HomeMy WebLinkAbout09-10-2018 Council Meeting MinutesCOUNCIL MINUTES
September 10, 2018
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
3
4
5 DATE September 10, 2018
6 TIME STARTED 6:30 p.m.
7 TIME ENDED 7:25 p.m.
8 MEMBERS PRESENT Council Member Rafferty, Maher,
9 Manthey, Stoesz and Mayor Reinert
to MEMBERS ABSENT
11
12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael
13 Grochala; City Planner Katie Larsen; Director of Finance Sarah Cotton; City Engineer Diane Hankee;
14 Director of Public Safety John Swenson; and City Clerk Julie Bartell
15
16 PUBLIC COMMENT
17
18 Jamie Jensen, 1517 Dawn Circle, Arden Hills. He is developer of the St. Clair Estates homes. The
19 project is moving to the end and he is concerned about the blow back from staff. This mainly relates
20 to grading. He feels he is complying.
21
22 Mayor Reinert stated that Lino Lakes is a business friendly community so he is concerned with the
23 comments. He will follow up on this by establishing a meeting with developer, staff and himself
24
25 SETTING THE AGENDA
26
27 The agenda was approved as presented.
28
29 CONSENT AGENDA
30
31 Council Member Maher moved to approve the Consent Agenda, Items 1 A through IF, as presented.
32 Council Member Rafferty seconded the motion. Motion carried on a voice vote.
33
34 ITEM ACTION
35
36 Consideration of Expenditures:
37
38 A) Consideration of Expenditures: September 10, 2018
39 (Check No. 108819 through 108887) in the amount
40 of $545,993.63 Approved
41 B) Consider Approval of August 27, 2018 Work Session
42 Minutes Approved
43 C) Consider Approval of August 27, 2018 Council Meeting
44 Minutes Approved
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COUNCIL MINUTES September 10, 2018
APPROVED
45 D) Consider Approval of August 22, 2018 Special Session
46 Minutes Approved
47 E) Consider Approval of August 27, 2018 Special Session
48 Minutes Approved
49 F) Consider Approving Exempt Gambling Permits for
50 Turkey Bingo and a Scholarship Raffle at
51 St. Joseph's Catholic Church Approved
52
53 FINANCE DEPARTMENT REPORT
54
55 There were no reports from the Finance Department.
56
57 ADMINISTRATION DEPARTMENT REPORT
58
59 3A) Consider Approval of Labor Agreement between City of Lino Lakes and Local No. 49 —
60 City Administrator Karlson explained that he is recommending approval of a two-year labor
61 agreement with City employee Local No. 49 union. He reviewed the proposed agreement, including
62 changes. He also noted that the contract includes several Memorandums of Understanding, including
63 one that officially establishes the part-time mechanic position as it has existed for some time.
64
65 Council Member Maher moved to approve the Labor Agreement as recommended. Council Member
66 Manthey seconded the motion. Motion carried on a voice vote.
67
68 PUBLIC SAFETY DEPARTMENT REPORT
69
70 4A) Consider Amendments to City Code regarding Therapeutic Massage and Disorderly
71 Houses. i. 1st Reading of Ordinance No. 1348, Amending Chapter 616 of the Lino Lakes Code
72 of Ordinances to update regulations regarding therapeutic massage; and ii) 1st Reading of
73 Ordinance No. 1448, Adding a new Chapter 510, relating to Disorderly Houses — Public Safety
74 Director Swenson reviewed his written reported requesting: a) updating to the City's therapeutic
75 massage regulations; and b) establishing regulations regarding problem properties (disorderly houses).
76 Staff is recommending these changes to give the City additional tools for regulation based on past
77 experience.
78 Council Member Manthey moved to approve the lst Reading of Ordinance No. 13-18 as presented.
79 Council Member Stoesz seconded the motion. Motion carried on a voice vote.
80 Council Member Manthey moved to approve the lst Reading of Ordinance No. 14-18 as presented.
81 Council Member Maher seconded the motion. Motion carried on a voice vote.
82
83 PUBLIC SERVICES DEPARTMENT REPORT
84
85 There was no report from the Public Services Department.
86
87 COMMUNITY DEVELOPMENT DEPARTMENT REPORT
COUNCIL MINUTES
September 10, 2018
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88
89 6A) Lino Lakes Storage (440 Park Court). i) Consider Resolution No. 18403 Approving
90 Conditional Use Permit for Mini Self -Storage Facilities; ii) Consider Resolution No. 18404
91 Approving Site Improvement Performance Agreement — City Planner Larsen reviewed a
92 PowerPoint presentation including information on:
93 - Background on applicant and proposed mini self storage facility to be developed in phases;
94 - Land use application includes a conditional use permit, site improvement performance
95 agreement, and drainage & utility easement vacation;
96 - Map of property showing site plan;
97 - Review of exterior materials;
98 - Area of vacation;
99 - Current zoning allowed proposed use;
100 - Consistency with comprehensive plan;
101 - Advisory board comments (Environmental and Planning & Zoning Board both approved).
102
103 Mayor Reinert said his biggest concern is curb appeal so he is glad to see a berm and tree buffer.
104
105 Council Member Stoesz asked if there would be a gate/entrance. Planner Larsen said the facility will
106 be fenced with a gate. The applicant explained that the temporary fence will be wood but the
107 permanent would be metal that looks like wrought iron.
108
109 Council Member Rafferty remarked that the proposed use is allowed at the site but his observation is
110 that it isn't necessarily the best use.
111
112 Council Member Maher moved to approve Resolution No. 18-103 as presented. Council Member
113 Manthey seconded the motion. Motion carried on a voice vote.
114
115 Council Member Manthey moved to approve Resolution No. 18-104 as presented. Council Member
116 Stoesz seconded the motion. Motion carried on a voice vote.
117
118 6B) Public Hearing: Consider I" Reading of Ordinance No. 1148, Vacating Drainage Utility
119 Easement at 440 Park Court - City Engineer Hankee reviewed her written staff report calling for a
120public hearing and approval of the lst Reading of an ordinance that would vacate a drainage and
121 utility easement related to the aforementioned mini storage project.
122
123 Mayor Reinert opened the public hearing. There being no one present wishing to speak, the public
124 hearing was closed.
125
126 Council Member Manthey moved to approve the 1 st Reading of Ordinance No. 11-18 as presented.
127 Council Member Stoesz seconded the motion. Motion carried on a voice vote
128
129 60 Eastside Villas: i) Consider First Reading of Ordinance No. 1248 Rezoning Property
130 from R, Rural to PUD, Planned Unit Development; ii) Consider Resolution No. 18409
131 Approving PUD Development Stage Plan/Preliminary Plat — City Planner Larsen reviewed a
132 PowerPoint presentation including information on the following:
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COUNCIL MINUTES September 10, 2018
APPROVED
133
134 - 32-unit single level villa project proposed as an extension of NorthPointe project;
135 - Requires rezoning and plat;
136 - Aerial map was reviewed;
137 - Existing site conditions were reviewed;
138 - Elevations (exterior views and materials, two house plans; different exterior color pallates);
139 - Preliminary plat map;
140 - Zoning change required from rural to residential;
141 - PUD flexibility;
142 - Project phasing planned but all street and utility will be done at once;
143 - Area resident expressed concern about removal of trees for project; tree plan was reviewed;
144 Traffic study goes back to original NorthPointe consideration in 2013;
145 - Findings of Fact;
146 - Advisory board review (approved by Environmental and Planning & Zoning Board).
147
148 Council Member Stoesz asked if the two bump outs will interfere with snow removal. Ms. Larsen
149 said that would be no different than a cul-de-sac situation.
150
151 Council Member Stoesz asked if efforts will be made to improve on the monotonous appearance of
152 the development; Ms. Larsen explained staff s approach with colors, etc.
153
154 Mayor Reinert said he understands the demand for this type of housing and he sees that the proposal
155 meets requirements. There will be some more work on the PUD elements. Overall the development
156 seems to be a good fit.
157 Council Member Manthey moved to approve the lst Reading of Ordinance No. 12-18 as presented.
158 Council Member Stoesz seconded the motion. Motion carried on a voice vote.
159
160 Council Member Rafferty moved to approve Resolution No. 18-109 as presented. Council Member
161 Maher seconded the motion. Motion carried on a voice vote.
162
163 6D) LaMotte Area Street and Utility Improvements: i) Consider Resolution No. 18412,
164 Accepting bids, Awarding a Construction Contract 2018, LaMotte Area Street and Utility
165 Improvement Project; ii} Consider Resolution No. 18-114, Approving Construction Services
166 Contract with WSB & Associates, 2018 LaMotte Area Street and Utility Improvement Project —
167 City Engineer Hankee reviewed the written staff report. She reviewed previous actions on this project
168 and the bid process that precedes this request. Staff is recommending award of the base bid and
169 alternates one and two. She noted the amount and company associated with the low bid. Action would
170 also include authorization for WSB & Associates to complete construction services. The contractor is
171 proposing to substantially complete the project in 2018.
172
173 Council Member Rafferty remarked that previously there was concern about bids. The second bid
174 process came through at a lower cost; what changed? Ms. Hankee noted the amount of reduction, noted
175 changes in the scope of the project and mentioned that the contracting season could also have had an
176 impact.
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COUNCIL MINUTES September 10, 2018
APPROVED
171
178 Council Member Manthey confirmed that residential access plans will be apart of the project. Ms.
179 Hankee reviewed those plans.
180
181 Council Member Rafferty moved to approve Resolution No. 18-112 as presented. Council Member
182 Maher seconded the motion. Motion carried on a voice vote.
183 Council Member Stoesz moved to approve Resolution No. 18-114 as presented. Council Member
184 Manthey seconded the motion. Motion carried on a voice vote. Council Member Rafferty abstained
185 from voting.
186
187 Ili) Consider Resolution No. 18-91, Declaring Intent to Reimburse from Bond Proceeds -
188 Community Development Director Grochala reported that street reconstruction bonds are planned to
189 finance this project. This action is required in order to plan for the issuance of the bonds and declare
190 the intent of their use.
191
192 Council Member Rafferty moved to approve Resolution No. 18-91 as presented. Council Member
193 Maher seconded the motion. Motion carried on a voice vote.
194
195 Consider Resolution No. 18411, Approving Americans with Disabilities Act (ADA) Transition
196 Plan — City Engineer Hankee noted the process that brings forward this plan regarding ADA and the
197 City's transition activities. The Plan highlights the city's policies and goals and a strategy to address
198 improvement at current faiclities. A budget and schedule is included.
199
200 Council Member Stoesz asked if the policy will be reviewed during the implementation period of 20
201 years. City Engineer Hankee explained that the council can decide to review the policy and/or the
202 government could change policy or call for a review. No specific review period is included.
203
204 Council Member Manthey moved to approve Resolution No. 18-111 as presented. Council Member
205 Stoesz seconded the motion. Motion carried on a voice vote.
206
207 6F) Consider Resolution No. 18-97, Accepting bids, Awarding a Construction Contract, 2018
208 Trail Maintenance Project — City Engineer Hankee explained that the resolution would award a
209 contract for trail maintenance. She reviewed the work that would be included in the project and the
210 bidder and bid amount.
211
212 Council Member Rafferty asked if adjacent property owners are fully aware of the project. Ms. Hankee
213 said field staff has met with them on site and explained plans.
214
215 Council Member Stoesz asked if there is a significant amount of funding left after this project (in the
216 trail maintenance fund). Ms. Hankee said she believes this is close to fully utilizing the budget.
217
218 Council Member Rafferty moved to approve Resolution No. 18-97 as presented. Council Member
219 Maher seconded the motion. Motion carried on a voice vote.
220
221 UNFINISHED BUSINESS
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COUNCIL MINUTES
September 10, 2018
222
223 There was no Unfinished Business.
224
225 NEW BUSINESS
226
227 Mayor Reinert noted that the council will be reconvening for a special session on the city budget. He
228 explained his goal for the keeping the tax rate low. He noted inclusion in the budget of a war
229 memorial as well as progress on the parks and recreation land owned by the city.
230
231 COMMUNITY CALENDAR
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Communit�� Calendar —A Look Alzead
September 10, 2018 through September 24, 2018
Monday, September 10
Wednesday, September 12
Thursday, September 20
Monday, September 24
Monday, September 24
ADJOURN
6:30 pm, Community Room
6:30 pm, Council Chambers
6:00 pm, Community Room
6:00 pm, Community Room
6:30 pm, Council Chambers
Park Board
Planning & Zoning
Land Use Workshop
Council Work Session
City Council Meeting
There being no further business, Council Member Rafferty moved to adjourn at 7:25 p.m. Council
Member Maher seconded the motion. Motion carried on a voice vote.
These minutes were considered and approved at the regular Council Meeting, June 11, 2018
Jeff R�inert, Mayor
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