assigned to the DEA Task Force.
This potential funding solution is temporary as for feiture funds are not a g uaranteed
funding source. It should also be noted that according to federal forfeiture rules (Guide
to Equitable Sharing for State and Local Law Enforcement Agencies, 2009 ), forfeiture
funds may only be utilized to fund a sworn po sition for one year. T herefore , the police
department 2015 budget would require the use of General Fund revenues to fund this
sworn position for 2015.
If the Council elects to utilize this temporary funding source, staff could apply $116,292
to the 2014 b udget gap and not sustain any reduction in services stemming from the
elimination of a sworn position .
Requested Council Direction
Staff request Council direction regarding the filling of a vacant Sergeant Position and
backfilling an O fficer position.
Work Session Item No. 6
MANAGEMENT TEAM ’S Monthly Progress Report
Ju ly 1 , 2013
Item Last Action Taken Staff Status
Pavement Management Plan City engineer prepar ing plan Jason
Wedel
Will be i ncluded on August 5
work session ag enda
Elmcrest Road improvements 5/6/13 – Staff met with Hugo to discuss
road improvements at Elmcrest & Cedar
Michael
& Rick
Hugo is interested, but is
waiting for development
Utility Rate Study 4/1/13 – Council discussed feasibility of a
water treatmen t plant or using a deeper
aquifer to reduce chemical treatment costs
Rick Staff is waiting for WSB to
complete aquifer study
2014 Budget 6/17/13 – Staff presented various options
for reducing the gap
Al There will be more discussion
at the July 1 work ses sion
Scanning project City purchased a support package for
Laserfiche from Cities Digital
Jeff Staff had three hours of
training on June 10
74 th Ave. Street
Improvements
City engineer notified residents that they
need to submit a petition for the projec t
Michael Waiting for petition from
residents
7309 Lake Dr. code violation Staff reviewed response letter Michael Owner notified that the
business be in compliance
Labor negotiations Police officers and Local 49 settled
through 2013; AFSCME through 201 2;
Sergeants through 2011
Jeff
A mediation session is
scheduled with the sergeants
on June 28
Drilling for new water supply
into Mt. Simon aquifer
6/3/13 – Council expressed interest in
getting water from Mt. Simon aquifer
Rick WSB is preparing a report at a
cost of $5,000