HomeMy WebLinkAbout01-07-2019 Park Board Packet AND RECRF9T
Lino Lakes Parks and Recreation Department
600Town Center Parkway z
C I T CIT
F Lino Lakes, MN Y OF
� N I\E IN KE
(651) 982 - 2440 Fax (651) 982 -2439
www. ci . lino - takes. mn . us �Fnq T
PARK BOARD AGENDA
Monday, January 7 , 2019
6 : 30 PM — City Council Work Room
Park Board Members: Pat Huelman (Chair), Andrew Levi, Richard Jensen,
John Nordlund, Clark Gooder, Abby Haworth, Andrea Schmidt
Public Services Director: Rick DeGardner
Administrative Assistant: Kellie Schmidt
a . Call to Order and Roll Call
2. Setting Agenda
3. Approval of Minutes from October 1 , 2018
4. Open Mike
5 . Review 2018 Parks and Trails Capital Plan 41 City Council Work Session
6, Recreation Complex Discussion -,,City Council Work Session
7 , New Business
Approve 2019 Meeting Calendar
8 . , Old Business
9 , Next Scheduled Park Board Meeting - February 4 , 2019
10 , Adjourn
If you are unable to attend the meeting please call Kellie at 651 982-2442 or
email kellie schmidt(a)ci. lino-lakes. mn. us
DRAFT October 01 , 2018
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CITY OF LINO LAKES
Park Board Minutes
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` DATE: October 01 , 2018
TIME STARTED : 6 : 30 PM
TIME ENDED : 7 : 14 PM
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MEMBERS PRESENT: Pat Huelman, Abby Haworth, Andrew Levi John Nordlund,
Richard Jensen, Clark Gooder, and Andrea Schmidt
MEMBERS ABSENT: None
STAFF PRESENT: Rick DeGardner (Public Services Director) & Kellie
Schmidt (Administrative Assistant — Public Services)
1 . Swearing in Andrea Schmidt
Mayor Jeff Reinert swore in Andrea Schmidt as a new Park Board Member.
2. Call to Order and Roll Call
The October 01 , 2018 City of Lino Lakes Park Board Meeting was called to order by
Park Board Chair Pat Huelman.
3. Setting Agenda
The Agenda was approved as presented.
4. Approval of Minutes
September 10 2018 Park Board Minutes
Clark Gooder made a MOTION to approve the Meeting Minutes from September 10 ,
2018 . Richard Jenson supported the MOTION. All in favor and MOTION carried.
5. Open Mike
There was no one present for Open Mike. Open Mike was closed.
6. Review Arena Acres Park Master Plan
Rick DeGardner gave a summary of the Arena Acres Park Master Plan meeting that was
held on September 10`h . Please refer to the memo at the end of the meeting notes for the
summary.
Candace Amberg, Senior Landscape Architect with WSB Engineering, presented the
Arena Acres Park Master Plan that was based on the feedback they received from
Pagel
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DRAFT October 01 , 2018
resident at the Arena Acres Park Master Plan meeting (See attached Arena Acres Park
Master Plan layout) . Arena Acres Master Plan primary priorities consist of a single tennis
court, open lawn area, and a bituminous access trail. Estimated of probably costs for this
project is $ 110 ,000 . Future priorities include picnic shelter, concrete walk (form loop),
replace existing playground equipment. Estimated of probable costs would be $ 127,000
for the future priorities.
Park board members asked questions regarding how big would the proposed shelter be,
how old the playground equipment is, if the trees in the layout were existing or would
need to be planted, is there a backboard for the tennis court, etc.
Candace and Rick addressed that the shelter would be 20X20 (can be bigger if wanted),
playground equipment is from 1997, some of the trees are there and others would need to
be planted, and that in the current plan there is no backboard but if added, they would
need to put in more expensive footings to withstand the wind.
Clark Gooder asked how much in funds were originally allocated for the project. Rick
DeGardner responded that $75 ,000 was allocated. Gooder then stated that if they approve
this they would need to come up with more funds in which Pat Huelman replied that they
would need to push back on some of their other trails by shortening things up and
priorities to find funding to finish the project.
Clark Gooder asked the board what they thought about the Arena Acres Master Plan list
of primary and future priorities. Stated without walls ways they would trample the grass.
Pat Huelman commented that the residents really wanted the tennis court. States that if
we are going to invest in a tennis court we want a good tennis court. We will need good
drainage and base. States he doesn' t want to cut corners on the tennis court and if
something else would need to be cut to create a good tennis court they should do it.
Andrew Levi stated that he thought Candace did a good job on the Arena Acres Master
Plan. It reflects what the residents want, but is worried about the funding. He has his
reservation about adding a tennis court in a small community park.
Pat Huelman stated that everyone should keep in mind what these small neighborhood
parks were meant to be and what the residents directly adjacent to the park want. They
should put amenities where they can be best kept up and have maintenance done.
Returning the tennis court amenity is what the residents want. He wants to move ahead
with the plan.
Richard Jensen agreed with Huelman stating that the residents want a tennis court so they
should give it to them. Also states that a shelter was not at the park in the past but it
Page 2
DRAFT October 01 , 2018
would be nice to have one there so people could get out of the rain. Also asked if the
concrete trail in the plan was needed.
Rick DeGardner commented that the path was asked for by the residents. They want
something for the kids to bike around on.
Clark Gooder stated that the tennis court would not be serving the broader community but
highlighted that it is something the residents want. He questions what type of precedent
they are putting forward for other parks by doing this.
Andrea Schmidt reminded the board that the residents stated they live on large lots. They
don' t need green space. They want amenities that are not in their backyard. Others
outside the neighborhood could use the tennis courts.
Clark Gooder stated that by doing all this it would be $237 ,000 out of a $500,000 budget
and worried that people will fill the chamber room asking the Park Board when is their
park getting it next. Recommends that they hold to the primary priorities at $ 110,000 and
look to where else they would need to pull the funds from .
Andrew Levi states it would be easier if it was 2 questions
1 . Do you approve the master plan?
2 . Where do you find the funds?
States that the funds is really what people are getting hung up on. The plan looks fine as
that is what the residents said they wanted, but it is more than what they talked about in
terms of funds.
Pat Huelman states that in the past they have approved master plans and then the
approach is where they start funding within the master plan. States they have a lot of
master plans that are not fully funded and that has been part of the conversation with the
City Council .
Richard Jensen stated he does think a shelter should be in the primary priority.
Pat Huelman suggests that they should vote on the approval of the master plan and then
go back to it. Huelman commented that they should extend the path to get them to the
park.
Richard Jensen motions to approve Arena Acres Master Plan. Andrea Schmidt seconds
the motion. Arena Acres Master Plan passes with all in favor.
Pat Huelman asks the Park Board Members what their recommendation to council is for
moving forwarded with master plan. He suggests telling them to start with the Primary
Priorities of the master plan first.
Page 3
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DRAFT October 01 , 2018
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Richard Jensen states he would like to recommend that the shelter be added.
Clark Gooder asks Candace Amberg what the cost of the shelter would be and her
tresponse is "About $36,000".
Rick DeGardner reminds the Park Board Members that their recommendations were
given to City Council and the Council approved $75 ,000 for this park. They then heard
from the residents and the residents made it very clear that they want the tennis court.
Once the 2019 budget gets approved the City Council may once again look at the Park
Board again for their recommendations . Once they have an idea of the funds that will be
allocated to the parks then the Park Board can look at all the different Master Plans for
each park and prioritize that money. There are not any additional funds available tonight
but can be revisited in the future.
Pat Heulman recommends that they make a decision to get something started tonight as
they want to get it started this fall . Recommends the tennis court.
Clark Gooder comments that they will need to come up with park priorities and be ready
to present them to the council as long term plans and inform them on what they have
been talking about and what their priorities are whether its playground equipment, walk
ways, etc.
Rick DeGardner reminds the Park Board that they created the Park Comprehensive Plan
earlier this year, which they will use as a tool for future determination of priorities and
recommendation to City Council .
Clark Gooder motions to move forward with the tennis court with the space they have at
Arena Acres.
Andrew Levi asks if the motion is just for the tennis court which Clark responded "I
would do just the tennis court for right now"
John Norlund asked what about extending the trail or is just the tennis court and Clark
stated it would just be the tennis court.
Clark Gooder then asked Candace if the $75 ,000 would cover the cost of the tennis court
and she responded that it should unless there are unforeseeable issues like problems with
the soil, etc.
Andrew Levi seconds the motion of moving forward with tennis court as it appears that it
would not exceed the amount of $75 ,000 ,
Page 4
DRAFT October 01 , 2018
Pat Huelman then asks Candace if they would get a better deal on bituminous trail when
putting down the tennis court rather than doing it separately, which Candace responds
c "Potentially." then states that is something they could price out to see if that would fit
into the budget now at this time. Huelman then asks the board if they should put that
down as an alternate "A" .
f
Rick DeGardner states that they know what they have to work with right now so now it' s
just soliciting bids. Could put the trail down as an amendment or potential add-on.
Pat Huelman asks if that would be a friendly amendment. Asks to get the tennis court for
$75 ,000 and get a bid for the bituminous trail.
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John Nordland makes a motion for the amendment. Abby Haworth seconds the motion
for the amendment. Amendment carried with unanimous vote.
Park Board agrees they will present to City Council the plan to move forward with the
tennis court and to get a bid for the bituminous trail .
7 . New Business
It was discussed that the Park Board would look into having a Park Board work session to
discuss parks and prioritize plans for 2019 fund recommendations.
8. Old Business
Richard Jensen discussed Birch Park and the issue that was raised about the stairs. Asked
if there was any way that could be refined or if that is a space issue .
Rick DeGardner stated that it' s a space issue and the slope wouldn't work for a switch
back and it wouldn't be ADA compliant. So changing of the stairs to a switch back ,
design can't be done.
Andrea Schmidt brought up the 12th Avenue trail. Asked Rick DeGardner if it was correct
that it would cost $ 150 ,000 to connect the trail in which Rick DeGardner stated that she
was correct. Andrea then asked Rick "What is all involved in that cost" . Rick states that
there is a drainage ditch located adjacent to 12th Avenue creating some drainage issues.
Since the drainage ditch takes up most of the existing right-of-way, land acquisition will
be needed. Engineering, surveying, and actual construction costs are also included in the
estimated project cost.
Clark Gooder mentioned that the park signage that was discussed in the September Park
Board meeting should be included in the future comprehensive park plan .
Pat Huelman agreed that they would need to bring the signage situation forward to the
comprehensive plan when putting that together.
9. Next Scheduled Park Board Meeting — November 05 , 2018
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DRAFT October 01 , 2018
10. Adjourn
Richard Jensen made a MOTION to adjourn, Andrea Schmidt supported the MOTION .
All in favor MOTION carried. Meeting was adjourned.
Submitted by,
Kellie Schmidt
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Administrative Assistant
Lino Lakes Public Services
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CITY , . r � OF
LINGLAKES
DATE : January 7, 2019
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
RE : Agenda Items 5 and 6
Agenda Item 5 - Review 2018 Parks and Trails Capital Plan - City Council Work Session
Attached is the staff report for this item that the City Council will be discussing during the January
7 work session
Agenda Item 6 - Recreation Complex Discussion - City Council Work Session
Attached is the staff report for this item that the City Council will be discussing during the January
7 work session
C:\Userskick.degardner\Desktop\PARR BOARD MEMO Jan 7 Items 4-7.doc
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WS — Item 3
WORK SESSION STAFF REPORT
Work Session Item No. 3
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Date: January 7, 2019
To : City Council
From : Rick DeGardner, Public Services Director
Re: Review 2018 Parks and Trails Capital Plan
Background
As part of the City' s approved 2018 budget, the City Council designated $500,000 for parks and
trails capital projects. The following projects have already been approved:
❖ Birch Park Playground $3 %000
Trail along east side of Lake Drive, Stagecoach Trail to Marshan Lane $385000
I• Arena Acres Park Improvements $ 85 ,000
Total $ 153 ,000
The following projects were recommended for funding by the Park Board during the May 7,
2018 City Council Work Session :
Replace Sunrise Park Playground Equipment $95 ,000
4• Trail along north side of Apollo Drive, Lilac Street to Lake Drive $ 115 ,000
Trail along Lilac Street, Apollo Drive to 41h Avenue $250,000+
A preliminary review of the trail along Lilac Street has identified several items that will increase
the project cost to extend the trail westward to 4th Avenue. Since Lilac Street has ditches
alongside both sides of the roadway (rural design), there is limited space within the existing
right-of-way to install a paved trail and maintain drainage. With the cemetery at 499 Lilac Street
utilizing the property up to the right-of-way, and Molin Concrete using their property adjacent to
the right-of--way for truck trailer parking, land acquisition isn' t feasible. Since some of the
drainage ditch would need to be modified, road work to build the shoulder and the installation of
curb and gutter would be needed to address drainage issues. Therefore, staff is recommending
not including this trail section for consideration at this time and to consider it with a future road
project on Lilac Street.
The Park Board will be in attendance.
Requested Council Direction
Staff is seeking City Council direction whether to move forward with any or all of the
recommended projects .
WS — Item 4
WORK SESSION STAFF REPORT
Work Session Item No. 4
Date: January 7, 2019
To . City Council
From : Rick DeGardner, Public Services Director
t
Re: Recreation Complex Discussion
Background
The Recreation Complex was last discussed during the July, 2018 City Council Work
Session.
Mr. Jason Amberg from WSB Engineering will be attending the January work session to
review the updated master plan and preliminary cost estimates for Phase IA (area
immediately south of Fire Station), and Phase 1 B (ball field area).
is The Park Board will also be in attendance.
Requested Council Direction
For informational purposes. At City Council direction, staff is prepared to provide
additional concept plans, modify the phasing plan, provide potential funding sources, etc.
Attachments
Recreation Complex Master Plan, dated December 18 , 2018
Phase IA - Option A and Phase 1 A - Option B Concept plans, dated December 18 , 2018
Memorandum providing an overview of probable costs, dated December 21 , 2018
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Memorandum
To: Rick DeGardner, Lino Lakes
From: Jason Amberg , WSB
Bailey Krause, WSB
Date: December 21 , 2018
Re: Lino Lakes Recreation Complex
WSB Project No, 012854-000
Rick , the following pages provide an overview of the probable costs to construct Phase 1A (the
court area) and Phase 1 B (the ballfield area) based on the current concept master plan. The
2 quantities and related probable costs will need to be refined and updated as the project moves
° beyond planning and into the design stages.
6
m Phase 1A - Base Development
y PROJECTTOTAL
3 ITEM DESCRIPTION UNIT Unit Price
En. qty. Est. Cost
1 Mobilization (MAX. 5%) Ls $19,097.50 1 $19,097.50
2 Grading,Earthwork & Erosion Control CY $4,00 20500 $101000.00
3 Stormsewer System LS $151000.00 1 $15,000,00
Bituminous Parking Lot w/ 10" Compacted Agg. Base (36
4 Stalls) - assumes 24" Soil Corrections SY $33.00 1,700 $56,100.00
5 Curb & Gutter LF $25,00 750 $18,750.00
6 &S' Wide Bituminous Trails w/ 6" Compacted Agg. Base SY $32,00 300 $%600.00
& Assuming 24" Soil Corrections
(4) Pickle Ball Courts (Assumes 36" Soil Corrections)
Ls $105,DD0.00 1 $1050000.00
— Includes: Surfacing, Fencing and Post & Net System
g (2) Tennis Courts (Assumes 36" Sail Corrections) Includes: LS $1600000.00 1 $160,000.00
r� 9 Landscaping Restoration ACRE $40500,00 1 $4,500.00
O 10 Trees & Plantings LS $3,000,00 1 $3,000.00
¢ PROJECT SUBTOTAL $401,047.50
z 15% CONTINGENCY $60,157.13
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� 15% DESIGN FEES $60,157.13
TOTAL $521,361.75
Phase 1A - Potential Add-Ons
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PROJECTTOTAL
ITEM DESCRIPTION UNIT Unit Price Est. qty. Est. Cost
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1 14' Shelter with Concrete Base & Picnic Tables LS $45,000.00 1 $45,000.00
2A 2 Pickleball Courts & 1 Full Basketball Court LS $75,000.00 1 $75,000.00
w. or
w Skate Park- Includes: Modular Equipment on Concrete
2B Pad LS $150,000.00 t$351j000,00
Q
4 Add-OM Subtotal:
z 15% CONTINGENCY
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x 15% DESIGN FEES
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Add-Ons TOTAL
K:1012e54410010uaniky'Prellminary1012854_Lino Lekes_Memorendumdocz
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DeGardner
December 18, 2018
Page 2
Phase 1Br Base Development
ITEM DESCRIPTION UNIT Unit Price PROJECT TOTAL
Est. Qty, F$392j7OO.00
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1 Mobilization (MAX. 5%) LS $65,860.25 1 25
2 Grading, Earthwork & Erosion Control CY $4,00 34,500 .00
3 Tree Clearing ACRE $4,500.00 3.0 .00
4 Wetland Impacts LS $35,000.00 1 .00
5 Well LS $30,000.00 1 .00
6 Stormsewer System LS $32,000.00 1 .00
Bituminous Drive & Parking w/ 10" Compacted Agg. Base
7 SY $33.00 11,900 .00
(Assumes 24" Soil Corrections)
8 ICurb & Gutter LF $20,00 2,100 $42,000.00
9 8.5' Wide Bituminous Trails w/ 6" Compacted Agg. Base & SY $32.00 615 $19,680.00
Assuming 24" Soil Corrections
10 200' Little League Ballfield - Includes: Irrigation, Fencing, LS $120,000.00 4 $480,000.00
Agglime, Backstop, Benches & Bleachers
11 Bituminous Ballfield Plaza w/ 6" Compacted Agg. Base & SY $32.00 2,600 $83,200.00
Assuming 24" Soil Corrections
12 Concrete Pad for Portable Concession SF $11.00 625 $6,875.00
13 Landscaping Restoration ACRE $4,500.00 4.5 $20,250.00
74 Trees LS $24,000.00 1 $24,000.00
PROJECTSUBTOTAL $1,383,065,25
15% CONTINGENCY $207,459.79
15% DESIGN FEES $207,459.79
TOTAL $1,797,984.83
Phase 1B - Potential Add-Ons
ITEM DESCRIPTION UNIT Unit Price PROJECT TOTAL
ESL Qty. Est. Cost
Play Area - Includes: Wood Fiber Play Surfacing, Play
1 Container Concrete Curb, Sidewalks & Play Equipment LS $100,000.00 1 $500,000.00
2 30' Shelter with Concrete Base LS $600000.00 7 $60,000.00
3 Picnic Tables EACH $1,100.00 4 $4,400.00
Add-Ons Subtotal: $164,400,00
15% CONTINGENCY $24,660.00
15% DESIGN FEES $2zI 60.00
Add-Ons TOTAL $213,720.00
K-\012854-000\OuanUty\Preliminary\012854_Lino Lakes_Memorandum.docx
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CITYAt# / ` O F CITY OF LINO LAKES PARK BOARD IN KES 2019 MEETING CALENDAR
Date : January 7 , 2019
To : Park Board
From : Rick DeGardner, Public Services Director
RE : Approve 2019 Meeting Calendar
Background
Park Board Meetings take place on the first Monday of each month at 6 : 30 p. m , unless
rescheduled or canceled . The following dates are recommended for Park Board Meetings in
2019 .
2019 Meeting Dates
January 7
February 4
March 4
April 1
May 6
June 3
July 1
August 5
September 9 ( Labor Day)
October 7
November 4
December 2