HomeMy WebLinkAbout09-24-2018 Council Meeting MinutesCOUNCIL MINUTES
September 24, 2018
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
4 DATE September 24, 2018
5 TIME STARTED 6:30 p.m.
6 TIME ENDED 7:40 p.m.
7 MEMBERS PRESENT Council Member Rafferty, Maher,
8 Manthey, Stoesz and Mayor Reinert
9 MEMBERS ABSENT
10
11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael
12 Grochala; Director of Finance Sarah Cotton; City Engineer Diane Hankee; Public Services Director
13 Rick DeGardner; City Planner Katie Larsen; Director of Public Safety John Swenson; City Attorney
14 Jay Squires; and City Clerk Julie Bartell
15
16 PUBLIC COMMENT
17
18 No one was present to address the council regarding a matter not on the agenda.
19
20 SETTING THE AGENDA
21
22 The agenda was approved as presented.
23
24 SPECIAL PRESENTATION
25
26 Oath of Police Service — Austin Riehm
27
28 CONSENT AGENDA
29
30 Council Member Rafferty moved to approve the Consent Agenda, Items 1 A through 1 G, as presented.
31 Council Member Stoesz seconded the motion. Motion carried on a voice vote.
32
33 ITEM ACTION
34
35 Consideration of Expenditures:
36
37 September 24 2018 (Check No. 108888 —
38 108986 $759,666.41) Approved
39
40 September 5, 2018 Council Work Session Minutes Approved
41
42 September 10, 2018 City Council Meeting Minutes Approved
43
44 Consider Resolution 18-64, Approving a Peddler/Solicitor
45 License for Greg Green of NRG Solar Approved
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COUNCIL MINUTES September 24, 2018
APPROVED
46 Consider Approval of bingo application of Aquinas Roman
47 Catholic Home Education Services (St. Joseph's Church) Approved
48
49 FINANCE DEPARTMENT REPORT
50
51 2A) Consider Resolution No. 18417, Adopting the Preliminary 2018 Tax Levy, Collectible in
52 2019 — Finance Director Cotton reviewed her written staff report outlining the presentation of a
53 preliminary tax levy for the coming year. She indicated that the proposed tax levy would result in a
54 tax rate of 41.724 %, a decrease from the previous year. This levy represents the City's maximum
55 levy; it could be reduced before the final action in December.
56 Mayor Reinert remarked that the council has worked diligently to review the budget and reach this
57 point. He expects that the council will do additional review prior to final adoption. He explained
58 how the council has dealt with past challenges and continues to work to keep the tax rate down.
59 Council Member Manthey thanked the Finance Director and staff for good communications during
60 budget considerations, making the council's job easier.
61 Council Member Rafferty moved to approve Resolution No. 18417 as presented. Council Member
62 Maher seconded the motion. Motion carried on a voice vote.
63 2B) Consider Resolution No. 18-118, Setting the Date and Time for a Public Hearing for the
64 Proposed 2019 Operating Budget and 2018 Tax Levy, Collectible in 2019 — Finance Director
65 Cotton reviewed her written report requesting that the council set a date and time for the required
66 public hearing on the proposed budget.
67 Council Member Manthey moved to approve Resolution No. 18418 as presented. Council Member
68 Stoesz seconded the motion. Motion carried on a voice vote.
69 2C1 Cancelling Debt Service Tax Levy(s)
70 i) Consider Resolution No. 18419, Canceling the 2018/2019 Debt Service Tax Levy
71 for G.O. Improvement Bond, Series 2013A
72 ii) Consider Resolution No. 18420, Canceling the 2018/2019 Debt Service Tax Levy
73 for G.O. Capital Note, Series 2016A
74 iii) Consider Resolution No. 18421, Canceling the 2018/2019 Debt Service Tax Levy
75 for Taxable G.O. Improvement Refunding Bonds, Series 2016B
76 Finance Director Cotton reviewed her written report requesting council action to direct certain tax
77 levies that staff has determined do not require a levy to meet debt service.
78 Council Member Rafferty moved to approve Resolution No. 18-119, No. 120, and No. 121 as
79 presented. Council Member Maher seconded the motion. Motion carried on a voice vote.
80
81 ADMINISTRATION DEPARTMENT REPORT
82 3A) Consider Employment Extension for Community Development Intern —Human
83 Resources Manager Bartholomew reviewed her staff report outlining a request to extend the
84 internship employment of Ryan Saltis in the Community Development Department.
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COUNCIL MINUTES September 24, 2018
APPROVED
85 Council Member Maher moved to approve the employment extension as recommended. Council
86 Member Rafferty seconded the motion. Motion carried on a voice vote.
87 313) Consider Approval of Temporary Employee for Early Voting — City Administrator Karlson
88 explained that staff is requesting authorization to hire an election judge to provide assistance with
89 absentee voting activities at city hall. The numbers for absentee voting this year are expected to be
90 high. He is recommending this temporary position be filled by an election judge. Mayor Reinert noted
91 that this responds to the increase the city is seeing in absentee voting activity; staff will be following
92 this closely to ensure the additional services will be provided as needed.
93 Council Member Rafferty moved to approve the employment extension as recommended. Council
94 Member Maher seconded the motion. Motion carried on a voice vote.
95
96 PUBLIC SAFETY DEPARTMENT REPORT
97
98 4A) Consider Amendments to the City Code regarding Therapeutic Massage and Disorderly
99 Houses.
100 i. 2nd Reading and Passage of Ordinance No. 1348, Amending Chapter 616 of the
101 Lino Lakes Code of Ordinances to update regulations regarding therapeutic
102 massage; and
103 . 2nd
iiReading and Passage of Ordinance No. 1448, Adding a new Chapter 510 to
104 the Lino Lakes Code of Ordinances, relating to Disorderly Houses
105
106 Public Safety Director Swenson requested that the council consider the 2nd reading of two ordinances.
107 These amendments to the city code are requested in order to update the therapeutic massage
108 regulations and to add regulations that will allow the public safety department to better address certain
109 issues at properties.
110
111 Council Member Manthey moved to waive full reading of Ordinance No. 13-18 as presented.
112 Council Member Stoesz seconded the motion. Motion carried on a voice vote.
113 Council Member Manthey moved to approve the 2°d Reading and passage of Ordinance No. 04-18 as
114 presented. Council Member Stoesz seconded the motion. Motion carried: Yeas, 5; Nays none.
115 Council Member Rafferty moved to waive the full reading of Ordinance No. 14-18. Council Member
116 Maher seconded the motion. Motion carried on a voice vote.
117 Council Member Manthey moved to approve the 2nd Reading and passage of Ordinance No. 14-18 as
118 presented. Council Member Stoesz seconded the motion. Motion carried: Yeas, 5; Nays none.
119
120 PUBLIC SERVICES DEPARTMENT REPORT
121
122 SA) Consider Resolution No. 18425, Amending Sprint Spectrum L.P. Lease Agreement —
123 Water Tower #1— Public Services Director DeGardner reviewed his written report requesting
124 approval of an amendment to the lease agreement, changing the utility and insurance sections. The
125 changes are not substantive and have been reviewed by the City Attorney.
COUNCIL MINUTES September 24, 2018
APPROVED
126 Council Member Stoesz remarked that the value of large scale towers may decrease in the future and
127 he advises staff to be aware.
128
129 Council Member Maher moved to approve Resolution No 18425 as presented. Council Member
13o Rafferty seconded the motion. Motion carried on a voice vote.
131
132 5B) Consider Resolution No. 18426, Approving Verizon Wireless LLC Lease Agreement —
133 Water Tower #1— Public Services Director DeGardner reviewed his written report requesting
134 approval of amendments to the lease agreement, relative to renewal of the agreement. The changes
135 have been reviewed by the City Attorney. Mayor Reinert confirmed that cancelation by either party
136 can be done arbitrarily.
137
138 Council Member Maher moved to approve Resolution No 18426 as presented. Council Member
139 Rafferty seconded the motion. Motion carried on a voice vote.
140
141 COMMUNITY DEVELOPMENT DEPARTMENT REPORT
142
143 6A) West Shadow Lake Drive.
144 i. Public Hearing on Proposed Assessments;
145 ii. Consider Resolution No. 18415, Adopting Assessments for the West Shadow Lake
146 Drive Area Municipal Utility Extension;
147 ill. Consider Resolution No. 18424, Approving Joint Powers Agreement with Anoka
148 County, 2018 West Shadow Lake Street and Utility Project
149
15o City Engineer Hankee reviewed a PowerPoint presentation including information on the following:
151 - Location of proposed utility project that is in conjunction with the roadway project;
152 - Update on the roadway reconstruction project;
153 - A review of the municipal utility extension project (to be assessed);
154 - Maps and a full review of the proposed improvements;
155 - Proposed project funding and assessments and other costs;
156 - Subdividable properties;
157 - Schedule for project and assessments.
158
159 Mayor Reinert noted that project information is available and will continue to be updated on the city's
160 website.
161
162 Mayor Reinert opened the public hearing.
163
164 Stephanie Adams, 656 Shadow Court, asked if the prepay by November 1, 2019 will be interest free.
165 Ms. Hankee confirmed that is correct.
166
167 Chris Bretoi, 6779 West Shadow Lake Drive, asked for more information on impending road
168 closures. Ms. Hankee explained that access for residents will be coordinated. Construction access
169 will be coordinated and staff intends to provide contact information for those construction companies.
170 The construction period is yet to be set but residents will be informed.
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172 Becky Marshall, 656 Sandpiper Drive, asked for clarification on what the assessments include. Ms.
173 Hankee said the assessments will fund the municipal utilities that are being placed in the road and the
174 service lines to the property line; the assessment does not cover roadway improvements. Ms.
175 Marshall asked what criteria was used to determine the assessment cost per household and Ms.
176 Hankee said it is a per unit cost per household. Ms. Marshall asked if there is any special
177 consideration for her since she will receive no road improvement. Ms. Hankee explained that Ms.
178 Marshall's assessment relates to installation of utilities and not roadway improvements.
179
180 Mayor Reinert remarked that it was becoming irresponsible for the City to not repair this road. The
181 City utilities are a separate project but it makes sense that they be coordinated with roadway
182 improvements
183
184 Ken Holvig, 6770 West Shadow Lake Drive, offered thanks to the City for taking on this project. He
185 noted telephone poles at the south end of the street — will they be replaced? Ms. Hankee explained
186 that there will be poles as it is cost prohibitive to bury the cables. She noted some wires in the
187 vicinity where some movement may occur. Mr. Holvig asked about buildable lots (through
188 subdivision) and if those lots would be eligible for utility connection in the future and at the same
189 cost? Ms. Hankee explained that staff identified some lots that may be eligible for subdivision on a
190 preliminary basis (more engineering study is needed for final determinations) and they are
191 accommodating the possibility of future subdivision in some cases.
192
193 There being no additional speakers, the public hearing was closed at 7:21 p.m.
194
195 Council Member Rafferty moved to approve Resolution No. 18415, as presented. Council Member
196 Maher seconded the motion. Motion carried on a voice vote.
197
198 Prior to voting on Resolution No. 18-124, City Engineer Hankee offered additional explanation on the
199 Joint Powers Agreement relating to the cul-de-sac included in the project, the golf course property,
200 and Sandpiper Drive plat vacation, all of which involve Anoka County property. Community
201 Development Director Grochala added that the County will be allowing the storage of peat on their
202 property during construction.
203
204 Council Member Maher moved to approve Resolution No. 18A24, as presented. Council Member
205 Manthey seconded the motion. Motion carried on a voice vote.
206
207 613) Consider 2nd Reading and Passage of Ordinance No. 1248, Rezoning Property from R,
208 Rural to PUD, Planned Unit Development for Eastside Villas — City Planner Larsen noted that the
209 council fully reviewed this rezoning recommendation and 1st Reading of the Ordinance was approved
210 at the last council meeting. Staff is requesting 2nd Reading and passage of the ordinance
211 Council Member Rafferty moved to waive. the full reading of Ordinance No. 12-18. Council Member
212 Maher seconded the motion. Motion carried on a voice vote.
213 Council Member Rafferty moved to approve the 2nd Reading and passage of Ordinance No. 14-18 as
214 presented. Council Member Maher seconded the motion. Motion carried: Yeas, 5; Nays none.
COUNCIL MINUTES September 24, 2018
215 6C) Drainage and Utility Easement Vacation, Lino Lakes Storage at 440 Park Court — City
216 Engineer Hankee noted that the action requested relates to vacation of an easement as part of the Lino
217 Lakes Storage project. Staff has determined the vacation is appropriate and 2nd reading of the
218 ordinance is recommended.
219 Council Member Manthey moved to waive the full reading of Ordinance No. 14-18. Council Member
220 Maher seconded the motion. Motion carried on a voice vote.
221 Council Member Manthey moved to approve the 2na Reading and passage of Ordinance No. 14-18 as
222 presented. Council Member Stoesz seconded the motion. Motion carried: Yeas, 5; Nays none.
223
224 Council Member Manthey moved to approve Resolution No. 18416 as presented. Council Member
225 Stoesz seconded the motion. Motion carried on a voice vote.
226
227 6D) 2018 Trunk Watermain and Trail Project: i. Consider Resolution No. 18422, Accepting
228 bids, Awarding Construction Contract; ii. Consider Resolution No. 18423, Approving
229 Construction Services Contract - City Engineer Hankee reviewed her written report outlining the
230 project and the results of the bid process for the work. Included is a request to execute a contract for
231 construction services administration and oversight with WSB & Associates.
232
233 Council Member Manthey moved to approve Resolution No. 18-122, as presented. Council Member
234 Stoesz seconded the motion. Motion carried on a voice vote.
235
236 Council Member Manthey moved to approve Resolution No. 18-123, as presented. Council Member
237 Stoez seconded the motion. Motion carried on a voice vote.
238
239 UNFINISHED BUSINESS
240
241 There was no Unfinished Business.
242
243 NEW BUSINESS
244
245 There was no New Business.
246
247 COMMUNITY EVENTS
248
249 ABSENTEE VOTING STARTED Friday, September 21. You may vote early at City Hall. Hours
250 are 8:00 a.m. to 4:30 p.m. Monday through Friday. Information is available on the City website to
251 apply for a ballot by mail.
252
253 WALDOCH FARM PUMPKIN PATCH AND CORN MAZE will be open daily September 22
254 through October 31 from 10:00 a.m. to 7:00 p.m.
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COMMUNITY CALENDAR
Community Calendar—ALookAhead
September 24, 2018 through October 8, 2018
Wednesday, September 26 6:30 pm, Council Chambers Environmental Board
AL Monday, October 1 6:30 pm, Council Chambers Park Board
. Monday, October 1 6:00 pm, Community Room Council Work Session
4, Thursday, October 4 8:00 am, Community Room EDAC
ik Monday, October 8 6:30 pm, Council Chambers City Council Meeting
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269 ADJOURN
270
271 There being no further business, Council Member Manthey moved to adjourn at 7:40 p.m. Council
272 Member Stoesz seconded the motion. Motion carried.
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These minutes were considered and approved at the regular Council
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