The URL can be used to link to this page

Home My WebLink About07-23-2018 Council Meeting MinutesCOUNCIL MINUTES July 23, 2018 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE July 23, 2018 5 TIME STARTED 6:30 p.m. 6 TIME ENDED 7:30 p.m. 7 MEMBERS PRESENT Council Member Rafferty, Maher, 8 Manthey, Stoesz and Mayor Reinert 9 MEMBERS ABSENT 10 1 I Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12 Grochala; Director of Finance Sarah Cotton; City Engineer Diane Hankee; Director of Public Safety 13 John Swenson; City Planner Katie Larsen; and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 Garret Graczyk, 886 Fox Road, explained that he is seeking a change in city ordinance to allow 18 chickens on his (parents) property. The chickens are already present and he is maintaining them well. 19 Mayor Reinert explained some city history regarding allowing chickens; enforcement has generally 20 been complaint based: City Planner Larsen added that the City did receive a complaint in this case. 21 Council Member Maher recalled that she addressed the council as a resident on the matter of allowing 22 chickens several years ago; she's still interested in the matter. Council Member Manthey advised the 23 speakers that they should be proactive and seek ways to change the ordinance, including speaking to 24 neighbors; if they believe in a change, they'll have to work toward it. 25 26 SETTING THE AGENDA 27 28 The agenda was approved as presented. 29 30 CONSENT AGENDA 31 32 Council Member Rafferty moved to approve the Consent Agenda, Items 1 A through 1 E, as presented. 33 Council Member Maher seconded the motion. Motion carried on a voice vote. 34 35 ITEM ACTION 36 37 Consideration of Expenditures: 38 39 July 23, 2018 (Check No. 108489 — 40 108623, $455,885.41) Approved 41 42 July 2, 2018 Council Work Session Minutes Approved 43 44 July 9, 2018 City Council Meeting Minutes Approved 45 1 COUNCIL MINUTES APPROVED July 23, 2018 46 Consider Approval of Resolution 18-93, Special Event 47 for Hammerheart Approved 48 49 Consider Resolution No. 18-92, Declaring Intent to 50 Reimburse Certain Expenditures from the Proceeds of 51 Bonds, 2018 Lake Drive Trunk Utility Improvements Approved 52 53 FINANCE DEPARTMENT REPORT 54 55 No reports. 56 57 ADMINISTRATION DEPARTMENT REPORT 58 3A) Consider Appointment of Police Officer — Human Resources Manager Bartholomew 59 reviewed her written report outlining the process and recommendation to hire for this open position. 6o Council Member Rafferty moved to approve the appointment of Alexander Hallin as recommended. 61 Council Member Maher seconded the motion. Motion carried on a voice vote. 62 3B) Consider Resolution 18-94, Denying Application for a Therapeutic Massage Business 63 License and Individual Massage License — City Clerk Bartell reported that the city received an 64 application for an individual and business therapeutic massage license from Dong Mei Qiu, for the 65 business located at 560 Lilac Street. As noted in the staff report, the applications were reviewed by 66 public safety and administrative staff. The result of the review are findings that lead to the staff 67 recommendation that the council deny issuance of both licenses. The findings included in the 68 resolution represent areas where staff has determined that the applicant or premises do not meet the 69 city code requirements. 70 Council Member Manthey moved to approve Resolution No. 18-94, as presented. Council Member 71 Stoesz seconded the motion. Motion carried on a voice vote. 72 73 PUBLIC SAFETY DEPARTMENT REPORT 74 75 There was no report from the Public Safety Department. 76 77 PUBLIC SERVICES DEPARTMENT REPORT 78 79 There was no report from the Public Services Department, 80 81 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 82 6A) Consider 2nd Reading of Ordinance No. 0948, Amending City Code Chapter 1007 83 Related to Parking Regulations for Accessory Outdoor Dining or Seating Facilities —City 84 Planner Larsen noted that the basic purpose of the ordinance change is to allow more flexibility in 85 parking requirements for outdoor seating at restaurants. The council fully reviewed the change at the 86 1 St reading. Mayor Reinert thanked staff for recommending this change that makes sense. COUNCIL MINUTES July 23, 2018 87 Council Member Rafferty moved to waive the full reading of Ordinance No. 09-18. Council Member 88 Rafferty seconded the motion. Motion carried on a voice vote. 89 Council Member Rafferty moved to approve the 2nd Reading and passage of Ordinance No. 0948 as 90 presented. Council Member Maher seconded the motion. Motion carried: Yeas, 5; Nays none. 91 6B) Consider 2nd Reading of Ordinance No. 10-18, Amending City Code Chapter 1007 92 Related to Commercial Kennel and Commercial Stable Performance Standards — City Planner 93 Larsen noted that the ordinance change recommended relates to modifications to how a commercial 94 stable is identified. The council fully reviewed the change that the 1st reading. 95 Council Member Maher moved to waive the full reading of Ordinance No. 10-18. Council Member 96 Manthey seconded the motion. Motion carried on a voice vote. 97 Council Member Manthey moved to approve the 2nd Reading and passage of Ordinance No. 10-18 as 98 presented. Council Member Stoesz seconded the motion. Motion carried: Yeas, 5; Nays none. 99 6C) Consider Resolution 18-86, Ordering the Project, Approving the Plans &Specifications 100 and Authorizing the Ad for Bid, 2018 West Shadow Lake Drive Street and Utility Improvement 101 Project — City Engineer Hankee reviewed the written report. She noted staff s work that brings the 102 project forward to this point. She noted the project schedule, with construction commencing in the fall. 103 Staff is recommending that the council call a special meeting on September 17th to consider 104 assessments for the project. She noted the permit status with the watershed district. Construction costs 105 are being defined by certain factors. Bids will be received and staff will bring the results to the 106 council. 107 los Council Member Maher said she was especially curious about the plans and specifications because she 109 didn't recall much discussion or review in that area. There hasn't been substantial council review at 110 this point and she doesn't feel ready to vote. She noted some concerns. Ms. Hankee noted the number 111 of neighborhood meetings that have been held on this project and the information on the city website, 112 including technical information. At the last neighborhood meeting, they had 90% plans and 113 specifications available for review. Council Member Maher noted the question of ditch versus storm 114 pond. Ms. Hankee explained that with the change to ditches from storm ponding, there is still the same 115 drainage pattern. Council Member Maher said she understood that some residents have come forward 116 in support of the storm ponding and Ms. Hankee said that support has been heard just over the past 117 week and those supporting don't own the land involved. Ms. Hankee added that a change at this time 118 would delay the project to next year. Council Member Maher asked about planned parking and if that 119 would be one side only and Ms. Hankee said the whole northern section will have curb and the parking 120 is planned for the west side of the street. Council Member Maher noted that the culvert doesn't seem to 121 be changing even though one side is under water and Ms. Hankee explained that the culvert line doesn't 122 have a lot of grade so that's the impact. There was more information provided on the ditches that are 123 planned, including depth and maintenance expectations. Council Member Maher received clarification 124 that the surmountable curb is the city standard. 125 126 Council Member Stoesz asked if staff thinks that three bids are achievable and Ms. Hankee said staff 127 thinks so. They will be allowing electronic bidding for contractors to allow more flexibility to the last 3 COUNCIL MINUTES July 23, 2018 APPROVED 128 minute. The council discussed the bid process. Ms. Hankee noted that electronic bids will be accepted 129 for this project, allowing more contractor flexible up to the end of the process; staff will be offering to 130 allow joint bids for both the LaMotte and this project. 131 Council Member Rafferty moved to approve Resolution No. 18-86 as presented. Council Member 132 Stoesz seconded the motion. Motion carried on a voice vote; Council Member Maher voted no. 133 6D) Consider Resolution 18-87, Approving the Plans &Specifications and Authorizing the Ad 134 for Bid, 2018 LaMotte Area Street and Utility Improvement Project — City Engineer Hankee 135 reviewed the written report. The previous process resulted in high bids and staff returned to the table 136 to look further. They are proposing that the project be bid again iri conjunction with the West Shadow 137 Lake Road project. She noted that this is now a sewer lining project with road and drainage 138 improvements and no water line included. 139 Council Member Rafferty asked if it is still possible to get this project done this year and Ms. Hankee 140 said they are leaving that option open. She also reported on the parking access plans (involving a park 141 in Centerville). She added an update on soil testing. They have communicated with the neighborhood 142 on the possible impact on access, although it should be somewhat minimal since the contractor will 143 attempt to keep the homes accessible. 144 145 Council Member Stoesz asked if there will be additional hydrants installed and Ms. Hankee explained 146 the decision was made to not extend the water main especially since there would be connection charges 147 from Centerville even if there is no use. She explained how water could be added in the future. 14s Council Member Maher moved to approve Resolution No. 18-87 as presented. Council Member Stoesz 149 seconded the motion. Motion carried on a voice vote. 150 6111 Consider Resolution 18-88, Authorizing Acquisition of Permanent Easements, 2018 151 Trunk Watermain and Trail Project- City Engineer Hankee reviewed the project plans that include 152 a water main (city's trunk system) that will provide improved water supply. The project will also 153 include the installation of a trail along the main route. They are also doing a water main section 154 connecting Well No. 6 to Well No. 3. The project requires three easements and staff has worked 155 with the property owners and reached valuation on the property. 156 157 Council Member Manthey asked how far the easements reach in toward the private properties and 158 Ms. Hankee explained that a trail is about 13 feet from the street edge and then about 2 feet past that. 159 Council Member Rafferty moved to approve Resolution No. 18-88 as presented. Council Member 160 Maher seconded the motion. Motion carried on a voice vote. 161 162 UNFINISHED BUSINESS 163 164 There was no Unfinished Business, 165 166 NEW BUSINESS 167 168 There was no New Business. !1 COUNCIL MINUTES APPROVED July 23, 2018 169 170 COMMUNITY EVENTS 171 172 FAMILY CORN ROAST & COMMUNITY NIGHT will be held Thursday, July 26th, from 5:30 — 173 8:00 p.m. at Sunrise Park. Entertainment, food and family fun, including a bounce house, face 174 painting, spin art, carnival games and more. Free music by Stimulus Package. 175 176 NIGHT TO UNITE Will be held in neighborhoods across Lino Lakes on Tuesday, August 7" from 177 5:00 - 9:00 p.m. 178 179 COMMUNITY CALENDAR 180 Community Calendar —A Look Ahead 181 July 23, 2018 through August 13, 2018 182 Ak Wednesday, Aug 1 6:30 pm, Council Chambers Environmental Board 183 4� Thursday, Aug. 2 8:00 am, Community Room EDAC 184 � Monday, Aug. 6 6:00 pm, Community Room Council Work Session 185 Monday, Aug. 6 6:30 pm, Council Chambers Park Board 186 Wednesday, Aug. 8 6:30 pm, Council Chambers Planning & Zoning Board 187 Monday, Aug. 13 6:30 pm, Council Chambers City Council Meeting 188 189 ADJOURN 190 191 There being no further business, Council Member Manthey moved to adjourn at 7:30 p.m. Council 192 Member Maher seconded the motion. Motion carried. 193 194 These minutes were considered and approved at the regular Council Meeting, August 13, 2018. 195 196 197 198 199 Julianne Bartell, City Clerk 200 Jeff Reinert, Mayor E