HomeMy WebLinkAbout12-03-2018 Council Work Session MinutesCITY COUNCIL WORK SESSION
December 3, 2018
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
3
4 DATE : December 3, 2018
5 TIME STARTED : 6:00 p.m.
6 TIME ENDED 0
0 10:30 p.m.
7 MEMBERS PRESENT Council Member Rafferty, Maher,
8 Manthey, Stoesz and Mayor Reinert
9 MEMBERS ABSENT None
10
11 Staff members present: City Administrator Jeff Karlson; Public Safety Director John
12 Swenson; Community Development Director Michael Grochala; Finance Director Sarah
13 Cotton; Public Services Director Rick DeGardner; City Engineer Diane Hankee; City
14 Planner Katie Larsen; City Clerk Julie Bartell, Human Resources Manager Karissa
15 Bartholomew.
16
17
18 1. 49/J Property Acquisition (Closed) Michael Grochala — The meeting was
19 closed for discussion (in the council workroom). See separate minutes. Meeting was
20 recorded as required.
21 2. 12th Avenue Trail Discussion —City Engineer Diane Hankee presented
22 information on possible trail improvements. The need was brought forward by area
23 residents. Ms. Hankee reviewed her written report that includes information on the
24 multiple options that were considered (on -road, adding curb and cutter, alignment-
25 standard trail design). An overhead view of the area was used to show right/of/way.
26 Council Member Stoesz asked why the trail wasn't continued when homes were built.
27 Ms. Hankee explained that it appears it followed the occurrence of development in the
28 area. Ms. Hankee reviewed the trail connection project being proposed. She noted that
29 property owners who would be impacted by development of the trail have been notified
30 of proposed plans and compensation that could be involved.
31
32 Mayor Reinert asked to hear from property owners present.
33 A gentleman spoke who said he lives at 6482 12th Avenue. He asked if the property
34 acquisition would be by easement and Ms. Hankee said yes. The gentleman said he is
35 familiar with the drainage ditch and knows it cannot be shortened or it will no longer be
36 effective. Also he has worked on tree replacement and hates to see removal of his new
37 landscaping. He thinks it would be preferable to add drainage to the street rather than
38 count on the ditch. He supports the trail because it's currently a safety issue for walkers
39 and children; part of the problem is that people are ignoring a stop sign.
40
41 A resident who lives at 6474 12th Avenue asked how far back an easement is proposed.
42 He has a septic mound that could be impacted. Ms. Hankee explained that the plans are
43 preliminary but they are aware of the presence of the septic.
1
CITY COUNCIL WORK SESSION
December 3, 2018
APPROVED
44
45 Mayor Reinert confirmed the possibility that Municipal State Aid (MSA) state funds
46 could be used for a trail project like this. He is glad to have this preliminary data
47 indicating possible costs and implications. He recommends continuing the conversation.
48 He is not happy with the price though.
49
50 Council Member Manthey recalled the residents coming forward requesting the trail and
51 he thinks it would be beneficial to show them the results and continue their involvement
52 as the council continues the discussion.
53
54 Council Member Rafferty remarked that it's telling that the resident who attended this
55 evening recognizes a problem and said safety of the kids is foremost. He hopes this can
56 continue with consideration for all involved.
57 3. Watermark Development Update —City Planner Larsen provided an extensive
58 review of the council's previous discussions and approvals, as well as the current request
59 for action on the Watermark Development. A PowerPoint presentation was used to
60 provide information on the following:
61 - Watermark Land Use Controls (history):
62 - PUD Development Stage Plan;
63 - Turn Lanes — 20t' Avenue (as discussed last meeting);
64 - PUD Amendment #1— Land Use Plan (2017);
65 - PUD Amendment — Architectural Design Standards (2017) (pointed out that the
66 council received information via email with specifics);
67 - Single Family Home collections would meet or exceed the city's zoning and PUD
68 requirements in certain areas; areas where PUD flexibility is authorized was
69 reviewed;
70 - Townhomes —PUD flexibilities were reviewed;
71 Council Member Rafferty received assurance that the requirement of an HOA will be
72 held to the property and continued even if property development changes hands. City
73 Attorney Squires said the agreement would require evidence of recording.
74 - Public Value Achieved;
75Master Plan Booklet
76 Mayor Reinert asked why the Mattamy product went up to about 5,500 square feet while
77 this development proposes only up to about 3,400 square feet. Ms. Larsen explained that
78 they would still exceed the City's zoning requirements but the floor areas proposed by
79 Lennar are smaller.
80
2
CITY COUNCIL WORK SESSION December 3, 2018
APPROVED
81 Council Member Rafferty expressed interest in the berms that were planned. Ms. Larsen
82 said that element is still included but will be more specific in the final plans.
83 - PUD Final Plan/rinal Plat (2018) (they actually lost seven lots from original
84 preliminary proposal;
85 - Density (reduced);
86 - Overall Land Use Plan;
87 - Housing Types and Products;
88 - Elevations: townhomes (pictures of proposed product) (special requirements for
89 end cap units were noted); single family homes;
90 - Architectural Standards;
91 - Landscaping plans;
92 - HOA Center Concept (when it is built, general plans);
93 - Subdivision;
94 - Public Land Dedication.
95 Council Member Stoesz asked about the presence of radon and if anything will be done to
96 mitigate? Staff said generally not, especially at the early grading stage, but they'll check
97 with the developer.
98 Community Development Director Grochala and City Attorney Squires reported on the
99 master development agreement. Attorney Squires began where his review had last ended,
10o at Article VI, of the Executive Summary (on file).
101
l02 Community Development Director Grochala noted that the third element requested for
103 approval is the development agreement for the phase one (incorporates elements of the
104 master development agreement for that phase).
105
106 Mayor Reinert remarked that there are many things he is not caring for. On garage size,
107 he asked if Lennar doesn't have a product that includes a 20 foot wide garage. The
108 Lennar representative said no; that's why they requested the amendment.
109 4. WSB Engineering Services —Brian Bourassa, WSB &Associates, reviewed a
110 presentation on their services and fees that included information on:
111 - General Engineering Services (office hours, etc, flat rate fees);
112 - Project Related Engineering/Planning Services (project specific, charges related to
113 work);
114 - Indications on general engineering services provided to the City from 2011
115 through 2017; they have ratcheted up services to meet growing needs;
116 - Information on fees, increases over time, office days, etc.;
3
CITY COUNCIL WORK SESSION December 3, 2018
APPROVED
117 - Project related service highlights;
118 - Factors related to proposed increase.
119 5. Peltier Lake Outlet Update — Community Development Director Grochala
120 offered an update. Plans and specifications for the drainage project are being prepared.
121 The project will require some property acquisition for the main channel and the 35E inlet,
122 impacting two properties. In preliminary design, the channel is taking shape (map
123 shown). He reviewed several overhead plan documents as well as side view. He noted
124 that room for trails on both sides of the chamlel will be included in easements but are not
125 funded. The project is on schedule.
126 6. Cedar Street East —City Engineer Hankee explained that the cities of Hugo and
127 Lino Lakes have been discussing the pavement of roadways. She reviewed the current
128 conditions of the roadway on Cedar Street and noted the disadvantages of a having a
129 highly traveled gravel roadway. Staff is also looking at improving the portion of the
130 roadway that is currently paved. Ms. Hankee then reviewed the existing conditions on
131 Elmcrest/24th Avenue.
132
133 Mayor Reinert asked where Cedar Street would have turned up within the City's
134 Pavement Management Plan. Ms. Hankee indicated that she will be reviewing that plan
135 as the next item. He asked what triggers the need coming forward now and Ms. Hankee
136 noted Tart Lake Road issues and other access and use matters. Also maintenance is due
137 again.
138
139 Mayor Reinert remarked that it appears that the sense of urgency may be more for the
140 City of Hugo and it's mostly their traffic impacted. If that's the case, they should
141 contribute more to the costs.
142 7. Annual Pavement Management Report and 2019 Mill and Overlay -City
143 Engineer Hankee presented information on the City's annual Pavement Management
144 Plan. Data is used to produce the pavement condition map. Staff also uses the data to
145 determine streets that will benefit from maintenance and when that will be most effective.
146 She reviewed those streets proposed for the 2019 Mill and Overlay Project. Crack
147 sealing and other maintenance is also included in the budgeted funds for street
148 maintenance.
149 8. Comp Plan Update- Community Development Director Grochala reviewed
150 proposed changes to date. He then explained that, based on council direction, staff has
151 been working through changes regarding mixed use development parameters and use of
152 the PUD process. He reviewed the proposed changes coming forward as included in the
153 staff report.
154
155 If the council is comfortable with the changes, staff would like to bring the plan back to
156 the Planning and Zoning Board for their review and a public hearing (and possibly an
157 open house). Ultimately the Plan goes out to other jurisdictions for review.
m
CITY COUNCIL WORK SESSION
December 3, 2018
APPROVED
158
159 The council concurred with the staff recommendation.
160
161 9. Replacement of Vehicle #390 — Public Safety Director Swenson explained that a
162 vehicle has become available to the City through the forfeiture process at substantial
163 savings. This vehicle would replace a 2009 Toyota Corolla currently used for under
164 cover work. The cost to upgrade the new vehicle for police work would be $6,000
165 available through the forfeiture fund.
166
167 The council concurred.
168
169 10. Remote -area Enforcement & Rescue Utility Terrain Vehicle — Public Safety
170 Director Swenson explained circumstances that have arisen in providing public safety
171 services indicating the need for this rescue vehicle. He explained how the department
172 could fund a vehicle (forfeiture & donation). If the department were to move ahead with
173 this vehicle, they would review the need for the two snowmobiles that are already in use.
174
175 Council Member Manthey remarked that, from his experience, he is aware that this
176 vehicle would be well used.
177
178 The council concurred.
179
180 11. 2019 Budget — Finance Director Cotton noted that the council will be asked to
181 approve the final budget and tax levy at the December I Oth council meeting. She has
182 provided information in her report outlining the current proposed budget, based on what
183 was preliminarily approved by the council in September along with new information from
184 Anoka County, on employee wage settlements, and insurance rates. There is a slight
185 increase from the preliminary levy. Ms. Cotton reviewed the use of fund reserves, the
186 fund reserve balance going forward and adherence to the 50% fund balance reserve
187 policy. She added that staff is requesting assignment of $30,000 of surplus reserves to
188 fund automation of the building permitting system; the cost of $30,000 is an estimate
189 based on current information. That would leave a balance over 50% fund reserve of
190 $75,000. The mayor requested that the $75,000 be dedicated to the Recreation Complex
191 project (added to the $300,000 already included in the budget).
192
193 It was noted that the council can expect more information coming forward (perhaps a
194 demonstration) on the building permit automation project. The mayor requested that
195 information include savings to the City of instituting the project.
196
197 12. Council Updates on Boards/Commissions, City Council - There were none.
198 13. Monthly Progress Report —Administration Karlson had provided the council
199 with a written report. He specifically noted the labor negotiation update information.
200 The council also cancelled their second council meeting in December.
201
202
203
204
205
206
207
208
209
210
211
CITY COUNCIL WORK SESSION December 3, 2018
APPROVED
14. Review Regular Agenda — The agenda was reviewed and there were no changes.
The meeting was adjourned at 10:30 p.m.
These minutes were considered, corrected and approved at the regular Council meeting field on
December 10, 2018.
C