The URL can be used to link to this page

Home My WebLink About10-08-2018 Council Meeting MinutesCOUNCIL MINUTES October 8, 2018 1 2 3 4 DATE 5 TIME STARTED 6 TIME ENDED 7 MEMBERS PRESENT 8 9 MEMBERS ABSENT 10 APPROVED CITY ur LINO LAKES MINUTES October 8, 2018 . 6:30 p.m. . 7:18 p.m. Council Member Rafferty, Maher, Manthey, Stoesz and Mayor Reinert 11 Staff members present: City Administrator Jeff Karlson; Director of Finance Sarah Cotton; City 12 Engineer Diane Hankee; and City Clerk Julie Bartell 13 14 PUBLIC COMMENT 15 16 No one was present to address the council regarding a matter not on the agenda. 17 18 SETTING THE AGENDA 19 20 The agenda was approved as presented. 21 28 Annual Repo�t of Lino Lakes Beyond the Yellow Ribbon G�•oup 29 30 CONSENT AGENDA 31 32 Council Member Rafferty moved to approve the Consent Agenda, Items I through 1G, except Item 33 1D, as presented. Council Member Manthey seconded the motion. Motion carried on a voice vote. 34 35 Council Member Stoesz moved to approve Consent Agenda Item I as presented. Council Member 36 Maher seconded the motion. Motion carried on a voice vote; Council Members Rafferty and 37 Manthey abstained 38 39 ITEM ACTION 40 41 Consideration of: 42 October 8, 2018 (Check No. 108987 through 109053) in 43 the amount of $255,789.99 Approved 1 COUNCIL MINUTES October 8, 2018 APPROVED 45 Consider approval of Sept. 24, 2018 Work Session Minutes 46 Consider approval of Sept. 24, 2018 Council Meeting Minutes 47 Consider approval of September 20, 2018 Minutes 48 (Land Use Workshop) 49 (Council Member Manthey & Rafferty absent) 50 Consider approval of September 10, 2018 Special Session 51 Minutes (budget) 52 Consider approval of Resolution No. 18-131, Authorizing 53 Summary of Ordinance No. 13-18 -54- Consider approval of Resolution 18432, Peddler License 55 for Scott Goertzen of Comcast Cable 56 57 FINANCE DEPARTMENT REPORT 58 Approved Approved Approved Approved Approved Approved 59 2A) Consider Resolution No. 18-130, Providing for the Issuance and Sale of General 60 Obligation Bonds, Series 2018A, in the Proposed Aggregate Principal Amount of $7,169,000, 61 Sarah Cotton — Finance Director Cotton reviewed her written report requesting authorization for the 62 issuance and sale of General Obligation bonds for the LaMotte Street and Utility Improvement 63 Project, the West Shadow Lake Drive Area Street and Utility Improvement Project, and Lake Drive 64 Water Main Project. She noted that the City's financial consultant, Terri Heaton of Springsted, Inc., 65 was present to answer questions. She noted the planned repayment period and debt funding sources 66 for the issuances. 67 Council Member Stoesz asked about the interest rate that will be paid by the City for the bonds as 68 compared to the interest that will be charged to benefited properties. Ms. Heaton noted the interest 69 rate and that it is considered reasonable in recognition of what will be charged to property owners 70 who choose to have a payback period. 71 Council Member Rafferty moved to approve Resolution No. 184 30 as presented. Council Member 72 Maher seconded the motion. Motion carried on a voice vote. 73 74 ADMINISTRATION DEPARTMENT REPORT 75 3A) Consider Approval of Revised Code of Conduct —Administrator Karlson noted the 76 council's review and discussions that have preceded presentation of this updated policy. 77 Mayor Reinert noted the history of the Council's Code of Conduct dating back to 2006; it's 78 appropriate to review the policy occassionally. It's especially important to look at the aspect of social 79 media since that was not in the original policy. 80 Council Member Maher moved to approve Resolution No. 18-22, as presented. Council Member 81 Stoesz seconded the motion. Motion carried on a voice vote. 82 2 COUNCIL MINUTES October 8, 2018 APPROVED 83 PUBLIC SAFETY DEPARTMENT REPORT 84 85 There was no report from the Public Safety Department. 86 87 PUBLIC SERVICES DEPARTMENT REPORT 88 89 There was no report from the Public Services Department. 90 91 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 92 93 6A) West Shadow Lake Drive: i. Consider Resolution No. 18-127, Accepting bids, Awarding 94 a Construction Contract; ii. Consider Resolution No. 18428, Approving Construction Services 95 Contract with WSB & Associates — City Engineer Hankee reviewed her written report and 96 recommendations. Staff is pleased to be presenting the results of the bid process for this project and 97 recommending acceptance of a bid that includes two alternates; she noted the low bid and its relation 98 to the engineer's estimate. Staff is also requesting authorization to execute a construction services 99 agreement with WSB & Associates for this project; she reviewed the services covered under the 100 contract. She also noted the proposed project schedule. 101 Council Member Stoesz asked if the project comes with a warranty. Ms. Hankee said there will be a 102 two-year warranty, beginning upon completion of the work. 103 104 Council Member Maher moved to approve Resolution No. 18-127 as presented. Council Member 105 Rafferty seconded the motion. Motion carried on a voice vote. 106 107 Council Member Manthey moved to approve Resolution No. 18428 as presented. Council Member 108 Stoesz seconded the motion. Motion carried on a voice vote; Council Member Rafferty abstained. 109 6B) Consider Resolution No. 18429, Approving Grading and Trunk Utility Agreement, 110 Saddle Club 4th Addition, City Engineer Hankee explained the location of the 41h Addition of the III Saddle Club. Staff has reviewed the grading plans and is recommending approval of an agreement 112 covering the work. 113 114 Council Member Stoesz moved to approve Resolution No. 18429 as presented. Council Member 115 Rafferty seconded the motion. Motion carried on a voice vote. 116 6C) Public Hearing: Consider 11t Reading of Ordinance No. 1548, Vacating Drainage Utility 117 Easement at 6499 Lakota Trail - City Engineer Hankee reviewed her written report outlining the 118 request for vacation of certain drainage and utility easements associated with the Love to Grove 119 Project. 120 Mayor Reinert opened the public hearing. 121 Mary McNellis, consultant with Love to Grow On project, noted that she is present to answer 122 questions. 123 There being no one else present wishing to speak, the public hearing was closed. 124 3 COUNCIL MINUTES October 8, 2018 APPROVED 125 Council Member Manthey moved to approve the 1' Reading of Ordinance No. 1548 as presented. 126 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 127 6D) Consider Resolution No. 18-133, Approving Programmatic Stormwater Management 128 Facility Maintenance Agreement with Rice Creek Watershed District City Engineer Hankee 129 reported on the City's responsibilities under law for certain Stormwater activities. As part of the 130 work, the City enters into an agreement with the local watershed authority laying out plans. She 131 noted that the proposed agreement would cover all newly permitted facilities and eliminate the need 132 for project by project agreements. 133 Mayor Reinert asked what obligation the City is accepting with this agreement. 134 Ms. Hankee noted first that there are many agreements already in place for projects already approved. 135 This programmatic agreement will cover the same types of obligations that those individual 136 agreements contain. 137 Mayor Reinert asked if the City is agreeing to anything new with this agreement. Ms. Hankee said 138 staff has thoroughly reviewed the agreement and found nothing different from what the City has been 139 accepting. It is a consolidation but it does indicate that the City will have individual agreements in 140 the future, if it so chooses. 141 142 Council Member Stoesz asked if there is an end date for the agreement and Ms. Hankee said she 143 doesn't know of an ending period but she will investigate and report back. Administrator Karlson 144 noted that the agreement indicates that it is in force for five years with automatic renewal for 145 additional five year periods unless termination occurs. 146 147 Council Member Maher moved to approve Resolution No. 18-133 as presented. Council Member 148 Manthey seconded the motion. Motion carried on a voice vote. 149 150 UNFINISHED BUSINESS 151 152 There was no Unfinished Business. 153 154 NEW BUSINESS 155 156 There was no New Business. 157 158 COMMUNITY EVENTS 159 160 PUBLIC SAFETY DEPARTMENT OPEN HOUSE The Public Safety Department's Open House at 161 Fire Station #1 and Fire Station #2 will be held on Saturday, October 13 from 942. For more 162 information call 651-982-2323. 163 164 ABSENTEE VOTING STARTED Friday, September 21. You may vote early at City Hall. Hours 165 are 8:00 a.m. to 4:30 p.m. Monday through Friday. Information is available on the City website to 166 apply for a ballot by mail. 167 COUNCIL MINUTES October 8, 2018 APPROVED 168 WALDOCH FARM PUMPKIN PATCH AND CORN MAZE will be open daily September 22 169 through October 31 from 10:00 a.m. to 7:00 p.m. 170 171 COMMUNITY CALENDAR 172 173 174 175 176 177 178 Wednesday, October 10 Thursday, October 11 4. Monday, October 22 . Monday, October 22 Community Calendar —A Look Ahead October 8, 2018 through October 22, 2018 6:00 pm, Council Chambers Planning & Zoning 6:30 pm, Community Room Charter Commission 6:00 pm, Community Room Council Work Session 6:30 pm, Council Chambers City Council Meeting 179 180 ADJOURN 181 182 There being no further business, Council Member Rafferty moved to adjourn at 7:18 p.m. Council 183 Member Maher seconded the motion. Motion carried. 184 185 These minutes were considered and approved at the regular Council Meeting, Oder 22, 2018. 186 187 188 189 190 Julia e Bartell, Ci Clerk 191 Jeff E