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HomeMy WebLinkAbout11-13-2018 Council Meeting MinutesCOUNCIL MINUTES November 13, 2018 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE November 13, 2018 6 TIME STARTED 6:30 p.m. 7 TIME ENDED 8:20 p.m. 8 MEMBERS PRESENT Council Member Maher, 9 Manthey, Stoesz and Mayor Reinert to MEMBERS ABSENT Council Member Rafferty 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; Director of Finance Sarah Cotton; City Engineer Diane Hankee; City Planner Katie Larsen; 14 Human Resources Manager Karissa Bartholomew; Director of Public Safety John Swenson 15 16 PUBLIC COMMENT 17 18 Bernadine Skoglund, 7481 Lake Drive, reported that she's seen a timber wolf roaming near her home 19 several times. She would like people to know because it presents a danger. 20 21 SETTING THE AGENDA 22 23 The agenda was approved as presented. 24 25 CONSENT AGENDA 26 27 Council Member Maher moved to approve the Consent Agenda, Items 1 A through 1 D, as presented. 28 Council Member Manthey seconded the motion. Motion carried on a voice vote. 29 30 ITEM ACTION 31 32 Consideration of Expenditures: 33 34 November 13, 2018 (Check No. 109142 — 35 109244, $34%547.37) Approved 36 37 October 22, 2018 Council Work Session Minutes Approved 38 39 October 22, 2018 City Council Meeting Minutes Approved 40 41 Consider Resolution No. 18-153, Denial of Therapeutic 42 Massage Business License and Resolution No. 18-154, 43 Denial of Individual Therapeutic Massage License Approved 44 45 1 COUNCIL MINUTES November 13, 2018 APPROVED 46 FINANCE DEPARTMENT REPORT 47 2A) Consider Resolution No. 18457, Awarding the Sale of $7,169,000 General Obligation 48 Bonds, Series 2018A - — Finance Director Cotton explained that staff is requesting authorization to 49 proceed with the sale of City general obligation bonds to fund the West Shadow Lake Drive and 50 Lamotte Improvement Projects and water main improvements along Lake Drive. She introduced the 51 City's financial advisor, Terri Heaton of Springsted, Inc., to provide detailed information. 52 Ms. Heaton reviewed a PowerPoint presentation that included information on: 53 - Upgrade of the City's bond rating from AA to AA+ bond; 54 - Bonds will finance three projects; bond amount has been reduced from original estimate; 55 - Bids results (seven bids received); 56 - Bond rating process and implications of the city's bond rating; 57 - Reasoning for the city's upgrade to AA+; 58 - Rationale for strong management rating. 59 Mayor Reinert recognized the long term work that's gone into receiving a bond rating increase. The 60 City has been responsible with its money. He noted that the City has the same S&P rating now as the 61 United States Government. 62 Council Member Manthey moved to approve Resolution No. 18-157 as presented. Council Member 63 Stoesz seconded the motion. Motion carried on a voice vote. 64 2B) Consider Resolution No. 18-158, Calling for a Public Hearing on Consenting to the 65 Issuance of Senior Housing Facility Revenue Notes to Finance a Senior Housing Project — Finance 66 Director Cotton reviewed the written staff report outlining a request for the council set a public hearing 67 for December 1 oth to consider granting consent for the City of Falcon Heights to issue revenue notes 68 that will finance a new senior living facility for Lingblomsten Company in the City of Lino Lakes. She 69 noted that the issuance will also serve to refinance bonds for an existing facility not located in the City, 70 for the same company. 71 Council Member Manthey moved to approve Resolution No. 18458 as presented. Council Member 72 Stoesz seconded the motion. Motion carried on a voice vote. 73 2C) Consider 1st Reading of Ordinance No. 1848, Establishing the 2019 City Fee Schedule — 74 Finance Director Cotton requested that the council approve the 1st Reading of a fee schedule for the 75 coming year. She noted that the fees presented in the ordinance have been reviewed by staff, amended 76 as appropriate and she is recommending approval. 77 Council Member Maher moved to approve the lst Reading of Ordinance No. 18-18 as presented. 78 Council Member Manthey seconded the motion. Motion carried on a voice vote: 79 8o ADMINISTRATION DEPARTMENT REPORT 81 3A) Consider 1st Reading of Ordinance No. 1748, Adjusting the Salaries of the Mayor and 82 Councilmembers —Administrator Karlson asked the council to approve the 1st reading of this 83 ordinance that would raise the salaries of council members and the mayor. He noted that the council COUNCIL MINUTES November 13, 2018 APPROVED 84 has not had a salary increase for ten years. He also reviewed comparison information included in his 85 written report indicating what like cities are paying for council salaries (this City is considerably 86 below the average). He added that as part of their discussion of this topic, the council decided to 87 eliminate special meeting pay. The ordinance also includes language requiring that staff bring the 88 salary discussion to the council every two years. 89 Mayor Reinert remarked that there are reasons that this topic hasn't been discussed for ten years: it 90 can be contentious and also because people don't serve on the council for monetary reasons but 91 because they want to serve the City. It can be an uncomfortable topic but it is time to update. 92 Council Member Manthey moved to approve the lst Reading of Ordinance No. 17-18 as presented. 93 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 94 3B) Consider 1St Reading of Ordinance No. 08-18, Amending Chapter 203 of the Lino Lakes 95 Code of Ordinances — Administrator Karlson explained that this ordinance provides for amendments 96 to the city code relating to council salaries and it will impact that subject only until the previously 97 adopted ordinance takes effect in 2020. He reviewed the changes. 98 Council Member Maher moved to approve the lst Reading of Ordinance No. 08-18 as presented. 99 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 100 3C) Consider approval of Labor Agreement between City of Lino Lakes and LELS Local 101 199 — Administrator Karlson asked that the council approve the labor agreement proposed for the 102 City's police officers. The agreement did go to arbitration and the language is representative of what 103 came forward from that process. 104 Council Member Manthey moved to approve the Labor Agreement as recommended. Council 105 Member Stoesz seconded the motion. Motion carried on a voice vote. 106 3D) Consider approval of Resolution No. 18-151 and Resolution No. 18-152, Establishing the 107 2018 and 2019 Compensation Plans for Non -Union Employees- Administrator Karlson reviewed 108 the written recommendation proposing a wage increase for the City's non union employees that is the 109 same as increases granted for union employees. 110 Administrator Karlson added that the one group that has not settled their agreement are the Police 111 Sergeants and that is under arbitration. 112 Council Member Maher moved to approve Resolution No. 18-151 as presented. Council Member 113 Manthey seconded the motion. Motion carried on a voice vote. 114 Council Member Manthey moved to approve Resolution No. 18-152 as presented. Council Member 115 Stoesz seconded the motion. Motion carried on a voice vote. 116 3E) Consider Appointment of Utilities Supervisor — Human Resources Manager Bartholomew 117 read her written report. 3 COUNCIL MINUTES November 13, 2018 APPROVED 118 Council Member Maher moved to approve the appointment of Justin Williams as recommended. 119 Council Member Manthey seconded the motion. Motion carried on a voice vote. 120 3F) Consider Appointment of Utilities Maintenance Worker —Human Resources Manager 121 Bartholomew read her written report. 122 Council Member Stoesz moved to approve the appointment of Layne Chapman (contingent upon Mr. 123 Chapman obtaining proper licensing) as recommended. Council Member Maher seconded the 124 motion. Motion carried on a voice vote. 125 3G) Consider Appointment of Paid On -Call Firefighter —Human Resources Manager 126 Bartholomew read her written report. 127 Council Member Manthey moved to approve the appointment of Lucas Evens as recommended. 128 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 129 3H) Consider Appointment of Community Development Intern —Human Resources Manager 13o Bartholomew read her written report. 131 Council Member Maher moved to approve the appointment of Monika Mann as recommended. 132 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 133 134 PUBLIC SAFETY DEPARTMENT REPORT 135 4A) Consider request for approval to enter into a JPA for the investigation of financial 136 crimes — Public Safety Director Swenson reviewed his written report requesting authorization to 137 participate in this task force that is overseen by the Minnesota Bureau of Criminal Apprehension. He 138 noted that Lino Lakes Police have been involved in numerous complex investigations of financial 139 crimes. By becoming a member of the group, the City will receive the financial backing of the group 140 for overtime and with no staffing changes to the City. 141 Mayor Reinert remarked that this represents an efficiency in government whereby the BCA can 142 engage local law enforcement through reimbursement. Al Council Member Maher moved to authorize execution of the JPA as recommended. Council 144 Member Stoesz seconded the motion. Motion carried on a voice vote. 145 413) Consider Lease Agreement with North Memorial Ambulance Service —Public Safety 146 Director Swenson explained that staff is requesting authorization to renew this lease agreement 147 providing ambulance services to the City; services alternate from between the two fire stations. 148 Council Member Maher moved to authorize participation in the lease agreement as recommended. 149 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 150 151 PUBLIC SERVICES DEPARTMENT REPORT 152 153 There was no report from the Public Services Department. 154 COUNCIL MINUTES APPROVED November 13, 2018 155 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 156 157 6A) Public Hearing, i. Consider 1st Reading of Ordinance No. 1648, Vacating Right of 158 Way along Sandpiper Drive and drainage and utility easements Lakes Addition No. 1; 159 City Engineer Hankee reviewed her written staff report requesting a public hearing and 1st reading of 160 an ordinance that would vacate a portion of land (currently golf course) that is no longer needed. 161 162 Mayor Reinert opened the public hearing. There being no one present wishing to speak, the public 163 hearing was closed. 164 165 Council Member Manthey moved to approve the 1st Reading of Ordinance No. 16-18 as presented. 166 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 167 168 613) Watermark. Consider: Resolution No. 18443, Approving PUD Final Plan; Final Plat, 169 ii) Resolution No 18444, Approving Master Development Agreement, iii) Resolution No. 18- 170 145, Approving lst Addition Development Agreement — Mayor Reinert remarked that the council 171 received information just recently on this matter and they will need further time for individual review; 172 he understands that the council will not act this evening. 173 174 City Planner Larsen noted that the Master Development Agreement, which is unique to this 175 development, is just being finalized and will be forwarded to the council for review very soon. She 176 then reviewed a PowerPoint presentation including information on the PUD and Final Plan: 177 - Land use plan history and final land use plan map; 178 - Watermark 1' Addition plan, including types of housing included; 179 - Area currently graded and final plat; 180 - Architectural standards overall; 181 - Review of townhome and single family designs and elevations; 182 - Landscaping plans; 183 - HOA Center concept; 184 - Subdivision actions required; 185 - Public land dedication required; 186 - Agreements involved in this development; 187 - Recommendations of the Planning & Zoning Board and staff. 188 189 Mayor Reinert remarked that the council will take this information under review and forward 190 questions to staff. He expects discussion at the next work session. 191 192 Council Member Stoesz moved to table the matter until November 26, 2018. Council Member 193 Manthey seconded the motion. Motion carried on a voice vote. 194 195 6C) Consider Resolution No. 18456, Approving Comprehensive Plan Amendment for I-35E 196 Corridor — Community Development Director Grochala reported that the resolution will provide for 197 an amendment relating to the 35E corridor. This is intended to promote economic development by 198 improving project readiness. This impacts 33 parcels (generally vacant or agricultural) and owners 5 COUNCIL MINUTES November 13, 2018 APPROVED 199 were notified and granted a hearing before the Planning and Zoning Board. He reviewed the 200 proposed changes from urban reserve to other comp plan categories. 201 202 Council Member Manthey moved to approve Resolution No. 18-156, as presented. Council Member 203 Stoesz seconded the motion. Motion carried on a voice vote. 204 205 6D) Consider Resolution No. 18455, Approving Payment No. 4 and Final for the 2017 Trail 206 Improvement Project — City Engineer Hankee reviewed the written staff report. She noted the 207 project involved and the staff request for authorization to make final payment. 208 209 Council Member Maher moved to approve Resolution No. 18455, as presented. Council Member 210 Stoesz seconded the motion. Motion carried on a voice vote. 211 212 6E) Consider Resolution No. 18459, Authorizing Acquisition of Permanent Easement, 49 & 213 J Trunk Utility Improvements — City Engineer Hankee explained that by this resolution staff is 214 requesting that the council authorize the acquisition of certain private property required for utility 215 improvements. She noted communication with the land owner, the cost of acquisition and the 216 funding source. 217 218 Council Member Maher moved to approve Resolution No. 18-159, as presented. Council Member 219 Stoesz seconded the motion. Motion carried on a voice vote. 220 221 6F) Consider Resolution No. 18160, Approving Quotes for Trunk Waterman Connection, 222 Birch Street and Black Duck Drive — City Engineer Hankee requested approval of the resolution 223 that will accept the low quote for the service of making an improvement to the water line noted. The 224 work will improve water services to the area. 225 226 Council Member Manthey move to approve Resolution No. 18-160 as presented. Council Member 227 Stoesz seconded the motion. Motion carried on a voice vote. 228 229 UNFINISHED BUSINESS 230 231 There was no Unfinished Business. 232 233 NEW BUSINESS 234 235 There was no New Business. 236 237 COMMUNITY EVENTS 238 239 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, November 240 18"' from 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. 241 242 TURKEY BINGO will be held at St. Joseph's Church on Sunday, November 18t' from 1:00 p.m. to 243 4:00 p.m. C� COUNCIL MINUTES November 13, 2018 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 R1 DI CALENDAR Community Calendar —A Look Ahead November 13, 2018 through November 26, 2018 CITY HALL CLOSED NOVEMBER 22 & 23 -THANKSGIVING HOLIDAY Wednesday, November 14 6:30 pm, Council Chambers Planning & Zoning Board Monday, November 26 6:00 pm, Community Room Council Work Session k. Monday, November 26 6:30 pm, Council Chambers City Council Meeting There being no further business, the council adjourned at 8:20 p.m. These minutes were considered and approved at the regular Juliarfne Bartell, City Jeff Mayor 26, 2018 7