HomeMy WebLinkAbout08-22-2018 Council Special Budget Work Session MinutesCITY COUNCIL SPECIAL WORK SESSION
APPROVED
August 22, 2018
1 CITY "r LINO LAKES
2 MINUTES
3
4 DATE August 22 , 2018
5 TIME STARTED 6*00 p.m.
6 TIME ENDED 8:13 p.m.
7 MEMBERS PRESENT Council Member Rafferty, Maher,
8 Manthey, Stoesz and Mayor Reinert
9 MEMBERS ABSENT None
10
11 Staff members present: City Administrator Jeff Karlson; Public Safety Director John
12 Swenson; Community Development Director Michael Grochala; Finance Director Sarah
13 Cotton; Public Services Director Rick DeGardner
14
15 (The following is a recap of the meeting prepare by Administrator Jeff Karlson)
16
17 2019 Budget
18
19 The City Council was updated on the 2019 levy and tax rate. Interest on the G.O. Bond
20 for street reconstruction in 2018 (West Shadow Lake Dr. & LaMotte Dr.) was added to
21 the debt levy, which amounted to $200,000. Staff also received the renewal for workers'
22 compensation insurance, which increased by $38,388 due to two expensive claims. As a
23 result, the proposed net tax levy increased to $9,218,185. The tax rate increased from
24 42.826% to 44.061 %.
25
26 The Council reviewed the proposed capital equipment replacement. Director Swenson
27 informed the Council that the Public Safety Department needed to order three Ford SUVs
28 under the state contract price by September 21, 2018, or staff would have to consider
29 ordering the more expensive Chevy Tahoes at a later date.
30
31 There was considerable debate about the interpretation of the Vehicle Replacement Policy
32 as it related to the 100,000 mile threshold for replacing vehicles. There was consensus
33 amongst the council that vehicles should not be considered for replacement until after the
34 car reached more than 100,000 miles. Only one squad car recommended for replacement
35 had reached that threshold as of June 30, 2018, but the Council agreed that staff could
36 order two vehicles, since one would soon be over the 100,000 mile mark.
37
38 Two vehicles scheduled to be replaced in 2019 are as follows: (1) the 2013 Ford SUV
39 (#386), and (2) the 2014 Ford SUV (#395).
40
41 Councilmember Rafferty asked staff what the impact would be if the capital equipment
42 replacement bond schedule was extended from three years to five years.
43
1
CITY COUNCIL SPECIAL WORK SESSION August 22, 2018
APPROVED
44 Finance Director Sarah Cotton informed the Council that there was a 2017 budget surplus
45 of $375,000 in the General Fund. Mayor Reinert said he would like to see $500,000
46 dedicated toward the recreation complex over a two-year period.
47
48 Regarding the $375,000 budget surplus, Mayor Reinert expressed a desire to use $90,000
49 of the surplus toward parks and trails and $10,000 for the recreation division to purchase
50 a stage and tent to avoid rental fees. Mayor Reinert suggested designating the remaining
51 balance of $275,000 toward the recreation complex in 2019. He expressed his opinion
52 that the Council could also designate as much as $125,000 from undesignated park
53 dedication fees toward the new park. He asked Director DeGardner to send the original
54 master plan for the recreation complex.
55
56 In other action, the Council denied the following budget requests:
57 • New police officer position (492,495)
58 • Contribution to Alexandra House (45,000)
59 The Council supported funding the following improvement projects from the Facilities
60 Construction Fund:
61 • Replacement of Civic Complex Roof Membrane ($311,000)
62 • Remodel of Fire Station #1 to accommodate a new turnout gear room ($60,000)
63 • Complete renovation of women's bathroom in Fire Station #1 (cost to be
64 determined)
65 • HVAC system improvements in the public works facility ($22,500)
66
67 In addition, the Council supported funding the following items that were not included in
68 the proposed budget, but were given strong consideration by staff.
69 • Additional hot box to increase productivity in street patching operations ($25,650)
70 • Traffic control devices for maintaining county road medians ($10,100)
71
72 The Council requested that WSB appear at the next Council work session to explain the
73 reason for a two percent increase in their retainer fee.
74
75 The next budget work session is scheduled for Monday, August 27 following the regular
76 Council meeting.
77
78 The meeting was adjourned at 8:13 p.m.
79
80 These minutes were considered, corrected and approved at the regular Council meeting held on
81 September 10, 2018.
86 e Bartell, C' Clerk
87
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